3,070 General Secretary jobs in the United Kingdom

Position title: Under-Secretary-General

Location: Worldwide

Category: FTA International

Level: USG

Duration: 4 Years

Supervisor/Report to: Secretary-General

Department: Executive Office

Job type:
Volunteer
(Part-Time)

Overview

The Under-Secretary-General (USG) is the third senior official after the President and the

Secretary-General. The position of USG requires energy and sustained commitment. It is

demanding in its necessary attention to detail. It is best suited to a person who is well

organized, has developed administrative skills, and has appropriate, but by no means

elaborate, secretarial assistance. Ensuring the smooth running of the IYF's work plan and

assisting the Senior Management Team (SMT). The USG reports to and supports the Secretary-General in advancing the IYF performance and providing the necessary advice in accordance with the IYF mandates to support Member States' efforts in the field of youth empowerment, and meet the challenges of the 2030

Agenda for Sustainable Development, while ensuring national leadership and ownership.

Responsibilities:

(A) Official Representation:

• Represent the IYF Management team at all levels;

• When delegated, verifying and signing all acts adopted by the Executive Board,

together with the SG;

• Assisting the SG in preparing important meetings/missions of the IYF;

• In the absence of the SG, the USG shall assume the functions of the SG;

• Communicate the decisions of IYF administration, commissions, and senior

management on behalf of the IYF; and

• Conduct the correspondence of the IYF and send out notices of all events,

conferences and meetings at the international level.

(B) Governance and Coordination Support:

• Prepare annual reports on the work of the IYF and such other documents, which may,

from time to time, be required by the IYF administration;

• Act as chair for and at all meetings of the Executive Office. He/she shall prepare and

distribute the agenda and other materials and keep the minutes of all meetings;

• Report annually, on behalf of the Executive Office, about the activities of the

Federation and its committees/divisions, Joint Committees, and other bodies;

• To manage, devise, submit, and monitor all budgets in their activity area, to ensure there are no negative variances.

Core Competencies:

• Analysis and Decision Making.

• Strategic planning and creative thinking.

• Planning and Organizing.

• Drive for Results.

• Collaboration and Teamwork.

• Leadership, Advocacy, Engagement, and Influence.

Functional Competencies:

• Ability to advocate and provide policy advice.

• Promotes a knowledge-sharing and learning culture in the office.

• Ability to lead strategic planning, results-based management, and reporting.

• Ability to lead and manage corporate strategic initiatives.

• Excellent computer, internet, social media, and information system skills.

• Ability to establish effective working relations in a multi-cultural team environment.

• Demonstrates strong team management skills.

• Demonstrates openness to change and ability to manage complexities.

Experience:

• Substantive experience and results preferred at the international or multi-cultural level,

including experience in development, communications, international relations

youth studies, sport, women empowerment, youth-led organizations, or relevant field.

• Excellent knowledge of the international norms and standards is essential.

Language:

• Fluency in English with superior drafting skills is essential.

• Good knowledge of another language will be considered an asset.

Assessment:

Evaluation of qualified candidates may include an assessment exercise, which may be followed

by a competency-based interview.

To provide comprehensive secretarial and administration support, handling first line enquiries from patients, relatives and staff and assisting with the coordination of waiting lists and clinics for an assigned group of clinicians.

1. To provide a comprehensive, medical audio and word-processing service to the clinical team. This includes typing of clinic letters, taking & typing of minutes at meetings, discharge summaries and medico-legal reports.

2.Obtaining medical notes to assist the clinical team with the management of appointments, keeping track of referrals to ensure patients are promptly reviewed and appropriate follow up arrangements are in place in line with patient pathway.

3.To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations.

4.Liaising with patients and relatives, providing routine information e.g. about appointments or clinic information, which may require tact and persuasive skills or where there are barriers to understanding.

We are looking to recruit someone who can provide a comprehensive service with at least 6 months medical secretary experience. Personal organisation, well developed communication skills and the ability to prioritise workloads and juggle ever-changing priorities are also essential as is the ability to demonstrate working in a fast paced environment. We are looking for team players who are also able to work on their own initiative. If you feel you have the necessary qualities and skill set we would be delighted to hear from you.

To provide comprehensive secretarial and administration support. Typing of clinic letters. Handling first line enquiries from patients, relatives and staff and coordinating waiting lists and clinics for an assigned group of clinicians

1.Exercising judgement when dealing with enquiries from patients, staff or external stakeholders, analysing information to resolve issues for e.g. in booking appointments, scheduling clinics, arranging meetings and managing diary commitments for clinical team.

2.Provide day to day supervision/management, mentoring and support, as well as on the job training to new or junior staff as required.

3.Maintaining accurate processing and storage of clinical records via both electronic systems and paper based records to include maintaining electronic waiting list, appointing/unappointing as appropriate, data entry, transcribing letters and minutes. Ensure all letters and discharge summaries are copied to the appropriate professionals and to patients.

4.Managing own workload, ensuring compliance with standards relevant to the role and department, ensuring that a quality service is provided according to agreed policies and Standard Operating Procedures, referring to Manager where appropriate.

5.Ordering and maintaining office supplies and stationery, and other stock items as appropriate. This may include cash handling and the authorisation of requisitions within agreed limits.

6.Have responsibility for adhering to all relevant Trust policies, and ensuring that team members do likewise, and proposing practice changes within own area/department

For more details please read he Job description attached

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

Prospectus is delighted to be working with a North London-based charity that provides housing and social support to people transitioning from the criminal justice system. The organisation plays a vital role in helping individuals rebuild their lives through access to stable accommodation, personal development opportunities, and community reintegration. They are now looking for an Executive Assistant to the CEO to join their dedicated team.

As the Executive Assistant, you will provide high-quality administrative and PA support to the CEO, ensuring the smooth running of their schedule, correspondence, and meetings. You’ll also work closely with the Director of Housing and Head of Services to coordinate professional learning events and manage the day-to-day running of the charity’s London office and Community Hub. This varied role will see you liaising confidently with internal teams and external partners, managing office operations, and contributing to the charity’s wider strategic goals.

The successful candidate will bring proven experience in administration, executive support, or office management, with strong organisational and communication skills. You’ll be comfortable managing multiple priorities, from diary management and minute-taking to coordinating training events and maintaining effective systems. Proficiency in Microsoft Office and confidence in learning new systems will be key, along with a proactive, hands-on approach and a genuine interest in supporting the organisation’s mission.

This is a full-time role (37.5 hours per week), offered on a one-year fixed-term contract and based in London. The salary is £30,000 per annum.

If you are an organised and motivated professional who thrives in a busy, purpose-led environment, we’d love to hear from you. Please submit your CV via the link below to register your interest. Suitable candidates will then be contacted to discuss next steps.

As a specialist recruitment practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We particularly encourage candidates with lived experience to get in touch for an initial, informal conversation.

We're looking for a highly organised and proactive Executive Assistant to work closely with both the Managing Director and the Commercial Director. This isn't a typical EA role - the businesses you'll support span logistics, storage, equipment, and spirits, so every day will be different. You'll be right at the centre of it all, helping keep things running smoothly, supporting projects, and making sure priorities don't slip through the cracks.

Key Responsibilities

• Keep on top of directors' inboxes - making sure important emails, quotations, and client follow-ups are actioned or highlighted.
• Manage busy calendars, balancing strategic meetings with the day-to-day demands of fast-moving businesses.
• Follow up on outstanding quotes and client conversations to make sure nothing is missed.
• Arrange and organise meetings, from preparing agendas and documents to booking rooms and refreshments.
• Take notes and capture actions in meetings, then follow up with the right people to keep momentum going.
• Assist with reports, presentations, and internal communications when required.
• Help with organising events across the group, whether that's a logistics project meeting or a spirits launch at the distillery.
• Arrange travel and accommodation when needed - trains, flights, parking, transfers, or hire cars.
• Look after expense reporting, manage receipts, and raise purchase orders as needed.
• Handle sensitive information with discretion and professionalism.
• Lend a hand with occasional personal admin support to keep the directors' day-to-day running smoothly.

The Ideal Candidate

We're looking for someone who thrives in a role where no two days are the same. You'll need to be organised, proactive, and confident juggling competing priorities. Strong communication skills are a must, as is the ability to build good relationships with colleagues, clients, and partners.

• Experience in an Executive Assistant or senior-level admin role
• Excellent organisational skills with a proactive approach
• Strong written and verbal communication skills
• Good attention to detail, able to multitask and prioritise effectively
• Calm under pressure, able to adapt when things change quickly
• Discreet and professional, with the judgment to handle sensitive matters
• Confident with IT systems including email, calendars, Excel, and document creation
• Curious and interested in learning about different parts of the business

Cultural Fit

Our core values are more than just words - they shape how we work and how we support each other:

Passion | Dependability | Accountability | Resourcefulness | Adaptability

We're looking for someone who shares these values and takes pride in being a reliable support to busy leaders, playing a key part in the growth and success of the group.

Salary & Package

We're offering a salary of up to £40,000 depending on experience, alongside a workplace pension scheme. You'll also enjoy staff discounts on spirits from both of our distilleries, free tickets to Portsmouth Distillery events, and death-in-service insurance. Most importantly, you'll be part of a close-knit team working across some really varied and exciting businesses.

This is a rare chance to step into a varied, fast-paced role at the heart of a group of ambitious businesses - from heavy lifting and logistics to spirits and events.

Executive Assistant to the CEO

Location: Central London

Hours: Full Time

Salary: Competitive, dependent on experience

About Our Client

Our client is a national charity supporting people with combined sight and hearing loss to live the lives they want. They provide emotional and practical support, information, advice, and opportunities for connection, helping people who are deafblind to overcome barriers and thrive.

This is an exciting time to join them as they strengthen their voice, expand their reach, and deliver on an ambitious new strategy to make the UK a more inclusive place for people living with deafblindness.

Purpose

As Executive Assistant to the CEO, you will play a pivotal role at the heart of our client's organisation. You'll provide high-level executive, administrative, and project management support, ensuring the CEO's time is focused on what matters most, leading the organisation, driving strategy, and representing the charity externally.

This is a role for someone who thrives on responsibility, enjoys variety, and takes pride in helping things run smoothly and efficiently. You'll act as the CEO's right hand, managing priorities, enabling effective decision-making, and supporting strong relationships across the charity and beyond.

Responsibilities

Executive Support:

• Provide proactive diary, inbox, and task management support, anticipating needs and ensuring the CEO is always one step ahead.
• Prepare high-quality briefings, reports, presentations, and correspondence.
• Organise and support meetings for the Board, leadership team, and with external partners, including agenda preparation, minute-taking, and action tracking.
• Handle sensitive and confidential information with absolute discretion.

Governance:

• Support the CEO and Board with governance requirements, including timely submissions to the Charity Commission and other regulatory bodies.
• Assist with the coordination of Board papers, logistics, and governance calendars.

Project Management:

• Lead or coordinate small-to-medium projects on behalf of the CEO, from planning to delivery.
• Monitor progress of strategic initiatives, providing updates and flagging risks or opportunities.
• Bring together teams and resources to ensure effective collaboration and delivery.
• Undertake research and data analysis to inform strategy and decision-making.

Stakeholder Engagement:

• Act as a trusted point of contact for senior partners, ambassadors, and supporters.
• Build and maintain strong relationships across the organisation and with external stakeholders, representing the CEO with professionalism and warmth.

Organisational Support:

• Manage logistics for the CEO's travel, events, speaking engagements, and media commitments.
• Support the coordination of charity-wide initiatives, campaigns, and events.
• Contribute to key organisational communications and external relations projects.

This is not an exhaustive list, and you will need to be willing to take on additional duties and projects as required.

Person Specification

Our client's expectations are high; they are looking for an Executive Assistant who embodies and can promote their values and mission in all their interactions and brings to the role:

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting a senior leader.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with meticulous attention to detail.
• High levels of discretion, integrity, and emotional intelligence.
• Confident, proactive, and adaptable, able to work both independently and collaboratively.
• Strong IT literacy, including Microsoft Office and digital collaboration tools.
• A genuine commitment to our client's mission and values.

It would also be highly desirable if you come to the role with experience of supporting a CEO, Director, or Board within the charity or nonprofit sector, an understanding of charity governance and compliance processes and experience in event coordination or project delivery in a fast-paced environment.

Why Join Our Client?

At our client, you'll join a dedicated team, help shape the charity's work, impact strategy, and collaborate with inspiring colleagues and partners.

Executive Assistant

Apply before 11:55 pm on Wednesday, 29th of October 2025

Location : London, SW1A 2BQ

Salary : £31,646 - £35,391 + Benefits

Our client leads the Government's work on the future governance of football. At present, there is a team made up of circa 60 members of staff, led by an interim Chief Operating Officer. This team will transfer out of our client to be the Independent Football Regulator in 2025, no earlier than October.

The team is currently undertaking a range of activities in preparation for the establishment of the IFR, which was created when the Football Governance Act became law in July.

While this role is being advertised through our client, it will be based in the Independent Football Regulator (IFR) and will not start until the IFR has been fully established as an independent body from 1 November 2025.

Job Description

The role of Executive Assistant will provide the successful candidate with an opportunity to be at the heart of the development of the Independent Football Regulator, as they will be providing support and input for senior decision makers. The status and framework of the new organisation is in development, and this exciting role will evolve as the organisation grows, offering the opportunity to work closely with senior stakeholders.

Responsibilities Include:

• Helping to manage the diary of a senior official to ensure meetings and appointments are scheduled appropriately.
• Managing the inbox, prioritising correspondence that senior colleagues need to review and replying on their behalf where appropriate.
• Where required taking minutes and notes for meetings attended by seniors and keeping well organised records. Disseminating actions to the wider organisation where needed.
• Undertaking training to help with team-wide financial requisitioning.

Person Specification

Essential Requirements:

• Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks and under pressure.
• Strong interpersonal skills and the ability to interact confidently and professionally with stakeholders of varying seniority.
• Good judgement to manage situations independently and understand when to escalate and how.
• Strong work ethic and a proven team player, with ability to work under pressure.

Desirable Skills:

• Keen interest in the work of the Football Regulator.

Benefits

Please note that this role is due to start when the Independent Football Regulator is fully operational, not before October 2025. All pre-employment checks must be carried out in advance of a start date being agreed upon.

If successful, you will join a Non-Departmental Public Body and will be employed as a Public Servant.

If you are an existing Civil Servant or work for our client, you will no longer have access to Civil Service benefits including the Civil Service pension.

The terms and conditions of employment include:

• Pension 12% - An employee contribution of 5%, with an employer contribution of 7%.
• Flexible Benefit 8% - Employees can choose to invest 8% of their base salary into their pension or take as cash (post tax).
• Reward - The organisation will have a performance-based reward programme.
• 31.5 days annual leave.
• Flexible and hybrid working - 40% in office attendance.
• Occupational sick pay
• 9 months paid Maternity Leave + generous paternity and adoption leave.
• A bespoke L&D programme to help you achieve your personal CPD, including paid membership fees.
• Cycle-to-work scheme and much more!

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.

We are now looking for an Executive Assistant to provide dedicated support to the Chief Strategy Officer (CSO). You’ll work closely alongside the CSO on a day-to-day basis to support them with their key priorities, business area, special projects and daily and weekly objectives. 

This role is ideally suited to a proactive individual who is passionate about working in an internationally-focused, progressive journalism organisation.

About the Role

• Understand the CSO’s priorities and proactively plan their time in order to maximise their efficiency 
• Working closely with the CSO on the progress and delivery of projects across the business
• Complex diary management, including the scheduling of all internal and external meetings across multiple time zones, video and audio conference calls, travel and events
• Extensive inbox management; prioritising and sorting a high frequency of incoming emails; acting on behalf of the CSO to respond directly to emails where appropriate 
• Work with the strategy and delivery team to organise workflows
• Acting as both gate-keeper and first point of contact for all internal and external stakeholder communication. Fielding and directing requests where necessary and assisting with incoming enquiries in a timely manner 
• Organisation and coordination of internal and external business meetings, including full management of all meeting logistics, agendas, guest lists, venue liaison, travel, briefing materials and any necessary technical support
• Manage the CSO’s expenses
• Organisation of CSO team meetings, including events and away days 

About You

• Extensive Executive Assistant experience at C-Suite level within a large or global organisation 
• Experience working in a fast-paced business along with an understanding of the media landscape 
• Exceptional time management and organisational skills, including complex diary management and travel arrangements
• Excellent verbal, written, grammatical, editing and proofing skills. Experience with Google Suite and MS Office. 
• Proactive, with a proven ability to anticipate actions, requirements and contingency plans to ensure various conflicting deadlines are met and commitments achieved
• Able to build relationships quickly with stakeholders at all levels and work in the strictest of confidence  
• Process-oriented thinking and strong attention to detail with an anticipatory, forward planning mindset
• A flexible can do attitude, adaptable, agile and enjoys a challenge
• Energetic, assertive and confident

We operate in a hybrid environment working 3 days a week from our offices in Kings Cross and 2 days a week remotely. 

We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements.

How to Apply

To apply, please upload your latest CV and a cover letter which outlines why you’d love to take on this role, and why you’re a great match for what we’re looking for.

We appreciate the time taken to prepare each application we receive. We do not use AI-assisted technology to review applications; every application is reviewed by a member of our recruitment team.

The closing date for applications is Thursday 23rd October 2025.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Please contact Anna Vipers on  to discuss further so we can work with you to support you through your application.

Benefits at the Guardian

You'll have 30 days of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days . Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

You are entitled to private healthcare, life cover, income protection, and eye tests. You can also opt in to dental insurance.

We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.

Culture and Wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status.

We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.

Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner.

Learning and Development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.

How to apply:  Please upload a CV and covering letter, outlining how you meet the requirements of the role and person specification, using the application link on NASP's Career's Page by no later than Monday 27th October .

If you have any questions on this process, please find our Recruitment email on the NASP's Careers Page.

Role Details & Staff Benefits

Salary: £32,800 FTE per annum

Duration: Until 31st March 2027 (with possibility of extension)

Hours: 0.6 - 1 FTE (3 – 5 days per week) – The role can be configured for part-time or full time working.

Location: Hybrid – NASP have an office space at London's Southbank Centre which can be used by staff at any time. The role will be expected to work up to 2 days per week in the office with the remainder at home, depending on agreed hours. There may also be additional occasional travel required for staff days and other events.

NASP offer a range of core benefits for staff on payroll, including:

• 30 days paid annual leave per annum (pro rata), plus Bank Holidays
• An additional day of paid leave per year on your birthday
• Opportunities for Volunteering & CPD days each year
• Opportunity to request flexible working arrangements, including compressed hours
• Contribution to annual eye test, eyeglass purchase, and flu vaccination

Purpose of This Role:

This is a key role within the NASP Operations team, providing exceptional support to the Executive Leadership Team (ELT) currently consisting of CEO, Executive Director of Strategy & Partnerships, and Director of Operations; as well as the Board of Trustees. In addition, the role will play a central role in driving best practice and efficiency across the organisation as part of the wider Operations team.

The role will support communication between NASP and our key stakeholders and partners (including government officials, ministerial departments, and international sector leaders), providing detailed administrative support, requiring a keen eye for detail, excellent communication skills, and an ability to work flexibly and proactively. In addition, the role will act as the main point of contact for our relationship with London's Southbank Centre, where the NASP office is based, including managing room bookings and logistics for key meetings.

The role would suit an energetic, proactive, and highly organised individual who is driven by the mission of NASP, and wants to contribute across the organisation to make an impact. As a member of the Operations team, there may also be opportunities to apply the core skills of this role, such as scheduling, logistics, and document creation/management, to support wider organisational projects; and to develop within the role, depending on agreed FTE and capacity.

Person Specification:

Experience & Knowledge:

• Experience providing high-level EA/PA support; managing complex diaries and mailboxes
• Experience supporting formal meetings, including arranging logistics, agendas, and preparation/dissemination of key documentation
• Minute-taking and summarising of key headlines/actions
• Event management skills such as preparing itineraries and schedules, risk assessments, arranging catering and production, and liaising with venues
• Experience of office management, such as ordering supplies and liaising with service providers
• Experience of project support/coordination, such as overseeing schedules and stakeholder management
• Knowledge of charity governance and best practice (desirable)
• Knowledge of the VCFSE sector and/or Social Prescribing (desirable)

Skills & Attributes:

• Affinity with NASP’s Values as defined in the NASP Strategic Plan
• Proactive and driven, able to pre-empt issues and provide solutions
• Excellent written and verbal communication skills
• Ability to manage complex schedules & prioritise, with understanding of ELT priorities
• Attention to detail, with ability to quickly understand and summarise information
• Use of Microsoft Office suite, including Teams, Excel, Word, & Sharepoint

Responsibilities:

Executive Assistant:

• Providing detailed diary administration for the Executive Leadership Team (ELT), consisting of CEO, Executive Director of Strategy & Partnerships, and Director of Operations; prioritising and taking a pro-active approach to both short and long-term planning
• Providing wider diary and scheduling support for the organisation where appropriate (e.g. senior management meetings)
• Supporting key meetings as appropriate, including drafting agendas, minuting, and preparing documentation, as well as logistical support (e.g. room/venue bookings, catering, etc.)
• Supporting ELT in the preparation of materials for presentations such as for Board Meetings, Staff sessions, such as designing/formatting slides & briefing documents
• Acting as an approachable first-point-of-contact for all internal and external stakeholders for ELT and the wider organisation
• Supporting stakeholder management, including tracking contacts, updating statuses, arranging key meetings, and managing key external relationships
• Overseeing administration of wider organisational meetings (e.g. Monday morning team meetings), including transcriptions and agenda planning
• Providing any other administrative or logistical support to ELT as required
• Support ELT with strategic projects as required (depending on agreed FTE)

Board & Trustee Support:

• Acting as key liaison between the NASP board of trustees and the wider organisation
• Ensuring Board papers are drafted, collated and issued in a timely manner including minuting and managing actions, including for all Board Subcommittees (currently Finance/Risk and Remuneration/Culture)
• Overseeing board administration processes, e.g. Conflicts of Interest forms/register, Charity Commission Updates, etc. 4 Registered charity in England )
• Arranging logistics for Board meetings as required (room bookings, travel, catering, etc.)
• Supporting on trustee recruitment as required, including making arrangements for interviews

Operations Support & Office Management:

• Act as key member of the Operations team, proactively identifying improvements to processes and wider NASP culture
• Oversee shared mailboxes where needed, and providing cover for Operations colleagues when appropriate 
• Oversee the management of the NASP Office at Southbank Centre, act as key liaison with venue, and ensuring space is efficiently run 

Reporting To: Director of Operations.