4 Event Management jobs in Hampton Court

Sport & Event Coordinator  

Department: Sport & Physical Activity Team 

Reports To: Sports Development and Events Manager  

Direct Reports: None 

Contract Details: Full time, hybrid working (3 days in the office, 2 days remote) 

Grade: 7  

Salary: 30,000 per annum   

Job Purpose:   The role will be responsible for the coordination and delivery of a set of allocated tier 2 sports, ensuring members have access to a wide range of local events and activities across the UK. Working closely with volunteers, suppliers and external partners, the role will support the growth and sustainability of tier 2 sports by enabling grassroots opportunities. CSSC tier 2 sports include Archery, Badminton, Basketball, Cycling, Darts, Fencing, Netball, Sailing, Skittles, Snooker, Squash, Swimming, Target Shooting. 

The role will focus on building strong volunteer networks, identifying opportunities to collaborate with external organisations, and ensuring all events are safe, inclusive and well run in line with CSSC protocols. The role will play a vital role in supporting CSSC’s sports transformation programme, increasing participation and enhancing member experience. 

Key Responsibilities  

Sport Oversight & Development   

• Act as the subject matter expert for a set of allocated tier 2 sports. 
• Support the development and delivery of sport-specific plans in collaboration with the sport & physical activity team, volunteers, mems and external partners. 
• Monitor trends, challenges and opportunities within each sport to inform planning and innovation. 

Event & Activity Coordination  

• Coordinate the planning, delivery, and evaluation of local events and activities across allocated tier 2 sports. 
• Support volunteers to deliver safe, enjoyable, and high-quality events. 
• Identify and coordinate opportunities to work in partnership with external initiatives and events to extend CSSC’s reach. 
• Coordinate logistics, bookings, venues, and suppliers to ensure seamless event delivery. 
• Ensure compliance with event protocols, including health & safety and risk management. 

Volunteer & Partner Engagement  

• Recruit, support, and communicate with volunteers involved in tier 2 sport delivery. 
• Build positive relationships with suppliers, NGB’s and external organisations to expand opportunities. 
• Provide clear information, guidance, and recognition to volunteers and partners. 
• Act as the primary point of contact for a set of allocated sports, proving advice, information and support. 

Monitoring, Reporting & Finance  

• Manage allocated sports budgets, ensuring efficient use of resources. 
• Collect and report data on participation, spend, and outcomes. 
• Capture feedback and lessons learned to improve future delivery. 

Team & Organisational Contribution  

• Work collaboratively with colleagues across CSSC to support the wider sports transformation programme. 
• Contribute to shared projects, national campaigns, cross-sport and cross -team initiative as required. 

Person Specification  

Essential:  

• Experience of coordinating and delivering local events or activities, ideally within sport & physical activity. 
• Strong organisational skills and ability to manage multiple priorities. 
• Knowledge of event management protocols. 
• Experience of working with volunteers. 
• Strong interpersonal and communication skills with the ability to build relationships. 
• Confidence in managing budgets, logistics, and suppliers. 
• Ability to work both independently and as part of a team. 

Desirable:  

• Knowledge of the sports sector, particularly local clubs, networks, and partnerships. 
• Experience of supporting volunteer development and retention. 
• A relevant qualification in event management, sport development, or project management. 
• Knowledge of the civil service and public sector environments. 

Job Title: Conference Planner - Exhibit Ops

Location: Egham, UK

Job Type: Full Time Contract, Until 31/12/2025

Work Model: Hybrid

Duties:

• Manage the operational delivery of virtual/onsite events from start to finish including registration set-up and management, coordination with internal stakeholders on delivery specifications, and day-of execution.

• Train program partners on virtual event technology, Conferences processes and resources (registration and delivery technologies, registration protocols and online resources).

• Identify and create new ways to engage with our audiences virtually using feedback on previous conferences/events to continue to enhance the customer experience.

• Seek and determine new operational efficiencies to drive further scale across large volume of virtual events.

• Liaise with global conferences teams on process changes and improvements across the team.

• Perform special projects to further virtual event product and workflow.

Skills:

• Minimum 2+ years professional work experience Results-oriented drive and a solid work ethic Solid computer and analytical skills: proficiency Microsoft Office Suite (particularly Outlook, Word and Excel) and virtual event delivery platforms (Webex and Zoom) preferred

• Outstanding written and verbal communications skills

• Superior poise and judgment (demonstrated “grace under pressure”) with both internal and external constituencies

• Ability to work well in ambiguous situations with little information or direction across multiple regions

• Comfort working with and ability to upward manage senior executives

• Innovative approach to process and workflow

• Excellent time management and prioritization skills

• Exceptional attention to detail Proactive problem-solving skills

• Strong service ethic Strong record of achievement in current position

• Interest and experience in virtual event planning

Education:

• Bachelor's degree from accredited university

Skills and Experience:

Required Skills:

• Self motivated

• Event planning

• Time management

• Workflow

• Microsoft office

Additional skills:

• Excellent written and verbal communication skills

• Webex

• Excel

• Problem-solving

• Zoom

• Lead the end-to-end planning and execution of various sports events, from concept development to post-event evaluation.
• Manage event budgets, ensuring financial objectives are met and seeking cost-effective solutions.
• Develop comprehensive event plans, including timelines, venue coordination, staffing, and vendor management.
• Liaise with sports federations, sponsors, and stakeholders to ensure event objectives are aligned and expectations are met.
• Oversee the recruitment, training, and management of event staff and volunteers.
• Develop and implement marketing and promotional strategies to drive event attendance and engagement.
• Ensure all events comply with relevant health, safety, and security regulations.
• Manage on-site logistics, including setup, breakdown, and operational flow during events.
• Conduct post-event debriefs and analysis, providing detailed reports on event success, lessons learned, and recommendations for future improvements.
• Cultivate strong relationships with vendors, suppliers, and partners to ensure high-quality service delivery.
• Stay abreast of industry trends and best practices in sports event management.
• Utilize event management software and tools to streamline planning and execution.

• Extensive experience in sports event planning and management, with a proven track record of successfully delivering large-scale events.
• Strong understanding of event logistics, operations, marketing, and budgeting.
• Excellent leadership, project management, and organizational skills.
• Exceptional communication, negotiation, and interpersonal abilities.
• Demonstrated ability to work independently and manage multiple projects simultaneously in a remote setting.
• Proficiency in event management software and common office productivity tools.
• A passion for sports and a commitment to delivering memorable event experiences.
• Bachelor's degree in Event Management, Sports Management, Marketing, or a related field (or equivalent experience).
• Experience in remote project coordination or management is highly desirable.