46,126 Executive Administrative Assistant jobs in the United Kingdom

Our client, a prominent global corporation, is seeking a highly organized, discreet, and proactive Executive Administrative Assistant to provide comprehensive support to their executive leadership team and the Board of Directors. This is a fully remote position, demanding exceptional organizational skills, impeccable attention to detail, and the utmost professionalism. You will be responsible for managing complex calendars, coordinating high-level meetings, preparing agendas, taking minutes, and disseminating critical information to board members and executives. The ideal candidate will possess extensive experience in executive support, with a strong understanding of corporate governance and board processes. Your duties will include making extensive domestic and international travel arrangements, preparing expense reports, drafting correspondence, and managing confidential documents with absolute discretion. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ability to anticipate needs, proactively solve problems, and manage multiple priorities in a fast-paced, remote environment is essential. You will be proficient in leveraging various productivity tools and communication platforms to maintain seamless operations. A calm demeanor under pressure, exceptional interpersonal skills, and a commitment to providing a high level of service are paramount. If you are a dedicated and experienced administrative professional looking to contribute to the success of a leading organization from a remote setting, we encourage you to apply.
Responsibilities:

• Manage and coordinate complex executive and board meeting schedules.
• Prepare meeting agendas, take accurate minutes, and track action items.
• Arrange detailed domestic and international travel itineraries.
• Process expense reports and manage vendor payments.
• Draft, edit, and proofread professional correspondence and documents.
• Serve as a liaison between executives, board members, and internal/external stakeholders.
• Manage confidential information with the highest level of discretion.
• Conduct research and prepare reports as needed.
• Prioritize tasks and manage multiple projects effectively in a remote setting.
• Maintain organized electronic and physical filing systems.

Qualifications:

• Proven experience as an Executive Assistant or Administrative Assistant supporting C-suite executives and/or boards.
• Strong understanding of corporate governance and board meeting procedures.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Ability to handle sensitive and confidential information with discretion.
• Proactive problem-solving skills and the ability to work independently.
• Experience in managing complex international travel arrangements.
• A professional and polished demeanor.

This role is based in Southampton, Hampshire, UK , but is a fully remote opportunity.

Our client, a prominent organization, is seeking an exceptional and highly organized Executive Administrative Assistant to provide comprehensive support to their senior executive team and board of directors. This is a fully remote position, enabling you to manage your responsibilities from a home-based office anywhere in the UK. You will be the primary point of contact for executive communications, managing complex calendars, scheduling meetings across multiple time zones, and coordinating travel arrangements with meticulous attention to detail. Key responsibilities include preparing board materials, taking minutes during meetings, and following up on action items to ensure timely completion. You will also manage correspondence, prepare reports and presentations, conduct research, and handle confidential information with the utmost discretion. The ideal candidate will possess a proactive approach, anticipating the needs of the executives and acting with initiative to resolve issues before they arise. Exceptional organizational skills, strong written and verbal communication abilities, and proficiency in modern office software (Microsoft Office Suite, collaboration tools) are essential. As this is a remote role, you must be self-motivated, disciplined, and adept at managing your time effectively to meet demanding deadlines. Building and maintaining strong relationships with internal and external stakeholders is crucial. Our client is committed to providing a supportive and inclusive remote work environment and values individuals who are reliable, professional, and discreet. If you are a top-tier administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:

• Manage complex calendars and schedule meetings for senior executives and the board.
• Coordinate domestic and international travel arrangements.
• Prepare agendas, materials, and minutes for board and executive meetings.
• Handle sensitive and confidential information with discretion.
• Manage incoming and outgoing correspondence and communications.
• Prepare reports, presentations, and other documents.
• Conduct research and provide summaries on various topics.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively resolve administrative challenges.

Qualifications:

• Proven experience (5+ years) as an Executive Assistant or in a similar senior administrative role, preferably supporting C-suite executives or a board.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and professionalism.
• Ability to work independently, prioritize tasks, and meet deadlines in a remote setting.
• Experience with minute-taking and preparing board materials is highly desirable.
• A proactive and problem-solving attitude.

This role is fully remote, supporting high-level operations that may interface with stakeholders in Glasgow, Scotland, UK .

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership, operating on a hybrid model that blends remote flexibility with essential in-office collaboration. This pivotal role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The successful candidate will demonstrate excellent communication skills, advanced proficiency in office software, and a strong understanding of corporate etiquette.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling meetings, appointments, and calls with precision.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, acting as a gatekeeper when necessary.
• Organize and manage event logistics for meetings, conferences, and off-sites.
• Process expense reports and manage departmental budgets as required.
• Conduct research and prepare background materials for meetings and projects.
• Maintain confidential files and records with the utmost discretion.
• Liaise with internal departments and external parties on behalf of executives.
• Proactively identify opportunities to improve administrative processes and efficiency.

Required Skills and Experience:

• Proven experience as an Executive Administrative Assistant or similar role, supporting senior management.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Experience with travel booking and expense management systems.
• A proactive and solutions-oriented approach to problem-solving.

This role is based in London, England, UK and offers a hybrid working arrangement, providing a balance between remote work and in-office engagement. Join a dedicated team and contribute to the smooth operation of executive functions.

Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team, including board members. This is a fully remote position, requiring exceptional organisational skills and the ability to manage complex schedules and confidential information discreetly. You will be the primary point of contact for administrative matters, ensuring the smooth running of executive operations and facilitating seamless communication across the organisation.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate and prepare materials for board meetings, including agendas, presentations, reports, and minutes, ensuring timely distribution.
• Handle all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Screen and manage incoming communications, including emails, phone calls, and correspondence, prioritising and directing them appropriately.
• Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy and professionalism.
• Manage confidential information with the utmost discretion and security.
• Conduct research and compile information for executive projects and reports as required.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Manage expense reporting and budget tracking for executive-related expenditures.
• Organise and maintain electronic and physical filing systems for efficient retrieval of information.
• Provide a welcoming and professional interface for visitors and incoming communications.
• Anticipate the needs of the executives and proactively address potential issues.
• Assist with event planning and coordination for executive functions or meetings.
• Continuously seek opportunities to improve administrative processes and efficiency.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite executives or board members.
• Exceptional organisational and time management skills, with the ability to prioritise effectively and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Discretion and confidentiality are paramount.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Experience in coordinating complex travel arrangements and international travel is a plus.
• A professional and polished demeanour.
• Ability to adapt to changing priorities and work effectively in a remote environment.
• Minimum of 5 years of relevant administrative experience.

This remote role supports executive functions crucial to operations impacting Cambridge, Cambridgeshire, UK .

**Who Are We?**
Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it.
**Job Category**
Administrative/Clerical
**Target Openings**
1
**What Is the Opportunity?**
We are seeking a highly experienced and detail-oriented Executive Assistant to support our Senior Management. The ideal candidate will have experience in a similar role, with a proven track record of accurately capturing meeting minutes, and managing complex schedules, travel expenses and arrangements, and high-level meetings.
We are looking for a seasoned professional who can confidently handle the demands of a fast-paced environment and provide exceptional support to our executive team. Under moderate supervision, you will handle complex administrative assignments of a broad and varied nature to relieve senior management of administrative details.
Travelers Europe currently offers flexibility to employees who wish to work on a hybrid basis in accordance with our Hybrid Work Arrangements Policy. This entails full time employees working three days a week in the office and two days at home (or pro rata for part-time employees). This policy may be changed at the Company's discretion.
**What Will You Do?**
+ Provides complex administrative support for multiple senior leaders, including a members of the Senior Leadership Team.
+ May communicate directives and information from executives to others and follow up on status of assignments.
+ Prepares correspondence, reports, presentations, agendas and minutes of a complex nature, and may prepare responses to routine correspondence and enquiries. Responsible for coordinating presentations for meetings. May be required to perform audio typing.
+ Receives, screens and directs incoming calls, visitors, mail and may also manage email accounts.
+ Maintains files, records, calendars and diaries.
+ Prepares agendas for Enterprise visitors.
+ Provides support for employees on ex-patriate assignments.
+ Arranges frequent business travel and coordinates meeting arrangements and itineraries.
+ Prepares and submits expense accounts and other type expenses. May manage and track/report actual expenses versus budget.
+ Has delegated authority for some departmental administration (e.g. authorising annual leave requests, sickness absence etc). Operates in a surrogate capacity on behalf of the individual(s) supported in applications used for human resources management.
+ Contributes to the development and implementation of administrative standards, policies and practices for the organisation.
+ Perform other duties as assigned.
**What Will Our Ideal Candidate Have?**
+ Experience as a senior administrator.
+ Experience in taking minutes in meetings chaired by senior executives.
+ High School education or equivalent preferred .
+ Thorough knowledge of administrative support processes and best practice, preferably within Financial Services.
+ Working knowledge of short-hand techniques preferred.
+ Working Knowledge, Sufficient familiarity with the subject to know the basic principles and terminology and to understand and solve simple problems.
+ Thorough Knowledge, Advanced knowledge of the subject matter. The work calls for sufficient comprehension of the subject area to solve unusual as well as common work problems, to be able to advise on technical matters, and to serve as a resource on the subject for others in the organisation.
+ Advanced tact, discretion and courtesy.
+ Intermediate skill level required for software applications (Word, Excel, PowerPoint). Ability to perform advanced functions using Excel (i.e. v-lookups) preferred.
+ Intermediate conflict resolution skills preferred via phone and occasionally in person.
+ Intermediate understanding of change management concepts.
+ Intermediate decision making; operates successfully in situations in which there are no established procedures.
+ Advanced ability to maintain highly confidential information including
+ business plans, legal actions, etc
+ Ability to adapt procedure, processes and techniques to perform the more complex duties of the job.
+ Intermediate minute taking skills.
+ Basic - Demonstrates basic knowledge and ability; can apply the competency in common/familiar situations that present limited difficulties.
+ Intermediate - Demonstrates solid knowledge and ability and can apply the competency in the full range of typical situations with minimal or no guidance. Requires guidance handling novel or more complex situations.
+ Advanced - Demonstrated advanced knowledge and ability, and can apply the competency in new or complex situations. May guide other professionals.
**What is a Must Have?**
+ Basic numeracy required.
+ Intermediate judgment and problem solving required.
+ Accurate touch typing skills required.
**What Is in It for You?**
+ **Private Medical Insuran** **ce:** On commencement of employment, you are eligible for single cover provided by Travelers, with the option to add cover for your dependents, at your expense through payroll deduction.
+ **Retirement:** Travelers will make a core contribution of a percentage of salary to your Pension Plan. Additionally, if you decide to contribute to the plan, you will receive an increased company contribution.
+ **Holiday Entitlement:** Start your career at Travelers with a minimum of 25 days holiday entitlement annually, plus the opportunity to purchase additional days to allow for up to a total of 35 holidays per year.
+ **Wellness Programme:** The Travelers wellness programme is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health programme provides access to free professional counseling services and other resources that support your daily life needs.
+ **Volunteer Encouragement:** We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards programme that enables you to give back to the charity of your choice.
**Employment Practices**
Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences.
If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email ( ) so we may assist you.
Travelers reserves the right to fill this position at a level above or below the level included in this posting.
To learn more about our comprehensive benefit programs please visit .

Our client is seeking a highly organised and proactive Executive Administrative Assistant to support senior leadership within their **Southampton, Hampshire, UK** office. This role is essential for ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, preparing reports, and handling confidential information.

Key Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
• Coordinate and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
• Draft, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy.
• Organize and maintain efficient filing systems, both physical and digital.
• Manage domestic and international travel arrangements, including flights, accommodation, and visas.
• Act as a gatekeeper, screening calls, emails, and visitors, and prioritizing communications.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting and budget tracking for executive office.
• Liaise with internal departments and external stakeholders on behalf of senior management.
• Proactively identify opportunities to streamline administrative processes and improve efficiency.
• Provide general administrative support, including photocopying, scanning, and mail handling.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and a strong sense of confidentiality.
• Ability to work independently and take initiative.
• Experience in managing complex travel itineraries.
• Familiarity with minute-taking for high-level meetings.
• A proactive approach to problem-solving and anticipating needs.
• Previous experience in (mention relevant industry if applicable, e.g., finance, technology) is a plus.

This hybrid role requires presence in our **Southampton, Hampshire, UK** office for a designated number of days per week, complemented by remote work flexibility.

Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This pivotal role is based in the vibrant city of Bristol, South West England, UK . You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. A key aspect of this role involves managing confidential information with discretion and maintaining meticulous records. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience using modern office equipment and digital collaboration tools.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, minutes, and reports for meetings.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organise and manage travel logistics, including flights, accommodation, and transportation.
• Conduct research and compile data for various projects and presentations.
• Maintain and organise filing systems, both physical and digital.
• Provide general administrative support, such as photocopying, scanning, and data entry.
• Assist with event planning and coordination as needed.
• Ensure a smooth flow of information between departments and stakeholders.

Qualifications and Skills:

• Proven experience as an Executive Administrative Assistant or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High level of proficiency in Microsoft Office Suite.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• A proactive approach to problem-solving.

This is a fantastic opportunity to join a dynamic organisation and contribute to its success. The role offers a blend of in-office and remote working, providing flexibility while maintaining strong team collaboration.

Our client is seeking a highly organised and proactive Executive Administrative Assistant to join their dynamic team in Stoke-on-Trent, Staffordshire, UK . This pivotal role requires a dedicated individual who can provide comprehensive administrative support to senior management, ensuring the smooth and efficient operation of daily activities. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a fast-paced environment. Responsibilities will include managing complex diaries, scheduling meetings and appointments, preparing agendas and minutes, coordinating travel arrangements, and handling confidential information with discretion. You will also be responsible for preparing reports, presentations, and correspondence, as well as managing office supplies and maintaining filing systems. Strong communication and interpersonal skills are essential, as you will be interacting with internal and external stakeholders at all levels. The ability to anticipate needs and take initiative is highly valued. This role offers a fantastic opportunity to become an integral part of a supportive and forward-thinking organisation, with potential for professional growth and development. Applicants should have proven experience in an administrative or secretarial role, ideally supporting senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a prerequisite. Familiarity with office management systems and procedures is also beneficial. We are looking for someone who is reliable, possesses a strong work ethic, and is committed to delivering high-quality work. If you are a self-starter with a positive attitude and a passion for administrative excellence, we encourage you to apply for this exciting position in Stoke-on-Trent .

Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a hybrid working model, blending the benefits of remote work with in-office collaboration. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess excellent communication and interpersonal skills, enabling effective interaction with internal teams, external clients, and stakeholders. Key responsibilities include screening calls and emails, managing correspondence, organizing and maintaining filing systems, and assisting with special projects as needed. You will anticipate the needs of the executives you support and proactively solve problems to ensure smooth operations. A strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is essential. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to multitask effectively in a fast-paced environment. The successful candidate will be a reliable and resourceful individual committed to providing high-level administrative support.This is a hybrid role based in Liverpool, Merseyside, UK.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments and meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Assist with the preparation of board meeting materials and corporate documentation.
• Handle confidential and sensitive information with the utmost discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reporting and assist with budget tracking.
• Support executives with ad-hoc projects and administrative tasks.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and proactive approach.
• Experience with virtual meeting platforms and collaboration tools.
• Ability to work effectively in a hybrid work environment.