50,075 Executive Assistants jobs in the United Kingdom
Executive Assistant & Administrative Support
BR1 3AA London, London
£42000 - £55000 Annually
Apax
Posted 12 days ago
Job Viewed
Job Description
Our Mission
Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.
About the Team
With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk and apax.org.uk .
Role Overview
This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.
This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.
This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.
Key Requirements
Job related professional qualification
Undergraduate degree
Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
Outstanding IT and digital skills
Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
A can-do, proactive approach with the willingness to
4+ years’ experience managing professional social media platforms
4+ years’ experience supporting C-Level Executives
4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva
Employee Benefits
You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.
Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
Family & Parenting : Generous maternity and paternity leave, paid parental leave.
Flexible Working : Flexi start, hybrid working between home and office.
Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.
Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
WV1 1AA Wolverhampton, West Midlands
£28000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This pivotal role is based in the vibrant city of Wolverhampton, West Midlands, UK , and offers a hybrid working arrangement, blending in-office collaboration with remote flexibility. The successful candidate will be instrumental in ensuring the smooth day-to-day operations of a busy executive office.
Key responsibilities include managing complex diaries, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements, including flights, accommodation, and visa applications when necessary. You will be responsible for preparing agendas, taking minutes at important meetings, and diligently tracking action items to ensure timely completion.
Furthermore, this role requires the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You will act as a key point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. Other duties encompass managing and organising physical and digital filing systems, processing expense reports, and providing general administrative support to the executive team as needed.
The ideal candidate will possess a minimum of 5 years of experience in a similar administrative or executive assistant role. Exceptional communication, interpersonal, and organisational skills are essential. The ability to multitask, prioritise effectively, and work under pressure in a fast-paced environment is paramount. Discretion and confidentiality are of the utmost importance. Proficiency in modern office technology and a proactive, problem-solving attitude are highly valued. A relevant administrative qualification or degree would be an advantage. Join our dynamic team and contribute to the success of our executive leadership in Wolverhampton .
Key responsibilities include managing complex diaries, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements, including flights, accommodation, and visa applications when necessary. You will be responsible for preparing agendas, taking minutes at important meetings, and diligently tracking action items to ensure timely completion.
Furthermore, this role requires the preparation of presentations, reports, and other critical documents, often requiring meticulous attention to detail and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You will act as a key point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. Other duties encompass managing and organising physical and digital filing systems, processing expense reports, and providing general administrative support to the executive team as needed.
The ideal candidate will possess a minimum of 5 years of experience in a similar administrative or executive assistant role. Exceptional communication, interpersonal, and organisational skills are essential. The ability to multitask, prioritise effectively, and work under pressure in a fast-paced environment is paramount. Discretion and confidentiality are of the utmost importance. Proficiency in modern office technology and a proactive, problem-solving attitude are highly valued. A relevant administrative qualification or degree would be an advantage. Join our dynamic team and contribute to the success of our executive leadership in Wolverhampton .
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant (Executive Support)
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a leading financial services firm, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while managing the complex schedules and administrative needs of senior leadership. You will be instrumental in ensuring the smooth operation of executive functions, handling a wide range of tasks with professionalism and efficiency. The ideal candidate is discreet, detail-oriented, and possesses excellent communication skills, essential for thriving in a virtual support role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize emails and phone calls, acting as a gatekeeper for executives.
- Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
- Conduct research and compile information as required by executives.
- Handle confidential information with the utmost discretion.
- Organize and maintain electronic and physical filing systems.
- Assist with expense reporting and other financial administration tasks.
- Liaise with internal and external stakeholders on behalf of executives.
- Anticipate needs and proactively manage administrative tasks to support executive efficiency.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- High level of discretion and professionalism.
- Self-motivated with the ability to work independently.
- Excellent problem-solving skills.
- A reliable internet connection and a dedicated home office setup are required.
- Experience in the financial services industry is a plus.
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant - Executive Support
ST1 2ET Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This position is fully remote, allowing you to manage executive schedules and support critical operations from the comfort of your home office. The ideal candidate will possess exceptional organizational skills, a meticulous attention to detail, and a strong understanding of professional communication etiquette. You will be responsible for managing complex calendars, coordinating meetings (both virtual and in-person when necessary), making travel arrangements, preparing documents and presentations, and handling confidential information with the utmost discretion. This role requires a proactive approach to anticipating the needs of the executives you support and a proven ability to multitask and prioritize effectively in a fast-paced environment. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. The ability to work independently, maintain confidentiality, and demonstrate a high level of professionalism is paramount.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation, ensuring all logistics are handled efficiently.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Organize and manage virtual meetings, including setting up video conferences, distributing agendas, and taking minutes when required.
- Handle sensitive and confidential information with the utmost discretion and security.
- Act as a primary point of contact for internal and external communications, screening calls and managing email correspondence.
- Process expense reports and manage invoices and receipts accurately.
- Conduct research and compile information for meetings and projects as requested.
- Proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
- Manage and organize electronic and physical filing systems.
- Support the onboarding process for new team members by preparing necessary documentation and introductions.
- Maintain professional relationships with stakeholders, clients, and colleagues.
- Assist with ad-hoc administrative projects and tasks as needed.
Qualifications:
- Proven experience (5+ years) as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving skills and a positive, can-do attitude.
- Ability to adapt to changing priorities and deadlines.
- Previous experience in a remote administrative role is highly desirable.
- A Bachelor's degree or equivalent experience in a relevant field is preferred.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant - Executive Support
RG1 7AA Norwich, Eastern
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a highly respected professional services firm, is seeking a meticulous and proactive Senior Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This is a critical on-site role based in Reading, Berkshire, UK , ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating international and domestic travel arrangements, preparing confidential correspondence and reports, and organizing high-level meetings and events. The ideal candidate will possess exceptional organizational skills, outstanding attention to detail, and a proactive approach to anticipating the needs of the executives and their teams. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with virtual meeting platforms and advanced calendar management. You will be adept at prioritizing tasks, managing multiple competing demands, and maintaining a high level of professionalism and discretion in all dealings. Excellent communication and interpersonal skills are paramount, as you will be interacting with individuals at all levels, both internally and externally. Experience in a fast-paced corporate environment, preferably within professional services or a related industry, is highly desirable. This role requires someone who is a true gatekeeper, ensuring that executive time is utilized effectively and that all administrative processes are handled with utmost precision and efficiency. You will also be responsible for managing office supplies, liaising with IT support, and assisting with ad-hoc projects as needed. Our client offers a supportive work environment, opportunities for professional growth, and a competitive benefits package for this essential role.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare, edit, and proofread confidential documents, reports, presentations, and correspondence.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Maintain organized electronic and physical filing systems.
- Assist with expense reporting and budget tracking as required.
- Manage office supplies and ensure smooth functioning of the administrative office.
- Handle sensitive and confidential information with the utmost discretion.
- Provide general administrative support and assist with ad-hoc projects as needed.
- Liaise with IT, facilities, and other departments to resolve administrative issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting multiple senior-level executives.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills, with a keen eye for detail and accuracy.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Experience with calendar management tools and virtual meeting platforms.
- Professional demeanor and ability to maintain confidentiality.
- Experience in a corporate or professional services environment is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Assistant - Executive Support
BT1 1AA Belfast, Northern Ireland
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a leading professional services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in Belfast, Northern Ireland, UK . This role is integral to the smooth operation of senior management functions, requiring meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, acting as a key point of contact and ensuring seamless workflow.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate internal and external meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage incoming communications (emails, calls, mail) and prioritize responses.
- Handle confidential information with discretion and professionalism.
- Maintain and organize filing systems, both electronic and physical.
- Coordinate office logistics, including supplies management and vendor relations.
- Assist with the preparation of budgets and expense reports.
- Conduct research and compile information as required for specific projects.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Provide general administrative support and manage ad-hoc tasks as assigned.
- Support the onboarding process for new team members.
- Act as a key point of contact for inquiries directed to the executive office.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Minimum of 3 years of experience supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with a diverse range of individuals.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively, with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
- Experience with project coordination or event planning is a plus.
- Familiarity with CRM systems or database management is beneficial.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant - Executive Support
SR1 4AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
A highly reputable organisation is seeking a proactive and organised Senior Administrative Assistant to provide comprehensive executive support. This role is based in Sunderland, Tyne and Wear, UK , and offers a crucial function in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities include making travel arrangements, managing expense reports, organising events, and acting as a key point of contact for internal and external stakeholders. You will provide proactive support to senior management, anticipating their needs and ensuring their schedules are managed effectively. Strong communication and interpersonal skills are essential, as is proficiency in Microsoft Office Suite and other relevant administrative software. This role requires a high degree of professionalism, discretion, and initiative. This is an excellent opportunity for an experienced administrator to join a supportive team and contribute significantly to the executive leadership. You will be instrumental in facilitating effective communication and operations at the highest levels of the organisation. The successful candidate will demonstrate a commitment to excellence, a positive attitude, and the ability to handle demanding workloads with efficiency and grace. Experience in handling sensitive information and maintaining confidentiality is paramount. You will be a trusted partner to the executives you support, ensuring their time is optimised and their administrative needs are met seamlessly. The role may involve occasional event planning and project support. A proactive approach to problem-solving and a commitment to continuous improvement are highly valued. This position requires a resilient individual who can adapt to changing priorities and demands while maintaining a high standard of work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and arrange internal and external meetings, ensuring all logistics are handled.
- Prepare agendas, take minutes, and distribute meeting follow-up actions.
- Handle confidential correspondence, emails, and documents with utmost discretion.
- Manage domestic and international travel arrangements and prepare itineraries.
- Process expense reports and manage executive office budgets.
- Serve as a primary point of contact for executives, screening calls and visitors.
- Assist with the preparation of presentations and reports.
- Organise and support corporate events and team-building activities.
- Maintain and update filing systems, both physical and digital.
Qualifications:
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritise effectively in a demanding environment.
- Experience with calendar management and travel coordination.
- Proactive attitude and problem-solving abilities.
- Excellent interpersonal skills and ability to build rapport with stakeholders.
- Experience in event planning is a plus.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive assistants Jobs in United Kingdom !
6
Remote Administrative Assistant - Executive Support
BS1 4SJ Bristol, South West
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This position is ideal for an individual with exceptional organisational skills, attention to detail, and a strong command of modern office technologies. You will play a crucial role in ensuring the smooth and efficient operation of executive schedules, communications, and administrative tasks, enabling senior leadership to focus on strategic objectives. The role offers the significant benefit of working from home.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Screen and prioritise incoming communications, including emails and phone calls, responding appropriately or directing them to the correct parties.
- Prepare, proofread, and edit correspondence, documents, and presentations with a high degree of accuracy.
- Organise and maintain electronic and physical filing systems for easy retrieval of information.
- Conduct research and compile data as requested by executives.
- Assist with the preparation of expense reports and manage basic budget tracking.
- Handle confidential information with discretion and professionalism.
- Liaise with internal departments and external contacts on behalf of executives.
- Manage travel arrangements, including booking flights, accommodation, and ground transportation.
- Provide ad-hoc administrative support as needed to ensure the smooth functioning of the executive office.
- Utilise various productivity software and online collaboration tools effectively.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, with minimal supervision, in a remote setting.
- Discretion and the ability to handle confidential information appropriately.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other remote collaboration tools.
- Proactive approach and a willingness to take initiative.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant - Executive Support
BD1 5 Newcastle upon Tyne, North East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is entirely remote, offering the flexibility to work from home while supporting key members of the leadership team. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing documents, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong command of modern office software and communication tools. This position requires excellent interpersonal skills and the ability to anticipate needs and manage priorities effectively in a fast-paced, virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare, edit, and proofread a variety of documents, reports, presentations, and correspondence.
- Handle incoming communications (emails, phone calls) efficiently, filtering and prioritizing as needed.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Maintain confidential files and records with utmost discretion and accuracy.
- Act as a liaison between executives and internal/external stakeholders.
- Conduct research and compile information for various projects and requests.
- Manage expense reporting and other administrative tasks for assigned executives.
- Proactively identify and resolve administrative challenges before they arise.
- Provide general administrative support and contribute to team efficiency.
- Proven experience as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Ability to multitask, prioritize effectively, and adapt to changing demands in a remote work setting.
- Proactive, self-starter attitude with the ability to work independently.
- Experience in managing complex travel arrangements and international logistics.
- Strong problem-solving abilities and resourcefulness.
- Attention to detail and commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
OX1 2AA Oxford, South East
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a progressive and dynamic organization, is seeking a highly organized and proactive Administrative Assistant to provide remote executive support. This is a fully remote position, ideal for an individual who thrives on providing comprehensive administrative assistance and ensuring the smooth operation of executive functions from a home-based office. You will be responsible for managing complex schedules, coordinating communications, and supporting senior leaders with a wide range of administrative tasks.
As a key support member of the team, you will leverage your excellent organizational skills and attention to detail to manage multiple priorities efficiently. You will communicate effectively with internal and external stakeholders, ensuring a high level of professionalism and discretion.
Key Responsibilities:
Qualifications:
As a key support member of the team, you will leverage your excellent organizational skills and attention to detail to manage multiple priorities efficiently. You will communicate effectively with internal and external stakeholders, ensuring a high level of professionalism and discretion.
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, and respond on behalf of executives when appropriate.
- Arrange domestic and international travel, including flights, accommodation, and transportation, and prepare detailed travel itineraries.
- Conduct research and compile data for reports and presentations.
- Organize and maintain electronic and physical filing systems for easy access and retrieval.
- Process expense reports and manage related documentation.
- Prepare meeting agendas, take minutes, and track action items.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support, including document management, data entry, and preparing mailings.
- Handle confidential information with the utmost discretion and security.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with ad-hoc projects as required.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Proactive approach to problem-solving and task management.
- Experience in calendar management and travel coordination.
- Ability to work independently and as part of a remote team.
- Familiarity with project management tools is a plus.
- High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
This advertiser has chosen not to accept applicants from your region.
9