What Jobs are available for Executive Assistant in Northwood?

• Proven experience as an Executive Assistant or in a similar senior administrative support role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving abilities and a proactive attitude.
• Experience in managing complex travel arrangements and international logistics.
• Ability to work independently and effectively under pressure.
• Discretion, professionalism, and a service-oriented approach.

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as the primary point of contact for internal and external stakeholders, managing inquiries and directing them appropriately.
• Coordinate and plan executive travel, ensuring all logistics are handled seamlessly.
• Organize and prepare agendas for meetings, take minutes, and track action items.
• Conduct research and compile reports as required by senior management.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with event planning and coordination for company-wide or departmental functions.
• Manage office supplies and maintain efficient administrative systems.
• Anticipate the needs of executives and proactively address potential issues.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and a strong understanding of confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
• Experience with travel booking and itinerary management.
• Proactive attitude and a solutions-oriented mindset.
• Demonstrated ability to work independently and as part of a team.
• This hybrid role requires presence in our London, England, UK office on designated days, with the option to work remotely for the remainder of the week.

• Manage and maintain complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
• Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
• Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
• Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Manage expense reporting and invoicing processes.
• Organize and prepare for meetings, including creating agendas, distributing materials, and taking minutes.
• Conduct research and compile information as needed for projects and meetings.
• Maintain confidential files and records with absolute discretion.
• Proactively identify and address potential scheduling conflicts or logistical issues.

EA and Operations Manager

Job Summary

The EA and Ops Manager provides high-level executive assistance to our Executives while managing the day-to-day administrative and operational functions of the agency. Working closely with the Director of Operations, this role requires an experienced and efficient individual who has a strategic mindset and is able to support the Director of Operations, helping to inform and help the Exec Board roll-out vital business decisions and initiatives. This is a hands-on, proactive role that acts as the "agency ear to the ground," supporting everything from agency planning, management of business critical work, employee onboarding, internal communications and event planning. The role is integral to ensuring the smooth and efficient running of the agency.

Key Responsibilities

Executive & Senior Leadership Support:

• Provide full EA support to 3 Managing Partners, including diary management, prioritisation, and email support.
• Act as a sounding board and agency "ear to the ground" for senior leaders and junior staff.
• Support in prepping for all major moments, including company meetings, financial reviews, and major client meetings.

Strategic Planning:

• Work with the Director of Ops to develop and support key strategic initiatives on the running of the agency.
• Serve as a project manager for the annual business plan, breaking down objectives and driving collaborative delivery across the agency.
• Support planning and strategic initiatives for three business areas - working closely with Managing Partners to deliver
• Feed into and help create presentations and action plans for all executive and agency-wide meetings.

People & Culture:

• Design and lead the settling-in process for all new hires, coordinating introductions and IT/HR setups.
• Support the annual "Table Programme" recruitment, from reviewing submissions to onboarding new recruits.
• Arrange and manage all staff events and programs.
• Champion the DE&I, Sustainability, and Wellbeing agenda

Systems Management:

• Act as the primary point of contact for the Finance and Global Ops team, helping to navigate any issues.
• Partner with the Head of Strategy & Innovation to identify, test, and roll out new tools and technology.

Clients & Awards

• Run agency awards programme - includes working with client leads to identify worthy work, briefing creative and design and submitting
• Client survey lead

Please note, we try to respond to as many applications as possible but, if you do not hear from us within two weeks of submitting your application, please assume we are unable to proceed with your application for this specific role.

VCCP DE&I STATEMENT

We believe that DE&I is about creating a strong culture of inclusion within our agency, where everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or ethnicity. If you require any adjustments during the application or interview process, please let us know via

CRIMINAL RECORDS INFORMATION

As part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.

The Role

The EA plays a key role in the smooth running of Bernadette, facilitating effective leadership and supporting efficient ways of working. As EA, you will manage the smooth and efficient running of the Managing Directors, Chief Design Officer, Chief Strategy Officer and Head of Delivery’s busy diaries, handling all correspondence and administration that goes along with it. You’ll be responsible for managing emails where appropriate and will be expected to be highly skilled in arranging itineraries and to be the backbone of the team, the Senior Leadership Team’s trusted right hand. You will also be the agency’s eyes and ears, anticipating needs and delivering proactive, efficient support to keep Bernadette moving toward our shared business goals and vision.

As EA, you will be a wizard in navigating Google Workspace and also very comfortable using Word, Excel, PowerPoint, and Keynote. You will build close relationships with all VCCP agencies, clients, liaising with all levels of management. As you will be dealing with confidential material, discretion is paramount. You should have a pleasant and friendly manner, a great sense of humour, and be ‘switched on’ with plenty of common sense and a ‘can do’ attitude. This role will often involve working under pressure, so a calm and unflappable composure is also required. You should be highly organised, proactive, and diligent, thriving on helping others. You should be unfazed when working at a face pace and reliability and flexibility are a must.

Alongside day-to-day diary and schedule management, you will provide essential support to the leadership team and collaborate with various teams to create presentations for new business and client meetings, while crafting engaging proposals and presentations with their guidance and support. Additionally, you will manage our agency induction process for new starters, our monthly agency meeting and internal social events. You will wear many hats to keep the agency running smoothly. You will be the brand guardian, the go-to person for new starters, and the driving force behind onboarding. You will also oversee kitchen upkeep, maintain general floor tidiness, and ensure office support is alerted to any issues that need attention. As a true people person, you will be the cornerstone of the department, always two steps ahead.

This is an exciting, demanding and truly varied role!

About you

We are looking for someone who is established in all these areas with a proven track record as an EA in an agency environment:

• An abundance of energy, passion, and talent
• A ‘doing’ attitude
• A natural inquisitiveness and an eagerness to learn and get stuck in
• A natural ability to hustle
• Ability to think and make decisions quickly

Skills and experience

• Understanding business priorities
• Extensive and complicated diary management
• Collaborating closely with Heads of Departments to ensure everything runs smoothly
• Acting as a gatekeeper
• Preparing for internal and external meetings
• Ensuring rooms are booked and ready, pre-reads/presentations/CVs are printed, and all attendees are in place
• Booking travel and managing itineraries with efficiency
• Managing timesheets and expenses in a timely manner
• Assisting with the management of ‘The Makers Floor Tour,’ ensuring the right team is assembled and properly briefed
• Helping manage the end-of-month financial reviews
• Assisting on Bernadette’s onboarding for new employees - ensuring a seamless welcome experience
• Assisting on the annual appraisal process for Bernadette
• Managing internal projects like: Merchandise, ‘Afternoon Tea at Bernies’, Internal events
• Fostering a great work culture
• A key point of contact and face of the team
• Being the social heartbeat of the company - organising company events, team-building activities, and spontaneous moments that bring people together
• Conducting research to support business strategies, presentations, and decision-making
• Creating agendas and taking minutes with precision
• Monitoring and proactively managing inboxes
• Organising interns/work experience placements
• Courier and taxi bookings
• Occasional personal errands
• Tea, coffee, lunch runs where necessary

Please note, we try to respond to as many applications as possible but, if you do not hear from us within two weeks of submitting your application, please assume we are unable to proceed with your application for this specific role. Thank you for your interest in Bernadette.

VCCP DE&I Statement

We believe that DE&I is about creating a strong culture of inclusion within our agency, where

everyone can thrive and be their authentic self. VCCP is an equal opportunity employer and

does not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation,

marital status, or ethnicity. If you require any adjustments during the application or interview

process, please let us know via

Criminal Records information

As part of our onboarding process, you will be required to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, Legal, IT or senior management, we may be required to verify your declaration with a basic DBS check, as well as an Adverse Finance and ID check.

About the Company

We are a leading technology consultancy delivering high-impact software solutions and strategic guidance to some of the most prestigious brands in Turkey and abroad. We are now looking for a highly organized, proactive, and detail-oriented Executive Assistant to directly support our CEO.

Role Overview

The Executive Assistant will be responsible for providing high-level administrative, organizational, and project support to the CEO. This position requires excellent time management skills, strong attention to detail, discretion, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

Administrative & Calendar Management

• Manage the CEO’s daily calendar, prioritize appointments, and coordinate internal/external meetings
• Organize complex travel arrangements (domestic & international), including itineraries and logistics
• Prepare meeting agendas, take minutes, track action items, and follow up on deliverables
• Draft, proofread, and manage correspondence, reports, and presentations

Communication & Liaison

• Act as a liaison between the CEO and internal/external stakeholders
• Handle sensitive and confidential information with discretion
• Coordinate with internal departments to ensure efficient information flow

Operational Support

• Support strategic projects and provide assistance in the preparation of presentations, briefings, and reports
• Assist in the planning and execution of key events, off-sites, and leadership meetings
• Track and follow up on CEO's strategic priorities and key initiatives
• Conduct research and compile data to support executive decision-making
• Welcome VIP guests and coordinate office visits

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field
• 6+ years of experience as an Executive Assistant, ideally supporting C-level executives
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and digital collaboration tools (Teams, Zoom, etc.)
• Exceptional written and verbal communication skills in both Turkish and English (Advanced Turkish is required)
• Strong organizational and multitasking abilities
• Professional discretion and a proactive mindset
• Experience in tech or consulting companies is a plus

Salary: £30-35k (per annum)

Location: Hybrid, London or Portsmouth-based.

If Portsmouth-based, the successful candidate would need to be willing to travel to our London office every 2 weeks.

Join one of the fastest-growing B2B media companies in the UK!

Salesforce Ben is the go-to media hub for Salesforce professionals worldwide, and we’re seeking an energetic and ambitious Executive Assistant to the CEO to join the team as we continue to scale. 

Over the past 11 years, Salesforce Ben has grown into a media powerhouse in the Salesforce ecosystem, engaging millions of Salesforce professionals every month with fresh content, industry insights, and events. With a vibrant culture driven by passion, creativity, innovation, and growth, we’re revolutionising the way technology professionals interact with content. 

We are looking for a proactive and professional Executive Assistant, who will support the CEO in his day-to-day work. You will be responsible for helping to boost productivity, ensure a high level of organisation and ensure they can operate at a strategic level. Amongst other things, we’re looking for someone who can coordinate the CEO’s calendar, support meetings, and assist with special projects. This role will involve liaising between internal team members, as well as external community members so exceptional communication skills are a must. 

Salesforce Ben is a bootstrapped company with over 35 employees located around Europe, and an office based in Shoreditch, London. As we have no investors, we focus on sustainable, long-lasting growth and company fundamentals, ensuring the well-being and professional growth of our employees. 

• Calendar and schedule management: Organise and manage the CEO’s calendar, including scheduling meetings, appointments, events and calls. 
• Communication and correspondence: Screen and respond to emails, and handle other communications. 
• Meetings: Preparing agendas and presentations. Taking minutes, distributing notes and tracking action items.
• Document and report preparation: Draft emails, presentations, and other corporate documents. 
• Liaison and coordination: Serve as a liaison between the CEO and team members. 
• Project assistance: Assist with projects and ad-hoc tasks as needed. 
• Music Industry: Experience working in the music industry is a bonus, due to a new exciting project in the club/rave culture space. 
• Research: Conduct research and report back to the CEO with findings. 
• Travel coordination: Arrange all aspects of travel, such as flights, accommodation, and transportation. 
• One-off meetings and events: Arrange and coordinate meetings, interviews, podcasts appearances etc with external people from the Salesforce community. 
• Other support: Running occasional personal errands to support with work-life balance.

Requirements

The ideal candidate must have:

• Proven experience in administrative roles, ideally 3+ years supporting senior executives.
• Exceptional organisational skills
• Time management
• Excellent written and verbal communication skills
• Proficiency in the Google Suite. 
• Familiarity with project management and collaboration tools such as Asana and Slack. 
• Strong writing, editing and formatting skills for reports, documents and presentations. 
• Skilled in preparing itineraries, booking travel across time zones and coordinating meetings.
• Professionalism: Maintain a high level of professionalism and strong interpersonal skills.
• The ability to be flexible in a fast-paced environment. 

• Experience working in the music industry. 

Benefits

• Quarterly bonus.

• Vitality health insurance.
• All equipment provided.
• 4 volunteer days per year
• Flexible working policy, with the potential to work abroad.
• Regular team activities and socials.
• Annual desk budget.

Salary: £30-35k (per annum)

Location: Hybrid, London-based / Portsmouth-based

Join one of the fastest-growing B2B media companies in the UK!

Salesforce Ben is the go-to media hub for Salesforce professionals worldwide, and we’re seeking an energetic and ambitious Executive Assistant to the CEO to join the team as we continue to scale. 

Over the past 11 years, Salesforce Ben has grown into a media powerhouse in the Salesforce ecosystem, engaging millions of Salesforce professionals every month with fresh content, industry insights, and events. With a vibrant culture driven by passion, creativity, innovation, and growth, we’re revolutionising the way technology professionals interact with content. 

We are looking for a proactive and professional Executive Assistant, who will support the CEO in his day-to-day work. You will be responsible for helping to boost productivity, ensure a high level of organisation and ensure they can operate at a strategic level. Amongst other things, we’re looking for someone who can coordinate the CEO’s calendar, support meetings, and assist with special projects. This role will involve liaising between internal team members, as well as external community members so exceptional communication skills are a must. 

Salesforce Ben is a bootstrapped company with over 35 employees located around Europe, and an office based in Shoreditch, London. As we have no investors, we focus on sustainable, long-lasting growth and company fundamentals, ensuring the well-being and professional growth of our employees. 

• Calendar and schedule management: Organise and manage the CEO’s calendar, including scheduling meetings, appointments, events and calls. 
• Communication and correspondence: Screen and respond to emails, and handle other communications. 
• Meetings: Preparing agendas and presentations. Taking minutes, distributing notes and tracking action items.
• Document and report preparation: Draft emails, presentations, and other corporate documents. 
• Liaison and coordination: Serve as a liaison between the CEO and team members. 
• Project assistance: Assist with projects and ad-hoc tasks as needed. 
• Music Industry: Experience working in the music industry is a bonus, due to a new exciting project in the club/rave culture space. 
• Research: Conduct research and report back to the CEO with findings. 
• Travel coordination: Arrange all aspects of travel, such as flights, accommodation, and transportation. 
• One-off meetings and events: Arrange and coordinate meetings, interviews, podcasts appearances etc with external people from the Salesforce community. 
• Other support: Running occasional personal errands to support with work-life balance.

Requirements

The ideal candidate must have:

• Proven experience in administrative roles, ideally 3+ years supporting senior executives.
• Exceptional organisational skills
• Time management
• Excellent written and verbal communication skills
• Proficiency in the Google Suite. 
• Familiarity with project management and collaboration tools such as Asana and Slack. 
• Strong writing, editing and formatting skills for reports, documents and presentations. 
• Skilled in preparing itineraries, booking travel across time zones and coordinating meetings.
• Professionalism: Maintain a high level of professionalism and strong interpersonal skills.
• The ability to be flexible in a fast-paced environment. 

• Experience working in the music industry. 

Benefits

• Quarterly bonus.

• Vitality health insurance.
• All equipment provided.
• 4 volunteer days per year
• Flexible working policy, with the potential to work abroad.
• Regular team activities and socials.
• Annual desk budget.