What Jobs are available for Government Administration in Glasgow City?
Showing 9 Government Administration jobs in Glasgow City
Senior Administrative Officer
G1 1AA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to manage and enhance their administrative functions. This is a fully remote position, offering a great opportunity to contribute your organizational skills without the need for office presence. You will be responsible for overseeing the day-to-day administrative operations, managing correspondence, scheduling appointments, and coordinating meetings. Key duties include maintaining accurate records, preparing reports, and supporting senior management with various administrative tasks. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and excellent communication abilities. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is essential, along with the ability to manage multiple priorities effectively. Experience in an administrative support role, preferably at a senior level, is required. You should be a self-starter, capable of working independently and taking initiative in a remote setting. This role requires strong problem-solving skills and the ability to anticipate needs and provide proactive solutions. You will play a vital role in ensuring the smooth and efficient functioning of the organization. This is a fantastic opportunity to join a forward-thinking company and contribute to its success in a flexible, remote environment. The role is based in Glasgow, Scotland, UK , but is a fully remote position.
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0
Senior Administrative Officer
G1 1BB Glasgow, Scotland
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their team in **Glasgow, Scotland, UK**. This role is pivotal in ensuring the smooth and efficient operation of administrative functions within the department. You will provide high-level support to management, coordinate complex schedules, manage correspondence, and oversee the work of junior administrative staff. This hybrid position offers a balance of remote work flexibility and essential in-office collaboration.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to senior management, including managing diaries, scheduling meetings, and preparing agendas and minutes.
- Handle complex correspondence, emails, and phone calls, ensuring timely and professional responses.
- Develop and maintain efficient filing systems, both physical and digital, ensuring easy retrieval of information.
- Coordinate and manage departmental projects, tracking progress and ensuring deadlines are met.
- Assist with budget management, including processing invoices, tracking expenses, and preparing financial reports.
- Organize and coordinate travel arrangements for staff, including booking flights, accommodation, and transport.
- Manage office supplies and equipment, ensuring adequate stock levels and coordinating maintenance.
- Oversee and mentor junior administrative assistants, delegating tasks and providing guidance.
- Liaise with internal departments and external stakeholders to facilitate communication and information flow.
- Prepare presentations, reports, and other documents as required.
- Ensure compliance with company policies and procedures.
- Contribute to the continuous improvement of administrative processes and systems.
- Proven experience (5+ years) in a senior administrative or executive assistant role.
- Excellent organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong written and verbal communication skills.
- Experience in managing and mentoring junior staff.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and identifying potential issues.
- Ability to work effectively both independently and as part of a team in a hybrid environment.
- Knowledge of HR or finance administration processes is an advantage.
- Relevant professional qualification or degree is desirable.
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1
Senior Administrative Officer
Glasgow G2 1DT Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
A dynamic organisation in Glasgow, Scotland, UK is seeking a highly organised and proactive Senior Administrative Officer to manage and streamline its administrative functions. This hybrid role offers a balance between collaborative in-office work and the flexibility of remote working. You will be responsible for overseeing a range of administrative tasks, including managing schedules, coordinating meetings, handling correspondence, and maintaining confidential records. This role requires exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively. You will support senior management by preparing reports, presentations, and other documentation. The ideal candidate will have proven experience in an administrative or executive assistant role, with a strong command of office software suites. Excellent communication and interpersonal skills are essential for interacting with staff at all levels and external stakeholders. You will be expected to take initiative, anticipate needs, and provide efficient solutions to administrative challenges. Experience with project coordination or event management would be advantageous. A proactive approach to identifying areas for process improvement and implementing new systems is highly valued. Confidentiality and discretion are paramount in this position. You will contribute to the smooth and efficient operation of the organisation, ensuring that administrative processes support strategic objectives. If you are a dedicated professional seeking a challenging and rewarding role that combines organisational expertise with a flexible working arrangement, we encourage you to apply.
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2
Senior Administrative Officer
G1 1AA Glasgow, Scotland
£32000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to join their thriving organisation in Glasgow, Scotland, UK . This role is pivotal in ensuring the smooth and efficient operation of the office, providing comprehensive administrative support to a busy team. You will be responsible for a wide range of duties, including managing diaries, coordinating meetings, preparing reports and presentations, handling correspondence, and maintaining accurate records. The ideal candidate will have proven experience in an administrative or secretarial role, with strong organisational and time-management skills. Excellent communication and interpersonal abilities are essential, as you will be interacting with staff at all levels, as well as external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Experience with database management and CRM systems would be an advantage. You should be able to work independently, take initiative, and prioritise tasks effectively in a fast-paced environment. Key responsibilities include managing office supplies, coordinating travel arrangements, assisting with event planning, and acting as a first point of contact for general enquiries. You will also be involved in the onboarding process for new staff and ensuring compliance with administrative policies and procedures. This role offers a hybrid working arrangement, providing a balance between remote work flexibility and essential in-office collaboration. Our client values teamwork and professional development, offering opportunities for further training and career advancement. If you are a detail-oriented and proactive administrator looking for a challenging and rewarding role in Glasgow, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate senior management diaries and appointments.
- Organise and prepare agendas and minutes for meetings.
- Handle incoming and outgoing correspondence efficiently.
- Maintain and update filing systems and databases.
- Prepare reports, presentations, and other documents.
- Provide administrative support to various departments as required.
- Coordinate travel arrangements and accommodation.
- Manage office supplies and equipment.
- Act as a point of contact for internal and external enquiries.
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3
Senior Administrative Officer
G1 1AA Glasgow, Scotland
£28000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and detail-oriented Senior Administrative Officer to join their dynamic team in Glasgow, Scotland, UK . This role is crucial for ensuring the smooth and efficient operation of daily administrative functions. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, and maintaining accurate records. The ideal candidate will possess excellent communication and interpersonal skills, a proactive approach to problem-solving, and the ability to multitask effectively under pressure.
Key Responsibilities:
Qualifications and Experience:
This is an exciting opportunity to contribute to a supportive environment and play a key role in operational efficiency. The role offers a competitive salary and benefits package, with a hybrid working arrangement that balances office-based collaboration with remote flexibility. Join our client and be part of a team committed to excellence.
Key Responsibilities:
- Oversee and manage the day-to-day administrative operations.
- Develop and implement efficient administrative procedures and systems.
- Manage executive calendars, schedule appointments, and coordinate travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Act as a primary point of contact for internal and external stakeholders.
- Maintain and organise physical and digital filing systems.
- Liaise with different departments to ensure seamless information flow.
- Support with event planning and coordination as required.
- Ensure all administrative tasks are completed accurately and within deadlines.
- Handle confidential information with the utmost discretion.
- Provide training and guidance to junior administrative staff.
- Manage office supplies and equipment inventory.
Qualifications and Experience:
- Proven experience in an administrative or secretarial role, preferably at a senior level.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time management skills.
- Exceptional written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and a high level of professionalism.
- Experience with CRM or database management systems is a plus.
- Minimum of 5 GCSEs or equivalent qualifications, higher education in a relevant field preferred.
- Familiarity with office management principles and procedures.
This is an exciting opportunity to contribute to a supportive environment and play a key role in operational efficiency. The role offers a competitive salary and benefits package, with a hybrid working arrangement that balances office-based collaboration with remote flexibility. Join our client and be part of a team committed to excellence.
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4
Senior Administrative Officer
G1 1AA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their dynamic team in Glasgow, Scotland, UK . This is a pivotal role that requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for overseeing a range of administrative functions, ensuring the smooth and efficient operation of the office. Key responsibilities include managing correspondence, scheduling meetings and appointments for senior management, preparing reports and presentations, maintaining confidential records, and coordinating office supplies and equipment. You will also be involved in supporting HR functions, such as onboarding new employees and maintaining HR databases. Furthermore, you will act as a point of contact for internal and external stakeholders, providing a high level of professional service. The ideal candidate will have a proven track record in an administrative or secretarial role, preferably at a senior level. Essential qualifications include advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent written and verbal communication skills, and strong organizational and time-management abilities. Experience with CRM systems and project management tools would be an advantage. This role offers a fantastic opportunity to contribute to a growing organization and develop your career within a supportive environment. If you are a motivated individual looking for a challenging and rewarding administrative position, we encourage you to apply. The ability to work independently as well as collaboratively within a team is crucial. This position requires a proactive approach to problem-solving and a commitment to maintaining high standards of administrative excellence. You will be instrumental in supporting the executive team and ensuring that all administrative processes are efficient and effective.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for senior leadership.
- Prepare, edit, and proofread documents, reports, and presentations.
- Oversee the flow of information and communication within the organization.
- Maintain electronic and physical filing systems, ensuring confidentiality and security.
- Assist with budget tracking and expense reporting.
- Coordinate travel arrangements and logistics for staff.
- Onboard new employees, including documentation and system access.
- Serve as a liaison between departments and external partners.
- Manage office inventory and procurement of supplies.
- Provide general administrative support as needed.
- Minimum of 5 years of experience in a similar administrative role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong understanding of office management principles and best practices.
- Exceptional interpersonal and communication skills.
- Highly organized with excellent time management skills.
- Ability to multitask and prioritize workload effectively.
- Discretion and the ability to handle confidential information.
- Experience with database management.
- Relevant administrative qualifications or equivalent experience.
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5
Senior Administrative Officer
G1 1DA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 16 days ago
Job Viewed
Job Description
Our client is a prestigious organization seeking a highly organized and efficient Senior Administrative Officer to provide comprehensive support to their executive team. This role is crucial for ensuring the smooth and effective operation of administrative functions. The position offers a fully remote working arrangement, allowing for flexibility and work-life balance. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to problem-solving. You will be responsible for managing complex schedules, coordinating meetings, and handling sensitive information with discretion.
Key responsibilities include managing executive calendars, arranging travel, and preparing for meetings and events. You will be responsible for drafting correspondence, reports, and presentations, as well as managing incoming communications. Maintaining organized filing systems, both physical and digital, is essential. You will also be involved in managing office supplies, processing invoices, and liaising with internal departments and external contacts. Providing high-level administrative support, anticipating needs, and proactively resolving issues are key aspects of this role. A commitment to maintaining confidentiality and upholding the company's professional standards is paramount.
We are looking for an experienced administrative professional with a proven track record in supporting senior management. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management software are required. Strong communication, interpersonal, and time management skills are essential. The ability to work independently, prioritize tasks effectively, and adapt to changing demands in a remote environment is crucial. This is an excellent opportunity for a dedicated and proactive individual to contribute to a leading organization. While the company's operational hub is in **Glasgow, Scotland, UK**, this position is fully remote, offering an exceptional opportunity for candidates seeking remote work flexibility.
Key responsibilities include managing executive calendars, arranging travel, and preparing for meetings and events. You will be responsible for drafting correspondence, reports, and presentations, as well as managing incoming communications. Maintaining organized filing systems, both physical and digital, is essential. You will also be involved in managing office supplies, processing invoices, and liaising with internal departments and external contacts. Providing high-level administrative support, anticipating needs, and proactively resolving issues are key aspects of this role. A commitment to maintaining confidentiality and upholding the company's professional standards is paramount.
We are looking for an experienced administrative professional with a proven track record in supporting senior management. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management software are required. Strong communication, interpersonal, and time management skills are essential. The ability to work independently, prioritize tasks effectively, and adapt to changing demands in a remote environment is crucial. This is an excellent opportunity for a dedicated and proactive individual to contribute to a leading organization. While the company's operational hub is in **Glasgow, Scotland, UK**, this position is fully remote, offering an exceptional opportunity for candidates seeking remote work flexibility.
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6
Senior Administrative Officer
G1 2AA Glasgow, Scotland
£35000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Officer to join their operational support team. This is a fully remote role, offering a fantastic opportunity to contribute to the efficient functioning of the organization from anywhere in the UK. You will be responsible for managing complex administrative processes, providing high-level support to various departments, and ensuring the smooth day-to-day operations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively in a virtual environment.
Key Responsibilities:
The ideal candidate will have a proven track record in administrative roles, with significant experience at a senior level. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management software are essential. Strong organizational, time management, and multitasking skills are crucial. You should possess excellent written and verbal communication skills and the ability to interact effectively with people at all levels. A proactive attitude, problem-solving abilities, and the capacity to work independently and as part of a remote team are vital for success. This role is primarily focused on supporting operations within the **Glasgow, Scotland, UK** region, requiring an understanding of the local business context, while allowing for full remote work.
Key Responsibilities:
- Manage and coordinate various administrative functions, including scheduling, correspondence, and record-keeping.
- Develop and implement efficient administrative procedures and policies.
- Provide comprehensive administrative support to management and project teams.
- Organize and facilitate meetings, prepare agendas, take minutes, and track action items.
- Manage office supplies, equipment, and vendor relationships.
- Handle inquiries from internal and external stakeholders with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Assist with onboarding processes for new employees.
- Maintain databases and ensure the accuracy of information.
- Oversee the effective use of administrative tools and technologies.
- Troubleshoot and resolve administrative issues as they arise.
- Contribute to process improvement initiatives to enhance operational efficiency.
- Ensure compliance with company policies and procedures.
The ideal candidate will have a proven track record in administrative roles, with significant experience at a senior level. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management software are essential. Strong organizational, time management, and multitasking skills are crucial. You should possess excellent written and verbal communication skills and the ability to interact effectively with people at all levels. A proactive attitude, problem-solving abilities, and the capacity to work independently and as part of a remote team are vital for success. This role is primarily focused on supporting operations within the **Glasgow, Scotland, UK** region, requiring an understanding of the local business context, while allowing for full remote work.
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7
Lead Administrative Officer (Remote)
G1 1EG Glasgow, Scotland
£38000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a growing organization committed to operational excellence, is seeking an experienced and highly organized Lead Administrative Officer to manage and oversee administrative functions within a fully remote framework. This critical role will involve leading a team of administrative staff, streamlining operational processes, and ensuring the smooth day-to-day running of the business. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a comprehensive understanding of modern office management and remote work best practices. You will be responsible for developing administrative policies and procedures, managing budgets, coordinating schedules, and ensuring efficient communication across all departments. A proactive approach to problem-solving and a dedication to fostering a productive remote work environment are essential. Responsibilities will include:
A minimum of 5 years of experience in an administrative or office management role, with at least 2 years in a supervisory or lead capacity, is required. Proven experience in managing remote teams and operations is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or collaboration tools (e.g., Asana, Trello, Slack) are necessary. Excellent communication, organizational, and time management skills are paramount. A Bachelor's degree in Business Administration or a related field is preferred. This role offers the flexibility of remote work, combined with the challenge of leading critical administrative functions for a dynamic organization. We provide a competitive salary, benefits package, and opportunities for professional development.
- Leading, mentoring, and managing a remote administrative team.
- Developing and implementing efficient administrative policies and procedures.
- Overseeing daily office operations and ensuring seamless workflow.
- Managing calendars, scheduling meetings, and coordinating travel arrangements for executives and teams.
- Preparing reports, presentations, and correspondence.
- Managing office supplies, equipment, and vendor relationships.
- Overseeing budget management and expense tracking for administrative functions.
- Ensuring compliance with company policies and relevant regulations.
- Implementing and managing remote work tools and technologies to enhance productivity.
- Acting as a point of contact for internal and external stakeholders.
- Organizing and maintaining digital filing systems.
- Assisting with HR-related administrative tasks as needed.
A minimum of 5 years of experience in an administrative or office management role, with at least 2 years in a supervisory or lead capacity, is required. Proven experience in managing remote teams and operations is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or collaboration tools (e.g., Asana, Trello, Slack) are necessary. Excellent communication, organizational, and time management skills are paramount. A Bachelor's degree in Business Administration or a related field is preferred. This role offers the flexibility of remote work, combined with the challenge of leading critical administrative functions for a dynamic organization. We provide a competitive salary, benefits package, and opportunities for professional development.
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