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Executive Assistant

Ref: BCR/JP/31997

Salary: 30,000 - 33,000

Manchester

Hybrid

Bell Cornwall Recruitment are pleased to be hiring an Executive Assistant at a well-established firm in Manchester. They are looking for a proactive and organised person to join their Construction and Engineering Team.

Executive Assistant responsibilities:

• Provide diary, travel, and admin support to a small group of lawyers
• Support client onboarding, compliance, and file management
• Handle billing, expenses, and financial admin
• Coordinate tasks and deadlines with lawyers and support teams
• Other ad-hoc duties
  

The ideal candidate will have:

• Previous experience within a legal/professional services environment
• Strong organisational skills and attention to detail
• Ability to multitask and manage priorities
• Excellent written and verbal communication skills
• A proactive attitude towards their work

If you have previous Executive Assistant experience within a professional services environment don't hesitate to get in touch now!

Interested? Please click the 'APPLY' button now!

BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.

BELL CORNWALL RECRUITMENT

We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life.

Love Work Be Happy

Follow BCR on Twitter @LoveWorkBeHappy to view all of the latest jobs.

(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)

PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales

Executive Assistant Opportunity: Manchester Construction & Engineering

£30,000 - £1,000 plus bonus, hybrid

We're seeking a highly experienced and proactive Executive Assistant (EA) to join our Construction and Engineering team in Manchester. This is a fantastic opportunity to provide comprehensive EA services to local teams, offering a degree of autonomy while ensuring you remain an integral part of the team.

Core benefits

• Equal all staff bonus based on the firm’s financial performance (which in 2024 came to £2,42 29 for every full time employee who has been with the firm for at least a year. The bonus is pro-rated so part-time employees also receive a bonus as well as staff who have been with the firm for less than a year.)
• Generous pension including the option to salary sacrifice
• Five weeks' annual leave and the option to buy or sell a week each year
• An extra day of leave for wedding/civil partnerships, religious holidays and house moving
• A bonus week of leave every 11th year of continuous service
• Enhanced family forming pay. Up to 4 weeks for paternity leave and up to 26 weeks for adoption, maternity or shared parental pay.
• Life assurance with the choice of covering between two and 10 times annual basic salary

The Role and Responsibilities

This role provides comprehensive executive support, working closely with Team Leaders and Regional Executive Services Managers. You'll leverage internal resources, including Document Production and Administrative Assistants, to manage your workload effectively.

Key activities include, but are not limited to:

• Diary Management: Proactive and complex scheduling.
• Finance and Billing: Handling billing processes and financial administration.
• Client Service and Business Development support.
• Managing Workflow: Setting and prioritising your own work agenda.

You will be expected to manage multiple professionals and delegate where appropriate using the available support teams.

What We're Looking For

The ideal candidate is a natural organiser who thrives in a role that requires multi-tasking and interacting with a variety of people across the business.

Essential Experience:

• A minimum of 18 months of Executive Assistant (EA) experience is mandatory
• Experience working in a professional services environment is highly advantageous. Experience supporting lawyers or similar professionals is a plus

Key Attributes:

• Organised and methodical with excellent attention to detail
• Strong written and verbal communication skills
• Confident and able to build sustainable relationships with internal and external clients
• Resilient and willing to take on new responsibilities and challenges

Benefits and Application

We offer a competitive salary and a wide range of benefits. We are committed to providing an inclusive and supportive working environment and are happy to consider flexible working arrangements.

If you're ready to build your skills and experience within a firm that truly values its people, apply now!

Global CTS Limited

No terminology used in this job description is intended to discriminate against a person’s age, race, religion, gender, marital status, colour, disability or sexual orientation. Each candidate is only assessed on their merits, qualifications and abilities to perform the duties of the job described above. In submitting your CV to Global CTS Ltd via email, social media, our website (general submission or vacancy application) or to a Global CTS vacancy via a jobs board you imply consent for Global CTS to process your personal data for the purposes of considering your suitability for vacancies and provision of work-finding services. We will never pass on your CV/details without receiving prior permission from yourself.

We are seeking a highly skilled, resilient, and impeccably organised Executive Assistant to provide dedicated support to the CEO of a highly successful and dynamic nationwide business. This is a pivotal, office-based role at the heart of a fast-paced environment, requiring a unique individual who can operate with absolute discretion and professionalism.

This position is far from a standard EA role. You will be the central hub for both complex business and sensitive personal matters, ensuring the smooth and efficient operation of the CEO's demanding schedule. You will need to be a master of anticipation, a proactive problem-solver, and possess the emotional intelligence to navigate a challenging and ever-changing environment.

Key Responsibilities:

• Meticulous management of a complex and fluid business diary. You will be responsible for prioritising meetings, ensuring punctuality, and strategically organising the day to maximise efficiency, often needing to diplomatically keep things on track.
• Act as a key point of contact for high-level business communications and sensitive personal matters, including liaising with legal professionals regarding confidential documentation.
• Analyse, prioritise, and action a high-volume inbox, ensuring nothing is missed and all urgent matters are dealt with promptly.
• Attend confidential meetings, take accurate minutes, and meticulously track actions.
• Manage complex international travel logistics, ensuring seamless transitions from last meetings to departures, often at short notice.
• Work closely with the CEO's existing Private PA, ensuring a seamless and cohesive support system between business and personal affairs.

The Ideal Candidate:

You are a mature, unflappable, and supremely organised professional with a proven track record as an EA supporting C-Suite level. You understand that this is a fully office-based role and are committed to being present and available.

• You possess unshakeable composure and a robust nature. You are resilient and understand emotions can be heightened in a high-pressure, results-driven environment.
• Your organisational skills are second to none. You anticipate needs, think three steps ahead, and thrive on creating order.
• You will handle highly confidential information with the utmost integrity and sensitivity.
• You are comfortable with constant change, shifting priorities, and last-minute alterations. You are solutions-oriented and remain calm under pressure.
• You are assertive yet diplomatic, with the ability to manage upwards and communicate effectively with a wide range of stakeholders, from senior executives to legal counsel.
• You are willing to get involved in all tasks, from complex business analysis to ensuring the CEO's daily needs (such as lunch) are taken care of, understanding that no two days will be the same.

Apply Now:

If you have the experience outlined above, please contact us now. Our client is working exclusively with us and is ready to recruit for this role. Please send your CV or call us in the office on (phone number removed) to discuss this in more detail.

Without the experience above, your application will not be considered. We are unable to reply to every individual application, therefore if you have not heard from us in 7 days, please understand your application has been unsuccessful. Keep an eye on our LinkedIn page or our website for more information on additional vacancies which may be more suitable.

Additional Note for Applicants: This role is strictly office-based in Leeds, Monday to Friday. Applications from candidates seeking hybrid or remote working arrangements will not be considered.

Executive Assistant

Salary: Up to 42,000 per annum + Potential Permanent Opportunity

Location: Manchester (hybrid working)

My client is a rapidly growing global organisation offering a range of services to the Professional Services sector. As part of their exciting growth plans an opportunity exists to join this business in an Executive Assistant capacity.

The role is initially a 6 month fixed term contract, but if performance levels meet the requirement, the client are committed to ensuring that the role is offered as a full time permanent position at the end of the initial 6 month period.

We are seeking a highly organised and capable EA to liaise closely with the internal departments and C suite team. Our ideal candidate would be able to dictate their time, skilfully balance competing priorities and effectively handle all administration and secretarial support matters.

This is a great opportunity for someone who has worked in a fast paced financial/professional services environment.

Key Duties:

• Providing secretarial support to up to 5board members
• Meeting organisation and diary management
• Making travel arrangements
• Meeting preparation and follow-ups
• Analysis of time and billable hours; co-ordination of client billing process
• Internal meeting co-ordination and excellent minute-taking
• Client communication / liaison re agendas, papers, board packs
• Maintaining CRM records; electronic document/record management

The Person:

• Ideally with 3+ years of Executive Assistant experience
• The appointed person will ideally have experience of working in a broader EA team, and working alongside a team of colleagues
• Financial services experience would be beneficial
• Outstanding time management, organisational and planning skills - ability to prioritise work and meet deadlines
• Aptitude for implementing efficient processes
• Enthusiasm to take on additional responsibility and able to operate outside of comfort zone
• Confident liaising at all levels of seniority, articulate

The role is based from their Manchester, offering hybrid working with 3 days in the office and 2 days from home when you are up to speed. If you feel you have the qualities our client is seeking, please forward your CV and covering letter indicating your current package to Graeme Parker at GEM Partnership or for a discreet conversation call our Peterlee office.

GEM Partnership is acting as an employment agency on this vacancy.

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A brand new position exists for an Executive Assistant to join a fantastic, progressive business based in the Bingley area.

Our client is a successful construction business that, due to continued growth, is seeking to recruit an Executive Assistant/ PA to their Directors.

The Role

Responsible for providing Executive Assistance to the Preconstruction, Commercial, and Operations Directors, the role involves performing office-based administrative activities proactively and efficiently, enabling all team members to work easily and quickly to maximize efficiency.

Qualifications and training

• 5 years + in similar role (Office Manager/ Senior Administration/ PA)
• Educated to A-level or equivalent
• Degree or NVQ desirable
• Experience of working with Procore is desirable

Technical skills and experience

• Computer literate in all Microsoft Office 365
• Experience of managing and maintaining database systems
• Excellent oral and written communication skills and strong interpersonal skills
• Ability to write clear, concise minutes and reports
• Experience of working within a small team and/or prioritising own workload
• Excellent time keeping, reliability, and personal organisation skills
• Ability to work well either alone or as part of a team
• Good knowledge of construction practices and standards
• Experience in Adobe Creative Suite is desirable
• Consistently positive attitude with the ability to create a strong first impression for office visitors

Attractive benefits

• Salary: Circa 35,000 per annum (DOE)
• Holidays: 23 days holiday plus bank holidays, rising by one day per year to 28 days.
• IT: Microsoft Surface
• Contribution toward your personal mobile phone
• Medical insurance
• Gym membership
• Highly attractive working environment

This is a fantastic opportunity to join a dynamic business and an extremely friendly and inclusive team of people;apply now for further details.

• Proven experience as an Executive Assistant or similar senior administrative role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• High level of discretion and confidentiality.
• Ability to multitask and prioritise effectively.
• Proactive and resourceful problem-solving skills.
• Experience supporting multiple executives is advantageous.

• Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and travel.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritise incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Organise and facilitate meetings, preparing agendas, taking minutes, and distributing action items.
• Conduct research on various topics as requested by executives, presenting findings in a clear and concise manner.
• Manage expense reporting and reconcile corporate credit card statements.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Anticipate the needs of the executives and proactively address potential issues.
• Maintain organised filing systems, both physical and digital.
• Support ad-hoc projects and administrative tasks as assigned.

• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills, with a strong command of English grammar and professional etiquette.
• High level of discretion, integrity, and judgment when handling confidential information.
• Ability to work independently and take initiative, as well as collaborate effectively within a team.
• Adaptable and flexible in a fast-paced environment.
• Experience with travel coordination and expense management.
• A proactive approach to problem-solving and a commitment to delivering high-quality results.

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Conduct research and compile information for executive use.
• Manage and organize electronic and physical filing systems.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and coordinate virtual and in-person events and conferences.
• Manage executive expenses and process reimbursements.
• Proactively identify and address potential issues to ensure seamless workflow.
• Provide general administrative support as needed.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and a high level of confidentiality.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently with minimal supervision.
• Experience in managing remote teams or supporting remote executives is a plus.