43,561 Indexing Specialist jobs in the United Kingdom
Document Control Manager
Posted 11 days ago
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Job Description
We are now recruiting for a Document Control Manager to join us permanently on our major projects based in Warrington.
**Purpose and Scope:**
Responsible for the Document Control sub-function. Leads the Amentum Document Control Team to ensure compliance with the Amentum EDMS/Client EDMS. Provides effective Leadership skills to manage a medium sized team. The role is required for a major multi-billion pound capital nuclear design and construction programme and is responsible for both quality assurance and quality control.
**Responsibilities:**
Responsible to lead and manage the Document Control Team and authorised to make decisions in line with EDMS requirements.
To be the focal contact and route of escalation point for Programme documentation and lead authority for how documentation is to be submitted into EDMS.
Responsible for the Management of the EDMS systems used for the programme and Amentum business.
To work proactively and in conjunction with all Project Teams to ensure that all Deliverables and Non-Deliverables are uploaded to the corrects EDMS Systems in accordance with Project requirements and timescales.
Ensuring that the Projects are all fully compliant with the Document Control requirements of the client and Amentum.
Monitor compliance through matrices and provide regular monthly reports to the Quality team.
Ensure that the Document Control Process is applied and standardized across all Projects.
Ensuring that the Document Control Requirements are understood and adhered to by the Project Supply chain, carrying out training sessions where required.
Train the Document Control Team to be managing suppliers proactively to improve right first time documentation performance.
Attend Project Kick-off meetings to advise on Document Control requirements and share learning.
Provide regular reports to SLT regarding vault status and identifying any emerging issues that could turn in to legacy items.
Ensuring Project Teams understand the Handover requirements and that role that they play for all deliverables.
Carry out regular effectiveness reviews and audits to ensure that the required processes are being applied.
Lead on developing alternative solutions for document control.
Support the Quality Director for the development, implementation, and administration of Quality Assurance/ Quality Control programme(s), on multiple quality projects with high financial risk and complexity.
Maintains confidentiality and security of information. Provide expertise and research new EDRMS. Interface with the client/wider Amentum organisation to represent, share and learn about other work areas.
Perform all other position related duties as assigned or requested by Line Manager.
**Qualifications/Experience:**
+ Ideally Degree educated.
+ Experienced in the management of the Document Control Function and have good working knowledge of document control systems.
+ Experience in a document control Management position, or a similar role.
+ Possess excellent Leadership skills to organise a diverse Team.
+ ISO 9001 Internal Auditor (qualified) (advantageous).
+ Excellent IT Literacy skills (predominately Document Control systems, MS Office & Adobe Pro etc).
+ Experience of working in highly regulated industry will be advantageous (nuclear preferred)
+ Working knowledge of ISO 9001:2015 (advantageous.
+ Excellent communication and people skills.
+ Ability to recognize and respond to situations in ways to harmonise conflict.
+ Be able to present and analyse data in a variety of means.
+ Excellent time management, planning, organisation and prioritisation skills.
+ Must be willing to train and learn, with continued CPD.
+ Must have experience of working within large teams and have excellent interpersonal skills, recognizing the importance of building great relationships with colleagues and clients.
Currently hold SC or prepared to go through the SC process.
Amentum is an equals opportunities employer.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .
Document Control Specialist
Posted 11 days ago
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ABOUT ORGANOX:
OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra ® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 5,000 liver transplant operations globally.
Position Summary
OrganOx are seeking a meticulous and organized Document Control Specialist to manage our documents to ensure compliance with company policies, industry standards, and legal requirements. The ideal candidate will have excellent attention to detail, strong organizational skills, and experience with document management software. This role is crucial for ensuring that all company documents are accurate, accessible, and compliant with regulatory standards.
Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.
This is an on-site role in Oxford with flexibility and will include up to 10% travel.
Major Responsibilities
- Under direction from the Manager QMS and Document Services, the Document Control Specialist will be responsible for:
- Managing and maintain all controlled company documents, including processing and recording revisions.
- Verifying and ensure the accuracy and quality of documents.
- Updating and control procedure documents and forms.
- Creating and manage document hierarchy and process systems.
- Adhering to the letter and spirit of OrganOx’s Code of Conduct and all other company policies
- Training employees in the use of controlled documents.
- Ensuring all documents meet set standards in terms of quality and compliance.
- Coordinating activities related to the document control procedure, including the distribution of documents and ensuring access. Input document data into standard registers ensuring that the information is accurate and up to date.
- Implementing and maintain document control processes and procedures.
- Developing and maintain a comprehensive filing system and computer database for all documents to be retained in the document control center.
- Managing the flow of documentation within the organization.
- Maintaining confidentiality around sensitive documentation.
- Preparing reports and audits to help identify document inconsistencies.
- Ensuring all documents are up-to-date and accurately reflect current policies and procedures.
- Adhering to the letter and spirit of OrganOx’s Code of Conduct and all other company policies.
Requirements
Skills & Experience
- Demonstrable experience in a similar role, preferably within the medical technology / medical device industry.
- Experience in an FDA regulated environment a plus.
- Subject Matter Expert with document management software, preferably Master Control or Trackwise.
- Proficiency in Microsoft Office Suite and other relevant software.
- Knowledge of industry standards and regulatory requirements.
- Familiarity with quality management systems.
- Strong organizational and multitasking skills.
- Excellent attention to detail and a “do it right the first time” attitude.
- Ability to prioritize and manage time effectively.
- Strong communication skills, both written and verbal.
- Ability to thrive in a fast-paced environment, adapt to change, and comfortably navigate ambiguity with confidence.
Qualifications
- Bachelor’s degree in a scientific or technical discipline, or equivalent work experience.
Benefits
At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.
Document Control Team Member
Posted today
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Document Control Team Member
Location: Heysham 2 Power Station
Working Hours
- 37 hours per week
- Monday - Thursday: 08:30-16:45
- Friday: 08:30-15:00
Pay Rate: 16.88 per hour
An opportunity has arisen within the Document Management team at Heysham 2 Power Station for a Document Control Team Member .
This role is well-suited to someone with experience in a regulated environment, who demonstrates strong attention to detail, excellent formatting skills, and enjoys working as part of a collaborative team.
Key Responsibilities
- Format documents within Microsoft Word, including amendments, reviews, and physical distribution across the station
- Conduct quality checks against defined standards (templates, formatting, and required information)
- Monitor and respond to emails in the department's shared mailbox
- Train new users in the use of a section of the station's document management software (training resources provided)
- Provide ad hoc administrative support to the Document Management team
- Work collaboratively with colleagues within Document Control, the wider Document Centre team, and across the station
Skills & Experience
- Proficiency in Microsoft Office, particularly Word and Excel
- Exceptional attention to detail with the ability to identify errors and formatting issues
- Strong written and verbal communication skills with a high level of literacy
- Proven ability to work effectively in a team environment
- Strong organisational skills with the ability to prioritise workload, meet deadlines, and adapt to changing priorities
Document Control Lead, EMEA
Posted today
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Document Control Lead, EMEA
Posted today
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Document Control Lead, EMEA
Posted 2 days ago
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Company Overview
At CloudHQ, our mission is to deliver flexible, efficient, and resilient data center solutions to businesses worldwide. Founded by a pioneer in data center REITs, we are a rapidly growing organization with state-of-the-art developments in Ashburn, London, Frankfurt, Paris, Milan, Osaka, and São Paulo. As our EMEA portfolio continues to scale, we are seeking an experienced Document Control Lead to drive consistency, compliance, and quality across our documentation processes and systems. This is a strategic leadership position that plays a critical role in shaping and governing CloudHQ’s approach to information management at a regional level.
Role Summary
The Document Control Lead, EMEA is responsible for setting, implementing, and maintaining document control strategy, procedures, and systems across the region. This role will manage and develop the regional document control team and ensure alignment with best practices in the construction and data center industries. This is not a project-level role. The Document Control Lead is a regionally accountable leadership position, focused on governance, standardisation, performance oversight, and compliance. Reporting to the Director of Project Controls, this role will act as the central authority for all document control activities in EMEA and will directly influence the successful delivery of CloudHQ’s hyperscale data center projects.
Key Responsibilities
- Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards.
- Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards.
- Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows.
- Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices.
- Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement.
- Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director.
- Ensure quality and completeness of documentation required for construction close-out and client handover across all projects.
- Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements.
- Act as the escalation point and subject matter expert for all document control issues and risks within the region.
Requirements
- Minimum 8+ years’ experience in document control within the construction or data center industry, including 2+ years in a regional or strategic leadership capacity.
- Demonstrated experience managing and developing document control teams across multiple live projects.
- Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions.
- Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction.
- Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions.
- Excellent organizational, communication, and training skills.
- Degree in Construction Management, Engineering, Information Systems, or related discipline preferred.
- Fluent in English. Additional fluency in German and/or French is highly desirable.
What We Offer
- A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure.
- Opportunities for personal and professional growth in an organization committed to operational excellence and innovation.
- Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.
Document Control Lead, EMEA
Posted 2 days ago
Job Viewed
Job Description
Company Overview
At CloudHQ, our mission is to deliver flexible, efficient, and resilient data center solutions to businesses worldwide. Founded by a pioneer in data center REITs, we are a rapidly growing organization with state-of-the-art developments in Ashburn, London, Frankfurt, Paris, Milan, Osaka, and São Paulo. As our EMEA portfolio continues to scale, we are seeking an experienced Document Control Lead to drive consistency, compliance, and quality across our documentation processes and systems. This is a strategic leadership position that plays a critical role in shaping and governing CloudHQ’s approach to information management at a regional level.
Role Summary
The Document Control Lead, EMEA is responsible for setting, implementing, and maintaining document control strategy, procedures, and systems across the region. This role will manage and develop the regional document control team and ensure alignment with best practices in the construction and data center industries. This is not a project-level role. The Document Control Lead is a regionally accountable leadership position, focused on governance, standardisation, performance oversight, and compliance. Reporting to the Director of Project Controls, this role will act as the central authority for all document control activities in EMEA and will directly influence the successful delivery of CloudHQ’s hyperscale data center projects.
Key Responsibilities
- Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards.
- Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards.
- Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows.
- Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices.
- Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement.
- Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director.
- Ensure quality and completeness of documentation required for construction close-out and client handover across all projects.
- Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements.
- Act as the escalation point and subject matter expert for all document control issues and risks within the region.
Requirements
- Minimum 8+ years’ experience in document control within the construction or data center industry, including 2+ years in a regional or strategic leadership capacity.
- Demonstrated experience managing and developing document control teams across multiple live projects.
- Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions.
- Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction.
- Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions.
- Excellent organizational, communication, and training skills.
- Degree in Construction Management, Engineering, Information Systems, or related discipline preferred.
- Fluent in English. Additional fluency in German and/or French is highly desirable.
What We Offer
- A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure.
- Opportunities for personal and professional growth in an organization committed to operational excellence and innovation.
- Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.
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Resident Engagement & Document Control Officer
Posted 14 days ago
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Resident Engagement & Document Control Officer - Social Housing / Decarb Works
Based in Birmingham
Full-Time, Permanent Position
Salary: 26k-32k
We are currently recruiting for a permanent Resident Engagement & Document Control Officer to work with a leading Construction Contractor working on an SHDF project within social housing.
Your role will be split between document control and resident liaison. You will be responsible for managing and maintaining project documentation to ensure accuracy, compliance, and accessibility for the wider team. In addition, you will play a vital role in helping our teams gain access to properties, engaging directly with residents, building trust, and coordinating visits to support successful delivery of works on site.
Key Responsibilities:
- Act as point of contact for all drawing and document control issues
- Quality assure incoming documents against file naming standards and feedback any issues to the originators
- Review and control of document management protocols
- Archiving historical documentation
- Clear communication of expectations for documents management
- Produce weekly report of information logged and circulate
- Completion, maintenance and monitoring of records
- Ensure proper records maintained for document distribution
- Perform day to day admin tasks in regards to the clients systems
- Produce regional system usage reports for the project teams and System Manager
- Assisting with CVI handover
- Uploading and maintaining certifications onto the shared drive
What we are looking for:
- Strong Microsoft Office experience
- Experience of working in the construction industry (ideally social housing)
- Strong communication skills
- Ability to pick up new software and systems quickly
- Conversant with the MS Suite of software
If you are interested in this position, please apply online now or call Meg on (phone number removed)!
UK QE&C Document Control Lead - Part-Time
Posted 1 day ago
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**UK QE&C Document Control Lead - Part-Time**
**Location:** This is a remote role, with occasional travel required
**Hours:** Monday - Friday 10am - 2pm (20 hours)
**Looking for an opportunity to make an impact.**
**Role Overview:**
Leidos are seeking a **UK QE&C Document Control Lead** to join the team.
**Key Responsibilities:**
+ **QA Review of Programme Deliverables** :
+ Perform thorough QA reviews of programme documentation and customer deliverables, ensuring consistency, accuracy, and compliance with ISO standards and internal best practices.
+ Identify and address documentation discrepancies and provide corrective guidance to programme teams as needed.
+ **Document Control Training and Awareness** :
+ Develop and deliver training sessions for programme teams to enhance understanding and adherence to document control requirements, focusing on ISO standards and best practices.
+ Establish clear communication channels to support ongoing document control awareness across all programmes.
+ Regularly assess the effectiveness of document control training and make improvements as necessary.
+ Work closely with programme managers and document owners to ensure understanding and implementation of document control processes.
+ Provide guidance and act as a consultant on best practices in documentation, including document structure, format, and regulatory requirements.
+ **Integrated Management System (IMS) Support** :
+ Collaborate and assist the QE&C Coordinator to perform QA reviews of IMS documentation, ensuring alignment with ISO and company standards.
+ Assist in the improvement and implementation of document control processes and systems within the IMS to ensure seamless access, retrieval, and management of critical documentation.
+ **Continuous Improvement** :
+ Monitor and evaluate document control practices and recommend improvements for efficiency and effectiveness.
+ Work closely with Quality and Programme Managers to identify documentation-related challenges and propose solutions that align with best practices.
**Additional Roles and Responsibilities:**
+ **Document Control Process Development and Optimisation:**
+ Design and continually improve document control processes, ensuring they are efficient, user-friendly, and comply with ISO standards.
+ Implement version control practices to maintain document integrity and traceability across revisions.
+ **Audit Preparation and Support:**
+ Prepare documentation and records for internal and external audits, ensuring compliance with document control standards.
+ Act as the primary point of contact for document-related inquiries during audits and support audit teams with relevant documentation.
+ **Quality Metrics and Reporting:**
+ Develop and track key performance indicators (KPIs) related to document control and quality assurance.
+ Regularly report on document control performance, highlighting compliance levels, review outcomes, and improvement areas.
+ **Risk Management for Documentation:**
+ Identify risks related to documentation, such as gaps in record-keeping, lack of training, or outdated information.
+ Implement risk mitigation strategies to ensure documentation remains compliant, accessible, and accurate.
+ **Documentation Lifecycle Management:**
+ Establish processes for the entire document lifecycle, from creation and review to archival and disposal, ensuring compliance with legal and regulatory requirements.
+ Regularly review and purge outdated documentation in alignment with retention policies, maintaining a lean and effective document repository.
+ **Continuous Education and Best Practice Adoption:**
+ Stay updated with changes in ISO standards and industry best practices in document control.
+ Introduce new tools, technologies, or methodologies that enhance document control, ensuring the organisation stays at the forefront of compliance and efficiency.
+ **Standardisation of Document Templates:**
+ Create and maintain standardised document templates to streamline document creation and ensure consistency across programmes.
+ Regularly review and update templates to ensure alignment with evolving company standards and industry practices.
+ **Incident Management for Document Control Issues:**
+ Investigate and resolve incidents related to document control, such as missing or incomplete records, unauthorised changes, or discrepancies.
+ Establish corrective and preventive actions to reduce document-related incidents and improve reliability.
**Clearance Requirements:**
+ BPSS Pre-screening required to Start
+ SC required for the role
**Intrigued? We'd love to hear from you.**
**What we do for you:**
At Leidos we are PASSIONATE about customer success, UNITED as a team and INSPIRED to make a difference. We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work-life balance.
We provide an employment package that attracts, develops and retains only the best in talent. Our reward scheme includes:
- Contributory Pension Scheme
- Private Medical Insurance
- 33 days Annual Leave (including public and privilege holidays)
- Access to Flexible benefits (including life assurance, health schemes, gym memberships, annual buy and sell holidays and a cycle to work scheme)
- Flexible Working Scheme
**Commitment to Diversity:**
We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture. We foster a sense of belonging, welcoming all perspectives and contributions, and providing equal access to opportunities and resources for everyone. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know, and we will respond in a way that best fits your needs.
**Who We Are:**
Leidos UK & EUROPE ( - we work to make the worldsafer,healthier, andmore efficient through technology, engineering andscience.
**Leidos** is a growing company delivering innovative technology and solutions focused on safeguarding critical capabilities and transformation in frontline services, our work in the United Kingdom includes addressing some of the most complex problems in defence, healthcare, government, safety and security, and transportation.
**What Makes Us Different:**
**Purpose:** you can use your passion and abilities at Leidos to keep the people you care about safe. We are at the forefront of machine learning, AI, cyber security and solutions. Using your skills in the technology frontline by helping to build a safer world. You can **_inspire_** change.
**Collaboration:** having **_flexibility_** to do your job is one of our core benefits, enabling you to become part of our extraordinary team. We have been empowering our people to work flexibly for years. Whether you work from home, the office or on customer sites, we will give you the digital tools and the flexibility to work smarter and align your needs and ours.
**People:** Leidos **_empowers_** people from every background to be themselves and gives you the tools to learn new skills by **_enabling growth_** **_whilst developing_** . We believe that extraordinary people need opportunities to grow, to **_be inspired_** and to inspire others. At Leidos, we invest in technical academies, career rotations and a career development plans that enhance your future.
At Leidos, we don't want someone who "fits the mold"-we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, "what's next?" before the dust settles on "what's now."
If you're already scheming step 20 while everyone else is still debating step 2. good. You'll fit right in.
**Original Posting:**
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
**Pay Range:**
£34,200.00-£42,700.00
The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
#Remote
REQNUMBER: R-
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.
Records Management Team Member
Posted today
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Records Management Team Member
Location : Hartlepool Power Station
Pay Rate: 16.88 per hour
Hours: Full Time - 37 hours Monday- Friday
Temporary assignment through Manpower
Our client, one of the UK's leading energy providers, is seeking a Records Management Team Member to join their Document Management Team at Hartlepool Power Station.
This is an excellent opportunity to work within a highly professional environment, supporting critical operations through efficient document and records management.
Key Responsibilities
- Amending and updating station documentation
- Accurate and timely data entry, ensuring records are maintained and up to date
- Managing organised filing systems (both physical and electronic)
- Handling incoming calls and emails with professionalism
- Scanning, archiving, and distributing updated documentation
- Supporting the Document Management Team Leader with related tasks as required
What We're Looking For
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Previous experience in an administrative role preferred
- Strong organisational skills with attention to detail and accuracy
- Ability to prioritise tasks in a fast-paced environment
- Confident in working both independently and within a team
- Competence in using office equipment such as printers and scanners
Benefits of Working with Manpower
- 16.88 per hour pay rate
- 36 days holiday accrual (pro-rata), including bank holidays
- Company pension scheme
- Free access to Manpower's online training platform powerYOU
- Potential to join Manpower's MyPath upskilling and career development programme
- Ongoing support from a dedicated Manpower Account Specialist
Successful applicants will be employed by Manpower on a temporary basis, subject to BPSS clearance and a drug & alcohol test .