16 Housing Caretaker jobs in Ilford

One of my local government clients are currently recruiting an experienced Housing Caretakeron a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Friday 8:00am to 16:00pm.

Overview:

• A Hard working, conscientious and physically fit individual with experience of caretaking /cleaning in a professional environment to join our in house Caretaking team.
• You will be working with a small team of colleagues, cleaning internal and external communal areas of the council's housing stock. Sweeping, mopping, litter picking, dusting, removing bulk waste, sweeping car parks and service roads etc.
• You will be responsible for ensuring compliance with all health and safety, fire safety and building safety regulations.
• A full clean UK Manual driving licence is essential.

If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.

A Hard working, conscientious and physically fit individual with experience of caretaking /cleaning in a professional environment to join our in house Caretaking team.

You will be working with a small team of colleagues, cleaning internal and external communal areas of the council's housing stock. Sweeping, mopping, litter picking, dusting, removing bulk waste, sweeping car parks and service roads etc.

You will be responsible for ensuring compliance with all health and safety, fire safety and building safety regulations.

A full clean UK Manual driving licence is essential.

Housing Caretaker Housing Caretaker Housing Caretaker Housing Caretaker Housing Caretaker

We are looking to recruit an Estate Caretaker to work with one of our Housing Association clients based in Kings Cross. This role is for a reliable and physically fit Housing Caretaker to join the existing estates team. The successful candidate will play a key role in maintaining the internal and external communal areas of the council's housing stock.

Duties to include;

• To be a member of an estate-based caretaking and cleaning team, under the direction of the Estate Manager, which will keep the estate in a clean and tidy condition
• To carry out cleaning duties as instructed by the Estate Manager on a weekly basis, and to work to a weekly/monthly worksheet in relation to all internal areas, all green areas and all open/communal spaces on the estate.
• To assist in the arrangement of bulk refuse collections from the estate, including voids.
• To regularly inspect all parts of the estate for cleanliness, hazards, etc, and periodically check all service fittings located in communal areas, reporting defects to the Estate Manager.
• To monitor the use of playground equipment and immediately report any defects to the Estate Manager and make safe any hazards.

This role is 35 hours a week. Previous experience of providing caretaking and cleaning duties within a housing setting are essential.

Our client is an established companywith an extensive with an extensive portfolio of commercial and residential properties.

They are looking for an experiencedHead of Property Management to join their team.

Duties:

1. Team Leadership & Operational Oversight

Set and monitor SLAs for the team to ensure repairs and maintenance are carried out swiftly and effectively.

Weekly for estates/buildings with unsold residential or commercial interest

Monthly for freehold properties

Implement and maintain efficient processes for repair coordination, including proper referencing and instructions via our property management system.

Develop and maintain a vetted supplier database with standardized rates.

Train the back office team on handling complaints and managing remote repair coordination.

Ensure all tenant correspondence is standardized, professionally maintained, and properly archived.

2. Snagging & Handover Process

Prepare and distribute comprehensive handover packs for all new property purchasers.

Conduct pre- and post-snag inspections of new properties, liaising with contractors to ensure timely resolution of issues before handover.

Manage handovers to new property owners and commercial/residential tenants.

Maintain clear communication with purchasers during the snagging/handover period, using approved templates.

Monitor contract obligations and ensure all agreed works are completed.

Oversee snagging and handover of communal areas to managing agents.

3. Management of External Managing Agents

Liaise with managing agents to ensure all developments are maintained to a high standard and within budget.

Conduct regular property walkarounds to identify and address issues in common areas.

Escalate or arrange alternative solutions when managing agents fail to meet standards or timelines.

Collect feedback from commercial tenants regarding service levels and ensure concerns are addressed promptly.

Support the Asset Manager in ensuring managing agents comply with contractual obligations.

4. Property & Facilities Management

Oversee all maintenance and repair issues, ensuring clear communication with tenants and timely resolutions.

Implement standardized communications and documentation across the team.

Ensure all maintenance issues are logged and tracked through a central system.

Schedule and manage quarterly inspections and follow up on required remedial works.

Conduct monthly inspections for building condition and compliance, including photographic reporting and action planning.

Ensure all regulatory compliance (e.g., H&S, gas safety, fire regulations) is documented, scheduled, and certified.

Coordinate repair and refurbishment works at the start and end of tenancies, including commercial property dilapidation reports.

Manage logistics for vacant properties (e.g., mail collection, meter readings).

Oversee furnishing for new tenancies and ensure costs are tracked and recharged appropriately.

Ensure compliance for each tenancy and maintain organized documentation within property folders.

Monitor refurbishments and ensure projects are completed within agreed timeframes.

Maintain progress trackers with estimated and actual completion dates, aiming for at least 60% on-time delivery.

Ensure all properties are fully functional and presentable at all times.

5. Client Service & Reporting

Maintain accurate and up-to-date inventory reports.

Implement and improve strategies for client satisfaction and retention.

Provide weekly reports to the CEO on service performance and client feedback.

Ensure adherence to service level timelines:

Initial response: within 6 working hours

Solution provided: within 2 working days

Follow-up: within 7 working days

Reduce non-productive time by ensuring all documentation is easily accessible and up to date.

Ensure Property Managers conduct regular site visits:

Weekly for estates/buildings with unsold residential or commercial interest

Monthly for freehold properties

Implement and maintain efficient processes for repair coordination, including proper referencing and instructions via our property management system.

Develop and maintain a vetted supplier database with standardized rates.

Train the back office team on handling complaints and managing remote repair coordination.

Ensure all tenant correspondence is standardized, professionally maintained, and properly archived.

Does this sound like you?

If so please apply.

A Property Management specialist who is responsible for the daily operation of a diverse property portfolio consisting of commercial, industrial and retail properties.

The role will require regular and direct communication with institutional fund management clients and the supervision of a number of other property managers, graduates and on-site staff. 

You will work closely with the Property Accounts team to ensure that all financial information is reported accurately.

Building and maintaining close professional relationships with clients, tenants and colleagues is paramount to your success. Pro activeness and going above and beyond is expected.

You will prepare formal and detailed client reports on the property management service, quarterly annually and on an ad hoc basis. Working closely with both tenants and clients you will ensure all rental and other income (including tenant indebtedness) is administered and recorded correctly. You will prepare and oversee the service charge expenditure while ensuring tenants comply with all lease obligations.

Clients may lean on your professional advice and support in connection with value enhancement assets, rent reviews, lettings and lease renewal programmes.

Upselling specialist services and utilising knowledge from our Environmental and Sustainability team, Building Surveying services and introducing placemaking initiatives alongside our Activate team, will help utilise the professional services we offer.

Other duties will include:

•    Overseeing the provision of common services to properties and tenants.

•    Working with landlords and tenants on all other matters relating to the clients’ property portfolio.

•    Undertaking or arranging property inspections.

•    Assisting clients in the acquisition and disposal of properties.

•    Dealing with tenant applications for consent to assign, sublet and alter.

A proactive, practical, and positive approach to work is required.

Excellent and professional communication skills with the ability to build gravitas amongst clients is also paramount.

Being MRICS is preferred. As a Senior Property Management Surveyor you will need to help support the early careers of our Graduates and Apprentices working towards their professional qualification.

•    Hybrid working to offer you a great work life balance, with a minimum of three days in the office.

•    A full-time contract 35 hours a week

•    Discretionary annual bonus and salary reviews.

•    Healthcare, life insurance & wellness programme.

•    Long service additional holidays, your birthday off and an extra day between Christmas and New Year

•    Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.

•    Social events throughout the year including a firm wide Christmas party!

•    Generous referral bonus.

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the calibre of our employees and their unique skill sets.

For more information on working for Workman please visit
Our People | Workman LLP

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time.

An excellent opportunity has arisen for an experienced, recently qualified and driven individual to join a growing and ambitious business as a Surveyor in our Commercial Management team.

The Commercial Management team is a fully integrated management offering based in our London office. The team acts for a wide variety of landlord clients, from family trusts to one of the UK’s largest retailers, and in the main property sectors of retail, office and industrial, working closely with the residential management team on mixed-use buildings and portfolios.

With support from the commercial management lead, you will be responsible for managing your own portfolio of properties, spread across sectors, on behalf of a number of clients and will work to support  the team as necessary in other areas.  Your duties will include (but will not be limited to) the following:

• Property management : ensure properties are efficiently managed.  Anticipate, monitor, and resolve issues; maintain regular contact with occupiers; and ensure delivery of services within the service   charge budget.
• Health and safety : work with internal teams to ensure the health and safety of all properties under management. Undertake regular inspections to ensure compliance with lease obligations, internal business standards, and RICS guidelines.
• Budgeting: assist in preparing annual budgets in accordance with service charge procedures and RICS Code of Practice. In partnership with Client Accounting, manage and monitor expenditure throughout the year.
• Finance management : manage and collect sums owed by occupiers relating to rent, service charge, insurance, and any other sums due under the lease.
• Lease management: manage and monitor key lease event dates including break options, rent reviews and lease renewals.  Manage applications by occupiers under the lease, such as licences to assign, alter and underlet.  Implement and develop systems to ensure applications are dealt with properly and efficiently.
• Client reporting : contribute to and prepare client reports.  Arrange and attend monthly and quarterly management meetings and any other meetings at the client’s request.

Requirements

Essential qualifications

• Industry related qualification
• MRICS qualified (desirable)
• IT literate (Microsoft packages)

Essential knowledge, experience and skills

• Experience in the commercial property management / surveying sector.

• Experience of setting and management of service charge budgets.
• Proven ability to interpret and implement policies, procedures, and legislation relevant to commercial property management / surveying.
• Working knowledge of Landlord and Tenant legislation.
• Ability to manage multiple tasks, prioritise activities, and achieve desired outcomes.
• Proven track record of effective communication with individuals at all levels.
• Proven track record of managing various stakeholder relationships to get consensus on solutions.
• Experience of using TRAMPS (preferred) or similar property management accounting system.

Benefits

• Hybrid working - to give you the flexibility you need
• Holidays: 25 days increasing in line with length of service to a maximum of 30 days
• Enhanced auto enrolment pension scheme - to help you save for the future
• Life assurance - to protect your loved ones should the worst happen
• Interest free season ticket loans
• Cycle to work scheme - discounted bicycles
• Flu and eye care vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 health & wellbeing support
• Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
• Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more

Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:

• Purchasing up to 5 days additional holiday
• Discounted gym membership
• Discounted dental insurance
• Discounted private medical insurance for family cover
• Discounted critical health insurance and more

We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don’t have all the skills we have asked for - we will support you with the development you need.

Recruitment agencies

Cluttons will only pay agency fees where a signed agreement is in place and the agency has been instructed by a member of our HR team.

We do not accept speculative or unsolicited CVs from any third party, including recruitment agencies. Any CVs submitted to Cluttons or any of our employees outside of our formal recruitment process, including those sent directly to hiring managers or other employees, will be deemed unsolicited and will not be eligible for any agency fees.

JOB DESCRIPTION  

BASIC INFORMATION ON THE ROLE

Position Name: Property Management - Assistant (UK)

Job Code: Property Management - Assistant (UK)

Department: Property Management

Reporting To: Management

Direct Reports: Property Administrators, Supervisors, Real Estate Agents & Local Maintenance Staff

SECTION I: JOB PURPOSE

A proven management professional with strong property and leasing experience in the United Kingdom (UK) with exceptional organizational skills, and a commitment to maintaining high standards of service and property care. The role of the Property Management - Assistant within a real estate family office in the UK is multifaceted and tailored to meet the unique needs of our clients.

This position serves as the central figure and will oversee and facilitate the comprehensive management of our diverse portfolio of residential and commercial properties in the United Kingdom (UK). This role encompasses a wide range of responsibilities aimed at ensuring the optimal operation, maintenance, and enhancement of properties, while also safeguarding the owners' interests. Arrange with family members, fellow property administrators/supervisors, other departments, and all relevant internal or external parties to ensure the portfolio's performance is maintained to the highest standards while maximizing its value, generating income, and being compliant with all regulations.

Developing, implementing, monitoring, and controlling all processes that can improve the efficiency of managing the portfolio’s assets. Assuming ABSOLUTE supervision with the day‐to‐day functions of the property management department. May be required to act as the primary liaison between the family office, tenants, contractors, and service providers, overseeing daily operations and long-term strategic initiatives at our commercial and residential properties.

SECTION II: KEY RESPONSIBILITIES

Key Responsibilities:

• Supervise and report on the functions of all regional property administrators and act as a backup for their operations when necessary.
• Design and implement new internal and external processes to ensure efficient management of ALL our portfolios and smooth application of the YARDI system.
• Arrange for management approvals on property-related expenses
• Manage and maintain properties and ensure quality service is provided to the tenants.
• Protect, maintain, and enhance the value of various real estate assets to maximize the owner's return.
• Manage and maintain properties and ensure quality service is provided to the tenants.
• Monitor contracts closely for compliance and cost control.
• Maintain a thorough knowledge of all property management documents (Bylaws and Declarations, Rules and Regulations, Insurance Certificates, Vendor Contracts) and operate the properties in accordance with these documents.
• Review leases for statutory compliance, notifications, updates, renewals, statements and insurance compliance.
• Study and analyze current market trends and accordingly recommend action and alternatives.
• Manage leasing and marketing activity along with occupancy and make recommendations to enhance performance.
• Provide prompt, detailed and accurate general status reports on all properties assigned.
• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned.
• Handle emergency issues after-hours associated with properties as needed.
• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned.
• Handle emergency issues after-hours associated with properties as needed.
• Act as a local Personal Assistant for the Managing Partner / CEO as needed.
• Serve as an aide to the family and liaise with the office.
• Handle travel arrangements as and when required.
• Conducts research and analysis tasks as required.
• Handle confidential and non-routine information.
• Any other related tasks as required by management.

Self Management:

• A positive, innovative approach to problem-solving
• Strong interpersonal skills
• Excellent English communication skills.
• Ability to work independently, self-manage, and motivated.
• Ability to create budgets, track financials, and report clearly.
• Strong industry and government contact network.
• Maintain the highest level of integrity in carrying out the job.
• Achieve the highest levels of proficiency in all skills required to perform the role.
• Ensure that performance goals set by and agreed with management are achieved during the course of the year.

SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES

Educational Qualifications:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.

Behavioral Competencies:

• Strong attention to detail and ability to quickly learn new procedures.
• Ability to multitask and prioritize.
• Presentable and pleasant.

Language Skills:

• Excellent oral and written communication skills in English.

Years & Nature of Experience:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.
• Working experience or inclination towards project management would be a positive attribute.
• Background in financial analysis is an asset.
• Background in customer service, some basic knowledge of facilities and experience in coordinating and scheduling are essential.

SECTION IV: KEY INTERACTIONS
Key Internal Contacts & Purpose of Interaction:

Property Managers:

• Clarifying updates about tasks and projects assigned
• Presenting and discussing reports submitted periodically
• Suggestions to enhance the operational efficiency of the function
• Make sure that the property manager is aware of and updated about all issues

Regional Property Administrators / Supervisors (US, UK, UAE,.etc):

• Supervise the daily operations of all fellow Property Administrators (and maintenance staff)
• Obtain management approvals on the settlement of outstanding bills (vendors, statutory,.etc)
• Act as a liaison between the family and fellow Property Administrators/Supervisors
• Ensure TIMELY provision of periodic reports in accordance with the format requested by management (e.g. occupancy reports, rent rolls,.etc).

Legal Counsel:

• Liaison with the In-House Legal Counsel and outsourced regional Law Offices
• Ensure that Service agreements & renewal addendums are checked by the Legal dept.

Finance/Accounts Team:

• Follow up on client's payments and keep the account updated in case of any delay.
• Inform the accounting department (Verbally & by email) about any payment received (Cash, Cheque, K-Net).

Key External Contacts & Purpose of Interaction:

Tenants:

Tenant acquisition, rent collection, property maintenance and repairs, lease management, tenant relations, ensure operations comply with legal requirements.

Vendors:

Maintenance services coordination, manage maintenance costs effectively and ensure that vendors meet legal and safety standards.

Annual Salary:

The salary range for the Property Management Assistant position is GBP 25,000 to GBP 40,000 . This range is determined by the candidate's work experience and professional qualifications. We are open to offering a higher salary based on the candidate's work experience and professional qualifications.

HOW TO APPLY:

Please use the link ( ) to complete the job application form.

Also, while completing the form please select the following:

Job Position - Property Management - Assistant (UK) and Job Reference Code - Property Management - Assistant (UK)

Note: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Requirements

SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES

Educational Qualifications:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.

Behavioral Competencies:

• Strong attention to detail and ability to quickly learn new procedures.
• Ability to multitask and prioritize.
• Presentable and pleasant.

Language Skills:

• Excellent oral and written communication skills in English.

Years & Nature of Experience:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.
• Working experience or inclination towards project management would be a positive attribute.
• Background in financial analysis is an asset.
• Background in customer service, some basic knowledge of facilities and experience in coordinating and scheduling are essential.

Your new company
Excellent opportunity to join a dynamic and forward-thinking property consultancy based in East London who are committed to delivering exceptional asset and property management services across a diverse portfolio. The team is passionate about creating value for clients through strategic property solutions and proactive management. This is an excellent opportunity to join a friendly and inclusive team with real passion and a culture where training and development is promoted and embraced.

Your new role
As the Asset and Property Management Surveyor, you will work across a varied portfolio, including commercial, industrial and mixed-use assets. You will play a key role in managing properties, enhancing asset value and supporting clients by providing expert advice. As part of the role, you will oversee day-to-day property management across the portfolio and will liaise with tenants, landlords and other stakeholders. You will also be involved in service change budgets and will assist in asset management strategies such as lease negotiations, rent reviews and other landlord and tenant matters. Within this role you will support asset management strategies to maximise property performance and provide strategic advice to clients.

What you'll need to succeed
In order to be successful for this role, you will be MRICS qualified or currently working towards your APC. You should have strong understanding of property and asset management principles and be comfortable liaising with internal and external stakeholders. A driving licence and access to a vehicle for work purposes is required.

What you'll get in return
In return, you will receive a competitive salary, car allowance, hybrid working options, APC support (if required), pension and a generous benefits package.


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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