29 Document Solutions jobs in the United Kingdom

Job Title: Administrative Assistant / Office Administrator

Salary: 23,000 - 24,000 per annum (The salary is a guide and is subject to confirmation based on experience)

Location: Roslin

Hours: Full-time, 35 hours per week

We are seeking a highly organised and efficient Administrative Assistant to join our client based in Roslin, Midlothian. In this role, you will provide crucial administrative support to a busy department, ensuring the smooth running of daily operations.

Your key responsibilities will include:

• Processing and maintaining accurate records within a database.

• Handling a wide range of enquiries from individuals via various mediums.

• Assisting with the administration of various internal and external processes.

• Providing general administrative support, including data entry and report generation.

What We Are Looking For: The ideal candidate will have strong administrative skills, be proficient in the Microsoft Office suite (including Word and Excel), and have experience with database systems. You must have a high level of accuracy and attention to detail, excellent communication skills (both written and oral), and a strong ability to work as part of a team.

Required Qualifications & Experience:

• An SVQ in Office Administration or an equivalent qualification is desirable.

• Previous experience in a similar administrative support role is essential.

• Experience in providing customer support and working within a team.

Benefits:

• 30 days of holiday per annum (inclusive of public holidays), calculated pro rata in the first year.

• Optional healthcare.

• Opportunities for ongoing performance development and reviews.

• A supportive and friendly team environment.

How to Apply: If you have the skills and experience we're looking for, please apply with your CV and a cover letter.

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals. 

About the Role:

As an Information Management Consultant , you’ll play a key role in helping our clients take control of their data and documents – not just to stay compliant, but to work smarter, faster, and with confidence.

You’ll work directly with a range of energy sector clients to design, deliver, and embed modern IM strategies, digital solutions, and business process improvements. This is a hands-on consulting role where no two days are the same – one day you might be mapping out an IM improvement roadmap with a client, the next you could be delivering workshops, reviewing tools, or developing best practice guidance.

This is a fantastic opportunity to help shape and implement future-fit information management practices that make a measurable impact.

As the Information Management Consultant, you will:

• Lead the design and delivery of Information Management services that align with client goals and industry best practice
• Assess existing systems and processes, identifying quick wins and longer-term improvement opportunities
• Work closely with stakeholders to understand information needs and embed sustainable, digital-first solutions
• Ensure adoption of IM practices that support information security, data retention, and personal data protection
• Apply business analysis and project delivery skills to execute IM initiatives effectively
• Recommend and support the implementation of improved tools and platforms where appropriate
• Help clients protect their data, optimise how it flows, and support informed, timely decision-making

Requirements

What you'll bring:

• A degree in Information Management or a related discipline, or equivalent hands-on experience
• Proven experience in information, records, or document management within the energy sector
• Understanding of business analysis principles and project delivery methodologies
• Confidence to engage effectively with stakeholders at all levels, including clients and internal teams
• Excellent analytical and problem-solving skills, with experience in business case development and process improvement
• A proactive and self-motivated approach, with the ability to work independently as well as part of a collaborative team
• A genuine passion for improving how organisations manage, protect, and utilise their information assets

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Overview:

First Military Recruitment is proudly working in partnership with a fantastic community business who are looking to recruit a Relief Coach Driver & Administrative Support on a permanent basis due to growth.

Duties and responsibilities:

• To drive vehicles with due care and consideration.
• To adhere to safe working practices, Health & Safety policies and other procedures, wearing appropriate personal protective equipment and ensuring a duty of care is maintained to themselves,
• their passengers and colleagues.
• To provide assistance to passengers in a sensitive, caring and responsive manner.
• To maintain confidentiality about personal user details.
• To ensure vehicle exteriors/interiors are kept in a clean and tidy condition.
• To accurately record own driver hours on weekly log cards or tachograph equipment as required.
• To undertake any other duties that may from time to time be reasonably requested.
• To promote, through behaviour and appearance, a positive image of the business

Qualifications and experience:

• Be over 21 years of age, with a full, clean UK driving licence for at least two years (with a D1 or PCV entitlement) and no more than 9 penalty points on it, and to not have had a conviction for driving under the influence of drink or drugs in the last 10 years.
• Has proven experience of regular driving commitments, ideally in a professional capacity.
• Has a proven ability to drive a larger vehicle safely showing due consideration to passengers and other drivers.
• Is able to undertake route planning and map reading.
• Is able to read, write and speak English.
• Is able to communicate well with passengers and colleagues.
• Is physically capable of undertaking regular manual handling activities.
• Can work as part of a team and can show initiative in resolving problems when required.
• Can take and follow instructions and learn quickly in a changing situation.
• Can work independently without supervision.
• Can stay calm in difficult situations.
• Is flexible in their approach to their work.
• Has a patient and caring nature.
• Is able to get on with people from all backgrounds and in all circumstances in a polite and sensitive way.
• Is sympathetic to the needs of children and/or frail, older and disabled people.
• Is willing and able to transport assistance dogs and safely restrained domestic pets.
• Has a good standard of personal cleanliness and tidiness.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Overview:

First Military Recruitment is proudly working in partnership with a fantastic community business who are looking to recruit a Relief Coach Driver & Administrative Support on a permanent basis due to growth.

Duties and responsibilities:

• To drive vehicles with due care and consideration.
• To adhere to safe working practices, Health & Safety policies and other procedures, wearing appropriate personal protective equipment and ensuring a duty of care is maintained to themselves,
• their passengers and colleagues.
• To provide assistance to passengers in a sensitive, caring and responsive manner.
• To maintain confidentiality about personal user details.
• To ensure vehicle exteriors/interiors are kept in a clean and tidy condition.
• To accurately record own driver hours on weekly log cards or tachograph equipment as required.
• To undertake any other duties that may from time to time be reasonably requested.
• To promote, through behaviour and appearance, a positive image of the business

Qualifications and experience:

• Be over 21 years of age, with a full, clean UK driving licence for at least two years (with a D1 or PCV entitlement) and no more than 9 penalty points on it, and to not have had a conviction for driving under the influence of drink or drugs in the last 10 years.
• Has proven experience of regular driving commitments, ideally in a professional capacity.
• Has a proven ability to drive a larger vehicle safely showing due consideration to passengers and other drivers.
• Is able to undertake route planning and map reading.
• Is able to read, write and speak English.
• Is able to communicate well with passengers and colleagues.
• Is physically capable of undertaking regular manual handling activities.
• Can work as part of a team and can show initiative in resolving problems when required.
• Can take and follow instructions and learn quickly in a changing situation.
• Can work independently without supervision.
• Can stay calm in difficult situations.
• Is flexible in their approach to their work.
• Has a patient and caring nature.
• Is able to get on with people from all backgrounds and in all circumstances in a polite and sensitive way.
• Is sympathetic to the needs of children and/or frail, older and disabled people.
• Is willing and able to transport assistance dogs and safely restrained domestic pets.
• Has a good standard of personal cleanliness and tidiness.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Job Title: Analyst - Regulatory Information Management

Location: Marlow

Contract: 12 Months / Hybrid 3 days onsite

Hours: 37.5 hours per week

Rates: 23 p/h

Job Description

SRG are looking for an analyst - regulatory information management for a leading pharmaceutical company based in Marlow. As part of this role, you will be supporting process improvement initiatives. Support structured data submissions and all related tasks, including xEVMPD, SPOR and IDMP implementation.

Support Regulatory Information Management (RIM) globally, focusing on key systems and processes, including COSMOS (RIM system) Supports Data enrichment and archiving remediation initiatives.

Work with members of the Regulatory Lifecycle Management team to share knowledge and improve RIM processes.

Build and maintains relationships with Regulatory and other staff within and outside of the region to ensure effective communication and efficient implementation of regulatory information management.

Duties and Responsibilities

• Subject to internal QC audit, ensure all data submissions and related reference/master data are managed accurately and in accordance with SOPs.

• Establish relationships with 'in-country' teams and global regulatory teams to ensure that they are aware of how data submissions are managed.
• Maintain awareness of International regulatory procedures and how any changes may impact reference and master data management within the Regulatory Information Management system.
• Work with other Local System Administrators to suggest, discuss and implement system and process improvements in line with regulatory changes and as part of a quality management cycle, subject to Global Data Council representations and approvals.
• Work with global BTS to implement system upgrades and other improvements.
• Qualify requests and run accurate reports and queries as requested.
• Maintain compliance with departmental SOPs and Work Instructions.

Experience and Qualifications

• Graduate (preferably in a Life Science or IT related discipline), or equivalent/relevant experience.
• Knowledge of Regulatory Business Processes / Pharma and/or Medical Devices R&D Business
• Regulatory Systems and Database experience (Liquent, Veeva, CARA or similar)
• Some knowledge of European Regulatory Procedures (Centralised, Decentralised and Mutual Recognition)
• Some knowledge of Regulatory Submission types (MAAs, Variations, Renewals, CTAs, DSURs etc)
• Knowledge of EMA Platforms preferred (IDMP, XEVMPD, SPOR, CTIS, IRIS)

Essential Skills and Abilities

• Organisational and planning ability
• Excellent written, verbal and interpersonal skills
• Ability to work effectively and collaboratively across cultures and cross-functionally
• Ability to identify compliance risks and escalate when necessary
• Ability to multitask, prioritize, and manage multiple projects and deadlines
• Sense of personal responsibility and accountability

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Title: Analyst - Regulatory Information Management

Location: Marlow

Contract: 12 Months / Hybrid 3 days onsite

Hours: 37.5 hours per week

Rates: 23 p/h

Job Description

SRG are looking for an analyst - regulatory information management for a leading pharmaceutical company based in Marlow. As part of this role, you will be supporting process improvement initiatives. Support structured data submissions and all related tasks, including xEVMPD, SPOR and IDMP implementation.

Support Regulatory Information Management (RIM) globally, focusing on key systems and processes, including COSMOS (RIM system) Supports Data enrichment and archiving remediation initiatives.

Work with members of the Regulatory Lifecycle Management team to share knowledge and improve RIM processes.

Build and maintains relationships with Regulatory and other staff within and outside of the region to ensure effective communication and efficient implementation of regulatory information management.

Duties and Responsibilities

• Subject to internal QC audit, ensure all data submissions and related reference/master data are managed accurately and in accordance with SOPs.

• Establish relationships with 'in-country' teams and global regulatory teams to ensure that they are aware of how data submissions are managed.
• Maintain awareness of International regulatory procedures and how any changes may impact reference and master data management within the Regulatory Information Management system.
• Work with other Local System Administrators to suggest, discuss and implement system and process improvements in line with regulatory changes and as part of a quality management cycle, subject to Global Data Council representations and approvals.
• Work with global BTS to implement system upgrades and other improvements.
• Qualify requests and run accurate reports and queries as requested.
• Maintain compliance with departmental SOPs and Work Instructions.

Experience and Qualifications

• Graduate (preferably in a Life Science or IT related discipline), or equivalent/relevant experience.
• Knowledge of Regulatory Business Processes / Pharma and/or Medical Devices R&D Business
• Regulatory Systems and Database experience (Liquent, Veeva, CARA or similar)
• Some knowledge of European Regulatory Procedures (Centralised, Decentralised and Mutual Recognition)
• Some knowledge of Regulatory Submission types (MAAs, Variations, Renewals, CTAs, DSURs etc)
• Knowledge of EMA Platforms preferred (IDMP, XEVMPD, SPOR, CTIS, IRIS)

Essential Skills and Abilities

• Organisational and planning ability
• Excellent written, verbal and interpersonal skills
• Ability to work effectively and collaboratively across cultures and cross-functionally
• Ability to identify compliance risks and escalate when necessary
• Ability to multitask, prioritize, and manage multiple projects and deadlines
• Sense of personal responsibility and accountability

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Title: Analyst - Regulatory Information Management

Location: Marlow

Contract: 12 Months / Hybrid 3 days onsite

Hours: 37.5 hours per week

Rates: £23 p/h

Job Description

SRG are looking for an analyst - regulatory information management for a leading pharmaceutical company based in Marlow. As part of this role, you will be supporting process improvement initiatives. Support structured data submissions and all related tasks, including xEVMPD, SPOR and IDMP implementation.

Support Regulatory Information Management (RIM) globally, focusing on key systems and processes, including COSMOS (RIM system) Supports Data enrichment and archiving remediation initiatives.

Work with members of the Regulatory Lifecycle Management team to share knowledge and improve RIM processes.

Build and maintains relationships with Regulatory and other staff within and outside of the region to ensure effective communication and efficient implementation of regulatory information management.

Duties and Responsibilities

• Subject to internal QC audit, ensure all data submissions and related reference/master data are managed accurately and in accordance with SOPs.

• Establish relationships with 'in-country' teams and global regulatory teams to ensure that they are aware of how data submissions are managed.
• Maintain awareness of International regulatory procedures and how any changes may impact reference and master data management within the Regulatory Information Management system.
• Work with other Local System Administrators to suggest, discuss and implement system and process improvements in line with regulatory changes and as part of a quality management cycle, subject to Global Data Council representations and approvals.
• Work with global BTS to implement system upgrades and other improvements.
• Qualify requests and run accurate reports and queries as requested.
• Maintain compliance with departmental SOPs and Work Instructions.

Experience and Qualifications

• Graduate (preferably in a Life Science or IT related discipline), or equivalent/relevant experience.
• Knowledge of Regulatory Business Processes / Pharma and/or Medical Devices R&D Business
• Regulatory Systems and Database experience (Liquent, Veeva, CARA or similar)
• Some knowledge of European Regulatory Procedures (Centralised, Decentralised and Mutual Recognition)
• Some knowledge of Regulatory Submission types (MAAs, Variations, Renewals, CTAs, DSURs etc)
• Knowledge of EMA Platforms preferred (IDMP, XEVMPD, SPOR, CTIS, IRIS)

Essential Skills and Abilities

• Organisational and planning ability
• Excellent written, verbal and interpersonal skills
• Ability to work effectively and collaboratively across cultures and cross-functionally
• Ability to identify compliance risks and escalate when necessary
• Ability to multitask, prioritize, and manage multiple projects and deadlines
• Sense of personal responsibility and accountability

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Solution Consultant, Engineering Information Management

Hybrid, UK

About the role

The Idox Group is an AIM-listed plc, a multinational company with a UK HQ and an international outlook. We build software for government and industry to work better and comply with regulations, and are market leaders, with a broad portfolio of Products and providing services built on insight and honed with technological advances and smart apps.

With the success of our specialist Development and Testing activities, this is an excellent career opportunity for a Solution Consultant looking to join a company able to provide a sustainable career path in international business and technology.

Reporting to the Global Delivery Manager, you will also be designing, implementing and training on Idox Engineering Information Management (EIM) software designed to facilitate project collaboration and ensure the accuracy and integrity of information on complex capital projects, for example oil and gas, renewable energy, manufacturing and construction sectors. Bringing the power of digital to engineering and construction, our on-premise and cloud-based solutions enable the efficient build and management of critical assets and infrastructure through better data integrity, easier collaboration and tighter control of costs. Please follow the link for more information:

With Idox, you will learn about the software itself, build industry knowledge and develop a set of strong business skills. You will have a buddy from day one, to make sure you can make the most of learning opportunities in the business. We offer a comprehensive benefits package and flexible working to support your wellbeing as well as your professional development.

Key responsibilities

• Gather and document customer’s business and functional requirements

• Design and configure solutions that leverage the Idox EIM product portfolio based on customer business requirements

• Create and guide subsequent solution design documents

• Oversee the implementation of the solution design ensuring that the customer’s business problems are addressed

• Provide Installation and infrastructure support as required to the Infrastructure Specialist

• Advise and influence customers on business and solution issues during workshops

• Liaise between customers and Product Development teams to ensure all queries are handled appropriately

• Assist in creating and updating technical/user guides, knowledge bases, surveys and other communications

• Provide end user support and training of our products as required during project phases

• Develop and maintain good customer relationships, particularly with decision makers, influencers, and with key end-users

• Support Sales, as and when required, to assist in selling efforts

• Assist in the continuous improvement and maintenance of the Design and Delivery Methodology

• Adherence to Idox Information Security policies and protocols.

To be successful, you’ll need to bring:

• Minimum 2 years’ experience of one or more of the following: Content Management, Engineering Document Management, workflow or knowledge management

• Excellent communication skills, written, verbal, and presentations

• Delivery of IT solutions encompassing infrastructure, packaged software, custom application development, business process improvement and culture change

• Strong technical background

• Strong problem-solving skills

• Self-motivated and works with little supervision

• Fluency in spoken and written English.

• Flexibility with time management, working hours, traveling, etc

Additional desirable qualities:

• Experience in document management

• Advanced functional understanding of EIM product portfolio, including DCTM thru current release and FileNet thru current release

• Technical background HTML, XML, Java Script

• Background in industry: engineering, construction, energy, Oil & Gas

• Migrating data to controlled environments

About Idox

Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments. Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.

We employ around 700 staff in the UK and worldwide, including Europe, North America and Asia, so some travel to meet colleagues may be required.

Our Values, Our Culture

We are ambitious in working together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of.

We recruit and reward employees based on capability and performance – regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

How to apply

Please submit a CV, and a short cover letter (maximum 500 words - including salary expectation, and current remuneration) explaining why you feel you would be suited to this role.

Please note successful applicants will need to satisfy the necessary background verification as a standard part of hiring process. This is in order to help us make safer recruitment decisions and prevent unsuitable people from working with access to personal and sensitive data.

Privacy notice

As part of the recruitment process, we will collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting officers during a recruitment interview.

Please read our Recruitment Data Privacy Policy here:

© Idox Solution Consultant EIM (2 years+) July 2025

We are currently looking for an Information Management Improvement Co-ordinator to join our busy team in the heart of Durham.

Hours of Work: Full-time, 37 hours per week

As our Information Management Improvement Co-ordinator**, you will be responsible for managing the Information Management Improvement Team, overseeing all supervisory tasks by setting work schedules and performance expectations. Yo.

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