2,026 General Secretary jobs in the United Kingdom

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
• Exceptional calendar management and scheduling skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with virtual meeting platforms and collaboration tools.
• Excellent written and verbal communication abilities.
• Strong organizational and multitasking capabilities.
• Ability to handle confidential information with discretion.
• Proactive problem-solver with a strong sense of responsibility.
• Experience in event coordination or project support is a plus.

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

• Minute taking at meetings, ensuring accurate and timely records.
• Effective diary management, including scheduling and prioritising meetings.
• Coordinating with senior leadership and other PAs to ensure smooth operations.
• Supporting with administrative tasks as required.

• Proven experience in a PA/EA or similar administrative role.
• Strong organisational and time management skills.
• Confidence working with senior stakeholders.
• Experience using AI tools such as Microsoft CoPilot or similar (desirable).
• Excellent attention to detail and communication skills.

Sue Ross Recruitment are working on behalf of our client, a highly respected world leading manufacturing company, to recruit an Executive Assistant, to support the MD and team of Senior Executives.

You will provide proactive, high-level administrative and operational support to the Managing Director and other Senior Executives. This role is critical in ensuring the smooth running of daily operations, enabling the leadership team to focus on strategic priorities and business objectives. The Executive Assistant will also collaborate across departments to support wider business initiatives, ensuring tasks are delivered efficiently, professionally, and in alignment with company standards. 

Key Responsibilities for the Executive Assistant:

• Manage complex calendars, coordinate meetings, and arrange domestic and international travel for the MD and Senior Executives.  
li>Prepare high-quality documents, presentations, and reports for internal and external stakeholders.   < i>Serve as a professional point of contact between executives and internal/external stakeholders; always maintaining confidentiality and discretion.   < i>Support the planning and execution of corporate events, meetings, and off-site activities.   < i>Handle sensitive information with integrity and professionalism.   < i>Take meeting minutes, track actions, and ensure timely follow-up.   < i>Collaborate with other departments to support cross-functional projects and administrative tasks.   < i>Monitor and manage incoming communications, prioritising and responding where appropriate.  li>Organisation of meeting rooms 

Candidate Requirements for the Executive Assistant:

Experience  

< i>A minimum of 2 years’ experience in a similar Executive assistant or senior administrative support role  Experience of working within a business support team desirable but not essential.  li>Strong working knowledge of MS PowerPoint – having the ability to produce creative, professional presentations

Knowledge  

Advanced proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel and Word) 

li>Understanding of business operations and executive level priorities 

Skills & competencies  

< i>Exceptional organisational and time management skills  li>Strong written and verbal communication skills – with an ability to tailor to the audience 
• li>Problem-Solving 
li>Ability to work collaboratively and independently  li>Attention to detail  li>Ability to manage changing priorities  li>Ability to take accurate minutes and manage agendas and actions  li>Preparation of reports, presentations and briefings 

What’s on Offer for the Executive Assistant:

Competitive salary – DOE < i>Working Hours – Monday to Friday 9am to 5pm < i>Hybrid working – 2 days from home, 3 days office based < i>25 days annual leave + 8 statutory holidays + option to purchase up to an addional 5 days
• Subsidised gym membership
• Support with ongoing learning and development opportunities

This is an outstanding organisation to work with and the successful candidate will enjoy being part of a dynamic and forward thinking team culture . 

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.

Full time Executive Assistant opportunity based in Northampton. This role is hybrid working for a charity organisation.

Client Details

My client is a medium sized charity based in Northampton who are looking for an experienced Executive Assistant full time.

Description

• Manage complex diaries and schedule meetings for directors.
• Coordinate travel arrangements, including booking transport and accommodation.
• Prepare and proofread presentations, reports, and other documents.
• Act as the first point of contact for internal and external communications.
• Organise and manage events, including logistics and attendee coordination.
• Maintain accurate and confidential records and filing systems.
• Support project management tasks, ensuring timely delivery of objectives.
• Handle ad hoc administrative tasks to support the smooth running of the office.

Profile

• Experience as an Executive Assistant or Personal Assistant
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant tools.
• A proactive and detail-oriented mindset.
• Experience working within the not-for-profit sector is desirable.
• Can commute to Northampton.

Job Offer

• Free parking
• Generous holiday entitlement and pension scheme.
• Hybrid working
• Collaborative and professional working culture.
• Potential for personal and career development within the organisation.

Full time Executive Assistant position supporting board level directors based in Northampton. This role is supporting a fantastic charity.

Client Details

My client is a medium sized UK organisation in Northampton who are looking for an Executive Assistant to cover temporarily with immediate start.

Description

• Manage and coordinate schedules, appointments, and meetings effectively.
• Prepare and edit documents, presentations, and correspondence.
• Handle confidential information with discretion and professionalism.
• Act as a point of contact between internal teams and external stakeholders.
• Maintain organised filing systems for easy access and retrieval of information.
• Support the team with administrative tasks as and when required.
• Ensure timely communication and follow-ups on key projects.
• Assist in planning and organising events or team activities.

Profile

A successful Executive Assistant should have:

• Proven experience as an Executive Assistant or Personal Assistant
• Strong organisational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to keep confidential information
• A proactive approach to problem-solving and task management.
• A professional and approachable demeanour.
• Can commute to Northampton 2 days per week.
• Can start within 1 weeks time.

Job Offer

• Competitive salary
• Free parking
• Hybrid opportunity
• Flexible working hours
• Temporary role with a potential to turn permanent.
• Work for a lovely charity

Your new company
This business are pioneers in the pharmaceutical sphere with a history of centring the patient and promoting efficiency in the industry. Due to an internal change, they have recognised the need for an Executive Assistant to join their London-based team in supporting a member of their senior leadership. The position is to start asap on an interim basis with a view of converting to a permanent post later down the line.

Your new role
As an Executive Assistant within a business, this role will include but not be limited to the following:

• Diary management and appointment scheduling.
• Arranging travel and accommodation.
• Attending and supporting the meeting logistics by preparing agendas, taking, and issuing minutes and following up on actions.
• Organising various internal and external meetings e.g., sourcing and booking venues.
• Acting as administrator for external conferences, liaising with venues, companies, vendors and customers.
• Developing effective working relationships with internal and external contacts.
• Researching and sourcing materials for presentations as required.

What you'll need to succeed
Previous experience as an Executive Assistant within the private sector is a necessity for this role. Experience within the pharmaceutical industry would be beneficial.


What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Executive Assistant / Business Support Manager Stratford upon Avon

A leading Engineering company in the Rail sector is currently seeking an Executive Assistant to join their team at their state of the art facility in Stratford upon Avon.

You will provide high quality, proficient support to the management team to enable the site to operate effectively.

You will be involved in;

• Coordination of the management team schedules and meetings and preparing documents and reports
• Acting as the key point of contact for both internal and external visitors and site events
• You will also oversee the financial processes to ensure accurate invoicing and record keeping systems and coordinating onboarding of new staff
• Involved in meeting facilitation to include agendas, minutes and tracking of deadlines and reminders.
• Provide administrative support to the general managers including diary management, emails and drafting responses and communications.
• You will also manage payments for all services onto the site and maintain an expenditure tracker to monitor spend vs budget
• Manage PPE, stationery and all other consumables for the site.

What they are looking for;

• You will be proactive with the ability to communicate at all levels
• Extensive administration experience is required to include strong MS Office skills
• You will have worked in a similar role as an Executive Assistant, PA or Business Support Manager
• Previous experience handling financial and other confidential information
• Excellent organisation skills and able to work well as a team and under your own initiative.
• It would be great if you have previously worked in an Engineering/Manufacturing environment

They offer salary circa 35,000 - 45,000 plus 10% annual bonus. 1.5 x contributory pension, 25 days holiday, flexible working, ongoing support with professional and personal development, Life Assurance, Long service awards, healthcare cash plan as well as other great benefits.

The Executive Assistant will provide essential support to senior leadership within the health care industry, ensuring smooth daily operations and effective time management. This temporary role requires a highly organised individual with a keen eye for detail and excellent secretarial skills.

Client Details

A UK-based health care company with over 30 years of experience delivering specialist medicines and support to patients across a wide range of therapy areas. Combining digital tools with personalised care, they help improve treatment outcomes and support thousands of patients annually.

Description

• Manage and coordinate schedules, appointments, and meetings for senior leadership.
• Prepare and proofread documents, presentations, and correspondence.
• Organise and maintain electronic and physical filing systems for easy access.
• Act as the primary point of contact for internal and external communications.
• Coordinate travel arrangements, including booking transportation and accommodation.
• Assist in the preparation of reports and ensure timely submission of documents.
• Handle confidential information with discretion and professionalism.
• Support general office administration tasks as required.

Profile

A successful Executive Assistant should have:

• Proven experience in supporting C-suite executives, preferably within the health care industry.
• Strong organisational and multitasking abilities to meet tight deadlines.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Attention to detail and commitment to delivering high-quality work.
• Ability to handle confidential matters with utmost discretion.

Job Offer

• An hourly rate of approximately 26 to 32, based on experience.
• Flexible temporary contract offering opportunities for varied work experiences.
• Holiday entitlement included as part of the employment package.
• Exposure to the health care industry and professional development opportunities.
• A supportive and professional working environment.

If you're ready to take on this exciting Executive Assistant role, apply today to make a meaningful impact in the health care sector!