368 Legal Administration jobs in the United Kingdom

The Role:

Find Your Footsteps Recruitment has a fantastic opportunity for an ambitious legal secretary, to join our client's busy private client team in their Sittingbourne office. You will be responsible for providing full support to the private client fee earners, as well as delivering exce.

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A prestigious law firm specialising in private client services is seeking a dedicated Legal Secretary to join their team. This role involves providing comprehensive administrative support to attorneys handling matters such as estate planning, trusts, and probate. The ideal candidate will possess exceptional organisational skills and a keen attention to detail, ensuring the smooth operation of legal processes and client interactions. As part of a dynamic legal environment, the Legal Secretary will play a crucial role in maintaining client confidentiality and managing sensitive information. This position offers an opportunity to work closely with experienced legal professionals in a respected firm known for its commitment to excellence in private client services.

• Annual leave ranging from 24 to 30 days, depending on tenure and company policy
• Competitive salary commensurate with experience and qualifications
• Opportunities for professional development and career advancement within the firm
• Access to a supportive work environment with experienced legal professionals
• Participation in firm-wide events and networking opportunities

• Prepare and format legal documents, correspondence, and reports for attorney review
• Manage client files and ensure all documentation is accurately maintained and updated
• Coordinate meetings, appointments, and travel arrangements for attorneys and clients
• Assist in the preparation and filing of court documents and legal forms
• Handle client inquiries and provide information in a professional and timely manner

• Proficiency in legal terminology and document preparation within a law firm setting
• Strong organisational skills with the ability to manage multiple tasks efficiently
• Excellent written and verbal communication skills for client and attorney interactions
• Familiarity with legal software and case management systems
• Ability to maintain confidentiality and handle sensitive information with discretion

If you are interested in joining our esteemed law firm as a Legal Secretary in the private client sector, we invite you to submit your application. Please provide your resume and a cover letter detailing your relevant experience and skills. Applications can be submitted through our online platform or via the email address provided below. We are committed to fostering a diverse and inclusive work environment and welcome applications from individuals of all backgrounds. We look forward to the possibility of working together to deliver exceptional legal services to our clients.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

The Firm
An award-winning, London law firm, well renowned for its leading Private Wealth expertise, are seeking an experienced Legal Secretary to join its team in London.

The Opportunity
The successful Legal Secretary will deliver proactive, high-quality secretarial and administrative support to a team of Senior Associates, Associates and Trainees. Duties to include:

• Manage and prioritise busy diaries, inboxes, travel arrangements, and meeting schedules
• Coordinate client meetings and events, preparing agendas, materials, and presentations
• Act as a professional first point of contact for internal and external communications
• Manage/co-ordinate billing and compliance processes on behalf of team, to include generating bills
• Manage client and matter opening, electronic filing, billing, and compliance processes
• Prepare, edit and proofread correspondence, documents and presentations

This Legal Secretary opportunity is a full-time, 4-month FTC, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous Legal Secretary experience in a law firm
• Experience supporting Private Wealth (Trusts/Tax/Probate) teams
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Teams)
• Minimum typing speed of 60 wpm

Vacancy Highlights

• Competitive salary and comprehensive benefits package
• Hybrid working policy (3 days in office)

To be considered for this Legal Secretary opportunity, please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

We are seeking a highly organised and detail-focused Legal Secretary to join our client’s Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You’ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison.

If you thrive in a busy environment, enjoy variety in your day and have strong IT skills, this role could be an excellent fit.

Key Responsibilities:

• Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports.
li>Open new client matters and ensures information is accurately recorded.
• Maintain and update client and business development records.
• Provide support to lawyers during quieter periods by proactively seeking work.
• Handle incoming calls promptly and professionally.
• Act as a point of contact for clients when lawyers are unavailable.
• Draft and prepare client engagement letters and manage signature processes.
• Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail.
• Proofread, format and check documents to ensure they meet professional standards.
• Prepare documentation to support business travel.
• Manage email inboxes and correspondence on behalf of lawyers.
• Organise and maintain both digital and paper filing systems.
• Keep lawyers’ diaries up to date and coordinate meetings.
< i>Arrange internal and external appointments, ensuring all logistics are handled.
• Organise travel and related administration.

Experience and Skills Requirements:

• Previous experience as a secretary, PA or administrator within a professional services environment.
• Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel.
• Excellent attention to detail, grammar and written English.
• Confident numerical skills to support billing and reporting tasks.
• Highly organised, able to manage multiple tasks and deadlines.
• Strong interpersonal skills with a professional and confident manner.
• A proactive approach with the ability to anticipate needs and work independently as well as in a team.

Desirable (but not essential)

• Familiarity with legal documentation and billing processes.
• Experience with specialist software used in professional services (e.g. case management or finance systems).
• Working knowledge of PowerPoint.   

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

• Central office, with no parking
• Fully office based

Our client is seeking an experience full time Legal Secretary/Assistant to join their busy Residential Conveyancing team. You will work closely with their experienced Solicitors and Licensed Conveyancers, providing support across a broad range of conveyancing matters.

This is an excellent opportunity to join a progressive firm offering a competitive salary and benefits package within a supportive team environment.

We are looking for a team player with enthusiasm, flexibility, and a strong client service ethos. You'll be comfortable working in a fast-paced environment and committed to helping our conveyancing team deliver an outstanding service.

Your role as Legal Assistant will be:

• Providing day-to-day support to fee earners across residential conveyancing transactions
• Managing a wide range of administrative duties, including handling client calls and providing updates to clients, estate agents, lenders, and solicitors
• Opening and maintaining compliant case files
• Drafting contract packs and supporting pre- and post-exchange administration
• Preparing COTs, carrying out final searches, and lodging SDLT and AP1 forms
• Handling Land Registry requisitions
• Audio and copy typing, dictation, and diary management

The Candidate

• It is essential you have a minimum of 1 years conveyancing experience in a law firm for this role

• Good working knowledge of residential conveyancing processes and procedures
• Strong organisational skills with the ability to prioritise and manage time effectively
• Excellent communication and client care skills with a proactive and professional approach
• High attention to detail and a commitment to confidentiality

Benefits:

• 25 days holiday + bank holidays
• Pension Scheme
• Life assurance
• Group Income Protection Insurance
• BUPA Cash plan
• Regular events

• Providing administrative assistance to the commercial property department
• Assisting the Partner to run their caseload
• Production of Stamp Duty Land tax returns, land registry and companies house applications
• Liaison with clients over the phone, email and face to face
• Opening and closing files
• Assisting with billing and credit control
• Production a range of documents including typing
• Adhoc duties as and when required

• Previous commercial property experience is essential
• Self-motivated, with the ability to work on own initiative
• Some administrative experience is preferable with a good range of IT skills
• Strong communication skills, accuracy and the ability to work with discretion

• Competitive salary
• An opportunity to join an established and progressive organisation   
• Monday to Friday full-time
• Please note 100% office based
• Excellent benefits including 25 days holiday, health, parking and EAP