112 Facilities Coordinator jobs in the United Kingdom
Facilities Coordinator
CBRE
Posted today
Job Viewed
Job Description
London - England - United Kingdom of Great Britain and Northern Ireland
Facilities Coordinator
Role Purpose
Provide professional support to the Senior Facilities Manager. Provide customer service on facilities management issues raised. Troubleshoot problems and advise on the appropriate action.
Role Specific Particulars
(Multi-let – offices & retail element )
The property is a medium premises (108,000 sq. ft.) located in the Bank Area. The successful candidate will be part of a site team of 15 personnel including service providers and will be an essential asset to the property, colleagues, clients and occupiers.
Key Responsibilities
- To monitor all activities relating to the site(s), reporting and taking action as appropriate.
- To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.
- To conduct meter readings within all required buildings.
- To respond to requests for maintenance / technical assistance in person, via telephone and electronically.
- To research questions and solutions using available information resources, advising the Building Manager/SFM the appropriate actions.
- To identify and escalate situations requiring urgent attention.
- Route issues and requests to the correct resource, track progress and document resolutions
- To liaise with tenants and deal with any operational queries they might have.
- To work in conjunction with the SFM ensuring a PPM and repair programme is in place.
- To manage work programmes on site in conjunction with the RFM, acting as the liaison point for all parties involved.
- To manage the P2P (Purchase to Pay) system and respond to any related queries or requests as appropriate.
- To integrate financial data (such as quotations and purchase orders) with the specific maintenance tasks.
- Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy.
- Any other duties as directed by your Line Manager.
*Person Specification/Requirements *
- Understand how the industry and stakeholders function, and the range of services available to clients.
- Constantly updating knowledge of legislation relating to property management.
- Develop an understanding of how to build and maintain client, supplier and customer relationships.
- Understanding of key issues to be noted on property inspections.
- Understand and use industry/specific IT applications.
- Understand the principles of service charges.
- Understand the principles of contract law.
- Understand how property is constructed and how plant works; working knowledge of fundamental building operations, relevant hard and soft services knowledge.
- Know and be able to apply legislation and policies relating to Health and Safety.
- Know and be able to apply legislation and policies relating to Environmental protection.
- Understand insurance relating to buildings and the FSA regulations.
- Understand and apply all procedures relating to work activities.
- Contributes to team business plan/strategy.
- Able to plan and manage own workload.
- Able to work as part of a team, supporting colleagues.
- Able to use IT software such as Word, Excel, and databases.
- Oriented towards providing excellence in customer services.
- Can demonstrate adaptability and attention to detail, with strong problem analysis and problem-solving skills.
- Willing to learn and expand the processes of the helpdesk function as the role progresses.
- Be able to communicate effectively verbally and in writing.
Service line:
Advisory Segment
This advertiser has chosen not to accept applicants from your region.
0
Facilities Coordinator
Sodexo
Posted today
Job Viewed
Job Description
Job Introduction
- Full time
- Monday - Friday 9:00am - 2:30pm
- £20020 per annum plus our Sodexo employee benefits package
- Opportunities for professional development
Facilities Coordinator
Swindon, SN5 8AT - Full time
**Chatter Line
At Sodexo, we're passionate about our people. We know that our teams are the key to delivering exceptional service and creating meaningful experiences for our clients, customers, and employees.
We are currently seeking a dedicated and dynamic Facilities Coordinator to join our team and play a key role in driving excellence and innovation.
As a Facilities Coordinator you'll:
- Support the delivery and implementation of business strategy, client objectives, and site-specific goals.
- Ensure all Sodexo personnel are fully trained and competent in delivering assigned scopes of work.
- Maintain full compliance with statutory, legislative, and client-specific requirements and standard operating procedures.
- Act as the secondary representative of Sodexo on-site, supporting all service delivery matters.
- Foster long-term, strategic relationships with clients to enhance existing business and identify new opportunities.
- Motivate and lead a high-performing team focused on operational excellence.
- Hold formal monthly client reviews and drive innovation within site operations.
What we're looking for:
- Ensure all departmental administration and statutory compliance records are completed and maintained on time.
- Maintain clear and timely communication with all stakeholders.
- Keep training record cards up to date and ensure health and safety processes (near misses, safety walks, etc.) are followed.
- Maintain stock levels appropriate to business volume.
- Meet or exceed all monthly KPIs, including safety and compliance metrics.
Why Sodexo?:
Working with Sodexo is more than a job; it's a chance to be part of something greater.
Belong in a company and team that values you for you.
Act with purpose and have an impact through your everyday actions.
Thrive in your own way.
We also offer a range of perks, rewards and benefits for our colleagues and their families:
- Unlimited access to an online platform offering wellbeing support
- An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
- Access to a 24hr virtual GP Service
- Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
- Save for your future by becoming a member of the Pension Plan
- Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
- Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
- Sodexo UK and Irelands enhanced benefits and leave policies
A little more about Sodexo:
At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.
We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.
We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
Click here to read more about what we do to promote an inclusive culture.
Ready to be part of something greater?
**Chatter Line
Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications
This advertiser has chosen not to accept applicants from your region.
1
Facilities Coordinator
Kendal, North West
CBRE
Posted 24 days ago
Job Viewed
Job Description
Facilities Coordinator
Job ID
Posted
01-Oct-2025
Role type
Part-time
Areas of Interest
Administrative, Building Management, Customer Service, Engineering/Maintenance, Facilities Management, Health and Safety/Environment
Location(s)
Kendal - England - United Kingdom of Great Britain and Northern Ireland
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
We are currently seeking a detail-oriented and proactive Part Time Facilities Coordinator to join our team at our prestigious site in Kendal!
**Key Responsibilities**
+ Act as the first point of contact for all visitors, staff, and contractors, delivering a professional and welcoming front-of-house experience.
+ Act as a point of contact for staff feedback related to the working environment and escalate where appropriate
+ Carry out porterage duties including the movement of furniture and equipment as required by the Company.
+ Assist with internal events, meetings, and staff engagement activities by coordinating room setups and logistics.
+ Receive and distribute incoming mail and parcels to site users promptly and efficiently.
+ Act as an Incident Controller during fire evacuations and other emergency situations.
+ Operate and manage the Permit to Work system and ensure compliance with safe systems of work.
+ Manage the issuing and tracking of access fobs and keys, maintaining accurate records and ensuring timely updates.
+ Handle day-to-day administrative tasks, including postal duties, helpdesk reporting, and general facilities coordination.
This is a fantastic opportunity to join a growing team with excellent career progression!
**Hours**
+ 7.30am - 12.30pm
+ Monday to Friday
+ 25hrs per week
Email ** ** for more information or apply online now!
**EQUAL OPPORTUNITIES**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
01-Oct-2025
Role type
Part-time
Areas of Interest
Administrative, Building Management, Customer Service, Engineering/Maintenance, Facilities Management, Health and Safety/Environment
Location(s)
Kendal - England - United Kingdom of Great Britain and Northern Ireland
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
We are currently seeking a detail-oriented and proactive Part Time Facilities Coordinator to join our team at our prestigious site in Kendal!
**Key Responsibilities**
+ Act as the first point of contact for all visitors, staff, and contractors, delivering a professional and welcoming front-of-house experience.
+ Act as a point of contact for staff feedback related to the working environment and escalate where appropriate
+ Carry out porterage duties including the movement of furniture and equipment as required by the Company.
+ Assist with internal events, meetings, and staff engagement activities by coordinating room setups and logistics.
+ Receive and distribute incoming mail and parcels to site users promptly and efficiently.
+ Act as an Incident Controller during fire evacuations and other emergency situations.
+ Operate and manage the Permit to Work system and ensure compliance with safe systems of work.
+ Manage the issuing and tracking of access fobs and keys, maintaining accurate records and ensuring timely updates.
+ Handle day-to-day administrative tasks, including postal duties, helpdesk reporting, and general facilities coordination.
This is a fantastic opportunity to join a growing team with excellent career progression!
**Hours**
+ 7.30am - 12.30pm
+ Monday to Friday
+ 25hrs per week
Email ** ** for more information or apply online now!
**EQUAL OPPORTUNITIES**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
2
Facilities Coordinator
Warrington, North West
CBRE
Posted 10 days ago
Job Viewed
Job Description
Facilities Coordinator
Job ID
Posted
16-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Building Management, Facilities Management
Location(s)
Warrington - England - United Kingdom of Great Britain and Northern Ireland
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Warrington! The successful candidate will be responsible for providing the operational delivery of all Facility Management services.
**Key Responsibilities:**
+ Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements.
+ Raise Purchase Orders & Sales Orders for goods or services as required, in compliance of business controls at all times.
+ Support to ensure business policies and processes are effectively communicated and implemented within the contract.
+ Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
+ Ensure all Reactive requests raised on the helpdesk have the correct priority & engineer assigned.
+ Processing tasks from service complete to billing stage.
+ Ensure QHSE documentation is maintained and readily available using company systems.
+ Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations.
+ Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant processes are in place and being adhered to.
+ Assists with the creation and delivery of business training modules and best practices.
This is a fantastic opportunity to join a growing team with excellent career progression!
**Details**
+ Monday - Friday
+ 8am - 5pm
+ Site Based
Email for more information or apply online now!
**EQUAL OPPORTUNITIES**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
16-Sep-2025
Role type
Full-time
Areas of Interest
Administrative, Building Management, Facilities Management
Location(s)
Warrington - England - United Kingdom of Great Britain and Northern Ireland
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
We are currently seeking a detail-oriented and proactive Facilities Coordinator to join our team at our prestigious site in Warrington! The successful candidate will be responsible for providing the operational delivery of all Facility Management services.
**Key Responsibilities:**
+ Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements.
+ Raise Purchase Orders & Sales Orders for goods or services as required, in compliance of business controls at all times.
+ Support to ensure business policies and processes are effectively communicated and implemented within the contract.
+ Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
+ Ensure all Reactive requests raised on the helpdesk have the correct priority & engineer assigned.
+ Processing tasks from service complete to billing stage.
+ Ensure QHSE documentation is maintained and readily available using company systems.
+ Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations.
+ Proactively involved in the client management of SHEP's (Safety, Health & Environment Process) to ensure relevant processes are in place and being adhered to.
+ Assists with the creation and delivery of business training modules and best practices.
This is a fantastic opportunity to join a growing team with excellent career progression!
**Details**
+ Monday - Friday
+ 8am - 5pm
+ Site Based
Email for more information or apply online now!
**EQUAL OPPORTUNITIES**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
3
Facilities Coordinator
London, London
CBRE
Posted 7 days ago
Job Viewed
Job Description
Facilities Coordinator
Job ID
Posted
17-Oct-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
**About the Role:**
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
**What You'll Do:**
+ Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
+ Acknowledge all client inquiries and collect work orders.
+ Collect information reports to find out performance and progress status.
+ File work orders, proposals, department files, and other paperwork submitted by vendors.
+ Monitor activities that happen outside the building, such as proper waste disposal and recycling.
+ Follow instructions, short correspondence, and memos and ask clarifying questions.
+ Respond to common inquiries or complaints from clients, co-workers, and supervisors.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact through clearly defined duties, methods, and tasks are described in detail.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with up to 2 years of job-related experience.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
**EQUAL OPPORTUNITIES**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
**ABOUT CBRE**
CBRE is the world's leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company's core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
17-Oct-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
**About the Role:**
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
**What You'll Do:**
+ Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
+ Acknowledge all client inquiries and collect work orders.
+ Collect information reports to find out performance and progress status.
+ File work orders, proposals, department files, and other paperwork submitted by vendors.
+ Monitor activities that happen outside the building, such as proper waste disposal and recycling.
+ Follow instructions, short correspondence, and memos and ask clarifying questions.
+ Respond to common inquiries or complaints from clients, co-workers, and supervisors.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact through clearly defined duties, methods, and tasks are described in detail.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with up to 2 years of job-related experience.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
**EQUAL OPPORTUNITIES**
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
**ABOUT CBRE**
CBRE is the world's leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company's core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
4
Facilities Coordinator
London, London
CBRE
Posted 1 day ago
Job Viewed
Job Description
Facilities Coordinator
Job ID
Posted
24-Oct-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
**About the Role:**
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
**What You'll Do:**
+ Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
+ Acknowledge all client inquiries and collect work orders.
+ Collect information reports to find out performance and progress status.
+ File work orders, proposals, department files, and other paperwork submitted by vendors.
+ Monitor activities that happen outside the building, such as proper waste disposal and recycling.
+ Follow instructions, short correspondence, and memos and ask clarifying questions.
+ Respond to common inquiries or complaints from clients, co-workers, and supervisors.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact through clearly defined duties, methods, and tasks are described in detail.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with up to 2 years of job-related experience.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
24-Oct-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
**About the Role:**
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
**What You'll Do:**
+ Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
+ Acknowledge all client inquiries and collect work orders.
+ Collect information reports to find out performance and progress status.
+ File work orders, proposals, department files, and other paperwork submitted by vendors.
+ Monitor activities that happen outside the building, such as proper waste disposal and recycling.
+ Follow instructions, short correspondence, and memos and ask clarifying questions.
+ Respond to common inquiries or complaints from clients, co-workers, and supervisors.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact through clearly defined duties, methods, and tasks are described in detail.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with up to 2 years of job-related experience.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
5
Senior Facilities Coordinator
Newport, South East
CBRE
Posted 7 days ago
Job Viewed
Job Description
Senior Facilities Coordinator
Job ID
Posted
17-Oct-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Newport - Wales - United Kingdom of Great Britain and Northern Ireland
Job Title Data Center Sr Facilities Co-ordinator
Work Times: Monday to Friday (8am - 5pm)
**Purpose of Job**
We now have an opportunity for an onsite Senior Facilities Coordinator at a client Data Centre. Working within the remote CBRE team, the role offers development potential for any candidate wanting to work on the leading edge of the growing Data Centre industry. The Sr Facilities Coordinator will report to the designated account management team member. They will coordinate the FM requirements as required and will arrange and supervise Services Contractors as required.
**Responsibilities:**
- Assist in employee moves, coordinating with movers, vendors, and internal/external staff.
- Plan and organize internal and building-to-building moves.
- Initiate purchase orders and manage invoicing and expenses within budget.
- Manage facilities staff and ensure continuous service.
- Resolve issues with staff/building engineers and vendors.
- Respond to client requests and resolve concerns.
- Serve as primary contact for maintenance requests and manage work orders.
- Schedule repairs and maintenance with vendors and contractors.
- Perform property inspections and tours including workspace sweeps for repairs or upgrades.
- Ensure furniture is functional and conforms to standards; monitor and audit installations.
- Assist in vendor negotiations and monitor performance.
- Coordinate maintenance programs and safety programs.
- Communicate with landlords/managing agents regarding property conditions.
- Create reports and analyze data related to property objectives.
- Oversee maintenance/repair assignments by technicians, vendors, and contractors.
- Respond to client inquiries and ensure quality service delivery.
- Assist in operating and capital budget preparation.
- Manage vendor relationships and train vendors on procedures.
- Process invoices and ensure proper cost center coding.
- Assist in reviewing financial reports and explaining variances.
- Use PC/PDA for work order system, email, and training.
- Acknowledge client inquiries and collect work orders.
- Collect performance and progress reports.
- File work orders, proposals, and vendor paperwork.
- Follow instructions and respond to inquiries or complaints.
- Use existing procedures to solve problems with limited discretion.
- Deliver output by following defined procedures under supervision.
- Other duties as assigned
**Key Personal Requirements:**
- Background in Integrated Facility Management (IFM) and contracts.
- Degree, trade, or relevant experience plus High School Diploma or GED.
- Basic understanding of Mechanical and Electrical Services.
- Excellent communication and client relationship skills.
- Strong financial understanding.
- Ability to supervise commercial relationships and address poor performance.
- Capable of resolving contentious situations.
- Strong numerical, verbal, and written reporting skills.
- Competency with spreadsheets, Outlook, Word, and other office software.
- Understanding of FM discipline, contract, Health and Safety legislation, and green issues.
- Willingness to be hands-on and travel to other CBRE sites.
- Ability to follow basic work routines and standards.
- Strong organizational skills and inquisitive mindset.
- Basic math skills for calculating percentages, discounts, and markups.
**Character:**
- Committed to the delivery of excellent customer service.
- Calm manner, able to work under pressure.
- Self-motivated, ability to work on own initiative.
- Punctual and reliable.
- Good attention to detail.
- A team player, able to work with CBRE and client's staff at all levels.
**Circumstances:**
- Flexible working patterns to support business needs.
- Willingness to learn and benefit from training programs.
- Work with landlords, tenants, and service providers to implement procedures and reporting
- The ability to learn quickly and to gain maximum benefit from extensive training and development programs aimed at ensuring that any identified knowledge or experience deficiencies are addressed in the short term.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
17-Oct-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Newport - Wales - United Kingdom of Great Britain and Northern Ireland
Job Title Data Center Sr Facilities Co-ordinator
Work Times: Monday to Friday (8am - 5pm)
**Purpose of Job**
We now have an opportunity for an onsite Senior Facilities Coordinator at a client Data Centre. Working within the remote CBRE team, the role offers development potential for any candidate wanting to work on the leading edge of the growing Data Centre industry. The Sr Facilities Coordinator will report to the designated account management team member. They will coordinate the FM requirements as required and will arrange and supervise Services Contractors as required.
**Responsibilities:**
- Assist in employee moves, coordinating with movers, vendors, and internal/external staff.
- Plan and organize internal and building-to-building moves.
- Initiate purchase orders and manage invoicing and expenses within budget.
- Manage facilities staff and ensure continuous service.
- Resolve issues with staff/building engineers and vendors.
- Respond to client requests and resolve concerns.
- Serve as primary contact for maintenance requests and manage work orders.
- Schedule repairs and maintenance with vendors and contractors.
- Perform property inspections and tours including workspace sweeps for repairs or upgrades.
- Ensure furniture is functional and conforms to standards; monitor and audit installations.
- Assist in vendor negotiations and monitor performance.
- Coordinate maintenance programs and safety programs.
- Communicate with landlords/managing agents regarding property conditions.
- Create reports and analyze data related to property objectives.
- Oversee maintenance/repair assignments by technicians, vendors, and contractors.
- Respond to client inquiries and ensure quality service delivery.
- Assist in operating and capital budget preparation.
- Manage vendor relationships and train vendors on procedures.
- Process invoices and ensure proper cost center coding.
- Assist in reviewing financial reports and explaining variances.
- Use PC/PDA for work order system, email, and training.
- Acknowledge client inquiries and collect work orders.
- Collect performance and progress reports.
- File work orders, proposals, and vendor paperwork.
- Follow instructions and respond to inquiries or complaints.
- Use existing procedures to solve problems with limited discretion.
- Deliver output by following defined procedures under supervision.
- Other duties as assigned
**Key Personal Requirements:**
- Background in Integrated Facility Management (IFM) and contracts.
- Degree, trade, or relevant experience plus High School Diploma or GED.
- Basic understanding of Mechanical and Electrical Services.
- Excellent communication and client relationship skills.
- Strong financial understanding.
- Ability to supervise commercial relationships and address poor performance.
- Capable of resolving contentious situations.
- Strong numerical, verbal, and written reporting skills.
- Competency with spreadsheets, Outlook, Word, and other office software.
- Understanding of FM discipline, contract, Health and Safety legislation, and green issues.
- Willingness to be hands-on and travel to other CBRE sites.
- Ability to follow basic work routines and standards.
- Strong organizational skills and inquisitive mindset.
- Basic math skills for calculating percentages, discounts, and markups.
**Character:**
- Committed to the delivery of excellent customer service.
- Calm manner, able to work under pressure.
- Self-motivated, ability to work on own initiative.
- Punctual and reliable.
- Good attention to detail.
- A team player, able to work with CBRE and client's staff at all levels.
**Circumstances:**
- Flexible working patterns to support business needs.
- Willingness to learn and benefit from training programs.
- Work with landlords, tenants, and service providers to implement procedures and reporting
- The ability to learn quickly and to gain maximum benefit from extensive training and development programs aimed at ensuring that any identified knowledge or experience deficiencies are addressed in the short term.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
Find out more ( Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
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6
Facilities Coordinator - Stockport
Stockport, North West
CBRE
Posted 5 days ago
Job Viewed
Job Description
Facilities Coordinator - Stockport
Job ID
Posted
20-Oct-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Stockport - England - United Kingdom of Great Britain and Northern Ireland
**Facilities Coordinator**
**Role Purpose**
Provide professional support to the Building Manager. Provide customer service on facilities management issues raised. Troubleshoot problems and advise on the appropriate action.
**Role Specific Particulars**
3 Stockport Exchange is a 64,000 sq ft office located in the heart of Stockport Town Centre. The successful candidate will be part of a large site team and will be an essential asset to the property, colleagues, clients and occupiers.
Key Responsibilities
+ To monitor all activities relating to the site, reporting and taking action as appropriate.
+ To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.
+ To conduct meter readings within all required buildings.
+ To respond to requests for maintenance / technical assistance in person, via telephone and electronically.
+ To research questions and solutions using available information resources, advising the Building Manager the appropriate actions.
+ To identify and escalate situations requiring urgent attention.
+ Route issues and requests to the correct resource, track progress and document resolutions
+ To liaise with tenants and deal with any operational queries they might have.
+ To work in conjunction with the Building Manager ensuring a PPM and repair programme is in place.
+ To manage work programmes on site in conjunction with the Building Manager, acting as the liaison point for all parties involved.
+ To manage the P2P (Purchase to Pay) system and respond to any related queries or requests as appropriate.
+ To integrate financial data (such as quotations and purchase orders) with the specific maintenance tasks.
+ Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy.
+ To actively take part in the organisation and delivery of placemaking activities.
+ Any other duties as directed by your Line Manager.
**Person Specification/Requirements**
+ Understand how the industry and stakeholders function, and the range of services available to clients.
+ Constantly updating knowledge of legislation relating to property management.
+ Develop an understanding of how to build and maintain client, supplier and customer relationships.
+ Understanding of key issues to be noted on property inspections.
+ Understand and use industry/specific IT applications.
+ Understand the principles of service charges.
+ Understand the principles of contract law.
+ Understand how property is constructed and how plant works; working knowledge of fundamental building operations, relevant hard and soft services knowledge.
+ Know and be able to apply legislation and policies relating to Health and Safety.
+ Know and be able to apply legislation and policies relating to Environmental protection.
+ Understand insurance relating to buildings and the FSA regulations.
+ Understand and apply all procedures relating to work activities.
+ Contributes to team business plan/strategy.
+ Able to plan and manage own workload.
+ Able to work as part of a team, supporting colleagues.
+ Able to use IT software such as Word, Excel, and databases.
+ Oriented towards providing excellence in customer services.
+ Can demonstrate adaptability and attention to detail, with strong problem analysis and problem-solving skills.
+ Willing to learn and expand the processes of the helpdesk function as the role progresses.
+ Be able to communicate effectively verbally and in writing.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
20-Oct-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Stockport - England - United Kingdom of Great Britain and Northern Ireland
**Facilities Coordinator**
**Role Purpose**
Provide professional support to the Building Manager. Provide customer service on facilities management issues raised. Troubleshoot problems and advise on the appropriate action.
**Role Specific Particulars**
3 Stockport Exchange is a 64,000 sq ft office located in the heart of Stockport Town Centre. The successful candidate will be part of a large site team and will be an essential asset to the property, colleagues, clients and occupiers.
Key Responsibilities
+ To monitor all activities relating to the site, reporting and taking action as appropriate.
+ To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate.
+ To conduct meter readings within all required buildings.
+ To respond to requests for maintenance / technical assistance in person, via telephone and electronically.
+ To research questions and solutions using available information resources, advising the Building Manager the appropriate actions.
+ To identify and escalate situations requiring urgent attention.
+ Route issues and requests to the correct resource, track progress and document resolutions
+ To liaise with tenants and deal with any operational queries they might have.
+ To work in conjunction with the Building Manager ensuring a PPM and repair programme is in place.
+ To manage work programmes on site in conjunction with the Building Manager, acting as the liaison point for all parties involved.
+ To manage the P2P (Purchase to Pay) system and respond to any related queries or requests as appropriate.
+ To integrate financial data (such as quotations and purchase orders) with the specific maintenance tasks.
+ Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy.
+ To actively take part in the organisation and delivery of placemaking activities.
+ Any other duties as directed by your Line Manager.
**Person Specification/Requirements**
+ Understand how the industry and stakeholders function, and the range of services available to clients.
+ Constantly updating knowledge of legislation relating to property management.
+ Develop an understanding of how to build and maintain client, supplier and customer relationships.
+ Understanding of key issues to be noted on property inspections.
+ Understand and use industry/specific IT applications.
+ Understand the principles of service charges.
+ Understand the principles of contract law.
+ Understand how property is constructed and how plant works; working knowledge of fundamental building operations, relevant hard and soft services knowledge.
+ Know and be able to apply legislation and policies relating to Health and Safety.
+ Know and be able to apply legislation and policies relating to Environmental protection.
+ Understand insurance relating to buildings and the FSA regulations.
+ Understand and apply all procedures relating to work activities.
+ Contributes to team business plan/strategy.
+ Able to plan and manage own workload.
+ Able to work as part of a team, supporting colleagues.
+ Able to use IT software such as Word, Excel, and databases.
+ Oriented towards providing excellence in customer services.
+ Can demonstrate adaptability and attention to detail, with strong problem analysis and problem-solving skills.
+ Willing to learn and expand the processes of the helpdesk function as the role progresses.
+ Be able to communicate effectively verbally and in writing.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
7
Office Administrator & Facilities Coordinator
G2 1DH Glasgow, Scotland
£28000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a proactive and organized Office Administrator & Facilities Coordinator to manage their operations in Glasgow, Scotland, UK . This role is integral to ensuring the smooth and efficient running of the office environment. You will be responsible for a wide range of administrative duties, including managing correspondence, maintaining filing systems, and providing support to various departments. A key aspect of this position involves coordinating office facilities, overseeing maintenance, and ensuring a safe and welcoming workplace for all employees and visitors. This includes managing supplies, liaising with service providers, and overseeing building upkeep. The successful candidate will handle reception duties, manage visitor logs, and answer incoming calls, acting as the first point of contact for the organization. You will also assist with event planning and support for internal meetings and corporate functions. This role requires meticulous attention to detail, excellent time management skills, and the ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. You should possess strong interpersonal and communication skills, with a friendly and professional demeanor. Experience in a similar administrative or facilities management role would be highly advantageous. The ability to work independently, take initiative, and problem-solve proactively is crucial. This is an excellent opportunity for a dedicated and efficient individual to contribute to the operational success of a reputable company. If you are looking for a hands-on role where you can make a tangible difference in a vibrant city location, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage daily office operations and administrative tasks.
- Coordinate office maintenance, repairs, and facility services.
- Oversee office supplies inventory and procurement.
- Handle incoming calls, emails, and correspondence.
- Manage visitor reception and ensure security protocols are followed.
- Support with the organization of meetings and events.
- Maintain office filing systems and databases.
- Liaise with vendors and service providers.
- Proven experience in office administration or facilities management.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multitask and prioritize effectively.
- Proactive approach to problem-solving.
- Knowledge of health and safety regulations is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Facilities Coordinator - Aberdeen (Temporary)
Aberdeen, Scotland
CBRE
Posted 1 day ago
Job Viewed
Job Description
Facilities Coordinator - Aberdeen (Temporary)
Job ID
Posted
04-Sep-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Aberdeen - Scotland - United Kingdom of Great Britain and Northern Ireland
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Coordinator for a 3 month contract.
Primarily based in either Montrose or Aberdeen, covering a cluster of client sites, the facilities coordinator will be responsible for the coordination of all FM activities for the sites within their scope.
**Key Tasks:**
· Co-ordinate with FM Operations, and Engineering Service teams to deliver service excellence in line with contractual obligations
· Co-ordinate with other 3rd Party supply partners to manage works
· Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising
· Be a culture carrier for behavioural Health and Safety and comply with all HSE requirements as outlined and as instructed by the company policy
· Report all accidents, occupational illnesses and emergencies in relevant logbooks/SharePoint sites or documentation
· Ensure all contractors, under sphere of control, operate with the appropriate authority and permits and adhere to the site rules and regulations at all times.
· Stop any work that is unsafe, or you witness unsafe acts
· Conduct monthly self-assessment audits in support of quarterly contract performance requirements
· Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
· Support the upkeep and maintenance of all QHSE Logbooks
· Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times
· Provide and arrange cover for the FM team as defined by line management
· In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined
**Required:**
· 1-3 years of experience in a facilities, office management, or operations coordination role.
· Strong organizational and communication skills; ability to multitask and respond quickly to shifting needs.
· Comfortable working in an industrial manufacturing environment.
· Clean driving license.
**Skills:**
- Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments, ideally interested in FM.
- Strong PC skills, MS Office
- Self-motivated and resourceful
- Well organised and good prioritisation and planning skills
- Able and flexible handling a wide variety of items daily
- Ability to work under pressure
- Able to communicate with all levels of staff in a polite and efficient manner
- Ability to prioritise workload to effectively meet deadlines
**About CBRE Global Workplace Solutions:**
As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.
CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE."
**Application Process:**
Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.
Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.
**No agencies please.**
Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
**#GWSEMEA**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Job ID
Posted
04-Sep-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Aberdeen - Scotland - United Kingdom of Great Britain and Northern Ireland
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Coordinator for a 3 month contract.
Primarily based in either Montrose or Aberdeen, covering a cluster of client sites, the facilities coordinator will be responsible for the coordination of all FM activities for the sites within their scope.
**Key Tasks:**
· Co-ordinate with FM Operations, and Engineering Service teams to deliver service excellence in line with contractual obligations
· Co-ordinate with other 3rd Party supply partners to manage works
· Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising
· Be a culture carrier for behavioural Health and Safety and comply with all HSE requirements as outlined and as instructed by the company policy
· Report all accidents, occupational illnesses and emergencies in relevant logbooks/SharePoint sites or documentation
· Ensure all contractors, under sphere of control, operate with the appropriate authority and permits and adhere to the site rules and regulations at all times.
· Stop any work that is unsafe, or you witness unsafe acts
· Conduct monthly self-assessment audits in support of quarterly contract performance requirements
· Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
· Support the upkeep and maintenance of all QHSE Logbooks
· Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times
· Provide and arrange cover for the FM team as defined by line management
· In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined
**Required:**
· 1-3 years of experience in a facilities, office management, or operations coordination role.
· Strong organizational and communication skills; ability to multitask and respond quickly to shifting needs.
· Comfortable working in an industrial manufacturing environment.
· Clean driving license.
**Skills:**
- Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments, ideally interested in FM.
- Strong PC skills, MS Office
- Self-motivated and resourceful
- Well organised and good prioritisation and planning skills
- Able and flexible handling a wide variety of items daily
- Ability to work under pressure
- Able to communicate with all levels of staff in a polite and efficient manner
- Ability to prioritise workload to effectively meet deadlines
**About CBRE Global Workplace Solutions:**
As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.
CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE."
**Application Process:**
Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.
Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.
**No agencies please.**
Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
**#GWSEMEA**
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
This advertiser has chosen not to accept applicants from your region.
9