60 Executive Assistant jobs in Northampton

• Manage complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and security.
• Conduct research and compile data for various projects and meetings.
• Organize and manage virtual meetings, ensuring all participants have necessary information and technology.
• Act as a primary point of contact for internal and external stakeholders.
• Anticipate needs and proactively address potential issues.
• Manage expense reporting and budget tracking for executive activities.
• Maintain organized digital and physical filing systems.
• Provide administrative support for special projects as required.
• Uphold a high level of professionalism and etiquette in all interactions.

• Proven experience as an Executive Assistant, Senior Administrator, or similar role.
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and accuracy.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• Professional demeanor and strong interpersonal skills.
• Ability to thrive in a fully remote work environment.

• Manage complex and dynamic calendars for senior partners, scheduling meetings, appointments, and court dates.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit legal documents, correspondence, and presentations with a high degree of accuracy.
• Manage and organise electronic and physical filing systems for confidential legal information.
• Screen and direct incoming communications, including emails and phone calls, in a professional manner.
• Liaise with clients, opposing counsel, and court personnel as directed.
• Assist with billing and time entry processes, ensuring accuracy and timeliness.
• Conduct research and gather information as required for legal cases or internal projects.
• Anticipate the needs of the legal team and proactively address potential issues.
• Maintain absolute confidentiality and discretion with all client and firm information.
• Provide general administrative support to the legal team as needed.

• Proven experience (5+ years) as an Executive Assistant or Personal Assistant, preferably supporting legal professionals or in a professional services environment.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
• Excellent written and verbal communication skills, with strong proofreading abilities.
• High level of discretion, professionalism, and trustworthiness.
• Ability to work independently and proactively in a remote setting.
• Familiarity with legal terminology and processes is highly desirable.
• Experience with legal billing software or practice management systems is a plus.
• A proactive and resourceful approach to problem-solving.
• Ability to adapt to changing priorities and demands.

Executive Assistant/PA

Up to 12 weeks

20 hours per week

Luton

Office based

17 per hour

A company based in Luton are seeking a highly organised and experienced Executive Assistant / PA to support the Chief Executive. This is a fantastic opportunity to join a dynamic organisation making a real impact in the community.

Key Responsibilities:

• Provide high-level administrative and PA support to the Chief Executive
• Manage emails, diaries, meetings, and stakeholder communications
• Prepare meeting spaces and oversee hospitality arrangements within budget
• Take minutes for 2-4 meetings per week
• Handle documentation, filing, and task management
• Prepare presentations and manage tech setup for Zoom/Teams meetings
• Record and report data using online systems and digital portals
• Coordinate information for funders, staff, and board members
• Ensure compliance with company policies, health & safety, and confidentiality

Essential Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and Zoom
• Strong organisational and time management skills
• Excellent communication skills (written, verbal, and face-to-face)
• Ability to work independently and manage multiple tasks efficiently

Why Temp with Tate?

Temping is a great way to build up your career prospects, while allowing you to gain experience in a range of different companies. People temp for many different reasons, whether it is to gain experience, fill the gap between permanent positions or as a lifestyle choice.

Temp jobs often present the opportunity to become permanent roles. Allowing you to have an insight into a company without the initial permanent obligation.

When temping for Tate you can expect to

• Have my dedicated attention and service to offer you work that suits you.
• Weekly pay
• Accrue up to 28 days holiday pay
• Pension contributions
• Tate Rewards, which include discounts.
• Employee Assistance programme.
• Reward recognition awards
• Gain valuable experience with credible companies.
• Access to companies internal vacancies board
• Free computer skills training

If you are available immediately and would like to discuss options, I look forward to hearing from you. Please use the apply button below to attach your CV. I will aim to acknowledge your enquiry within three working days.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare agendas, materials, and minutes for executive meetings, ensuring action items are followed up.
• Arrange domestic and international travel, including flights, accommodation, and visa requirements, while managing travel itineraries.
• Screen and prioritize incoming communications, including emails and phone calls, and proactively manage correspondence.
• Prepare professional presentations, reports, and other documents as required.
• Conduct research on various topics as needed by the executive team.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Handle confidential information with the utmost discretion and professionalism.
• Provide logistical support for events, conferences, and team off-sites.
• Assist with expense reporting and budget tracking for the executive office.
• Anticipate needs and proactively address potential issues to ensure seamless workflow.
• Contribute to a positive and efficient office environment.

• Proven experience as an Executive Assistant or Senior Administrator supporting senior management.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong attention to detail and accuracy in all tasks.
• Ability to work independently and proactively, with minimal supervision.
• Discretion and professionalism in handling confidential information.
• Experience in coordinating travel arrangements and managing expenses.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• A collaborative approach and strong interpersonal skills.
• Previous experience in professional services or a related industry is advantageous.

• Manage and optimize complex calendars and schedules for senior executives, including meeting arrangements, travel planning, and expense management.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.
• Coordinate and plan meetings, conferences, and events, both internal and external, ensuring all logistics are managed efficiently.
• Conduct research and prepare background materials for meetings and projects.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate the needs of executives and proactively address potential issues.
• Streamline administrative processes and implement efficient systems for information management.
• Build and maintain strong relationships with internal teams and external contacts.
• Provide general administrative support, including managing emails, filing systems, and database management.

• Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong problem-solving abilities and a proactive, can-do attitude.
• High level of discretion, professionalism, and emotional intelligence.
• Experience managing complex travel arrangements and international logistics.
• Ability to work independently and as part of a remote team.
• A detail-oriented approach and a commitment to accuracy.
• Experience in project coordination is a plus.

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare, edit, and proofread high-quality correspondence, reports, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Handle confidential information with the utmost integrity and security.
• Conduct research and compile data for various projects and meetings.
• Organize and manage virtual meeting logistics, including setting up video conferencing and distributing materials.
• Process expense reports and manage invoices in a timely manner.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain and organize digital filing systems for easy retrieval of information.
• Provide administrative support to other members of the executive team as needed.

• Proven experience as an Executive Assistant or in a similar senior administrative role, supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful problem-solving abilities.
• Ability to work independently and demonstrate initiative in a remote setting.
• Excellent attention to detail.
• Experience with expense management and travel booking platforms.
• A minimum of 5 years of relevant experience is required.

• Manage complex and dynamic calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for internal and external meetings, including agendas, presentations, and reports.
• Act as a primary point of contact for executives, liaising with internal departments and external stakeholders with professionalism and efficiency.
• Handle confidential information with the utmost discretion and integrity.
• Organize and manage travel logistics, including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and prepare background materials for meetings and projects.
• Manage expense reporting and invoicing processes for executives.
• Anticipate the needs of the executives and proactively address potential issues.
• Assist with special projects and initiatives as required.
• Maintain and organize digital and physical filing systems.
• Provide support for virtual and in-person executive events.
• Continuously seek opportunities to improve administrative processes and enhance executive efficiency.

• A Bachelor's degree or equivalent professional experience.
• A minimum of 5 years of experience providing high-level administrative support to C-suite executives or senior leadership.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
• Proficiency in using modern office software and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, Zoom, Slack).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive approach with strong problem-solving capabilities.
• Ability to work independently and manage multiple priorities simultaneously.
• Experience in coordinating complex international travel arrangements.
• A professional and polished demeanor.
• Adaptability and willingness to learn new systems and processes.
• Experience supporting multiple executives concurrently is highly preferred.

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organise and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle confidential information with professionalism and discretion.
• Anticipate the needs of executives and proactively address potential issues.
• Screen and prioritise incoming communications, ensuring timely and appropriate responses.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Manage travel logistics, including booking flights, accommodation, and ground transportation, ensuring cost-effectiveness.
• Assist with event planning and coordination for team offsites, client meetings, and corporate functions.
• Maintain organised filing systems, both physical and digital.
• Provide general administrative support, including expense reporting and invoice processing.
• Act as a point of contact for executives, fostering positive relationships with clients and colleagues.

• Proven experience as an Executive Assistant or similar senior administrative role, supporting C-suite level executives.
• Exceptional organisational and time-management skills, with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with calendar management tools.
• High level of discretion and confidentiality.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Experience in the financial services industry is a strong advantage.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Adaptability and willingness to take on new responsibilities.