What Jobs are available for Event Management Positions Focused On Art Exhibitions in the United Kingdom?

• Plan, organize, and execute a wide range of events, including conferences, parties, weddings, and corporate functions.
• Develop event concepts, themes, and entertainment options in line with client requirements and budgets.
• Source and manage vendors, suppliers, and external contractors (e.g., caterers, florists, AV technicians).
• Prepare detailed event proposals, budgets, and timelines, ensuring adherence to financial parameters.
• Coordinate event logistics, including venue selection, room layouts, catering, and staffing.
• Oversee on-site event execution, ensuring smooth operations and guest satisfaction.
• Manage event staff and volunteers during the event.
• Conduct post-event evaluations, gather feedback, and prepare reports for management.
• Maintain strong relationships with clients, vendors, and internal stakeholders.
• Ensure all events comply with health, safety, and licensing regulations.
• Stay updated on industry trends and best practices in event management.

• Proven experience as an Event Coordinator, Event Planner, or similar role within hospitality or a related field.
• Demonstrable success in managing events from conception to completion.
• Excellent organizational, planning, and time management skills.
• Strong negotiation and vendor management abilities.
• Exceptional interpersonal and communication skills, with a client-focused approach.
• Proficiency in event management software and Microsoft Office Suite.
• Creative thinking and problem-solving capabilities.
• Ability to work under pressure and manage multiple projects simultaneously.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A passion for the hospitality and tourism industry.

• Assist in the planning and execution of various events.
• Coordinate with vendors, suppliers, and venue staff.
• Manage guest invitations, RSVPs, and seating arrangements.
• Prepare event schedules, menus, and promotional materials.
• Provide on-site support during events, ensuring smooth operation.
• Handle client inquiries and provide excellent customer service.
• Maintain event records and documentation.
• Assist with budget tracking and financial reconciliation.
• Conduct post-event debriefs and feedback collection.
• Contribute to the overall success of the events team.

• HND or Bachelor's degree in Hospitality Management, Tourism, Event Management, or a related field.
• 1-3 years of experience in event coordination or a similar role.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a proactive approach.
• Proficiency in Microsoft Office Suite.
• Familiarity with event management software is a plus.
• Ability to work flexible hours, including evenings and weekends as required by events.

• Proven experience as an Event Coordinator or in a similar role.
• Strong understanding of event planning principles and practices.
• Excellent organizational and time-management skills.
• Proficiency in event management software.
• Strong negotiation and vendor management skills.
• Exceptional communication and interpersonal skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Creative thinking and problem-solving abilities.

• Plan, organize, and coordinate various events, including conferences, corporate functions, and social gatherings.
• Develop event concepts, themes, and layouts that align with client objectives.
• Create and manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
• Source, negotiate with, and manage relationships with vendors and suppliers (e.g., caterers, venues, AV technicians, decorators).
• Oversee event logistics, including scheduling, venue setup, staffing, and attendee registration.
• Conduct site visits and pre-event inspections to ensure venue readiness.
• Develop and implement marketing and promotional strategies for events.
• Manage event timelines and ensure all deadlines are met.
• Provide on-site event management and support, troubleshooting any issues that arise.
• Conduct post-event evaluations, gather feedback, and prepare reports on event success.
• Stay updated on industry trends and best practices in event management and hospitality.

• Proven experience in event planning and coordination, preferably within the hospitality or tourism industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Creative thinking and problem-solving capabilities.
• Proficiency in event management software and Microsoft Office Suite.
• Excellent communication, interpersonal, and presentation skills.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings and weekends as required for events.
• A degree in Hospitality Management, Tourism, Marketing, or a related field is a plus.
• Must be comfortable working both remotely and on-site at various locations near **Wolverhampton, West Midlands, UK**.

• Plan and coordinate all aspects of virtual and hybrid events, from concept to execution.
• Manage event budgets, including forecasting, tracking expenses, and negotiating with vendors.
• Source and manage relationships with virtual vendors, suppliers, and talent.
• Develop event timelines, detailed schedules, and run-of-show documents.
• Coordinate event content, speaker management, and engagement strategies.
• Oversee virtual event platform setup, technical checks, and live support.
• Communicate effectively with clients, internal teams, and stakeholders throughout the planning process.
• Manage delegate registration, attendee communication, and post-event follow-up.
• Troubleshoot and resolve any issues that arise before or during the event.
• Evaluate event success through feedback and performance metrics, providing post-event reports.

• Proven experience in event planning and coordination, with a focus on virtual or hybrid events.
• Strong project management skills and the ability to manage multiple projects simultaneously.
• Proficiency with virtual event platforms (e.g., Zoom Events, Hopin, Cvent) and event management software.
• Excellent communication, interpersonal, and negotiation skills.
• Creative thinking and a passion for delivering exceptional event experiences.
• Ability to work independently and thrive in a fully remote setting.
• Strong budgeting and vendor management capabilities.
• Experience in the hospitality or tourism sector is a plus.
• Relevant degree or industry certifications are advantageous.

• Assist in the planning and coordination of diverse events, from intimate gatherings to large-scale functions.
• Manage event budgets, tracking expenditures and ensuring cost-effectiveness.
• Source and negotiate with vendors, including caterers, entertainment providers, and AV technicians.
• Develop comprehensive event timelines and project plans.
• Coordinate all logistical aspects of events, including venue selection, staffing, and attendee management.
• Liaise with clients to understand their needs and ensure their vision is brought to life.
• Oversee virtual event execution, ensuring smooth transitions and attendee engagement.
• Prepare post-event analysis reports, gathering feedback and identifying areas for improvement.
• Maintain up-to-date knowledge of industry trends and best practices in event management.

• Proven experience in event planning and coordination.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in event management software and virtual event platforms.
• Ability to work independently and as part of a remote team.
• Bachelor's degree in Hospitality Management, Marketing, or a related field is preferred but not mandatory with significant experience.
• Must be based in the UK to facilitate local vendor interactions when necessary, although the role itself is fully remote based in Plymouth, Devon, UK .

Sport & Event Coordinator  

Department: Sport & Physical Activity Team 

Reports To: Sports Development and Events Manager  

Direct Reports: None 

Contract Details: Full time, hybrid working (3 days in the office, 2 days remote) 

Grade: 7  

Salary: 30,000 per annum   

Job Purpose:   The role will be responsible for the coordination and delivery of a set of allocated tier 2 sports, ensuring members have access to a wide range of local events and activities across the UK. Working closely with volunteers, suppliers and external partners, the role will support the growth and sustainability of tier 2 sports by enabling grassroots opportunities. CSSC tier 2 sports include Archery, Badminton, Basketball, Cycling, Darts, Fencing, Netball, Sailing, Skittles, Snooker, Squash, Swimming, Target Shooting. 

The role will focus on building strong volunteer networks, identifying opportunities to collaborate with external organisations, and ensuring all events are safe, inclusive and well run in line with CSSC protocols. The role will play a vital role in supporting CSSC’s sports transformation programme, increasing participation and enhancing member experience. 

Key Responsibilities  

Sport Oversight & Development   

• Act as the subject matter expert for a set of allocated tier 2 sports. 
• Support the development and delivery of sport-specific plans in collaboration with the sport & physical activity team, volunteers, mems and external partners. 
• Monitor trends, challenges and opportunities within each sport to inform planning and innovation. 

Event & Activity Coordination  

• Coordinate the planning, delivery, and evaluation of local events and activities across allocated tier 2 sports. 
• Support volunteers to deliver safe, enjoyable, and high-quality events. 
• Identify and coordinate opportunities to work in partnership with external initiatives and events to extend CSSC’s reach. 
• Coordinate logistics, bookings, venues, and suppliers to ensure seamless event delivery. 
• Ensure compliance with event protocols, including health & safety and risk management. 

Volunteer & Partner Engagement  

• Recruit, support, and communicate with volunteers involved in tier 2 sport delivery. 
• Build positive relationships with suppliers, NGB’s and external organisations to expand opportunities. 
• Provide clear information, guidance, and recognition to volunteers and partners. 
• Act as the primary point of contact for a set of allocated sports, proving advice, information and support. 

Monitoring, Reporting & Finance  

• Manage allocated sports budgets, ensuring efficient use of resources. 
• Collect and report data on participation, spend, and outcomes. 
• Capture feedback and lessons learned to improve future delivery. 

Team & Organisational Contribution  

• Work collaboratively with colleagues across CSSC to support the wider sports transformation programme. 
• Contribute to shared projects, national campaigns, cross-sport and cross -team initiative as required. 

Person Specification  

Essential:  

• Experience of coordinating and delivering local events or activities, ideally within sport & physical activity. 
• Strong organisational skills and ability to manage multiple priorities. 
• Knowledge of event management protocols. 
• Experience of working with volunteers. 
• Strong interpersonal and communication skills with the ability to build relationships. 
• Confidence in managing budgets, logistics, and suppliers. 
• Ability to work both independently and as part of a team. 

Desirable:  

• Knowledge of the sports sector, particularly local clubs, networks, and partnerships. 
• Experience of supporting volunteer development and retention. 
• A relevant qualification in event management, sport development, or project management. 
• Knowledge of the civil service and public sector environments. 

Principal Accountabilities

Farming Conference (Society Event)

· Act as organiser of the Farming Conference, supported by the Society Events Team Leader and General Manager.

· Book catering, services, and seminar speakers (with Board support where required).

· Arrange layouts and liaise with contractors.

· Ensure all health and safety requirements and risk assessments are completed.

· Manage any additional requirements as needed.

· Work alongside the budget set for the event.

Living Land (Society Event)

· From 2025, act as lead organiser of the Living Land educational event, following training and supporting the Society Events Team Leader in the 2024 event.

· Responsibilities include:

• School bookings

• Exhibitor bookings

• Services coordination

• Volunteer steward recruitment, briefing, and management

• Layouts

• Health and safety compliance

• Any other tasks as required

· Work alongside the budget set for the event.

Agricultural Careers Day (Potential New Society Event)

· Organise and deliver the Agricultural Careers Day alongside the Society Events Team Leader.

· Liaise with schools, exhibitors, and speakers to deliver the event.

· Ensure all logistics, layouts, and health and safety requirements are in place.

· Work alongside the budget set for the event.

Kent County Show

· Take responsibility for the Garden Life, Heritage, and Education sections of the Kent County Show.

· Manage exhibitor bookings, layouts, and services within these sections.

· Coordinate with volunteers, contractors, and support teams.

· Ensure risk assessments and health and safety requirements are completed.

· Work alongside the budgets set for each section.

General Responsibilities

· Support the Society Events Team Leader and General Manager in the successful delivery of all Society events.

· Work alongside all budgets set for Society events.

· Complete general administration tasks as required.

· Work collaboratively as part of a small events team.

· Be prepared to take on additional responsibilities as directed.

PERSON SPECIFICATION

Essential Experience

· Strong administration, planning, and organisational skills

· Good IT skills, including Microsoft Office

· Good written and verbal communication skills

· Experience working within a small team

· Excellent time management and ability to prioritise tasks

· Experience coordinating events or similar activities

Desirable Skills

· Experience with event logistics (layouts, health & safety, risk assessments)

· Experience liaising with exhibitors, schools, and volunteers

· Ability to represent the organisation professionally at events

Personal Attributes

· Confident and self-motivated

· Able to work independently and as part of a team

· Flexible and open to new ideas

· Strong interpersonal skills

· Logical and practical approach to problem solving

· Keen to learn and develop

· Prepared to take responsibility and be accountable

Job Type: Part-time

Pay: £15,000.00 per year

Expected hours: 22.5 per week

Benefits:

• Company events
• Flexitime
• Free parking

Work Location: In person