What Jobs are available for Executive Assistants in the United Kingdom?

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEOs office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the go-to reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification
• Undergraduate degree
• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
• Outstanding IT and digital skills
• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
• A can-do, proactive approach with the willingness to
• 4+ years experience managing professional social media platforms
• 4+ years experience supporting C-Level Executives
• 4+ years experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
• 4+ years experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
• Family & Parenting : Generous maternity and paternity leave, paid parental leave.
• Flexible Working : Flexi start, hybrid working between home and office.
• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

• Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain electronic filing systems and databases.
• Prepare agendas for meetings and take minutes when required.
• Conduct research on various topics as needed by executives.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with event planning and coordination for executive-level meetings and functions.
• Process expense reports and manage related administrative tasks.
• Anticipate the needs of executives and proactively address potential issues.
• Utilize various office software and collaboration tools effectively to support remote work.

Executive Assistant and Administrative Support

An excellent opportunity within our team at Apax for an experienced and highly organised Executive Assistant to provide professional administrative and business support at senior level within a collaborative and purpose-driven organisation.

If you’ve also worked in the following roles, we’d also like to hear from you:

Personal Assistant / PA, Senior Administrator, Office Manager, Executive Support Officer, Business Support Coordinator

SALARY: £42,000 to £55,000 per annum + Benefits   

LOCATION: Hybrid / Bromley, Greater London (BR1)

JOB TYPE: Full-Time, Permanent

JOB OVERVIEW

We have an exciting new job opportunity for an Executive Assistant to provide high-level administrative and operational support to the CEO and senior leadership team.

As an Executive Assistant you will be responsible for managing busy diaries, coordinating meetings and communications, and ensuring the smooth running of day-to-day operations within a dynamic office environment.

The Executive Assistant will also support the Marketing and Project Growth function, assisting with event coordination, document preparation, and communications. This position offers the chance to play a key part in supporting organisational efficiency and leadership success while working within a supportive, values-led team.

APPLY TODAY

Ready to make your next career move? Apply Now for our Recruitment Team to review.

DUTIES

Your duties as the Executive Assistant include:

• Executive Support: Delivering comprehensive administrative assistance to senior leadership

• Diary Management: Scheduling meetings, appointments, and travel arrangements efficiently

• Communication: Preparing correspondence, reports, and presentations with accuracy and professionalism

• Project Support: Assisting with marketing logistics, event planning, and communications

• Office Coordination: Ensuring smooth daily operations and effective information flow

• Documentation: Taking minutes, preparing agendas, and maintaining accurate records

• Relationship Building: Liaising with internal teams, partners, and stakeholders confidently

• Confidentiality: Handling sensitive information with discretion and integrity

• System Management: Using Microsoft Office Suite and digital platforms to streamline workflows

• Continuous Improvement: Supporting the organisation’s commitment to efficiency and innovation

CANDIDATE REQUIREMENTS

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to work flexibly and dynamically, collaborating across teams and departments

• Experience managing professional social media platforms

• Experience supporting C-Level Executives

• Experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• Experience writing business reports and designing presentations using PowerPoint or Canva

BENEFITS

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process

• Healthcare & Wellness: Health cash plan, Employee Assistance Programme, health and wellness discounts

• Financial & Retirement: Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme

• Holidays & Time Off: up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home

• Learning & Education: Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave

• Family & Parenting: Generous maternity and paternity leave, paid parental leave

• Flexible Working: Flexi start, hybrid working between home and office

• Welfare & Wellbeing: Mental well-being days, sick pay scheme, team building activities

• Other Benefits: complimentary breakfast and refreshments, free parking, and well-being activities

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

NO AGENCIES PLEASE

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-P14036

This job is being advertised by AWD online on behalf of Apax

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, take minutes, and distribute action items for executive meetings.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
• Draft, review, and edit correspondence, presentations, and reports with a high degree of accuracy.
• Organize and maintain confidential filing systems, both physical and digital.
• Manage office supplies and coordinate with vendors for equipment maintenance and procurement.
• Assist with the preparation of budgets and track expenses for the executive office.
• Serve as a primary point of contact for internal and external stakeholders interacting with the executive team.
• Proactively identify and resolve administrative issues, anticipating needs and offering solutions.
• Support the organization of company events, conferences, and team-building activities.
• Maintain utmost confidentiality and discretion in all aspects of the role.
• Assist with special projects as assigned by the executive team.
• Provide guidance and support to junior administrative staff when necessary.

• Proven experience as a Senior Administrative Assistant or Executive Assistant, supporting C-level executives.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Excellent written and verbal communication skills.
• Strong calendar management and travel coordination abilities.
• Ability to multitask, prioritize, and manage time effectively in a demanding environment.
• High level of professionalism, discretion, and interpersonal skills.
• Experience in budget tracking and expense reporting is beneficial.
• Ability to work independently and proactively, with minimal supervision.
• A proactive approach to problem-solving and a commitment to exceeding expectations.
• Previous experience in a similar industry or setting is an advantage.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel.
• Prepare agendas, take minutes, and track action items for executive meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Handle incoming and outgoing correspondence, screening calls and emails, and prioritising urgent matters.
• Prepare presentations, reports, and other documents as required, ensuring accuracy and professional formatting.
• Conduct research on various topics as requested by executives.
• Manage and maintain confidential files and records with utmost discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with expense reporting and budget tracking for executive-related expenditures.
• Proactively identify opportunities to streamline administrative processes and improve efficiency.

• Proven experience as a Senior Administrative Assistant or Executive Assistant supporting C-level executives.
• Exceptional organisational and time-management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Proactive and resourceful approach to problem-solving.
• Experience in coordinating complex travel arrangements.
• Ability to work independently and maintain a high level of productivity in a remote setting.
• Professional and polished demeanour.

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate domestic and international travel arrangements.
• Prepare agendas, minutes, and other necessary documentation for meetings.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft and edit correspondence, reports, and presentations.
• Maintain and organise confidential files and records.
• Assist with expense reporting and budget tracking.
• Provide general administrative support to the executive team.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with ad-hoc projects and tasks as assigned.
• Ensure efficient workflow and proactive problem-solving.

• Proven experience as a Senior Administrative Assistant or Executive Assistant.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and work effectively under pressure.
• Strong attention to detail and accuracy.
• Proactive approach to identifying and resolving issues.
• Experience supporting multiple senior executives is advantageous.
• Professional demeanour and a positive attitude.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience providing administrative support, with at least 2 years supporting senior executives.
• Proven experience working remotely or in a distributed team environment.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong calendar management and scheduling skills.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Exceptional written and verbal communication skills.
• High level of organization, attention to detail, and ability to multitask effectively.
• Discretion and ability to handle confidential information.
• Proactive approach and strong problem-solving capabilities.