18 Healthcare Administrators jobs in the United Kingdom

Job Title: Clinic Administrator

Contract : Permanent, Full-time (37.5 hours per week) Monday to Friday, 8.30am - 4.30pm

Salary : £27,500 per annum

Location : Oxford

As a Clinic Administrator based on site in Oxford, you will be responsible for supporting the smooth and efficient running of the on-site clinical suite, acting as the key point of contact for both employees and clinicians.

From booking appointments and preparing paperwork, to greeting visitors and answering calls, you'll help make sure the day-to-day admin side of the clinic is well organised and welcoming.

You’ll support clinicians by making sure they have the right documents and supplies, upload records to our internal systems, and keep on top of general admin tasks to help the clinic run efficiently. You’ll also be the friendly first point of contact for employees attending the clinic, creating a calm and professional atmosphere.

This is a great opportunity to take on a varied and valued role where you’ll be helping to keep people safe, supported, and well at work.

Main Objectives

• Supervise and manage the day to day running of the on-site clinical suite
• Being proactive and reactive to the day to day requirements

Specific Responsibilities

• Provide overall supervision of the clinic and reception
• Organise documentation and equipment for all Clinicians working from the clinic
• Ensure all clinical paperwork scanned and uploaded to in house systems within Medigold’s SLA’s
• Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions
• Meet and greet visitors to the clinic
• Triage telephone calls, messages and e-mails as appropriate – All voicemails to be responded to within 2 hours
• Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required
• Make efficient use of the in house systems –Medigold One & Core
• Arrange diary bookings, sessions and report release.
• General Administration with the Clinic
• Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook
• Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal
• Liaise with Management and Head Office Personnel to maintain a safe working environment
• Assisting with colleagues work during absences.
• Attending meetings and training sessions as required

Requirements for this role

Essential

• A minimum of 2 years Office Experience
• Previous experience of dealing with clients and customers
• Offer flexibility in working pattern as required
• Time & Diary Management – must be able to manage own time
• Demonstrable experience of effective internal and external stakeholder relationships
• Knowledge of Outlook and Word & Excel

Desirable

• A minimum of 2 years Reception Experience

Our Company Benefits

• 31 days holiday inclusive of bank holidays, increasing with length of service
• Contributory pension scheme up to 5%
• Access to Company benefits and discount portal
• Access to a Health Cash Plan
• Free eyecare vouchers
• Cycle to work scheme
• Access to confidential Employee Assistance programme
• Interactive mental health and wellbeing app

Job Title: Clinic Administrator

Contract : Permanent, Full-time (37.5 hours per week) Monday to Friday, 8.30am - 4.30pm

Salary : £27,500 per annum

Location : Oxford

As a Clinic Administrator based on site in Oxford, you will be responsible for supporting the smooth and efficient running of the on-site clinical suite, acting as the key point of contact for both employees and clinicians.

From booking appointments and preparing paperwork, to greeting visitors and answering calls, you'll help make sure the day-to-day admin side of the clinic is well organised and welcoming.

You’ll support clinicians by making sure they have the right documents and supplies, upload records to our internal systems, and keep on top of general admin tasks to help the clinic run efficiently. You’ll also be the friendly first point of contact for employees attending the clinic, creating a calm and professional atmosphere.

This is a great opportunity to take on a varied and valued role where you’ll be helping to keep people safe, supported, and well at work.

Main Objectives

• Supervise and manage the day to day running of the on-site clinical suite
• Being proactive and reactive to the day to day requirements

Specific Responsibilities

• Provide overall supervision of the clinic and reception
• Organise documentation and equipment for all Clinicians working from the clinic
• Ensure all clinical paperwork scanned and uploaded to in house systems within Medigold’s SLA’s
• Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions
• Meet and greet visitors to the clinic
• Triage telephone calls, messages and e-mails as appropriate – All voicemails to be responded to within 2 hours
• Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required
• Make efficient use of the in house systems –Medigold One & Core
• Arrange diary bookings, sessions and report release.
• General Administration with the Clinic
• Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook
• Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal
• Liaise with Management and Head Office Personnel to maintain a safe working environment
• Assisting with colleagues work during absences.
• Attending meetings and training sessions as required

Requirements for this role

Essential

• A minimum of 2 years Office Experience
• Previous experience of dealing with clients and customers
• Offer flexibility in working pattern as required
• Time & Diary Management – must be able to manage own time
• Demonstrable experience of effective internal and external stakeholder relationships
• Knowledge of Outlook and Word & Excel

Desirable

• A minimum of 2 years Reception Experience

Our Company Benefits

• 31 days holiday inclusive of bank holidays, increasing with length of service
• Contributory pension scheme up to 5%
• Access to Company benefits and discount portal
• Access to a Health Cash Plan
• Free eyecare vouchers
• Cycle to work scheme
• Access to confidential Employee Assistance programme
• Interactive mental health and wellbeing app

The Clinic Services Administrator will play a vital role in delivering exceptional support to ensure the smooth operation of a busy healthcare clinic in Walton-on-Thames. This position requires strong organisational skills and attention to detail to maintain efficient administrative processes.

Client Details

This small-sized healthcare organisation is dedicated to providing specialised services that make a positive impact on the lives of its clients. Operating in Walton-on-Thames, the team is committed to maintaining high standards of service and professionalism.

Description

• Act as the first point of contact for clients, managing phone and email enquiries in a professional manner.
• Schedule appointments and manage the clinic's calendar to ensure smooth daily operations.
• Maintain accurate client records and ensure all documentation is up to date and securely stored.
• Process invoices and payments, ensuring financial transactions are handled efficiently.
• Coordinate with healthcare professionals to support the delivery of client services.
• Order and manage office supplies to ensure the clinic remains well-stocked.
• Handle general administrative tasks, including filing, data entry, and correspondence.
• Assist with any ad hoc duties to support the clinic's operations.

Profile

A successful Clinic Services Administrator should have:

• Previous experience in an administrative or support role within a professional or healthcare setting.
• Strong organisational skills and the ability to multitask effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in standard office software, including word processing and spreadsheet applications.
• A keen eye for detail to ensure accuracy in all tasks.
• A proactive attitude and the ability to work both independently and as part of a team.
• An understanding of the healthcare industry is advantageous but not essential.

Job Offer

• A competitive annual salary of approximately 25000 - 27000, depending on experience.
• Opportunities to work in a rewarding healthcare environment in Walton-on-Thames.
• A supportive team atmosphere within a small-sized organisation.
• Permanent, full-time position with room for personal and professional growth.

If you are looking for a fulfilling role as a Clinic Service Administrator in Walton-on-Thames, we encourage you to apply today!

Medical Administrator

City of London

£32,000 - 27 days holiday plus Bank Holidays, pension scheme, development opportunities, daily fruit, social events.

Introduction:

A high end private healthcare clinic are recruiting for a Medical Administrator in a newly created role. This is a fantastic opportunity for an enthusiastic and client-focused person with exceptional communication and organisational skills.

What you will do as a Medical Administrator?

You will be responsible for every part of the client experience, ensuring 5* client service at every stage, from their initial enquiry to booking and follow-up.

Medical Administrator duties will include:

• Taking and managing client bookings, dealing with confidential information
• Maintaining outstanding standards in all aspects of the role, from client service to internal relationships
• Collating clients medical reports
• Managing client referrals and follow-ups from the doctors
• Meeting clients when they arrive and check-out
• Managing telephone and email enquiries
• Booking client lunches, hotel rooms and taxis
• Managing referrals with doctors and clients
• Involvement in a range of collaborative projects for the clinic

Are you the right fit for the Medical Administrator role?

• Excellent communication skills and the ability to interact professionally with high net worth clients
• A professional attitude
• A calm and articulate telephone manner and excellent written English
• An enthusiastic, approachable, warm and confident person
• Ability to put people at ease
• Dedicated to outstanding client service and attention to detail
• Medical Secretary/Administration experience within private healthcare
• Interest in working in a cutting-edge healthcare environment providing the highest level of client service

Please note, this medical administrator role is office based, Monday - Friday .

Thank you for taking the time to apply for this role, due to the high volumes of applications, we can only contact successful candidates.

• Develop and execute strategic plans for facilities management, aligning with organisational goals.
• Oversee the delivery of cleaning, maintenance, and support services across multiple healthcare sites.
• Ensure strict adherence to healthcare hygiene standards, infection control protocols, and environmental safety regulations.
• Manage budgets for facilities operations, identifying cost-saving opportunities without compromising service quality.
• Lead and mentor a remote team of facilities coordinators and service providers.
• Develop and implement robust maintenance schedules for all building systems and equipment.
• Manage vendor contracts and performance, ensuring service level agreements are met.
• Oversee security operations and emergency preparedness plans.
• Conduct regular audits and inspections to ensure compliance and identify areas for improvement.
• Drive sustainability initiatives within facilities management operations.
• Liaise with stakeholders, including hospital administrators, clinical staff, and regulatory bodies.

Role : Medical Receptionist / Administrator

Location : Bootle

Temporary and permanent role

Salary 13.68+ per hour

We are seeking a dedicated and professional Medical Receptionist , The ideal candidate will be responsible for managing the front desk operations of our medical facility, ensuring a welcoming environment for patients and visitors. This role requires excellent organisational skills, attention to detail, and the ability to handle administrative tasks efficiently while maintaining a high level of patient confidentiality.

Duties

• Greet patients and visitors in a friendly and professional manner.
• Manage appointment scheduling, including booking, rescheduling, and cancelling appointments as necessary using EMIS,
• Answer incoming calls and respond to patient inquiries with accurate information
• Process patient registrations and ensure all necessary documentation is completed accurately.
• Handle billing inquiries and assist with insurance verification processes.
• Coordinate communication between patients and healthcare providers to facilitate smooth operations.
• Maintain a clean and organised reception area, ensuring all materials are stocked and readily available.

Requirements

• Previous experience in an office or administrative role, preferably within a healthcare setting.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in using office equipment such as computers, printers, and telephones.
• Familiarity with medical terminology is advantageous but not essential.
• Ability to maintain confidentiality and adhere to data protection regulations.
• A compassionate attitude towards patients and a commitment to providing exceptional customer service.

If you possess the required skills and are eager to contribute to our team, we encourage you to apply for this rewarding position as a Medical Receptionist.

• Job description



• Immediate start Temporary role


• Do you have GP experience


• 13.68 - 14.00 per hour

Are you immediately available and happy to take on a new challenge ?

Do you have previous NHS Gp experience using Emis ?

We are working with a lovely Gp practice in the area of Wimbledon , who require the support of a Medical Receptionist/Administrator on a full time temporary basis with the possibility of being taken on permanently.

Duties

- Greet patients and visitors in a professional and friendly manner

- Schedule appointments and manage the appointment diary efficiently

- Answer phone calls, emails, and inquiries promptly and direct them to the appropriate personnel

- Maintain patient records accurately and ensure confidentiality

- Process patient registrations, insurance forms, and payments

- Assist with administrative tasks such as filing, scanning, and data entry

- Coordinate with medical staff to ensure smooth patient flow

Qualifications

- Proven experience as a Medical Receptionist or in a similar role

- Knowledge of medical terminology and procedures is advantageous

- Excellent communication and interpersonal skills

If you are a proactive individual with a passion for delivering high-quality patient care through efficient administrative support,

We welcome your application for the Medical Receptionist position.