44,489 Management Assistant jobs in the United Kingdom

Purpose
Support façade projects by keeping the Resource Management System (RMS) updated. Work closely with Technical Managers & Designers to ensure all resource changes are captured accurately. Provide general administrative support to the Head of Office.

Key Responsibilities:

• Update the RMS with changes such as holidays, sick days, variations, and activity duration adjustments.
• Coordinate with Technical Managers and Designers to collect timely RMS updates.
• Ensure adequate resources are assigned—both in skill and quantity—for each project.
• Keep project structures and document registers updated with the latest progress data.
• Provide administrative assistance to the Head of Office.
• Track and forecast resource allocation and utilisation across ongoing projects.

Skills & Experience:

• 1–2 years of experience with planning and / or Resource project software
• Strong organisational and administrative capabilities with good attention to detail.
• Able to work autonomously and manage multiple tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.

Personal Attributes:

• Proactive and solution-oriented.
• Analytical thinker with strong problem-solving ability.
• Team player who builds positive relationships.
• Adaptable and flexible in shifting priorities.

Property Management Assistant

• This is a progressive position with a clear career path that will lead to you becoming a fully fledged Block Property Manager.
li>You will directly assist the Head of Block Management and the Senior Partner in growing the existing 1,000 units in the Block Management managed portfolio.
• You will ideally have a proven track record within the Property Management function of a block or estate management business.
• You will be responsible for managing a portfolio of residential and commercial blocks currently consisting of 1,000 units in 35 to 40 blocks, ensuring the highest standards of service are delivered to our clients.
• You will be expected to carry out site inspections therefore a car driver with your own car is essential.

Property Management Assistant

The Role:

• Provide administrative support to the Property Manager.
• Assist with the management of a portfolio of residential and commercial properties.
• Liaise with tenants, contractors, and other stakeholders.
• Monitor and track maintenance and repair requests.
• Prepare and distribute notices, letters, and other correspondence.
• Maintain accurate records and files.
• Assist with financial management, including invoicing and budget tracking.
• Conduct property inspections and prepare reports.
• Assist with the coordination of property viewings and new tenant move-ins.
• Handle general office duties such as answering phone calls and responding to emails.

Property Management Assistant

Skills Required:

• A calm, unflappable person, with strength of character.
• Systematic approach with strong administrative skills.
• Problem solver.
• Ability to work under pressure, whilst maintaining attention to detail.
• Secretarial skills would help so that the applicant would be able to generate their own letters. Longer reports can be dictated and compiled by other personnel if necessary.

Property Management Assistant

• This role is a pivotal position. The main focus is the issues surrounding property maintenance, property management and deposit resolution at the end of the tenancy.
• It requires a special talent to keep both the landlord and tenant 'on side’.
< i>For example, sometimes a tenant can get quite stressed when there is a relatively minor delay on the repair of a washing machine etc.
• The person who will fulfil this role successfully will need to have all of the skills listed previously.
• The job can often be very demanding.

Property Management Assistant

Remuneration:

• Basic salary £28,000 to £30,000 depending on experience. Monday to Friday.

Kings Permanent Recruitment for Estate Agents hits 18 years of successful trading. A milestone to be proud of.

Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector.

We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA’s.

Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies.

Find Steve King on LinkedIn.

Purpose
Support façade projects by keeping the Resource Management System (RMS) updated. Work closely with Technical Managers & Designers to ensure all resource changes are captured accurately. Provide general administrative support to the Head of Office.

Key Responsibilities:

• Update the RMS with changes such as holidays, sick days, variations, and activity duration adjustments.
• Coordinate with Technical Managers and Designers to collect timely RMS updates.
• Ensure adequate resources are assigned—both in skill and quantity—for each project.
• Keep project structures and document registers updated with the latest progress data.
• Provide administrative assistance to the Head of Office.
• Track and forecast resource allocation and utilisation across ongoing projects.

Skills & Experience:

• 1–2 years of experience with planning and / or Resource project software
• Strong organisational and administrative capabilities with good attention to detail.
• Able to work autonomously and manage multiple tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.

Personal Attributes:

• Proactive and solution-oriented.
• Analytical thinker with strong problem-solving ability.
• Team player who builds positive relationships.
• Adaptable and flexible in shifting priorities.

Job Title: Finance & Management Assistant

Location: Sutton Coldfield
Reporting to: Finance Manager / Operations Director

Job Purpose:

The Finance & Management Assistant will support the finance and operations functions through efficient financial administration, accurate data entry, and proactive management of records and client onboarding. This role plays a key part in maintaining the financial health and operational compliance of the organization across all areas of activity.

Key Responsibilities:

• Credit Control Support:
  • Chase overdue invoices in a professional manner.
  • Maintain strong and positive client relationships.
• Invoice Processing & Record-Keeping:
  • Request and process missing purchase invoices.
  • Maintain accurate and up-to-date financial records.
• Client Onboarding:
  • Register company details with new clients.
  • Ensure all onboarding documentation and compliance requirements are met.
• Financial Administration & Bookkeeping:
  • Assist with general bookkeeping tasks.
  • Enter financial data accurately into accounting systems.
• Policy & Compliance:
  • Review and update Terms and Conditions across all countries of operation.
  • Ensure documents are legally compliant and up to date.
• Cost Monitoring & Analysis:
  • Monitor and track recurring monthly costs (e.g., phones, cars, subscriptions).
  • Identify and highlight changes or variances for review.

Skills & Qualifications:

• Experience in a finance, bookkeeping, or administrative support role.
• Proficiency in financial software and Microsoft Office (Excel in particular).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of accounting principles and financial regulations is an advantage.

Desirable Attributes:

• Self-motivated with a proactive attitude.
• Integrity and discretion in handling confidential information.
• A collaborative team player with a can-do approach.
• Comfortable working across different jurisdictions or with international teams.

Block Property Management Assistant

• This is a progressive position with a clear career path that will lead to you becoming a fully fledged Block Property Manager.
li>You will directly assist the Head of Block Management and the Senior Partner in growing the existing 1,000 units in the Block Management managed portfolio.
• You will ideally have a proven track record within the Property Management function of a block or estate management business.
• You will be responsible for managing a portfolio of residential and commercial blocks currently consisting of 1,000 units in 35 to 40 blocks, ensuring the highest standards of service are delivered to our clients.
• You will be expected to carry out site inspections therefore a car driver with your own car is essential.

Block Property Management Assistant

The Role:

• Provide administrative support to the Property Manager.
• Assist with the management of a portfolio of residential and commercial properties.
• Liaise with tenants, contractors, and other stakeholders.
• Monitor and track maintenance and repair requests.
• Prepare and distribute notices, letters, and other correspondence.
• Maintain accurate records and files.
• Assist with financial management, including invoicing and budget tracking.
• Conduct property inspections and prepare reports.
• Assist with the coordination of property viewings and new tenant move-ins.
• Handle general office duties such as answering phone calls and responding to emails.

Block Property Management Assistant

Skills Required:

• A calm, unflappable person, with strength of character.
• Systematic approach with strong administrative skills.
• Problem solver.
• Ability to work under pressure, whilst maintaining attention to detail.
• Secretarial skills would help so that the applicant would be able to generate their own letters. Longer reports can be dictated and compiled by other personnel if necessary.

Block Property Management Assistant

• This role is a pivotal position. The main focus is the issues surrounding property maintenance, property management and deposit resolution at the end of the tenancy.
• It requires a special talent to keep both the landlord and tenant 'on side’.
< i>For example, sometimes a tenant can get quite stressed when there is a relatively minor delay on the repair of a washing machine etc.
• The person who will fulfil this role successfully will need to have all of the skills listed previously.
• The job can often be very demanding.

Block Property Management Assistant

Remuneration:

• Basic salary £26,000 to £30,000 depending on experience. Monday to Friday.

Kings Permanent Recruitment for Estate Agents hits 18 years of successful trading. A milestone to be proud of.

Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector.

We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA’s.

Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies.

Find Steve King on LinkedIn.

Block Property Management Assistant

• This is a progressive position with a clear career path that will lead to you becoming a fully fledged Block Property Manager.
li>You will directly assist the Head of Block Management and the Senior Partner in growing the existing 1,000 units in the Block Management managed portfolio.
• You will ideally have a proven track record within the Property Management function of a block or estate management business.
• You will be responsible for managing a portfolio of residential and commercial blocks currently consisting of 1,000 units in 35 to 40 blocks, ensuring the highest standards of service are delivered to our clients.
• You will be expected to carry out site inspections therefore a car driver with your own car is essential.

Block Property Management Assistant

The Role:

• Provide administrative support to the Property Manager.
• Assist with the management of a portfolio of residential and commercial properties.
• Liaise with tenants, contractors, and other stakeholders.
• Monitor and track maintenance and repair requests.
• Prepare and distribute notices, letters, and other correspondence.
• Maintain accurate records and files.
• Assist with financial management, including invoicing and budget tracking.
• Conduct property inspections and prepare reports.
• Assist with the coordination of property viewings and new tenant move-ins.
• Handle general office duties such as answering phone calls and responding to emails.

Block Property Management Assistant

Skills Required:

• A calm, unflappable person, with strength of character.
• Systematic approach with strong administrative skills.
• Problem solver.
• Ability to work under pressure, whilst maintaining attention to detail.
• Secretarial skills would help so that the applicant would be able to generate their own letters. Longer reports can be dictated and compiled by other personnel if necessary.

Block Property Management Assistant

• This role is a pivotal position. The main focus is the issues surrounding property maintenance, property management and deposit resolution at the end of the tenancy.
• It requires a special talent to keep both the landlord and tenant 'on side’.
< i>For example, sometimes a tenant can get quite stressed when there is a relatively minor delay on the repair of a washing machine etc.
• The person who will fulfil this role successfully will need to have all of the skills listed previously.
• The job can often be very demanding.

Block Property Management Assistant

Remuneration:

• Basic salary £26,000 to £30,000 depending on experience. Monday to Friday.

Kings Permanent Recruitment for Estate Agents hits 18 years of successful trading. A milestone to be proud of.

Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector.

We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA’s.

Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies.

Find Steve King on LinkedIn.

JOB DESCRIPTION  

BASIC INFORMATION ON THE ROLE

Position Name: Property Management - Assistant (UK)

Job Code: Property Management - Assistant (UK)

Department: Property Management

Reporting To: Management

Direct Reports: Property Administrators, Supervisors, Real Estate Agents & Local Maintenance Staff

SECTION I: JOB PURPOSE

A proven management professional with strong property and leasing experience in the United Kingdom (UK) with exceptional organizational skills, and a commitment to maintaining high standards of service and property care. The role of the Property Management - Assistant within a real estate family office in the UK is multifaceted and tailored to meet the unique needs of our clients.

This position serves as the central figure and will oversee and facilitate the comprehensive management of our diverse portfolio of residential and commercial properties in the United Kingdom (UK). This role encompasses a wide range of responsibilities aimed at ensuring the optimal operation, maintenance, and enhancement of properties, while also safeguarding the owners' interests. Arrange with family members, fellow property administrators/supervisors, other departments, and all relevant internal or external parties to ensure the portfolio's performance is maintained to the highest standards while maximizing its value, generating income, and being compliant with all regulations.

Developing, implementing, monitoring, and controlling all processes that can improve the efficiency of managing the portfolio’s assets. Assuming ABSOLUTE supervision with the day‐to‐day functions of the property management department. May be required to act as the primary liaison between the family office, tenants, contractors, and service providers, overseeing daily operations and long-term strategic initiatives at our commercial and residential properties.

SECTION II: KEY RESPONSIBILITIES

Key Responsibilities:

• Supervise and report on the functions of all regional property administrators and act as a backup for their operations when necessary.
• Design and implement new internal and external processes to ensure efficient management of ALL our portfolios and smooth application of the YARDI system.
• Arrange for management approvals on property-related expenses
• Manage and maintain properties and ensure quality service is provided to the tenants.
• Protect, maintain, and enhance the value of various real estate assets to maximize the owner's return.
• Manage and maintain properties and ensure quality service is provided to the tenants.
• Monitor contracts closely for compliance and cost control.
• Maintain a thorough knowledge of all property management documents (Bylaws and Declarations, Rules and Regulations, Insurance Certificates, Vendor Contracts) and operate the properties in accordance with these documents.
• Review leases for statutory compliance, notifications, updates, renewals, statements and insurance compliance.
• Study and analyze current market trends and accordingly recommend action and alternatives.
• Manage leasing and marketing activity along with occupancy and make recommendations to enhance performance.
• Provide prompt, detailed and accurate general status reports on all properties assigned.
• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned.
• Handle emergency issues after-hours associated with properties as needed.
• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned.
• Handle emergency issues after-hours associated with properties as needed.
• Act as a local Personal Assistant for the Managing Partner / CEO as needed.
• Serve as an aide to the family and liaise with the office.
• Handle travel arrangements as and when required.
• Conducts research and analysis tasks as required.
• Handle confidential and non-routine information.
• Any other related tasks as required by management.

Self Management:

• A positive, innovative approach to problem-solving
• Strong interpersonal skills
• Excellent English communication skills.
• Ability to work independently, self-manage, and motivated.
• Ability to create budgets, track financials, and report clearly.
• Strong industry and government contact network.
• Maintain the highest level of integrity in carrying out the job.
• Achieve the highest levels of proficiency in all skills required to perform the role.
• Ensure that performance goals set by and agreed with management are achieved during the course of the year.

SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES

Educational Qualifications:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.

Behavioral Competencies:

• Strong attention to detail and ability to quickly learn new procedures.
• Ability to multitask and prioritize.
• Presentable and pleasant.

Language Skills:

• Excellent oral and written communication skills in English.

Years & Nature of Experience:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.
• Working experience or inclination towards project management would be a positive attribute.
• Background in financial analysis is an asset.
• Background in customer service, some basic knowledge of facilities and experience in coordinating and scheduling are essential.

SECTION IV: KEY INTERACTIONS
Key Internal Contacts & Purpose of Interaction:

Property Managers:

• Clarifying updates about tasks and projects assigned
• Presenting and discussing reports submitted periodically
• Suggestions to enhance the operational efficiency of the function
• Make sure that the property manager is aware of and updated about all issues

Regional Property Administrators / Supervisors (US, UK, UAE,.etc):

• Supervise the daily operations of all fellow Property Administrators (and maintenance staff)
• Obtain management approvals on the settlement of outstanding bills (vendors, statutory,.etc)
• Act as a liaison between the family and fellow Property Administrators/Supervisors
• Ensure TIMELY provision of periodic reports in accordance with the format requested by management (e.g. occupancy reports, rent rolls,.etc).

Legal Counsel:

• Liaison with the In-House Legal Counsel and outsourced regional Law Offices
• Ensure that Service agreements & renewal addendums are checked by the Legal dept.

Finance/Accounts Team:

• Follow up on client's payments and keep the account updated in case of any delay.
• Inform the accounting department (Verbally & by email) about any payment received (Cash, Cheque, K-Net).

Key External Contacts & Purpose of Interaction:

Tenants:

Tenant acquisition, rent collection, property maintenance and repairs, lease management, tenant relations, ensure operations comply with legal requirements.

Vendors:

Maintenance services coordination, manage maintenance costs effectively and ensure that vendors meet legal and safety standards.

Annual Salary:

The salary range for the Property Management Assistant position is GBP 25,000 to GBP 40,000 . This range is determined by the candidate's work experience and professional qualifications. We are open to offering a higher salary based on the candidate's work experience and professional qualifications.

HOW TO APPLY:

Please use the link ( ) to complete the job application form.

Also, while completing the form please select the following:

Job Position - Property Management - Assistant (UK) and Job Reference Code - Property Management - Assistant (UK)

Note: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Requirements

SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES

Educational Qualifications:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.

Behavioral Competencies:

• Strong attention to detail and ability to quickly learn new procedures.
• Ability to multitask and prioritize.
• Presentable and pleasant.

Language Skills:

• Excellent oral and written communication skills in English.

Years & Nature of Experience:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.
• Working experience or inclination towards project management would be a positive attribute.
• Background in financial analysis is an asset.
• Background in customer service, some basic knowledge of facilities and experience in coordinating and scheduling are essential.

Barchester Healthcare is the only care provider to be accredited as one of the best companies to work for in the UK, and we are recruiting to our expanding accounts team in Inverness! You would join an established team to support General Managers across 250+ care homes to understand and question their management accounts.
NEED TO HAVE
Accounts qualification (you do not need to be a qualified accountant)
Ability to recognise anomalies in financial reports
NEED TO DO
Generate and distribute management accounts to c. 20 nursing homes using our internal systems
Review expenditure with home Administrators on a monthly basis
Analyse all P&L transactions
Reconciliation of home credit cards and personal allowances
REWARDS PACKAGE
Barchester is the only healthcare provider to be accredited as one of the best companies to work for in the UK. As well as a competitive salary, we are offering:
Free learning and development.
Pension contributions.
Unlimited access to internal reward schemes and external retail/leisure discounts.
If you are looking to develop a career with an employer that is supportive and offers progression opportunities, Barchester is an empowering and rewarding place to be.

7766

Barchester Healthcare is the only care provider to be accredited as one of the best companies to work for in the UK, and we are recruiting to our expanding accounts team in Inverness! You would join an established team to support General Managers across 250+ care homes to understand and question their management accounts.
NEED TO HAVE
Accounts qualification (you do not need to be a qualified accountant)
Ability to recognise anomalies in financial reports
NEED TO DO
Generate and distribute management accounts to c. 20 nursing homes using our internal systems
Review expenditure with home Administrators on a monthly basis
Analyse all P&L transactions
Reconciliation of home credit cards and personal allowances
REWARDS PACKAGE
Barchester is the only healthcare provider to be accredited as one of the best companies to work for in the UK. As well as a competitive salary, we are offering:
Free learning and development.
Pension contributions.
Unlimited access to internal reward schemes and external retail/leisure discounts.
If you are looking to develop a career with an employer that is supportive and offers progression opportunities, Barchester is an empowering and rewarding place to be.

7766