114 Fleet Coordinator jobs in the United Kingdom

Join our client's team as a Fleet Coordinator!

Our client is currently seeking a motivated Fleet Coordinator to join their team for a 6 month contract. This is a fantastic opportunity for someone who has previous Fleet Administration/Coordination experience, thrives in a fast-paced environment and is eager to make a difference!

Position: Fleet Coordinator
Location: West Byfleet
Contract Type: Temporary (6 months)
Pay: 16-18 per hour
Hours: Monday to Friday, 37.5 hours per week
Start Date: ASAP

Key Responsibilities:

• Ensure all vehicles are roadworthy and compliant with legislation, including tax and insurance, while meeting Health & Safety standards.
• Liaise with service providers to schedule maintenance and minimise downtime.
• Coordinate vehicle recovery and manage accident processes efficiently.
• Maintain accurate logs for congestion charges, fuel card usage, and vehicle handovers.
• Track and report on fleet operating costs, including fuel, maintenance, insurance, and leasing expenses.
• Prepare monthly and quarterly fleet cost reports for the Fleet Manager.
• Monitor and analyse vehicle utilisation and cost-per-mile metrics using telematics and internal systems.
• Support budgeting and forecasting processes with data-driven insights on fleet performance.
• Manage insurance claims and liaise with insurers to reduce claim costs and improve recovery rates.
• Maintain and update fleet management systems, ensuring data accuracy for audits and compliance.
• Generate weekly/monthly utilisation and exception reports to support financial and operational reviews.

What We're Looking For:

• Previous experience in fleet administration/coordination is essential
• Strong analytical skills with the ability to interpret financial data and KPIs.
• Proficiency in Excel and familiarity with fleet management software (e.g., telematics, ERP systems).
• Excellent communication skills for effective reporting and supplier interaction.
• High attention to detail and accuracy in documentation and reporting.
• Ability to work independently, prioritise tasks, and meet deadlines-this is crucial as you'll be working in a small team!

Benefits

• Be part of a vibrant team that values innovation and sustainability!
• Enjoy a competitive hourly wage and a supportive work environment
• Gain valuable experience in fleet management and expand your skill set
• Weekly pay
• Ongoing support from a dedicated Adecco team
• Holiday pay, pension contributions and access to portal with 100s of high street discounts

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Are you ready to take the wheel and drive our fleet to excellence? As our Fleet Coordinator, you will be at the heart of ensuring our vehicles are in top shape, safe, and legally compliant. You will play a crucial role in keeping our operations running smoothly, optimising vehicle usage, and swiftly resolving any issues. Join us and be part of a dynamic team where your skills will make a real impact!

First Response Group is not just a workplace. It is a vibrant community wherepassionfuels our excellence,integrityguides our conduct,empowermentshapes our successes, and a sense ofcommunitybinds us together.We are pioneers in our field, and we seek to inspire every person to reach their maximum potential.

Fleet Maintenance & Repairs:

• Coordinate regular servicing and maintenance of the fleet.
• Ensure all vehicles undergo necessary checks, repairs, and inspections in line with company policies and legal requirements.
• Liaise with third-party suppliers and service providers for vehicle repairs and maintenance.
• Monitor vehicle conditions and recommend replacements when necessary.

Fleet Compliance:

• Ensure the fleet complies with all relevant UK laws and regulations (e.g., MOT, road tax, insurance, emissions standards).
• Register all vehicles on relevant databases to maintain compliance with LEZ/ULEZ zones and government-controlled access points.
• Maintain accurate records for each vehicle, including insurance, service history, and licensing.
• Assist with fleet audits and inspections.

Vehicle Allocation & Usage:

• Allocate vehicles to drivers based on needs and priorities.
• Monitor and track vehicle usage to ensure efficiency and cost-effectiveness.
• Schedule vehicle usage to ensure optimal fleet utilisation.

Cost Management:

• Track and manage costs related to the fleet, including fuel, maintenance, insurance, and repairs.
• Implement measures to reduce fleet operating costs where possible.
• Manage parking fines and penalties, ensuring drivers are held accountable and repeat issues are escalated.

Driver Support & Safety:

• Provide support to drivers regarding vehicle-related issues.
• Ensure drivers are aware of and comply with all fleet-related policies and procedures, including health and safety regulations.

Fleet Documentation:

• Ensure all vehicle records are up to date and accessible.
• Prepare and submit necessary paperwork for vehicle licensing, taxation, and insurance renewals.
• Prepare regular reports on fleet performance, costs, and maintenance.

• Exceptional administration and coordination skills.
• Previous experience in fleet management, transport coordination, or a similar role is preferred.
• Experience working with vehicle maintenance schedules and compliance is beneficial.
• Strong organisational and time-management skills.
• Excellent communication skills.
• Ability to work well under pressure and handle multiple tasks.
• Knowledge of vehicle maintenance processes and relevant UK legislation.
• A qualification in transport management or a related field is advantageous (e.g., CPC - Certificate of Professional Competence).

• Coordinate the scheduling and dispatch of company vehicles.
• Monitor fleet performance and ensure optimal routing and fuel efficiency.
• Manage vehicle maintenance schedules and ensure compliance with safety regulations.
• Maintain accurate records of fleet operations, mileage, and fuel consumption.
• Liaise with drivers, dispatchers, and other departments to resolve logistical issues.
• Implement and enforce company policies regarding fleet usage and safety.
• Assist in the development and implementation of new logistics strategies.
• Ensure compliance with all relevant transport legislation and regulations.
• Prepare reports on fleet performance and operational costs.
• Respond to and manage any fleet-related emergencies or incidents.

• Previous experience in logistics, fleet management, or a similar operational role.
• Knowledge of transport regulations and driver compliance requirements.
• Familiarity with fleet management software and telematics systems.
• Strong organisational and time-management skills.
• Excellent problem-solving and decision-making abilities.
• Good communication and interpersonal skills.
• Ability to work effectively in a hybrid work environment.

• Manage the daily scheduling and dispatch of vehicles to ensure optimal route planning and efficiency.
• Coordinate vehicle maintenance and repair schedules, liaising with internal mechanics and external service providers.
• Ensure all vehicles comply with legal requirements, including MOT, road tax, and operator’s license regulations.
• Maintain accurate records of vehicle mileage, fuel consumption, maintenance history, and driver compliance.
• Monitor vehicle performance and identify opportunities for fuel efficiency and cost reduction.
• Manage driver records, ensuring compliance with licensing, training, and working time directives.
• Respond to and resolve operational issues, such as breakdowns or delays, in a timely manner.
• Communicate effectively with drivers, customers, and internal departments to ensure smooth operations.
• Assist in the procurement and disposal of fleet vehicles.
• Implement and enforce fleet safety policies and procedures.
• Conduct regular driver debriefs and provide feedback on performance.
• Ensure that all fleet-related documentation is up-to-date and easily accessible.
• Manage the allocation of company vehicles to employees.
• Prepare reports on fleet performance, costs, and compliance.
• Liaise with insurance providers and manage claims processing.
• Maintain strong working relationships with third-party logistics providers.
• Implement technology solutions to enhance fleet management.
• Support the development of new fleet strategies.
• Ensure adherence to all relevant industry regulations.
• Provide excellent service to both internal and external stakeholders.

• Proven experience in fleet management, logistics coordination, or a similar role.
• Strong understanding of vehicle maintenance, repair, and regulatory compliance.
• Excellent organisational and time-management skills.
• Proficiency in using fleet management software and Microsoft Office Suite.
• Good knowledge of UK road transport regulations and legislation.
• Strong communication and interpersonal skills.
• Ability to remain calm and effective under pressure.
• Problem-solving skills and a proactive approach to identifying issues.
• Experience in managing drivers and ensuring their compliance.
• A full UK driving license is required.
• This position requires the candidate to be based in or willing to relocate to the Coventry, West Midlands, UK area for on-site operational management.

• Coordinating daily transport operations, including scheduling deliveries and collections.
• Managing a fleet of vehicles, ensuring compliance with regulations and maintenance schedules.
• Planning and optimizing delivery routes to improve efficiency and reduce costs.
• Communicating with drivers to provide instructions, monitor progress, and resolve issues.
• Maintaining accurate records of shipments, vehicle maintenance, and driver hours.
• Liaising with customers to provide updates on deliveries and address any concerns.
• Ensuring all operations adhere to health and safety regulations.
• Assisting with the onboarding and training of new drivers.
• Identifying and implementing process improvements within the logistics department.
• Managing inventory levels of essential fleet supplies.

• Coordinate daily dispatch and scheduling of vehicles and drivers.
• Maintain accurate records of vehicle maintenance, inspections, and repairs.
• Ensure compliance with all relevant road transport and health & safety regulations.
• Monitor driver performance and adherence to delivery schedules.
• Liaise with customers to confirm delivery details and address any logistical queries.
• Assist in managing fuel consumption and optimizing routes for efficiency.
• Process delivery documents and update internal systems.
• Coordinate with third-party carriers when necessary.
• Assist in managing inventory of spare parts and supplies for fleet maintenance.
• Provide administrative support to the Fleet Manager.

• Previous experience in logistics, transportation, or fleet coordination.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Familiarity with transport management systems (TMS) is a plus.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and meet deadlines.
• Attention to detail and accuracy in record-keeping.
• Basic understanding of vehicle maintenance requirements is beneficial.
• Ability to work independently and as part of a team.
• Must be eligible to work in the UK.

• Coordinate and schedule daily delivery routes for a fleet of vehicles, ensuring optimal efficiency and timely arrivals.
• Monitor vehicle maintenance schedules, arrange for necessary repairs and servicing to minimize downtime.
• Ensure compliance with all road transport regulations, including driver hours, vehicle safety, and licensing requirements.
• Track vehicle movements and driver performance using fleet management software.
• Manage fuel cards and monitor fuel consumption to control costs.
• Communicate effectively with drivers, warehouse staff, and customers regarding delivery schedules and any potential disruptions.
• Process delivery documentation, ensuring accuracy and completeness.
• Respond to and resolve any issues that arise during transit, such as breakdowns or traffic delays.
• Assist in maintaining accurate fleet inventory and records.
  

• Previous experience in logistics, transport, or fleet management.
• Familiarity with route planning software and fleet management systems.
• Strong understanding of transport regulations and compliance.
• Excellent organizational and time-management skills.
• Good communication and interpersonal abilities.
• Proficiency in using Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and manage multiple tasks simultaneously.
• A background in the transport or driving sector is advantageous.