183 Facilities Coordinator jobs in the United Kingdom

Take ownership of day-to-day facilities operations in a busy, client-facing London office. You'll ensure the building runs smoothly, safely, and efficiently, from contractors and compliance to front-of-house services.

Client Details

Our client is a globally respected professional membership organisation with a presence in over 140 countries and 23 properties worldwide. Their Grade-listed London site is a flagship location spread across 7 storeys, and they're seeking a proactive Facilities Co-ordinator to keep it operating at the highest standards.

Description

• Act as the primary contact for all workplace processes in London
• Manage FM operations including post, security, and front-of-house
• Oversee PPM schedules and resolve reactive maintenance requests
• Supervise contractors and vendors, ensuring compliance and value
• Conduct daily building inspections and log issues
• Maintain RAMS, log books, and compliance records
• Induct new starters into building processes
• Oversee visual maintenance of office and collaboration areas
• Engage confidently with staff, visitors, and stakeholders

Profile

A successful Facilities Co-Ordinator should have:

• Facilities Management experience (listed buildings a plus)
• Contractor management experience (hard and soft services)
• IOSH/NEBOSH knowledge or willingness to train
• Strong organisational and administrative skills
• Confident communication across all levels
• A proactive, team-oriented mindset

Job Offer

• Full-time, 40 hours per week (5 days onsite)
• Salary of 37,000 - 42,000
• NEBOSH and FM training support
• Central London location
• Opportunity to work in a unique, historic building
• Permanent position with opportunities for career growth in London.

If you are ready to take the next step in your facilities management career, apply today!

Building Safety Coordinator required to manage servicing schedules and building safety actions across several sites in Essex and Kent. Working Monday - Friday, 9am - 5pm (37.5 hours) on an annual salary between 29,721 - 33,568 depending on experience.

Main office base will be either Romford or Dartford , with 2 days spent in this office, and travel to other sites in Essex, Kent and London 3 days a week.

Duties:

• Schedule and coordinate statutory servicing visits, such as fire alarm, AOV, EICR, LOLER, emergency lighting, water testing, cctv servicing
• Maintain and update compliance servicing trackers and certificates
• Liaise with vendors and internal teams to confirm attendance, resolve access issues, and chase outstanding certifications
• Support the Building Safety Manager in monitoring completion of PPM and remedial works
• Assist in the preparation of reports or dashboards on compliance activity
• Record, file, and label incoming compliance documentation
• Ensure that the programme of fire safety risk assessments is delivered and ensuing works ordered to specification and in accordance with the Fire Safety Strategy
• Oversee the cleaning service with direct line management of the cleaning supervisor
• Oversee the performance of in-house cleaners and the cleaning contractor across all sites
• Conduct regular cleaning audits , quality spot checks, and feedback reporting
• Coordinate rotas and staff cover for in-house cleaning team

Benefits:

• 29,271 - 33,568 per annum
• 25 days holiday plus bank holidays
• Pension
• Other company benefits

Experience required:

• IOSH certification is desirable
• Facilities, Health and Safety, Building Safety experience is desirable
• Fire Safety qualification is desirable
• Confidence to supervise a small team is essential
• Ability to organise a busy and varied workload, remain calm under pressure, and proactive in approach to tasks
• PC literate with Microsoft Excel, Word and Outlook skills
• Excellent communication skills, verbal and written

Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.

Building Safety Coordinator required to manage servicing schedules and building safety actions across several sites in Essex and Kent. Working Monday - Friday, 9am - 5pm (37.5 hours) on an annual salary between 29,721 - 33,568 depending on experience.

Main office base will be either Romford or Dartford , with 2 days spent in this office, and travel to other sites in Essex, Kent and London 3 days a week.

Duties:

• Schedule and coordinate statutory servicing visits, such as fire alarm, AOV, EICR, LOLER, emergency lighting, water testing, cctv servicing
• Maintain and update compliance servicing trackers and certificates
• Liaise with vendors and internal teams to confirm attendance, resolve access issues, and chase outstanding certifications
• Support the Building Safety Manager in monitoring completion of PPM and remedial works
• Assist in the preparation of reports or dashboards on compliance activity
• Record, file, and label incoming compliance documentation
• Ensure that the programme of fire safety risk assessments is delivered and ensuing works ordered to specification and in accordance with the Fire Safety Strategy
• Oversee the cleaning service with direct line management of the cleaning supervisor
• Oversee the performance of in-house cleaners and the cleaning contractor across all sites
• Conduct regular cleaning audits , quality spot checks, and feedback reporting
• Coordinate rotas and staff cover for in-house cleaning team

Benefits:

• 29,271 - 33,568 per annum
• 20 days holiday plus bank holidays
• Pension
• Other company benefits

Experience required:

• IOSH certification is desirable
• Facilities, Health and Safety, Building Safety experience is desirable
• Fire Safety qualification is desirable
• Confidence to supervise a small team is essential
• Ability to organise a busy and varied workload, remain calm under pressure, and proactive in approach to tasks
• PC literate with Microsoft Excel, Word and Outlook skills
• Excellent communication skills, verbal and written

Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.

Building Safety Coordinator required to manage servicing schedules and building safety actions across several sites in Essex and Kent. Working Monday - Friday, 9am - 5pm (37.5 hours) on an annual salary between 29,721 - 33,568 depending on experience.

Main office base will be either Romford or Dartford , with 2 days spent in this office, and travel to other sites in Essex, Kent and London 3 days a week.

Duties:

• Schedule and coordinate statutory servicing visits, such as fire alarm, AOV, EICR, LOLER, emergency lighting, water testing, cctv servicing
• Maintain and update compliance servicing trackers and certificates
• Liaise with vendors and internal teams to confirm attendance, resolve access issues, and chase outstanding certifications
• Support the Building Safety Manager in monitoring completion of PPM and remedial works
• Assist in the preparation of reports or dashboards on compliance activity
• Record, file, and label incoming compliance documentation
• Ensure that the programme of fire safety risk assessments is delivered and ensuing works ordered to specification and in accordance with the Fire Safety Strategy
• Oversee the cleaning service with direct line management of the cleaning supervisor
• Oversee the performance of in-house cleaners and the cleaning contractor across all sites
• Conduct regular cleaning audits , quality spot checks, and feedback reporting
• Coordinate rotas and staff cover for in-house cleaning team

Benefits:

• 29,271 - 33,568 per annum
• 20 days holiday plus bank holidays
• Pension
• Other company benefits

Experience required:

• IOSH certification is desirable
• Facilities, Health and Safety, Building Safety experience is desirable
• Fire Safety qualification is desirable
• Confidence to supervise a small team is essential
• Ability to organise a busy and varied workload, remain calm under pressure, and proactive in approach to tasks
• PC literate with Microsoft Excel, Word and Outlook skills
• Excellent communication skills, verbal and written

Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.

SF Recruitment have partnered with an organisation near central Birmingham who are looking to recruit a Facilities Coordinator on a permanent basis.

Salary: £28,000-£33,000

About the job
Coordinate all facility-related issues for office locations including purchasing new services, equipment and supplies and ensures set-up of new employees and contractors.

General Duties & Responsibilities
- Coordinates facilities issues for corporate locations.
- Covers post room duties and expected deliveries
- Covers reception, and coordinates visitor and contractor arrivals.
- Manages the office email inbox daily
- Supports project and coordinates internal staff relocation and changes with management by negotiating space allocation and equipment needs, e.g., furnishings, PCs, phone lines and availabilities with managers.
- Receives facilities service requests, e.g., cabling, lighting, electrical, video conferencing and coordinates with vendor for repairs.
- Performs facilities administration activities associated with employee and contractor new set-up, change requests, work orders, and car parking spaces.
- Monitors ongoing requests to ensure tasks are completed within set timeframe. Provides necessary follow-up and status updates to customers.
- Supports internal compliance audit activities for the facilities department.
- Works with internal employees and managers as well as building landlords and vendors.
- Coordinates issuance of office lockers and keys, installs, and moves locks and reviews security reports for unauthorized access and/or access attempts in coordination with security and property management.
- Coordinates facilities cleaning between building and administrative staff by helping to define duties and schedules.
- Purchases or oversees purchase of new services, equipment and/or supplies for the department.
- Maintains inventory listing of fixed assets and office equipment, e.g., terminals, copiers, printers.
- - Coordinates internal audit activities of facilities and equipment and maintains records of audit activities, findings and action plans and communicates audit-related issues with management.
- Other related duties assigned as needed.

What you bring
Developing support level role. Basic skills with moderate level of proficiency. Has general understanding of facility coordination procedures. Generally, performs single-function tasks that tend to be of small to moderate size and scope. Works under close to moderate supervision with limited latitude for independent judgment. Consults with senior peers on non-complex projects to learn through experience. Typically requires less than three years facility coordination or office administrative support-related experience.

Job Title: Facilities Coordinator
Contract Type: Temporary to Permanent
Working Hours: 8:00am – 5:00pm, Monday to Friday

Role Overview:

We are seeking an organised and proactive Facilities Coordinator to support the smooth running of daily operations across a busy facilities environment. This role involves acting as the first point of contact for all facilities-related queries, ensuring compliance with procedures, and maintaining high service standards.

Key Responsibilities:

• Coordinate day-to-day facilities operations and act as the main contact for building users.

• Manage and respond to facilities service requests, ensuring timely resolution.

• Oversee contractors on site, ensuring compliance with health and safety regulations.

• Assist with planned and reactive maintenance schedules.

• Monitor facilities budgets, invoices, and purchase orders.

• Support compliance checks, audits, and record-keeping.

• Ensure facilities policies and procedures are consistently applied.

• Provide administrative support for reporting, tracking, and documentation.

Skills & Experience Required:

• Previous experience in a facilities or office coordination role.

• Strong organisational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Good knowledge of health and safety standards.

• Proficiency with Microsoft Office and facilities management systems.

• Ability to work independently and as part of a team.

What’s on Offer:

• Full-time, consistent working hours.

• Opportunity for a permanent position following the temporary period.

• Supportive team environment with opportunities to take on varied responsibilities.

Are you a skilled and dynamic individual with a passion for delivering exceptional service in a fast-paced, collaborative environment? This professional company is seeking a Facilities Coordinator to play a key role in the day-to-day management of the organisation’s diverse commercial spaces. You will act as the first point of contact for service requests, coordinate contractors, and assist with ensuring that all spaces comply with health, safety and environmental regulations.

You will work collaboratively with fellow Coordinators ensuring best practice contract management for all soft service contracts which includes, but is not limited to cleaning, stationery, catering, furniture, access control, visitor, desk & utilisation booking system, external space application and security.

This is an exciting opportunity for someone with technical expertise and a strong commitment to fostering a “safety first” culture in both virtual and physical environments.

The successful candidate must hold a full, clean driving licence and have the ability to travel by own means to various sites.

Key Responsibilities:

• Team Collaboration: Be an essential part of the Estate Team, demonstrating a positive, proactive approach to all tasks and ensuring smooth operational delivery across multiple regions.

• Commercial Space Management: Build positive relationships with tenants, ensuring compliance with service level agreements (SLAs), managing costs, and delivering a high-quality service to meet tenants' needs.

• Contract & Contractor Management: Procure and oversee contracts for soft services (cleaning, catering, etc.), ensuring high standards are met while maintaining efficiency and compliance with legislative requirements.

• Health & Safety Compliance: Support the delivery of regular inspections and ensure that health and safety procedures are adhered to across all commercial spaces.

• Customer & Stakeholder Communication: Maintain strong communication with tenants, contractors, customers, and external partners, offering your expertise to ensure smooth operations.

• System & Process Management: Utilize the Service Now helpdesk for tracking service requests and report on space utilization, ensuring that data is maintained accurately.

• Financial Oversight: Manage budgets and monitor spend across your region, ensuring cost-efficiency and financial accountability.

• Emergency Planning: Take charge of emergency plans for commercial spaces, including organizing first aid and fire marshal training and maintaining up-to-date emergency response procedures.

• Sustainability & Environmental Responsibility: Support environmental initiatives and ensure ISO14001 compliance by assisting with audits and related activities.

Skills and Experience:

• Previous experience in Estate and/or Facilities Management within a corporate environment is essential. You should have a proven track record in coordinating contractors and managing health & safety arrangements.

• Strong organisational and communication skills, with the ability to build relationships and solve problems effectively.

• Proficiency in IT and an understanding of system management to monitor and report on service requests and space utilisation.

• An IOSH Managing Safely qualification (or willingness to achieve one), along with a full, clean driving license and the flexibility to travel.

• First Aid and Fire Marshall qualifications, as well as IWFM membership or similar qualifications would be desirable.

Are you a skilled and dynamic individual with a passion for delivering exceptional service in a fast-paced, collaborative environment? This professional company is seeking a Facilities Coordinator to play a key role in the day-to-day management of the organisation’s diverse commercial spaces. You will act as the first point of contact for service requests, coordinate contractors, and assist with ensuring that all spaces comply with health, safety and environmental regulations.

You will work collaboratively with fellow Coordinators ensuring best practice contract management for all soft service contracts which includes, but is not limited to cleaning, stationery, catering, furniture, access control, visitor, desk & utilisation booking system, external space application and security.

This is an exciting opportunity for someone with technical expertise and a strong commitment to fostering a “safety first” culture in both virtual and physical environments.

The successful candidate must hold a full, clean driving licence and have the ability to travel by own means to various sites.

Key Responsibilities:

• Team Collaboration: Be an essential part of the Estate Team, demonstrating a positive, proactive approach to all tasks and ensuring smooth operational delivery across multiple regions.

• Commercial Space Management: Build positive relationships with tenants, ensuring compliance with service level agreements (SLAs), managing costs, and delivering a high-quality service to meet tenants' needs.

• Contract & Contractor Management: Procure and oversee contracts for soft services (cleaning, catering, etc.), ensuring high standards are met while maintaining efficiency and compliance with legislative requirements.

• Health & Safety Compliance: Support the delivery of regular inspections and ensure that health and safety procedures are adhered to across all commercial spaces.

• Customer & Stakeholder Communication: Maintain strong communication with tenants, contractors, customers, and external partners, offering your expertise to ensure smooth operations.

• System & Process Management: Utilize the Service Now helpdesk for tracking service requests and report on space utilization, ensuring that data is maintained accurately.

• Financial Oversight: Manage budgets and monitor spend across your region, ensuring cost-efficiency and financial accountability.

• Emergency Planning: Take charge of emergency plans for commercial spaces, including organizing first aid and fire marshal training and maintaining up-to-date emergency response procedures.

• Sustainability & Environmental Responsibility: Support environmental initiatives and ensure ISO14001 compliance by assisting with audits and related activities.

Skills and Experience:

• Previous experience in Estate and/or Facilities Management within a corporate environment is essential. You should have a proven track record in coordinating contractors and managing health & safety arrangements.

• Strong organisational and communication skills, with the ability to build relationships and solve problems effectively.

• Proficiency in IT and an understanding of system management to monitor and report on service requests and space utilisation.

• An IOSH Managing Safely qualification (or willingness to achieve one), along with a full, clean driving license and the flexibility to travel.

• First Aid and Fire Marshall qualifications, as well as IWFM membership or similar qualifications would be desirable.

Take ownership of day-to-day facilities operations in a busy, client-facing London office. You'll ensure the building runs smoothly, safely, and efficiently, from contractors and compliance to front-of-house services.

Client Details

Our client is a globally respected professional membership organisation with a presence in over 140 countries and 23 properties worldwide. Their Grade-listed London site is a flagship location spread across 7 storeys, and they're seeking a proactive Facilities Co-ordinator to keep it operating at the highest standards.

Description

• Act as the primary contact for all workplace processes in London
• Manage FM operations including post, security, and front-of-house
• Oversee PPM schedules and resolve reactive maintenance requests
• Supervise contractors and vendors, ensuring compliance and value
• Conduct daily building inspections and log issues
• Maintain RAMS, log books, and compliance records
• Induct new starters into building processes
• Oversee visual maintenance of office and collaboration areas
• Engage confidently with staff, visitors, and stakeholders

Profile

A successful Facilities Co-Ordinator should have:

• Facilities Management experience (listed buildings a plus)
• Contractor management experience (hard and soft services)
• IOSH/NEBOSH knowledge or willingness to train
• Strong organisational and administrative skills
• Confident communication across all levels
• A proactive, team-oriented mindset

Job Offer

• Full-time, 40 hours per week (5 days onsite)
• Salary of 37,000 - 42,000
• NEBOSH and FM training support
• Central London location
• Opportunity to work in a unique, historic building
• Permanent position with opportunities for career growth in London.

If you are ready to take the next step in your facilities management career, apply today!