183 Legal Secretaries jobs in the United Kingdom
Document Preparation Specialist
Posted today
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Job Description
Document Preparation Specialist | Permanent | Edinburgh City Centre | Competitive Annual Salary
Your new company
A leading legal firm based in Edinburgh is currently seeking a Document Preparation Specialist to support its various legal teams. The firm is committed to operational excellence, collaborative working, and continuous improvement across its departments.
Your new role
As a passionate and adept individual, your primary responsibility is to manage and execute a range of administrative and support tasks, providing excellent service to external stakeholders. You will contribute to improving the operations' productivity.
- Produce, edit, and format documents using Word, PowerPoint, Foxit, and Excel to meet house style and client specifications.
- Manage communications and instructions via phone, email, and teams.
- Collaborate with fee earners, coordinators, and the PA team to meet document deadlines and resolve issues.
- Support special projects, pilot schemes, and formatting initiatives
- Assist with troubleshooting, reporting faults, and liaising with IT and training teams.
- Maintain flexibility to adjust priorities, work additional hours, and contribute across departments as needed.
- Uphold quality standards, seek training opportunities, and contribute to continuous improvement.
What you'll need to succeed
To be successful in this highly competitive role, you will have:
- Proven experience in document production, ideally within the legal sector.
- Advanced skills in Microsoft Word (styles, cross-referencing, track changes, table of contents), with proficiency in Excel and PowerPoint.
- Strong attention to detail, problem-solving ability, and organisational skills.
- Effective communication and teamwork, with a proactive approach to training and continuous improvement.
- Ability to manage deadlines, adapt to changing priorities, and uphold firm policies and procedures.
- The opportunity to work in a dynamic legal environment.
- Competitive Annual Salary
- Hybrid Working
- Exposure to a wide range of document production tasks and legal teams.
- Participation in training and development initiatives.
- Involvement in innovative projects and pilot schemes.
- A collaborative and supportive workplace culture.
- Flexibility and variety in daily responsibilities.
- Contribution to meaningful operational and strategic goals.
What you'll get in return
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Administrative Support Specialist
Posted today
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Job Description
Job title -
Administrative Support Specialist
Salary -
Open to discussion
Location:
Stirling, Scotland
Hours:
Monday to Thursday 8 AM- 5 PM (early finish on Friday)
We're recruiting a proactive and detail-oriented
Administrative Support Specialist
to assist our client in the construction industry, located just outside Stirling city centre. This is a dynamic, customer-facing role ideal for someone who thrives in a fast-paced environment and enjoys working with both people and systems.
What You'll Be Doing:
- Acting as the first point of contact for customer enquiries via telephone, delivering excellent service with a professional and friendly approach.
- Navigating and updating a Microsoft-integrated CRM platform, to manage client and project data.
- Reviewing technical reports from the Surveying team, ensuring accuracy in spelling, grammar, and formatting before they're sent to clients.
- Entering and maintaining data across various internal databases with precision and consistency.
- Supporting document creation and editing using
Microsoft Word
. - Using
Excel
daily to input data into pre-formatted sheets and apply filters to reports generated by the CRM. - Creating basic presentations using
PowerPoint
when needed.
What You'll Bring:
- Excellent written communication and proofreading skills.
- A confident and courteous telephone manner.
- Previous experience working with CRM systems and data entry.
- Solid working knowledge of
Microsoft Office
, especially
Excel
and
Word
. - Ability to manage multiple tasks and maintain accuracy under pressure.
The role will ideally suit someone who self-motivated, committed to delivering a high standard of work and preferably has previous experience of working within a similar role. Previous experience within a customer service or administration would be beneficial.
How to Apply:
If you have the experience and qualities we're looking for, we'd love to hear from you. Please submit your CV to apply.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Data Entry Administrative Support
Posted 1 day ago
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Job Description
Ez egy távmunkában végezhető állás.
We are seeking a detail-oriented and organized individual to join our team at Melinda Instal in the Construction industry as an Associate Data Entry Administrative Support. This role plays a crucial part in maintaining accurate and up-to-date data records for our projects.
Location: United States (Remote) Responsibilities: Perform data entry tasks with high accuracy and efficiency. Update and maintain databases with project-related information. Assist in organizing and managing project documentation. Support the team with administrative tasks as needed. Ensure data confidentiality and integrity at all times. Requirements: Proven experience in data entry and administrative support roles. Proficiency in MS Office suite and data management software. Excellent attention to detail and time management skills. Strong communication and teamwork abilities. Qualifications: High school diploma or equivalent. Additional certification in data entry or related field is a plus. Benefits: Competitive salary and benefits package. Opportunities for career growth and development. Dynamic and collaborative work environment.Executive Assistant & Administrative Support
Posted 2 days ago
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Job Description
Role Overview
This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEOs office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.
This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the go-to reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly and who finds long-term satisfaction in these responsibilities and open to growing within the role.
This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.
Key Requirements
- Job related professional qualification
- Undergraduate degree
- Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
- Outstanding IT and digital skills
- Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
- Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
- A can-do, proactive approach with the willingness to
- 4+ years experience managing professional social media platforms
- 4+ years experience supporting C-Level Executives
- 4+ years experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
- 4+ years experience writing business reports and designing presentations using PowerPoint or Canva
Employee Benefits
You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.
- Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
- Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
- Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
- Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
- Family & Parenting : Generous maternity and paternity leave, paid parental leave.
- Flexible Working : Flexi start, hybrid working between home and office.
- Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
- Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.
Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.
Executive Assistant & Administrative Support
Posted 16 days ago
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Job Description
Our Mission
Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.
About the Team
With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk and apax.org.uk .
Role Overview
This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.
This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.
This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.
Key Requirements
Job related professional qualification
Undergraduate degree
Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
Outstanding IT and digital skills
Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
A can-do, proactive approach with the willingness to
4+ years’ experience managing professional social media platforms
4+ years’ experience supporting C-Level Executives
4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva
Employee Benefits
You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.
Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
Family & Parenting : Generous maternity and paternity leave, paid parental leave.
Flexible Working : Flexi start, hybrid working between home and office.
Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.
Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.
Remote Executive Assistant - Administrative Support
Posted 21 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple executives, scheduling meetings, appointments, and calls across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper, screening calls and emails, and managing communication flow efficiently.
- Organise and plan executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile information for various projects and executive needs.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate needs and proactively address potential issues to ensure executives' time is maximised.
- Maintain organised electronic and physical filing systems.
- Liaise effectively with internal and external stakeholders on behalf of the executives.
Qualifications and Experience:
- Proven experience as an Executive Assistant or in a similar senior administrative support role, supporting C-level executives.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently, proactively, and under pressure in a remote environment.
- Discretion and a high level of confidentiality are paramount.
- Experience in coordinating complex travel arrangements.
- Strong problem-solving skills and resourcefulness.
- A Bachelor's degree or equivalent professional experience is preferred.
This is an exciting opportunity to provide critical support to leadership within a dynamic organisation, working entirely remotely. Although this position is remote, the company has a significant presence in **Oxford, Oxfordshire, UK**. If you are an outstanding organiser with a passion for efficiency and executive support, we encourage you to apply.
Deputy Manager (Administrative Support Team)
Posted 10 days ago
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Job Description
Deputy Manager (Administrative Support Team)
Weatherbys Private Bank
London, Hybrid (3 days in office)
Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team.
Our Private Banking Administrative Support Team plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.
They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.
With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.
Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.
What You’ll doIn this role, you’ll be at the heart of our team’s success. Your responsibilities will include:
- Lead & Inspire: Drive team productivity by identifying opportunities for improvement, promoting best practices, and creating a positive, high-performance culture.
- Develop Talent: Coach and mentor team members to help them grow professionally, deliver excellent client service, and achieve their career goals.
- Performance Management: Contribute to structured one-to-ones, set SMART objectives and KPIs, and support underperformance management through coaching and improvement plans.
- Recruit & Retain: Assist with recruitment, onboarding, and training to build a skilled, engaged team. Help maintain the team’s skills matrix and succession planning.
- Risk & Compliance: Support risk management by maintaining frameworks, monitoring controls, and ensuring compliance with regulations. Participate in incident and complaint management, including fraud investigations.
- Client Excellence: Act as a trusted point of contact for clients, provide portfolio cover when needed, and ensure accurate execution of client instructions. Resolve escalations and deliver exceptional service.
- Collaboration: Build strong cross-functional relationships across the Bank and wider business, and provide support and cover for senior leaders when required.
- Continuous Improvement: Contribute to process reviews, training initiatives, and stakeholder reporting to ensure timely, accurate, and high-quality outputs.
- Proven management experience within financial institutions, including but not limited to Private Banking, Insurance, or Retail Banking.
- A strong technical understanding of banking operations and financial services.
- A good breadth of experience across Financial Services.
- Strong leadership, communication, and problem-solving skills.
Requirements
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Legal Secretary
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My client, a reputable Legal 500 firm , is seeking a versatile and experienced Pool Legal Secretary to join its team in Birmingham . Known for its commitment to staff wellbeing and high retention rates, the firm offers a collaborative and supportive working environment where you will assist various departments as needed. This is an excellent opportunity for someone with a strong legal administrative background looking to contribute across multiple areas of law.
The Role:
As a Pool Legal Secretary , you will provide flexible support to different departments, ensuring that workloads are efficiently managed. Your responsibilities will include:
- Supporting Fee Earners in multiple areas of law
- Typing legal documents and correspondence from dictation across various practice areas
- Diary management , scheduling appointments and handling client communications for different legal teams
- Assisting with the preparation of legal documents, bundles and case files as needed
- Supporting the team with administrative tasks , including filing, photocopying and scanning
- Liaising with clients and other legal professionals, ensuring excellent client care
- Adapting quickly to the requirements of different departments, including conveyancing, private client and litigation
Benefits:
- The opportunity to work for a Legal 500 firm known for staff retention and a supportive working environment
- Competitive salary and benefits, including life assurance , medical insurance and a company pension scheme
- A central Birmingham location with easy access to public transport and local amenities
- Opportunities for ongoing professional development and growth within the firm
You:
- At least 6 months experience in an administrative legal role , ideally with exposure to multiple areas of law
- Proficient in dictation and producing legal documents accurately and efficiently
- Excellent organisational skills with the ability to manage tasks for multiple teams
- Strong communication skills and the ability to build rapport with clients and colleagues
- A proactive, adaptable attitude, with a willingness to assist wherever needed
- A desire for a long-term role in a firm that values career growth and staff wellbeing
If you are an experienced Legal Secretary looking for a dynamic role with a Legal 500 firm where you can support multiple departments and develop your career, this is a fantastic opportunity.
Apply today or contact Rebecca Healey at G2 Legal for further information!
#INDGEMN
Legal Secretary
Posted today
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Job Description
Corporate Legal Secretary - Black Country
There are over 10,000 law firms to work for. and then there are those rare few that truly stand out.
Our client is looking to appoint a corporate legal secretary to join a law firm that is friendly, supportive and genuinely a great place to be.
This respected regional law firm offers exactly that:
- A welcoming, unstuffy culture
- A place where everyone is encouraged to grow and develop
- A genuine commitment to client care - and to each other
At this firm, clients come first - but so do people. The team believes that helping clients succeed starts with supporting colleagues to do the same. "Friendly" is the word most often used to describe the workplace and that speaks volumes.
The Opportunity
The firm is looking for an experienced Corporate Legal Secretary to join its busy Corporate team. This is a full-time position, based in either of its offices.
You will play a key role in providing high-quality secretarial and administrative support to the firm's Corporate lawyers, working as part of a professional and collaborative team.
Key Responsibilities
- Producing and formatting legal documents accurately and efficiently
- Providing high-level secretarial support to Corporate lawyers
- Managing correspondence, emails and digital dictation
- Maintaining and organising files and documentation
- Liaising professionally with clients and colleagues
About You
- A minimum of 2 years' experience working within a Corporate law department
- Strong document production and digital dictation skills
- Excellent organisational and communication abilities
- High attention to detail and the ability to prioritise workload
- A proactive, positive attitude and a commitment to teamwork
Why Join This Firm?
This is more than just a job - it's a chance to be part of a genuinely friendly and supportive workplace. The firm values professionalism, collaboration and good humour in equal measure, offering every opportunity for people to grow and do their best work.
Apply today
Please contact Rebecca Healey at G2 legal Recruitment for more information on this corporate Legal Secretary role or apply online.
#INDGEMN
Legal Secretary
Posted 11 days ago
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Job Description
A full-time/part-time Legal Secretary p referably for our Wigton office but our Carlisle office would be considered.
The ideal candidate will have conveyancing experience but
applications are welcome from anyone who has excellent
organisational, communication and administrative skills, is
proficient in Microsoft Office and has a positive can-do attitude.
Please send C.V. to Mrs Debbie Armstrong by clicking Apply Now!