52,739 Executive Assistants jobs in the United Kingdom

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

• Manage and maintain complex, dynamic calendars for multiple executives, scheduling meetings, appointments, and calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a gatekeeper, screening calls and emails, and managing communication flow efficiently.
• Organise and plan executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and compile information for various projects and executive needs.
• Manage expense reporting and reconciliation for executives.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate needs and proactively address potential issues to ensure executives' time is maximised.
• Maintain organised electronic and physical filing systems.
• Liaise effectively with internal and external stakeholders on behalf of the executives.

• Proven experience as an Executive Assistant or in a similar senior administrative support role, supporting C-level executives.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently, proactively, and under pressure in a remote environment.
• Discretion and a high level of confidentiality are paramount.
• Experience in coordinating complex travel arrangements.
• Strong problem-solving skills and resourcefulness.
• A Bachelor's degree or equivalent professional experience is preferred.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
• Proactive problem-solving abilities and a resourceful approach.
• A professional and adaptable attitude.
• Must be eligible to work in the UK.

• Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain electronic filing systems and databases.
• Prepare agendas for meetings and take minutes when required.
• Conduct research on various topics as needed by executives.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning and coordination for executive-level meetings and functions.
• Process expense reports and manage related administrative tasks.
• Anticipate the needs of executives and proactively address potential issues.
• Utilize various office software and collaboration tools effectively to support remote work.

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Organize and prepare materials for meetings, including agendas and minutes.
• Handle incoming and outgoing communications, screening calls and emails, and prioritizing accordingly.
• Maintain and organize electronic and physical filing systems.
• Conduct research on various topics as required by executives.
• Manage expense reports and process invoices.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support and assist with special projects as needed.

• Proven experience as an Administrative Assistant or in a similar executive support role.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to identifying and resolving issues.
• Ability to work independently and take initiative.
• Strong attention to detail.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit documents, presentations, and correspondence with a high degree of accuracy.
• Handle incoming emails, phone calls, and mail, prioritizing and directing them appropriately.
• Organise and manage physical and electronic filing systems.
• Assist with the preparation of meeting agendas, minutes, and action tracking.
• Conduct research and compile information for various projects and reports.
• Manage expense reports and basic budget tracking for executives.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
• Provide general administrative support, including photocopying, scanning, and data entry.
• Anticipate the needs of executives and proactively address potential issues.
• Ensure confidentiality and discretion in handling sensitive information.

• Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar secretarial role.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Professional and discreet demeanour.
• Ability to work independently and as part of a team.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Familiarity with (mention specific industry if relevant, e.g., professional services) is an advantage.

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
• Organize and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Coordinate travel logistics, including booking flights, accommodation, and ground transportation, and preparing itineraries.
• Maintain confidential files and records with utmost discretion.
• Conduct research and compile data as required for various projects and initiatives.
• Liaise with internal departments and external contacts to facilitate smooth communication and workflow.
• Manage office supplies and coordinate with vendors for office services.
• Assist with event planning and execution for team or client-related functions.
• Provide general administrative support to the executive team as needed.
• Proactively identify opportunities to improve administrative processes and efficiency.

• Proven experience as an Administrative Officer, Executive Assistant, or in a similar administrative support role.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Proactive attitude and strong problem-solving capabilities.
• Experience in a professional services or corporate environment is highly desirable.
• Familiarity with CRM systems or other database management tools is a plus.
• A professional and polished demeanor.

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, compile supporting documents, and take minutes for meetings.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft, proofread, and format correspondence, reports, and presentations.
• Manage expense reports and process invoices in a timely manner.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidential files and records with utmost discretion.
• Provide general administrative support, including photocopying, filing, and data entry.
• Assist with ad-hoc projects and tasks as assigned by executives.

• Proven experience as a Senior Administrative Assistant or Executive Assistant.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive attitude.
• Experience in gatekeeping and managing complex schedules.
• Ability to work independently and as part of a team.