76 Documentation Specialist jobs in the United Kingdom

Engineering Technical Documentation Specialist

High Wycombe

40k Per year

Day shift

Job Summary:

Our Client is seeking a skilled and detail-oriented engineer to join our team as a Technical Documentation Specialist . The successful candidate will be responsible for developing, maintaining, and improving build procedures and production documentation.

Key Responsibilities:

• Develop clear, accurate build procedures and assembly instructions for production.
• Create and maintain technical documentation.
• Produce and update detailed engineering drawings.
• Collaborate with production engineers and technicians to capture accurate processes.
• Interpret engineering designs and convert them into user-friendly documentation.
• Implement continuous improvement updates to documentation based on production feedback.

Requirements:

• Degree or HND in Mechanical Engineering, Production Engineering, or a related field.
• Proven experience using AutoCAD and Office for technical documentation.
• Working knowledge of 3D modelling is beneficial.
• Excellent written communication and attention to detail.
• Ability to work independently and manage multiple documentation projects.
• Experience in a manufacturing or production environment is advantageous.

If you are suitable and interested in this role please forward us your CV and Proactive will get in touch.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

Job Title: Documentation Specialist

Location: Hargourgate - Portsmouth - onsite 5 days a week

Rate: Competitive

Duration: 31/12/2026

We are seeking a Documentation Specialist to join the Documentation Excellence team within the Automation, Digital & Learning Solutions (AD&L) division. This role supports the company's documentation strategy and ensures timely delivery of documentation across multiple projects. You will collaborate with cross-functional teams-including Development, Quality Assurance, Implementation, Technical Documentation, and Configuration-to identify documentation needs and manage deliverables in line with company design processes.

This is an excellent opportunity for someone looking to build expertise in documentation within a global life sciences organisation, working across North America, Europe, and Asia.

Key Responsibilities

• Create and maintain project documentation structures using the Product Data Management (PDM) system and SharePoint.
• Develop and manage documentation templates, guidelines, and test cases using Application Lifecycle Management (ALM) tools.
• Support internal stakeholders including Regulatory Affairs and EHS by managing documentation milestones and deliverables.
• Generate and maintain Bills of Materials (BOMs), part numbers, and project documents within the PDM system.
• Facilitate Engineering Change Orders (ECOs) and Engineering Change Requests (ECRs) through established workflows.

Essential Skills & Experience

• A university degree with 0-3 years of relevant experience in documentation, ideally within Project Engineering, Design, or Commissioning & Qualification.
• Strong organisational and interpersonal skills, with excellent written and spoken English.
• Ability to produce accurate, consistent, and high-quality work.
• Comfortable working in a fast-paced, collaborative environment.

Desirable Experience

• Familiarity with cGMP change control systems and GxP compliance.
• Experience working in phase-gate or agile project environments.
• Proficiency with tools such as SharePoint, Magic, Veeva, Azure DevOps, Micro Focus ALM, and standard documentation software (MS Word, Excel, PDF).

Either apply direct! Or please contact me on

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days we will not be progressing with your application. Thank you for your understanding.

Job Title: Documentation Specialist

Location: Hargourgate - Portsmouth - onsite 5 days a week

Rate: Competitive

Duration: 31/12/2026

We are seeking a Documentation Specialist to join the Documentation Excellence team within the Automation, Digital & Learning Solutions (AD&L) division. This role supports the company's documentation strategy and ensures timely delivery of documentation across multiple projects. You will collaborate with cross-functional teams-including Development, Quality Assurance, Implementation, Technical Documentation, and Configuration-to identify documentation needs and manage deliverables in line with company design processes.

This is an excellent opportunity for someone looking to build expertise in documentation within a global life sciences organisation, working across North America, Europe, and Asia.

Key Responsibilities

• Create and maintain project documentation structures using the Product Data Management (PDM) system and SharePoint.
• Develop and manage documentation templates, guidelines, and test cases using Application Lifecycle Management (ALM) tools.
• Support internal stakeholders including Regulatory Affairs and EHS by managing documentation milestones and deliverables.
• Generate and maintain Bills of Materials (BOMs), part numbers, and project documents within the PDM system.
• Facilitate Engineering Change Orders (ECOs) and Engineering Change Requests (ECRs) through established workflows.

Essential Skills & Experience

• A university degree with 0-3 years of relevant experience in documentation, ideally within Project Engineering, Design, or Commissioning & Qualification.
• Strong organisational and interpersonal skills, with excellent written and spoken English.
• Ability to produce accurate, consistent, and high-quality work.
• Comfortable working in a fast-paced, collaborative environment.

Desirable Experience

• Familiarity with cGMP change control systems and GxP compliance.
• Experience working in phase-gate or agile project environments.
• Proficiency with tools such as SharePoint, Magic, Veeva, Azure DevOps, Micro Focus ALM, and standard documentation software (MS Word, Excel, PDF).

Either apply direct! Or please contact me on

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days we will not be progressing with your application. Thank you for your understanding.

Job Title: Documentation Specialist

Location: Hargourgate - Portsmouth - onsite 5 days a week

Rate: Competitive

Duration: 31/12/2026

We are seeking a Documentation Specialist to join the Documentation Excellence team within the Automation, Digital & Learning Solutions (AD&L) division. This role supports the company's documentation strategy and ensures timely delivery of documentation across multiple p.

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients.  We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications.  We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals. 

About the Role:

As an Information Management Consultant , you’ll play a key role in helping our clients take control of their data and documents – not just to stay compliant, but to work smarter, faster, and with confidence.

You’ll work directly with a range of energy sector clients to design, deliver, and embed modern IM strategies, digital solutions, and business process improvements. This is a hands-on consulting role where no two days are the same – one day you might be mapping out an IM improvement roadmap with a client, the next you could be delivering workshops, reviewing tools, or developing best practice guidance.

This is a fantastic opportunity to help shape and implement future-fit information management practices that make a measurable impact.

As the Information Management Consultant, you will:

• Lead the design and delivery of Information Management services that align with client goals and industry best practice
• Assess existing systems and processes, identifying quick wins and longer-term improvement opportunities
• Work closely with stakeholders to understand information needs and embed sustainable, digital-first solutions
• Ensure adoption of IM practices that support information security, data retention, and personal data protection
• Apply business analysis and project delivery skills to execute IM initiatives effectively
• Recommend and support the implementation of improved tools and platforms where appropriate
• Help clients protect their data, optimise how it flows, and support informed, timely decision-making

Requirements

What you'll bring:

• A degree in Information Management or a related discipline, or equivalent hands-on experience
• Proven experience in information, records, or document management within the energy sector
• Understanding of business analysis principles and project delivery methodologies
• Confidence to engage effectively with stakeholders at all levels, including clients and internal teams
• Excellent analytical and problem-solving skills, with experience in business case development and process improvement
• A proactive and self-motivated approach, with the ability to work independently as well as part of a collaborative team
• A genuine passion for improving how organisations manage, protect, and utilise their information assets

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success.  

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package: 

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth. 
• Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can. 
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…. 

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. 

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.

Job Specification

Operational Information Management

Navy Command Operational Information Management (OPIM) is to be provided as a specialist technical support service. This service is to ensure that the necessary data required to operate Navy Front Line Command (FLC), ships, submarines and front-line units is available to all Users.

Outputs

Development and delivery of deployed SharePoint services and the improvement of processes to support on-going Data Migration initiatives.

Provide Information Management support for transition (both ways) between fixed and afloat IM domains, including Team site builds for all current and future systems.

Modification of the Defence File Plan (DFP) to improve Information Management within all Navy FLC environments. Support ND IM policy and projects regarding standard operating procedures (SOPs), ways of working, processes, and best practice.

Support and provide continuous deployed SME IM input into BRd7747 (Maritime Operational Information Handbook) to ensure ongoing relevance and compliance.

Provide support to interoperability Information management and sharing between legacy, current and future capabilities. Work with LC2, OpNET L3/4 teams and other legacy systems to ensure interoperability solutions have IM support and can be implemented across Navy FLC interests.

Develop and administer the Navy FLC OpNET HUB, create and collapse site collections as required for operations: Single Service Site collection site administrators on the OpNET Hub, provision of new Front Line Command sites for L2/L1 areas, create limited areas and managed access control, provide support to L2/L1 for SharePoint fault resolution, site closure when FLC/unit site no longer required.

Tasking

Build Navy FLC team sites in both the maritime environment and the MMPC to comply with MOD policy, existing SOPs, and maritime site standards.

Troubleshoot IM/IX infrastructure

Provide SharePoint IX support for the afloat IM lifecycle

Act as a focal point for IM and SharePoint related issues for the afloat domain (Remedy process).

Support the migration process for platforms moving between fixed and afloat domain in accordance with the migration strategy.

Remove data from decommissioning vessels and archive to NHB

Maintain an awareness of current CIS technology to develop and advise on new ways of working iaw MOD Information Management Policy.

Maintain OPIM Instructions and SOPs for all business processes with Lessons Identified (LIs).

Support Navy Command with trials, testing and development for ND IS/IM related projects.

Provide IM SME input and feedback on direction to NETOPS DIR

Test content of revised Book of Reference BRd7747 before reissue.

Attend monthly interop working groups.

Respond to Remedy tickets and investigate IM interop issues.

Test changes to software/system versions for impact on IM interop.

Provision of new FLC sites for L2/L1 areas (Hub).

Create limited areas and manged access control (Hub).

Provide support to L2/L1 for SharePoint fault resolution (Hub).

Site closure when FLC site no longer required (Hub).

Person Specification

To be considered for this role you will have the following:

Essential

• Ability to travel and work onboard surface and sub-surface vessels
• Ability to travel for projects as and when required (occasionally includes foreign travel)
• Knowledge of JSP440/441
• Working knowledge of SharePoint
• Knowledge and experience with information management
• MOD security clearance or be willing to undergo Security Clearance to DV level

Desirable Skills

• Some knowledge of industry standards - BRd7747
• Involvement in an iHub
• Communications information systems (Royal Navy)
• Providing support with SharePoint
• Background knowledge of either naval or maritime would be advantageous
• Excellent communication skills
• Able to follow the laid-down process
• Computer literate and good knowledge of Microsoft applications.

Role specifics

• Start date - ASAP
• End date - 31st December 2026
• Rate - dependent on experience and interview
• Working hours - 8am - 4pm
• Base Location - MCSU, Portsmouth (mostly remote)

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Title: Analyst - Regulatory Information Management

Location: Marlow

Contract: 12 Months / Hybrid 3 days onsite

Hours: 37.5 hours per week

Rates: 23 p/h

Job Description

SRG are looking for an analyst - regulatory information management for a leading pharmaceutical company based in Marlow. As part of this role, you will be supporting process improvement initiatives. Support structured data submissions and all related tasks, including xEVMPD, SPOR and IDMP implementation.

Support Regulatory Information Management (RIM) globally, focusing on key systems and processes, including COSMOS (RIM system) Supports Data enrichment and archiving remediation initiatives.

Work with members of the Regulatory Lifecycle Management team to share knowledge and improve RIM processes.

Build and maintains relationships with Regulatory and other staff within and outside of the region to ensure effective communication and efficient implementation of regulatory information management.

Duties and Responsibilities

• Subject to internal QC audit, ensure all data submissions and related reference/master data are managed accurately and in accordance with SOPs.

• Establish relationships with 'in-country' teams and global regulatory teams to ensure that they are aware of how data submissions are managed.
• Maintain awareness of International regulatory procedures and how any changes may impact reference and master data management within the Regulatory Information Management system.
• Work with other Local System Administrators to suggest, discuss and implement system and process improvements in line with regulatory changes and as part of a quality management cycle, subject to Global Data Council representations and approvals.
• Work with global BTS to implement system upgrades and other improvements.
• Qualify requests and run accurate reports and queries as requested.
• Maintain compliance with departmental SOPs and Work Instructions.

Experience and Qualifications

• Graduate (preferably in a Life Science or IT related discipline), or equivalent/relevant experience.
• Knowledge of Regulatory Business Processes / Pharma and/or Medical Devices R&D Business
• Regulatory Systems and Database experience (Liquent, Veeva, CARA or similar)
• Some knowledge of European Regulatory Procedures (Centralised, Decentralised and Mutual Recognition)
• Some knowledge of Regulatory Submission types (MAAs, Variations, Renewals, CTAs, DSURs etc)
• Knowledge of EMA Platforms preferred (IDMP, XEVMPD, SPOR, CTIS, IRIS)

Essential Skills and Abilities

• Organisational and planning ability
• Excellent written, verbal and interpersonal skills
• Ability to work effectively and collaboratively across cultures and cross-functionally
• Ability to identify compliance risks and escalate when necessary
• Ability to multitask, prioritize, and manage multiple projects and deadlines
• Sense of personal responsibility and accountability

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Specification

Operational Information Management

Navy Command Operational Information Management (OPIM) is to be provided as a specialist technical support service. This service is to ensure that the necessary data required to operate Navy Front Line Command (FLC), ships, submarines and front-line units is available to all Users.

Outputs

Development and delivery of deployed SharePoint services and the improvement of processes to support on-going Data Migration initiatives.

Provide Information Management support for transition (both ways) between fixed and afloat IM domains, including Team site builds for all current and future systems.

Modification of the Defence File Plan (DFP) to improve Information Management within all Navy FLC environments. Support ND IM policy and projects regarding standard operating procedures (SOPs), ways of working, processes, and best practice.

Support and provide continuous deployed SME IM input into BRd7747 (Maritime Operational Information Handbook) to ensure ongoing relevance and compliance.

Provide support to interoperability Information management and sharing between legacy, current and future capabilities. Work with LC2, OpNET L3/4 teams and other legacy systems to ensure interoperability solutions have IM support and can be implemented across Navy FLC interests.

Develop and administer the Navy FLC OpNET HUB, create and collapse site collections as required for operations: Single Service Site collection site administrators on the OpNET Hub, provision of new Front Line Command sites for L2/L1 areas, create limited areas and managed access control, provide support to L2/L1 for SharePoint fault resolution, site closure when FLC/unit site no longer required.

Tasking

Build Navy FLC team sites in both the maritime environment and the MMPC to comply with MOD policy, existing SOPs, and maritime site standards.

Troubleshoot IM/IX infrastructure

Provide SharePoint IX support for the afloat IM lifecycle

Act as a focal point for IM and SharePoint related issues for the afloat domain (Remedy process).

Support the migration process for platforms moving between fixed and afloat domain in accordance with the migration strategy.

Remove data from decommissioning vessels and archive to NHB

Maintain an awareness of current CIS technology to develop and advise on new ways of working iaw MOD Information Management Policy.

Maintain OPIM Instructions and SOPs for all business processes with Lessons Identified (LIs).

Support Navy Command with trials, testing and development for ND IS/IM related projects.

Provide IM SME input and feedback on direction to NETOPS DIR

Test content of revised Book of Reference BRd7747 before reissue.

Attend monthly interop working groups.

Respond to Remedy tickets and investigate IM interop issues.

Test changes to software/system versions for impact on IM interop.

Provision of new FLC sites for L2/L1 areas (Hub).

Create limited areas and manged access control (Hub).

Provide support to L2/L1 for SharePoint fault resolution (Hub).

Site closure when FLC site no longer required (Hub).

Person Specification

To be considered for this role you will have the following:

Essential

• Ability to travel and work onboard surface and sub-surface vessels
• Ability to travel for projects as and when required (occasionally includes foreign travel)
• Knowledge of JSP440/441
• Working knowledge of SharePoint
• Knowledge and experience with information management
• MOD security clearance or be willing to undergo Security Clearance to DV level

Desirable Skills

• Some knowledge of industry standards - BRd7747
• Involvement in an iHub
• Communications information systems (Royal Navy)
• Providing support with SharePoint
• Background knowledge of either naval or maritime would be advantageous
• Excellent communication skills
• Able to follow the laid-down process
• Computer literate and good knowledge of Microsoft applications.

Role specifics

• Start date - ASAP
• End date - 31st December 2026
• Rate - dependent on experience and interview
• Working hours - 8am - 4pm
• Base Location - MCSU, Portsmouth (mostly remote)

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Title: Analyst - Regulatory Information Management

Location: Marlow

Contract: 12 Months / Hybrid 3 days onsite

Hours: 37.5 hours per week

Rates: 23 p/h

Job Description

SRG are looking for an analyst - regulatory information management for a leading pharmaceutical company based in Marlow. As part of this role, you will be supporting process improvement initiatives. Support structured data submissions and all related tasks, including xEVMPD, SPOR and IDMP implementation.

Support Regulatory Information Management (RIM) globally, focusing on key systems and processes, including COSMOS (RIM system) Supports Data enrichment and archiving remediation initiatives.

Work with members of the Regulatory Lifecycle Management team to share knowledge and improve RIM processes.

Build and maintains relationships with Regulatory and other staff within and outside of the region to ensure effective communication and efficient implementation of regulatory information management.

Duties and Responsibilities

• Subject to internal QC audit, ensure all data submissions and related reference/master data are managed accurately and in accordance with SOPs.

• Establish relationships with 'in-country' teams and global regulatory teams to ensure that they are aware of how data submissions are managed.
• Maintain awareness of International regulatory procedures and how any changes may impact reference and master data management within the Regulatory Information Management system.
• Work with other Local System Administrators to suggest, discuss and implement system and process improvements in line with regulatory changes and as part of a quality management cycle, subject to Global Data Council representations and approvals.
• Work with global BTS to implement system upgrades and other improvements.
• Qualify requests and run accurate reports and queries as requested.
• Maintain compliance with departmental SOPs and Work Instructions.

Experience and Qualifications

• Graduate (preferably in a Life Science or IT related discipline), or equivalent/relevant experience.
• Knowledge of Regulatory Business Processes / Pharma and/or Medical Devices R&D Business
• Regulatory Systems and Database experience (Liquent, Veeva, CARA or similar)
• Some knowledge of European Regulatory Procedures (Centralised, Decentralised and Mutual Recognition)
• Some knowledge of Regulatory Submission types (MAAs, Variations, Renewals, CTAs, DSURs etc)
• Knowledge of EMA Platforms preferred (IDMP, XEVMPD, SPOR, CTIS, IRIS)

Essential Skills and Abilities

• Organisational and planning ability
• Excellent written, verbal and interpersonal skills
• Ability to work effectively and collaboratively across cultures and cross-functionally
• Ability to identify compliance risks and escalate when necessary
• Ability to multitask, prioritize, and manage multiple projects and deadlines
• Sense of personal responsibility and accountability

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.