105 Event Planner jobs in the United Kingdom

The Opportunity:

We are seeking a motivated and proactive Event Planner to join a leading global pharmaceutical client on a 12-month contract. This is an exciting opportunity to gain exposure across multiple therapy areas, supporting delegate management and delivery of both live and virtual events across the UK and Europe.

Skills and Experience:

• Strong event planning or project management experience, ideally within pharmaceuticals, life sciences or healthcare.
• Proactive, highly organised and able to work independently as well as within a team, with the ability to engage confidently with stakeholders at all levels.
• Strong proficiency in Microsoft Office applications.
• Experience with event management platforms such as Cvent, Veeva, Asana, or Apttus (desirable, training available).
• High attention to detail and accuracy, especially in budget tracking and compliance documentation.
• Flexibility to travel across Europe for event delivery and to provide on-site support at live events.
• Education: ideally have a BA degree (2:1 or above) or equivalent professional experience is required.

Role and Responsibilities:

• Planning, organising and coordinating a wide range of meetings and events, including advisory boards, internal training events and HCP meetings (virtual and face-to-face).
• Managing delegate communications, logistics and documentation to ensure smooth event delivery.
• Work directly with Healthcare Professionals, institutions and patients to issue consultancy agreements, obtain signatures and maintain accurate records.
• Support audit readiness by maintaining comprehensive event documentation and ensuring compliance with a variety of pharmaceutical codes of conduct.
• Create registration websites using Cvent templates (training provided) and track attendees.
• Utilise tools such as Veeva Event Management, Cvent, Asana and Apttus for event planning and tracking.
• Provide administrative support to the Meetings and Events team, including calendar management, inventory tracking and document preparation.
• Manage small internal meetings (e.g. venue booking, accommodation, transport, catering, etc.).

Applications:

Please contact Edward here at ISR Recruitment to learn more about our client and how they are leading the way in developing the next-generation of biotechnology and pharmaceutical solutions through innovation and transformational technology?

Roles and responsibilies:

• Lead coordinating and implementing program logistics to achieve impact
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
• Conduct program debrief with client and provide full briefing report post event
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
• Develop and maintain knowledge of technology and/or software solutions (Cvent)

• Participates in the organisation and coordination of meetings, including but not limited to advisory programs, internal trainings, and other Healthcare Professional (HCP) meetings
• Prepares and distributes communications to employees as it relates to meetings or events
• Working with Healthcare Professionals, their institutions and patients to send out consultancy agreements and obtain signatures including tracking of updates on these tasks
• Ensure audit readiness by maintaining comprehensive documentation, auditing project documents against established checklists, verifying logistics compliance across multiple jurisdictions, and upholding adherence to both local and international pharmaceutical codes of conduct
• Inputs into various systems within Meetings & Events; Veeva Event Management, Cvent, Asana, Apttus
• Provides administrative support for the Meeting and Events team o Including but not limited to management of internal calendars and trackers, tracking inventory of event materials, preparing and printing event documents, setting up project folders and planning documentation
• Management of small internal meetings including but not limited to booking office meeting space, managing bedroom blocks, booking coaches and research into restaurant options
• Participation in team meetings and workshops
• Participation in meetings with stakeholders to provide updates confidently and professionally and follow up with meeting notes
• Overseas travel may be required

• Must have a strong interest in healthcare events or project management
• Strong project management skills
• Must have strong proficiency in Microsoft Office applications
• Typically requires an BA degree 2:1 or above

• Conceptualise, plan, and execute a wide range of events, including corporate functions, conferences, weddings, and social gatherings.
• Develop detailed event proposals, budgets, and timelines, ensuring adherence to financial parameters and client expectations.
• Source and manage vendors, including venues, caterers, entertainers, and production suppliers, negotiating contracts to secure the best value.
• Oversee event logistics, including scheduling, staffing, transportation, and on-site management.
• Liaise directly with clients to understand their vision, requirements, and feedback, ensuring clear communication throughout the planning process.
• Develop creative event themes, décor, and entertainment concepts to enhance the guest experience.
• Manage risk assessment and contingency planning for all events.
• Conduct venue site inspections and assessments.
• Coordinate and supervise event staff and volunteers during events.
• Manage post-event evaluations, gather feedback, and prepare comprehensive reports.
• Maintain strong relationships with clients and vendors, fostering repeat business.
• Stay updated on industry trends and innovative event solutions.

• Proven experience (minimum 5 years) in event planning and management, with a portfolio showcasing diverse successful events.
• Exceptional organisational, time management, and multitasking abilities.
• Strong negotiation and vendor management skills.
• Excellent communication, interpersonal, and client relationship management skills.
• Proficiency in event management software and standard office suites.
• Creative flair and a proactive approach to problem-solving.
• Ability to work under pressure and meet tight deadlines.
• A degree in Hospitality Management, Event Management, Marketing, or a related field is preferred.
• Flexibility to work evenings and weekends as required by event schedules.
• A driving license and willingness to travel within the Oxford, Oxfordshire, UK region for site visits and event support.

• Plan, organize, and execute a variety of events, including corporate functions, conferences, weddings, and private parties.
• Develop event concepts, themes, and layouts that align with client objectives and brand standards.
• Manage event budgets effectively, tracking expenditures and ensuring financial targets are met.
• Source, negotiate with, and manage relationships with vendors, including caterers, venues, decorators, and entertainment.
• Coordinate all event logistics, such as venue setup, AV equipment, seating arrangements, and transportation.
• Develop detailed event timelines and project plans, ensuring all deadlines are met.
• Oversee event registration and attendee management processes.
• Provide on-site event management and supervision to ensure smooth execution.
• Handle client communications, providing regular updates and addressing any concerns.
• Conduct post-event evaluations, gathering feedback and identifying areas for improvement.
• Ensure compliance with health, safety, and security regulations at all event venues.

• Proven experience as an Event Planner or in a similar role, with a portfolio of successfully managed events.
• Strong understanding of event planning principles, logistics, and vendor management.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Proficiency in event planning software and tools.
• Strong budget management and financial acumen.
• Exceptional communication, negotiation, and interpersonal skills.
• Ability to work under pressure and adapt to changing circumstances.
• Creative flair and a passion for delivering memorable experiences.
• Experience with hybrid or virtual event components is a plus.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, or equivalent experience.

Location: Remote (with preference for candidates in Europe)

Company Overview:

At Puffer, our mission is to increase blockchain ecosystems' security, decentralization, and sustainability. We are a group of hardworking enthusiasts deeply focused on building and democratizing the future of Ethereum. Imagine a world where regular individuals can contribute to the Ethereum network with less risk and more rewards. That is our reality. At Puffer, you’ll have the opportunity to be part of a team

that is building state-of-the-art technology that will reshape the landscape.

Job Description:

Puffer Foundation is seeking a talented and experienced Blockchain Event Marketing Manager to join our team. In this role, you will be responsible for planning, coordinating, and executing marketing strategies for blockchain events hosted by Puffer Foundation. Your primary focus will be on promoting these events to increase attendance and engagement, manage the event's public image, and handle media relations.

Responsibilities:

• Plan, coordinate, and execute marketing strategies to promote blockchain events hosted by Puffer Foundation and maximize attendance and engagement.
• Develop comprehensive event marketing campaigns, including creating promotional materials such as social media posts, email campaigns, press releases, and advertisements, to attract attendees.
• Cultivate relationships with media outlets, influencers, industry partners, and blockchain communities to secure event coverage and endorsements.
• Attend blockchain conferences and events to network, promote Puffer Foundation's events, and identify partnership opportunities.
• Manage the event's public image and ensure that it aligns with Puffer Foundation's brand and messaging.
• Coordinate logistics and oversee event operations to ensure a seamless and memorable experience for attendees.
• Track and analyze marketing metrics and feedback to measure the success of event marketing efforts and identify areas for improvement.
• Stay updated on industry trends and competitor activities to inform event marketing strategies and stay ahead of the curve.

Qualifications:

• Bachelor's degree in Marketing, Communications, or related field.
• Proven experience in event marketing, public relations, or related roles, preferably in the blockchain or technology industry.
• Strong understanding of marketing principles and techniques, with a focus on digital marketing and social media.
• Excellent communication and interpersonal skills, with the ability to build relationships with media contacts, influencers, and industry partners.
• Creative thinking and problem-solving abilities, with a proactive and results-oriented mindset.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proficiency in marketing tools and platforms, such as social media management tools, email marketing software, and analytics tools.
• Knowledge of blockchain technology and the cryptocurrency industry is a must.

If you are passionate about blockchain technology and have a proven track record in event marketing, we invite you to join our team at Puffer Foundation. Together, we can promote innovative blockchain events and contribute to the advancement of the industry.