342 Legal Secretaries jobs in the United Kingdom

Administrative Support Assistant - Portsmouth Dockyard 

PSI Global are seeking an organised and reliable Administrative Support Assistant to join our clients team on a fixed-term basis to cover maternity leave. This is an excellent opportunity for an individual with strong administrative skills and attention to detail to support our busy and dynamic department.

The successful candidate will play a key role in maintaining the smooth operation of our office processes, with a focus on data management, purchase order processing, and ensuring tasks are completed efficiently and on time.

Job Title: Administrative Support – Maternity Cover Starting November for a period of 9 months (security clearance pending)
Location: Portsmouth Naval Base
Contract Type: Fixed-Term (Approx. TBC)
Working Hours: Full-time: Monday – Thursday 7:30am – 4:00pm & Friday 7:30 – 1:00pm
Salary: £13ph
 

Key Responsibilities

The responsibilities of this role will include:

• Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly.
li>Data Entry: Accurately input data into our work control system and maintain up-to-date records, including job cards and trackers.
• Work Control System Management: Input and manage data within our work control system to support efficient tracking and reporting of projects.
• Purchase Orders (PO): Create, process, and track purchase orders in a timely and accurate manner.
• Adherence to Deadlines: Effectively manage tasks under pressure, ensuring all work is completed within specified timeframes.

Requirements

We are looking for someone who can demonstrate:

• Experience: Previous experience in an administrative role, preferably within an industrial, operational, or similar environment.
• Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems.
• Attention to Detail: Strong accuracy and attention to detail in all aspects of work.
• Microsoft Office: Confident in using Excel and Word.
• Time Management: Ability to prioritise and manage multiple tasks effectively.
• Communication: Excellent verbal and written communication skills.
• Team Player: Able to work independently and collaboratively within a supportive team.

The successful candidate will be required to complete a BPSS security clearance. A full 3 years of employment history will be required and any gaps in employment will need to be disclosed.

Administrative Support Assistant

We are looking to recruit a detail-oriented Administrative Support Assistant to join a well-established business as they significantly expand their operation.

The Role:
As Administrative Support Assistant, you will provide day-to-day support to Project Coordinators. Your responsibilities will include managing project documentation, maintaining trackers, updating records, and ensuring smooth communication between departments. You will also assist with planning tasks, such as preparing safe dig plans and liaising with landowners.

Key Requirements:

• Strong administrative skills with proven ability to multitask
• Proficiency in Excel and confident handling documentation
• Comfortable managing shared email inboxes
• Ability to learn in-house software quickly
• Excellent communication skills, both written and verbal
• High attention to detail, particularly with safety-critical information

The Ideal Candidate:
You will be organised, accurate, and proactive, with a strong eye for detail. A reliable team player, you will take pride in keeping projects on track and supporting colleagues across different departments.

If you are looking for a role where you can make a real difference behind the scenes and enjoy being a key support within a project-driven environment, this position could be the right fit for you.

Salary starts at 25k rising to 27k on completion of probation. Send your CV via the link below to apply.

Administrative Support Assistant - Portsmouth Dockyard 

PSI Global are seeking an organised and reliable Administrative Support Assistant to join our clients team on a fixed-term basis to cover maternity leave. This is an excellent opportunity for an individual with strong administrative skills and attention to detail to support our busy and dynamic department.

The successful candidate will play a key role in maintaining the smooth operation of our office processes, with a focus on data management, purchase order processing, and ensuring tasks are completed efficiently and on time.

Job Title: Administrative Support – Maternity Cover Starting November for a period of 9 months (security clearance pending)
Location: Portsmouth Naval Base
Contract Type: Fixed-Term (Approx. TBC)
Working Hours: Full-time: Monday – Thursday 7:30am – 4:00pm & Friday 7:30 – 1:00pm
Salary: £13ph
 

Key Responsibilities

The responsibilities of this role will include:

• Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly.
li>Data Entry: Accurately input data into our work control system and maintain up-to-date records, including job cards and trackers.
• Work Control System Management: Input and manage data within our work control system to support efficient tracking and reporting of projects.
• Purchase Orders (PO): Create, process, and track purchase orders in a timely and accurate manner.
• Adherence to Deadlines: Effectively manage tasks under pressure, ensuring all work is completed within specified timeframes.

Requirements

We are looking for someone who can demonstrate:

• Experience: Previous experience in an administrative role, preferably within an industrial, operational, or similar environment.
• Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems.
• Attention to Detail: Strong accuracy and attention to detail in all aspects of work.
• Microsoft Office: Confident in using Excel and Word.
• Time Management: Ability to prioritise and manage multiple tasks effectively.
• Communication: Excellent verbal and written communication skills.
• Team Player: Able to work independently and collaboratively within a supportive team.

The successful candidate will be required to complete a BPSS security clearance. A full 3 years of employment history will be required and any gaps in employment will need to be disclosed.

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

Are you an experienced Conveyancing Legal Secretary looking for a new opportunity?

Would a modern approach, with traditional values, suit your work style?

Are you looking for a role where your support skills are truly valued?

If you are anan experiecedResidential Conveyancing Secretary looking for anew opportunity, this could be your next career move.The ideal candidate will providesecretarial and administrative support toconveyancing solicitors, ensuring the smooth and efficient handling of residential property transactions from instruction to post-completion.

Key Responsibilities:

• Prepare draft legal documents including contracts, transfer deeds, and completion statements.
• Correspond professionally and timeously with with clients, estate agents, mortgage lenders, and other solicitors.
• Open and close client files, ensuring compliance with regulatory and firm procedures.
• Conduct Land Registry and local authority searches.
• Manage diaries, schedule appointments, and coordinate meetings.
• Maintain accurate and up-to-date case files and records.
• Assist with billing and financial transactions related to property sales and purchases.
• Provide general administrative support including photocopying, filing, and answering telephone calls.

Requirements:

• Strong knowledge of the conveyancing process and relevant legal terminology.
• Proficiency in case management systems (e.g., LEAP, Proclaim) and Microsoft Office.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple tasks under pressure.
• Professional, discreet, and client-focused approach.

Desirable:

• Experience with digital dictation and audio typing.
• Familiarity with anti-money laundering procedures and compliance checks.

We understand how busy you are during the working day so we are more than happy to talk to you outside of office hours or over the weekend. Just apply and email us and we can schedule a time that is suitable for you.

Are you an experienced Conveyancing Legal Secretary looking for a new opportunity?

Would a modern approach, with traditional values, suit your work style?

Are you looking for a role where your support skills are truly valued?

If you are anan experiecedResidential Conveyancing Secretary looking for anew opportunity, this could be your next career move.The ideal candidate will providesecretarial and administrative support toconveyancing solicitors, ensuring the smooth and efficient handling of residential property transactions from instruction to post-completion.

Key Responsibilities:

• Prepare draft legal documents including contracts, transfer deeds, and completion statements.
• Correspond professionally and timeously with with clients, estate agents, mortgage lenders, and other solicitors.
• Open and close client files, ensuring compliance with regulatory and firm procedures.
• Conduct Land Registry and local authority searches.
• Manage diaries, schedule appointments, and coordinate meetings.
• Maintain accurate and up-to-date case files and records.
• Assist with billing and financial transactions related to property sales and purchases.
• Provide general administrative support including photocopying, filing, and answering telephone calls.

Requirements:

• Strong knowledge of the conveyancing process and relevant legal terminology.
• Proficiency in case management systems (e.g., LEAP, Proclaim) and Microsoft Office.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple tasks under pressure.
• Professional, discreet, and client-focused approach.

Desirable:

• Experience with digital dictation and audio typing.
• Familiarity with anti-money laundering procedures and compliance checks.

We understand how busy you are during the working day so we are more than happy to talk to you outside of office hours or over the weekend. Just apply and email us and we can schedule a time that is suitable for you.

Doyouhavelegalsecretaryexperience?Areyouateamplayer?

Ourclienthasawonderfulopportunityforsomeonetojointheirteamandreallymakeadifference.YouwillbesupportingtheFeeEarnersandbeavitalpartoftheexpandingteam.

CompanyBenefits:

• 25daysannualleave,plusbankholidays
• Privatehealthcare
• Bonusscheme
• Freeparking
• Competitivepensionscheme

KeyResponsibilities:

• Typingcorrespondence
• Meetingandgreetingvisitors
• Answeringphonecalls
• Formattingandupdatingdocuments
• WorkingonExcelspreadsheets
• Archivingandclosingfiles
• Managingadministrationprocesses
• Makingteaandcoffeesfortheteam
• Generaladhocduties.
• Workingtodeadlines
• Workingwithconfidentialandsensitivematters

ExperienceandSkillsRequirements:

• Previouslegalsecretarialexperienceisessentialorexperiencewithinalawfirminanadministrativecapacity
• StrongITskillsandabilitytoworkbetweendifferentsystems
• Abilitytoprovidestrongadministrativesupport

Ifyouhavenotbeencontactedwithin5workingdays,thenunfortunatelyonthisoccasionyourCVhasnotbeenshortlisted.

• Working alongside business support teams (e.g. document production) internally to ensure tasks are completed to deadlines
• Opening new clients / new matters and closing matters
• Diary management and setting up meetings, calls and appointments
• Assisting with preparation for meetings on behalf of fee earners
• Light document amendments when needed prior to meetings
• Administrative support with completions
• Building relationships both with internal stakeholders and clients