57 Executive Assistance jobs in Northampton

**Job Description Summary**
GE Vernova's Power Conversion & Storage business provides energy conversion & storage technologies, systems, and services across the power and energy-intensive industries, driving the electric transformation of the world's energy and industrial infrastructure.
In North Europe the business designs, builds, installs and commissions solutions across the Marine and Industrial sectors. It quotes and delivers tens of large, multi-year programs, and hundreds of smaller programs at any one time.
Reporting to the Power Conversion & Storage North Europe Business Operations Director, the Portfolio Management Office Director will build on the existing PMO to align it to the strategic goals of the North Europe business, and the Global PMO vision.
The PMO Director will be accountable for building, guiding and developing the PMO team, focusing on process, practices, behaviors and culture. They will support the Project Management and Planning & Controls teams in their continued successful delivery of inflight projects and programs. Key focus areas will include quality, cost and risk management across the project lifecycle from bid to delivery.
Success will be seen by an improvement in ROI, volume of projects delivering on time and to budget, and controlled risk exposure.
**Job Description**
**Key Responsibilities**
In a matrix management environment, lead and support the delivery teams in:
**Successful project delivery.** Ensure that the project portfolio is effectively resourced and prioritized, aligned to strategic goals. Incorporate effective risk management, lessons learned reviews and continuous improvement activity to improve delivery capabilities.
**Visibility to the project portfolio.** Establish visual management at a project, portfolio and enterprise level, to facilitate informed decision making. Drive project and program reporting to provide an accurate and timely reflection of status. Establish a critical few KPIs to monitor delivery performance.
**Portfolio Governance.** Complete reviews at appropriate milestones and act on escalations. Ensure that governance policy and process are fit for purpose, add value, and support successful delivery to quality, time and budget. Establish an assurance framework for strategic programs to ensure more robust oversight where needed.
**Team development.** Ensure all delivery team members have the appropriate skills to deliver the pipeline. Make recommendations on growth and development opportunities for the team and support their training and coaching.
**Continuous Improvement.** Lead and encourage continuous improvement in collaboration with the delivery teams. Celebrate and share success with team.
**Tools & Process.** Support the development and implementation of processes and tools to drive project delivery excellence.
**Skills and Experience**
+ Experience in designing, implementing and leading a Portfolio Management Office in a large organization.
+ Hands on experience as a delivery manager at a program level, familiar with project delivery methodologies (eg Prince 2 / Agile / PMP).
+ Proven ability to operationalize a vision, moving it from paper to actions on the ground.
+ Proven experience of leading change in a large, diverse organization.
+ Comfortable with business / project tools (eg MS Office / Primavera P6 / PMP tools)
+ Skilled in process re-engineering across the full value chain.
+ Strong and empathetic leader who can inspire and support individuals to perform at their best and continue to grow and improve the team through leadership and coaching.
+ Excellent communicator in written and spoken word, with a matched ability to listen.
+ Effective organizational abilities, able to manage multiple demands and priorities.
+ Exceptional stakeholder manager, comfortable working in a matrix management structure.
+ Naturally curious with a desire to understand, interpret, resolve and improve.
**What We Offer**
At GE Vernova, we believe in rewarding excellence and supporting personal growth. You can expect:
+ The opportunity to work on high-impact, nationally significant programmes.
+ Hybrid working and a flexible approach to work-life balance.
+ Competitive salary and performance-based compensation.
+ 26 days of annual leave + UK bank holidays.
+ Generous employer pension contribution.
+ Private medical insurance, life assurance, and income protection.
+ Flexible benefits platform so you can tailor your package.
We're always looking for top talent! If this role isn't quite right, but you're interested in joining GE Vernova, we can support you to understand where your skills could help. Get in touch today and become part of a team shaping the future of power conversion technology!
**The Energy to Change the World | GE Vernova →**
Power Conversion - Home | Power Conversion & Storage ( Information**
**Relocation Assistance Provided:** No
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Our client is seeking a highly motivated and detail-oriented Senior Administrative Assistant to support their Project Management Office (PMO) in Milton Keynes, Buckinghamshire, UK . This role is instrumental in ensuring the efficient coordination and execution of various projects undertaken by the organization. You will be responsible for providing comprehensive administrative support to project managers, managing project documentation, tracking progress, and facilitating communication across project teams and stakeholders.

Key Responsibilities:

• Provide comprehensive administrative support to a team of Project Managers, assisting with daily tasks and project-related activities.
• Manage and maintain project documentation, including project plans, status reports, meeting minutes, and risk logs, ensuring accuracy and accessibility.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and tracking action items.
• Assist in the tracking of project timelines, milestones, and deliverables, flagging any potential delays or issues to project managers.
• Support the preparation of project status reports and presentations for various stakeholders.
• Maintain project databases and ensure timely updates of project information.
• Facilitate communication between project team members, stakeholders, and external parties as directed by project managers.
• Manage project-related correspondence and documentation, ensuring proper filing and version control.
• Assist with resource scheduling and allocation for project activities.
• Help to ensure adherence to PMO standards, templates, and best practices.
• Handle travel arrangements and expense reporting for project managers and team members as needed.
• Provide general administrative support to the PMO, including managing office supplies and equipment.
• Contribute to continuous improvement initiatives within the PMO.

Qualifications and Experience:

• Proven experience as an Administrative Assistant, Project Administrator, or in a similar support role, preferably within a project management environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software (e.g., Microsoft Project, Asana, Jira) is highly desirable.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Proactive approach with a strong problem-solving capability.
• Ability to work independently and as part of a collaborative team.
• Discretion and professionalism in handling sensitive project information.
• A minimum of 3-5 years of relevant administrative experience is preferred.
• Familiarity with Agile or Waterfall project management methodologies is a plus.

This hybrid role offers an excellent opportunity to be an integral part of project success within a forward-thinking organization.

Our client, a rapidly growing technology firm, is seeking a highly organized and proactive Executive Assistant to support their senior leadership team in a fully remote capacity. This role is essential for ensuring the smooth operation of executive functions and requires a meticulous individual with exceptional administrative and communication skills. You will be responsible for managing complex calendars, coordinating meetings, preparing documents, and handling confidential information with the utmost discretion. This remote-first position offers the flexibility to work from anywhere, provided you have reliable internet access and a dedicated workspace. Key Responsibilities:

• Managing and coordinating complex executive calendars and scheduling appointments.
• Arranging and coordinating domestic and international travel logistics.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Acting as a gatekeeper and liaison between executives and internal/external stakeholders.
• Organizing and managing virtual meetings, including preparing agendas and taking minutes.
• Conducting research and preparing briefing materials for meetings.
• Managing and prioritizing incoming communications and requests.
• Handling confidential information with tact and discretion.
• Implementing and maintaining efficient administrative processes.
• Assisting with special projects as assigned.

The ideal candidate will be a master of organization and possess a keen eye for detail. Excellent written and verbal communication skills are crucial, as is the ability to anticipate needs and proactively address potential issues. Proficiency in office software suites and virtual collaboration tools is a must. This is a fantastic opportunity for a dedicated administrative professional to leverage their skills in a fully remote environment, supporting impactful leadership. We are looking for someone who is adaptable, resourceful, and committed to providing exceptional executive support. **Qualifications:**

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and proactively.
• Strong problem-solving skills and attention to detail.
• Previous experience in a remote work setting is advantageous.

A prestigious organisation is seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior management. This hybrid role offers the flexibility of working from home combined with essential in-office presence at their offices in Milton Keynes, Buckinghamshire, UK . You will be instrumental in managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information with the utmost discretion.

Key responsibilities include arranging travel, managing event logistics, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication, interpersonal, and organisational skills, with a keen eye for detail and the ability to multitask effectively. Proficiency in office software suites (Microsoft Office, Google Workspace) is essential. Previous experience supporting C-suite executives or senior leaders is highly desirable. You must be proactive, resourceful, and able to anticipate the needs of those you support. This role demands a high level of professionalism, integrity, and the ability to handle sensitive information confidentially. You will be expected to manage your time efficiently, balancing remote and in-office responsibilities to ensure seamless support.

Our client, a prestigious firm, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. This is a critical, fully remote position that demands exceptional discretion, professionalism, and the ability to manage complex administrative tasks with efficiency and precision. You will be responsible for managing executive calendars, coordinating complex travel arrangements (both domestic and international), preparing reports and presentations, and handling confidential communications. Your role will involve anticipating needs, problem-solving proactively, and ensuring the smooth day-to-day operations for the executives you support. The ideal candidate will have extensive experience as an Executive Assistant or in a senior administrative support role, preferably within a corporate environment. You must possess excellent written and verbal communication skills, advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with virtual meeting platforms and project management tools. Strong organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively are essential. This is a remote-first role, requiring a high degree of autonomy, self-motivation, and the ability to maintain confidentiality and professional composure. You will be an integral part of the executive support team, contributing to the overall efficiency and success of senior management. We are looking for someone who is adaptable, resourceful, and dedicated to providing exceptional administrative support.

Key Responsibilities:

• Manage complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and security.
• Conduct research and compile data for various projects and meetings.
• Organize and manage virtual meetings, ensuring all participants have necessary information and technology.
• Act as a primary point of contact for internal and external stakeholders.
• Anticipate needs and proactively address potential issues.
• Manage expense reporting and budget tracking for executive activities.
• Maintain organized digital and physical filing systems.
• Provide administrative support for special projects as required.
• Uphold a high level of professionalism and etiquette in all interactions.

Required Qualifications and Skills:

• Proven experience as an Executive Assistant, Senior Administrator, or similar role.
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• Professional demeanor and strong interpersonal skills.
• Ability to thrive in a fully remote work environment.

This is an outstanding opportunity for a highly capable administrative professional to provide critical support from Milton Keynes, Buckinghamshire, UK , in a fully remote capacity.

Executive Assistant/PA

Up to 12 weeks

20 hours per week

Luton

Office based

17 per hour

A company based in Luton are seeking a highly organised and experienced Executive Assistant / PA to support the Chief Executive. This is a fantastic opportunity to join a dynamic organisation making a real impact in the community.

Key Responsibilities:

• Provide high-level administrative and PA support to the Chief Executive
• Manage emails, diaries, meetings, and stakeholder communications
• Prepare meeting spaces and oversee hospitality arrangements within budget
• Take minutes for 2-4 meetings per week
• Handle documentation, filing, and task management
• Prepare presentations and manage tech setup for Zoom/Teams meetings
• Record and report data using online systems and digital portals
• Coordinate information for funders, staff, and board members
• Ensure compliance with company policies, health & safety, and confidentiality

Essential Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and Zoom
• Strong organisational and time management skills
• Excellent communication skills (written, verbal, and face-to-face)
• Ability to work independently and manage multiple tasks efficiently

Why Temp with Tate?

Temping is a great way to build up your career prospects, while allowing you to gain experience in a range of different companies. People temp for many different reasons, whether it is to gain experience, fill the gap between permanent positions or as a lifestyle choice.

Temp jobs often present the opportunity to become permanent roles. Allowing you to have an insight into a company without the initial permanent obligation.

When temping for Tate you can expect to

• Have my dedicated attention and service to offer you work that suits you.
• Weekly pay
• Accrue up to 28 days holiday pay
• Pension contributions
• Tate Rewards, which include discounts.
• Employee Assistance programme.
• Reward recognition awards
• Gain valuable experience with credible companies.
• Access to companies internal vacancies board
• Free computer skills training

If you are available immediately and would like to discuss options, I look forward to hearing from you. Please use the apply button below to attach your CV. I will aim to acknowledge your enquiry within three working days.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Our client, a prominent professional services firm, is seeking a highly organized, proactive, and polished Senior Executive Assistant to provide comprehensive support to a team of senior leaders. This hybrid role, based in **Milton Keynes, Buckinghamshire, UK**, requires an individual who can manage complex calendars, coordinate high-level meetings, and handle sensitive information with discretion. You will be an integral part of the executive office, ensuring smooth operations and efficient communication.

Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare agendas, materials, and minutes for executive meetings, ensuring action items are followed up.
• Arrange domestic and international travel, including flights, accommodation, and visa requirements, while managing travel itineraries.
• Screen and prioritize incoming communications, including emails and phone calls, and proactively manage correspondence.
• Prepare professional presentations, reports, and other documents as required.
• Conduct research on various topics as needed by the executive team.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Handle confidential information with the utmost discretion and professionalism.
• Provide logistical support for events, conferences, and team off-sites.
• Assist with expense reporting and budget tracking for the executive office.
• Anticipate needs and proactively address potential issues to ensure seamless workflow.
• Contribute to a positive and efficient office environment.

Qualifications:

• Proven experience as an Executive Assistant or Senior Administrator supporting senior management.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong attention to detail and accuracy in all tasks.
• Ability to work independently and proactively, with minimal supervision.
• Discretion and professionalism in handling confidential information.
• Experience in coordinating travel arrangements and managing expenses.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• A collaborative approach and strong interpersonal skills.
• Previous experience in professional services or a related industry is advantageous.

This hybrid opportunity offers the chance to work within a dynamic organization in **Milton Keynes, Buckinghamshire, UK**, providing essential support to key decision-makers. If you are a highly capable administrative professional seeking a challenging and rewarding role, we encourage you to apply.

We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership within a rapidly growing organization. This is a fully remote position, enabling you to manage executive schedules, communications, and administrative tasks from anywhere in the UK. You will act as a vital gatekeeper and facilitator, ensuring the smooth operation of executive functions and contributing to overall organizational efficiency. The ideal candidate will possess exceptional discretion, a keen eye for detail, and a strong ability to anticipate needs and manage complex logistics.

Key Responsibilities:

• Manage and optimize complex calendars and schedules for senior executives, including meeting arrangements, travel planning, and expense management.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
• Coordinate and plan meetings, conferences, and events, both internal and external, ensuring all logistics are managed efficiently.
• Conduct research and prepare background materials for meetings and projects.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate the needs of executives and proactively address potential issues.
• Streamline administrative processes and implement efficient systems for information management.
• Build and maintain strong relationships with internal teams and external contacts.
• Provide general administrative support, including managing emails, filing systems, and database management.

Qualifications and Skills:

• Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong problem-solving abilities and a proactive, can-do attitude.
• High level of discretion, professionalism, and emotional intelligence.
• Experience managing complex travel arrangements and international logistics.
• Ability to work independently and as part of a remote team.
• A detail-oriented approach and a commitment to accuracy.
• Experience in project coordination is a plus.

This is an excellent opportunity to join a forward-thinking company and play a critical role in supporting its leadership team from a flexible, remote environment.

Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This role requires exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for complex calendar management, travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. The ideal candidate will be tech-savvy, possess outstanding communication skills, and thrive in a remote-first setting, ensuring seamless support for executives operating across different time zones.

Key Responsibilities:

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread high-quality correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Handle confidential information with the utmost integrity and security.
• Conduct research and compile data for various projects and meetings.
• Organize and manage virtual meeting logistics, including setting up video conferencing and distributing materials.
• Process expense reports and manage invoices in a timely manner.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain and organize digital filing systems for easy retrieval of information.
• Provide administrative support to other members of the executive team as needed.

Qualifications and Skills:

• Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful problem-solving abilities.
• Ability to work independently and demonstrate initiative in a remote setting.
• Excellent attention to detail.
• Experience with expense management and travel booking platforms.
• A minimum of 5 years of relevant experience is required.

This is a fully remote position, offering the flexibility to work from anywhere while providing essential support to our client's executives impacting operations related to Milton Keynes, Buckinghamshire, UK .