4 Event Management Companies jobs in Earl's Court

About the Business:
At Cirium, our goal is to keep the world connected. We are the industry leader in aviation analytics; helping our customers understand the past, present, and predicting what will happen tomorrow. Our mission is to transform the aviation industry by enabling airlines, airports, travel companies, tech giants, aircraft manufacturers, financial institutions and many more accelerate their own digital transformation. You can learn more about Cirium at the link below. the Team:
The events coordinator, reporting to the Global Events Manager, is part of the global marketing team operating in APAC, Americas, and Europe. Their focus is executing campaigns, organising events and webinars to provide valuable content to prospects and existing clients, with the ultimate goal of showcasing product value, enhancing brand loyalty, and driving sales growth.
About the Role:
As an Event Coordinator, you will play a crucial role in delivering comprehensive assistance for global events. Your responsibilities will encompass managing timelines, overseeing logistics, and coordinating activities with all the relevant stakeholders across a wide range of events. Collaborating closely with regional marketing teams, you will coordinate all aspects of event planning, including event promotion, pre and post-communication, venue contracts and arrangements and monitoring lead capture and sales performance. This role demands exceptional organizational skills, meticulous attention to detail, and effective communication with both internal teams and external stakeholders.
Responsibilities
+ Event Planning Support:
+ Assist in developing event plans, timelines, and checklists for Global events.
+ Maintain an up-to-date master list of events including the event calendar and a master Wrike project (our project management system), for each event.
+ Ensure all contracts have been reviewed by legal and process vendor payments through Accounts Payable within payment timescales.
+ Regularly review the status of contracts and invoices to ensure timely processing.
+ Help coordinate with vendors, venues, and suppliers to confirm arrangements for smooth execution.
+ Manage merchandise inventory for events effectively.
+ Assist in organising regular team meetings with regional teams to gather feedback and coordinate necessary actions.
+ Assist in developing comprehensive event plans, timelines, and checklists for Global events.
+ Logistics Coordination:
+ Help manage event setup, including arranging equipment, design and seating.
+ Oversee registration processes, maintain guest lists accurately, and handle attendee communications professionally
+ On-Site Coordination:
+ Help supervise event setup and breakdown to ensure all details align with plans.
+ Support attendees, staff, and other stakeholders during the event.
+ Training and Support
+ Keep lead capture training documentation up to date.
+ Deliver one-on-one training sessions for sales newcomers in the marketing events processes.
+ Budget and Documentation:
+ Assist with tracking event expenditure and ensure adherence to the event budget.
+ Maintain detailed records, including contracts, receipts, and post-event evaluations.
+ Marketing and Communications Support:
+ Obtain support and collaborate with the marketing team to promote events via social media, email, and other channels.
+ Ensure event content is produced in a timely manner, keeping internal stakeholders informed of requirements
+ Post-Event Tasks:
+ Coordinate the collection of attendee feedback.
+ Assist in preparing post-event reports summarizing successes and areas for improvement.
+ Monitor lead capture and provide detailed assessment of sales performance
Qualifications and Skills
+ Associate's or bachelor's degree in Event Management, Hospitality, Communications, or a related field (or equivalent experience).
+ Experience in event coordination, customer service, or a related role.
+ Strong organizational and time management skills.
+ Excellent verbal and written communication abilities.
+ Proficiency in event management tools (eg Wrike, Captello).
+ Proficiency in productivity tools such as MS Word, PowerPoint, Excel; new AI tools; and experience with CRMs and sales enablement platforms is a plus.
+ Ability to multitask and prioritize tasks in a dynamic environment.
+ Strong problem-solving skills and attention to detail.
+ Willingness to work flexible hours, including evenings and weekends.
+ Great attention to detail and a passion for translating complex concepts into actionable messaging.
+ Collaborative mindset with a willingness to work across teams to achieve shared goals.
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RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive.
Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions.
Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.

Job Title: Experiential – Account Director Location: Hybrid (UK-based with travel across UK & Europe) Reporting To: Head of Client Services and the Chief Experiential Officer Contract Type: 13 month FTC – Mat Leave Cover About brandformula brandformula is a strategic marketing agency that brings brands to life through impactful, insight-led experiences across events, exhibitions, and activations. We work with ambitious brands in the financial services sector, delivering bold creative thinking and flawless execution. We are now looking for a confident, commercially driven Account Director – Experiential to lead our growing team, shape strategic direction, and deliver standout experiences across the UK and Europe. The Role As the Experiential – Account Director, you’ll oversee the day-to-day management of the Experiential team while driving growth, ensuring operational excellence, and acting as a senior client lead. Reporting into the Head of Client Services and the Chief Experiential Officer, you will work strategically across the agency, helping to integrate experiential thinking into broader client solutions and collaborating with other departments on upsell and cross-sell opportunities. This is a role for a strong leader who is not only strategically minded but also comfortable making confident decisions, leading from the front, and mentoring others. Key Responsibilities Lead and manage the Experiential team (3 direct reports), providing daily support, development, and performance oversight Be the key client contact for dedicated accounts, while supporting wider relationship management across all experiential projects Drive sales and growth within the Experiential function, identifying new opportunities and leading cross-agency upsell initiatives Oversee and manage end-to-end project delivery, from client brief through to final execution Confidently pitch and present to senior stakeholders, articulating strategic thinking and creative direction Maintain regular reporting and performance metrics, providing insight to the Executive Director and wider leadership team Work closely with suppliers, ensuring timely delivery, cost management, and creative integrity Collaborate with exhibition designers and builders, demonstrating a solid understanding of materials, build methods, finishes, costs, and technical language Ensure full financial oversight of the team’s work, including budget creation, estimate development, invoicing and reconciliation Champion innovation within the team – identifying fresh formats, technologies, and experiential trends Support team development – act as a mentor, provide training and advice, and create an environment for growth and learning Travel as required across the UK and Europe to oversee live event delivery (including occasional weekend travel during peak periods) What You’ll Bring A minimum of 8 years’ experience in experiential marketing, events, or exhibitions Strong background in managing both client relationships and internal teams Proven experience in cross-functional collaboration and growing business through upselling A confident, strategic mindset – not afraid to make big decisions or challenge the status quo Deep understanding of exhibition build processes, with fluency in materials, finishes, and build costs Skilled in supplier and budget management, with strong commercial acumen Proficient in Microsoft 365, particularly Excel and Canva Excellent presentation, communication, and stakeholder engagement skills Ability to work at pace, meet tight deadlines, and manage multiple workstreams effectively Passionate about delivering industry-leading experiences and supporting team development Why Join brandformula? At brandformula, you’ll be part of a collaborative, ambitious, and supportive team that’s passionate about creating exceptional work. You’ll have the autonomy to shape ideas, drive growth, and lead exciting projects across Europe and beyond.