114 Managing Correspondence jobs in the United Kingdom

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support for office management duties in Liverpool, Merseyside, UK . This role is essential for ensuring the smooth and efficient day-to-day operations of our client's busy office. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, preparing documents, and handling general inquiries. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). You should have a professional demeanor, excellent communication skills, and the ability to multitask effectively. Key responsibilities include greeting visitors, answering telephones, ordering office supplies, coordinating meetings, making travel arrangements, and supporting various departments as needed. Previous experience in an administrative or office support role is required, preferably with some exposure to office management functions. A positive attitude, a willingness to learn, and the ability to work both independently and as part of a team are crucial for success in this position. This is a fantastic opportunity for an individual looking to develop their administrative career within a supportive and dynamic work environment. Join a reputable organization where your contributions are valued and your skills can flourish.

EDAG Engineering UK is a small but growing collaborative team who are currently focusing on some key UK Customers whilst at the same time having access to large multidisciplinary teams globally. Within the group, we are over 9000 employees located across the world whose core business is to provide engineering solutions to major automotive companies and their suppliers.

We are seeking a proactive and experienced Senior Assistant to support the day-to-day operations of our UK office. This is a key role in a small but dynamic team, requiring a hands-on approach and the ability to work across multiple functions including office management, HR, finance, and compliance.

Main duties:

• Oversee the smooth running of the office, including supplies, facilities, and general administration.
• Oversee the HR function, supporting the employee lifecycle processes including recruitment, onboarding, reward, offboarding, and personnel administration.
• Support Finance with financial administration tasks and related operational processes.
• Support compliance with ISO 9001 and TISAX standards, including documentation and audit preparation.
• Liaise with external service providers (e.g., cleaning) to ensure high-quality service delivery.
• Assist in the preparation and coordination of monthly payroll processes in collaboration with external payroll providers.
• Organise internal team events and celebrations.

• Support adherence to health and safety regulations appropriate for a small office environment, including risk assessments, maintaining supplies and signage, and supporting the implementation of health and safety policies.

Requirements

• Experience within a similar administrative or office management role within a small to medium-sized company.
• Understanding of HR processes and employment lifecycle activities, such as onboarding, reward and personnel administration.
• Experience managing or supporting on recruitment and partnering with managers to fulfill hiring objectives.

• Familiarity with compliance processes such as ISO 9001.
• Knowledge of health and safety practices in an office setting, including risk assessments and policy implementation.
• Strong organisational and multitasking skills, with attention to detail and the ability to manage competing priorities.
• Effective communication skills, both written and verbal, with a professional and approachable manner.

• Comfortable working independently and collaboratively, with a proactive and solutions-focused mindset.

EDAG Engineering Limited is an Equal Opportunity Employer. Employment decisions are made without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

Benefits

• Health cash plan, following successful probation
• 5% employer pension contributions
• Hybrid working
• 25 days annual leave + 8 bank holidays
• Generous absence cover

• Cycle 2 Work scheme

• Octopus EV scheme

Our client, a dynamic professional services firm, is seeking a highly organized and experienced Senior Administrative Officer to lead their office management functions. This role, based in **Glasgow, Scotland, UK**, offers a hybrid working arrangement, combining office-based responsibilities with remote flexibility. You will be responsible for ensuring the smooth and efficient day-to-day operation of the office environment, managing administrative support staff, and implementing robust administrative policies and procedures. Key duties include overseeing office supplies and equipment, coordinating with vendors, managing facility-related matters, and ensuring a safe and productive work environment for all employees. The ideal candidate will possess strong leadership and organizational skills, with a proven track record in office management or a similar administrative leadership role. Excellent communication and interpersonal abilities are essential for liaising with staff at all levels, external stakeholders, and service providers. Proficiency in MS Office Suite and experience with office management software are required. We are looking for a proactive individual who can anticipate needs, solve problems effectively, and manage multiple priorities with attention to detail. You will play a key role in enhancing office efficiency, streamlining administrative processes, and contributing to a positive workplace culture. This position offers a significant opportunity to take ownership of office operations and contribute to the overall success of the firm.
Responsibilities:

• Oversee and manage the day-to-day operations of the office.
• Lead and mentor the administrative support team.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors for maintenance, repairs, and services.
• Ensure the office is well-maintained, safe, and conducive to productivity.
• Manage facility-related issues and liaise with building management.
• Process invoices and manage office budgets.
• Support senior management with administrative tasks and projects.
• Contribute to improving administrative efficiency and workplace culture.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 5 years of experience in office management, administration, or a related supervisory role.
• Proven experience in leading and managing administrative teams.
• Strong understanding of office operations, facility management, and administrative best practices.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid environment and manage diverse responsibilities.
• Experience with vendor management and budget administration.
• Proactive approach and keen attention to detail.

This is a key role within our client's operations, offering the chance to significantly impact the working environment and administrative efficiency. If you are a dedicated administrative leader with a passion for creating an organized and productive workplace, we encourage you to apply. Join a collaborative team and take on a role with substantial responsibility and growth potential. The hybrid model supports a modern approach to work-life balance while ensuring essential on-site presence.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
li>Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
li>Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role within the organization, requiring exceptional administrative skills, discretion, and the ability to manage a wide range of tasks efficiently. As a fully remote Executive Assistant, you will be the cornerstone of administrative excellence, ensuring smooth operations and facilitating effective communication across various departments. Your role will involve managing complex calendars, coordinating virtual meetings, handling correspondence, and supporting various projects, all within a remote-first work environment.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Arrange travel logistics, including flights, accommodation, and itineraries, for remote team members and executives.
• Conduct research and prepare reports, presentations, and other documents as required.
• Manage expense reporting and process invoices for the executive team.
• Act as a primary point of contact for internal and external stakeholders, fostering positive relationships.
• Maintain confidential files and records with utmost discretion.
• Assist with project management tasks, tracking progress and ensuring deadlines are met.
• Proactively identify opportunities to improve administrative processes and enhance operational efficiency within a remote context.
• Provide general administrative support, including document formatting, data entry, and file organization.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive problem-solving abilities and a keen eye for detail.
• Ability to work independently with minimal supervision and take initiative.
• Experience in remote work environments is highly desirable.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Must be eligible to work in the UK. This position is fully remote.

Our client, a dynamic and growing organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive administrative support. This is a fully remote position, enabling you to manage executive schedules and support operations from anywhere within the UK. You will play a critical role in ensuring the smooth and efficient functioning of executive operations, acting as a key point of contact and gatekeeper.

Your responsibilities will include managing complex and ever-changing calendars, scheduling meetings across multiple time zones, and coordinating domestic and international travel arrangements. You will prepare and edit correspondence, presentations, and reports, often requiring discretion and attention to detail. A significant aspect of this role involves acting as a liaison between executives and internal/external stakeholders, including board members, clients, and employees. You will manage information flow, organize virtual meetings, and ensure follow-up on action items. Furthermore, you will handle confidential information with the utmost discretion and maintain professional communication standards at all times. Experience in managing projects, event planning (virtual), and performing research tasks will be highly valued.

The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and the ability to anticipate needs. A high level of professionalism, discretion, and a proactive approach are essential. You should be proficient in all standard office software (Microsoft Office Suite, Google Workspace) and comfortable utilizing various virtual collaboration tools (e.g., Zoom, Teams, Slack). Excellent written and verbal communication skills are paramount, as is the ability to work independently and effectively manage priorities in a fast-paced, remote environment. Previous experience supporting C-level executives is highly desirable.

Key Qualifications:

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
• Exceptional calendar management and scheduling skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with virtual meeting platforms and collaboration tools.
• Excellent written and verbal communication abilities.
• Strong organizational and multitasking capabilities.
• Ability to handle confidential information with discretion.
• Proactive problem-solver with a strong sense of responsibility.
• Experience in event coordination or project support is a plus.

This is an outstanding opportunity to contribute to the success of senior leadership within a forward-thinking company, enjoying the flexibility and autonomy of a remote working arrangement.

Job Location: This role is fully remote, with administrative functions tied to the regional hub in Newcastle upon Tyne, Tyne and Wear, UK .

About Low Carbon

Low Carbon is a purpose driven company that creates large-scale renewable energy in the global fight against climate change. Our mission is to protect the planet for future generations while delivering positive returns for our communities and investors. Our goal is to produce as much new renewable energy as possible while limiting our own environmental impact. We do this by developing, investing in, and operating large-scale renewable energy projects across the globe.

All of us at Low Carbon know that trust is a vital component of the climate fight. We are a long-standing certified B-Corporation, a reflection of our fundamental ethos to balance the needs of the environment and society with our bottom line.

We are extremely proud of the highly professional and talented team at Low Carbon.  We have built a positive learning culture that incorporates respect, trust, collaboration, and a shared passion to combat climate change.  It is an open, friendly and supportive environment, and we are proud to say we work here. As we grow, we are committed to increasing diversity in the team, and continuing to foster an inclusive environment where we can learn from each other.

Role Description

This 12 week full-time internship is designed to provide hands-on experience in a corporate, customer facing setting. You will be playing an important role supporting colleagues, managing the physical office environment, and providing first class customer service. You will be based in our modern London office, a short walk to Buckingham Palace, 5 days a week.

During the internship you will learn about different aspects of how a growing renewable energy business operates, building relationships with stakeholders in teams including ESG, Finance, Investment, Legal, HR, Technology and more.

The opportunity would suit someone pursuing a career as a personal assistant or in executive support / climate change / renewable energy / investor relations marketing, looking to gain some value experience in a collaborative, high performing environment.

Key Responsibilities

Front of House incorporates desk duties, office management and service. You share the responsibility of ensuring Stirling Square is a well-run and maintained professional setting for both employees and guests of Low Carbon. This will include:

• Greeting guests, ensuring everyone has a positive experience when visiting Low Carbon
• Manage phone calls and front of house inbox
• Overseeing the use of our meeting rooms via outlook calendars
• Stock control of stationary and kitchen supplies
• Open and close down of the office
• General office tidiness including kitchen, meeting rooms, post rooms and corridors
• Understand office technology such as MS teams, outlook, printer etc.
• Responsibility to identify and report office faults e.g. technology, hazards, AC etc.
• Management and recording of incoming post
• Assisting in hospitality service and catering to guests and staff

Person Specification

• An excellent communicator with a friendly, approachable and professional manner
• Able to bridge the gap between customer service and being part of the company team
• Energetic, reliable, adaptable, able to show initiative
• Highly organised, great attention to detail and a focus on getting things done
• Have a ‘hands on’ approach to the position and support to wider company
• Is an enthusiastic and committed team player who is happy to be there and interact
• Shows a desire to learn and grow

Skills & Experience

• Demonstrable experience in high-end hospitality
• Comfortable computer skills
• Excellent communication skills
• An interest/passion for tackling climate change to represent the Low Carbon culture
• Organisation; ability to multitask and manage priorities

Our Compensation & Benefits

• Competitive salary
• 26 days holiday + your birthday off (pro-rata for the duration of your internship)
• Lots of office social events
• Working in newly fit-out offices in Central London
• Get to work with an experienced, talented team of renewable energy professionals
• Be a part of a dynamic, entrepreneurial mission driven culture
• Make your unique contribution to the fight against climate change

**Job Description Summary**
GE Vernova's Power Conversion & Storage business provides energy conversion & storage technologies, systems, and services across the power and energy-intensive industries, driving the electric transformation of the world's energy and industrial infrastructure.
In North Europe the business designs, builds, installs and commissions solutions across the Marine and Industrial sectors. It quotes and delivers tens of large, multi-year programs, and hundreds of smaller programs at any one time.
Reporting to the Power Conversion & Storage North Europe Business Operations Director, the Portfolio Management Office Director will build on the existing PMO to align it to the strategic goals of the North Europe business, and the Global PMO vision.
The PMO Director will be accountable for building, guiding and developing the PMO team, focusing on process, practices, behaviors and culture. They will support the Project Management and Planning & Controls teams in their continued successful delivery of inflight projects and programs. Key focus areas will include quality, cost and risk management across the project lifecycle from bid to delivery.
Success will be seen by an improvement in ROI, volume of projects delivering on time and to budget, and controlled risk exposure.
**Job Description**
**Key Responsibilities**
In a matrix management environment, lead and support the delivery teams in:
**Successful project delivery.** Ensure that the project portfolio is effectively resourced and prioritized, aligned to strategic goals. Incorporate effective risk management, lessons learned reviews and continuous improvement activity to improve delivery capabilities.
**Visibility to the project portfolio.** Establish visual management at a project, portfolio and enterprise level, to facilitate informed decision making. Drive project and program reporting to provide an accurate and timely reflection of status. Establish a critical few KPIs to monitor delivery performance.
**Portfolio Governance.** Complete reviews at appropriate milestones and act on escalations. Ensure that governance policy and process are fit for purpose, add value, and support successful delivery to quality, time and budget. Establish an assurance framework for strategic programs to ensure more robust oversight where needed.
**Team development.** Ensure all delivery team members have the appropriate skills to deliver the pipeline. Make recommendations on growth and development opportunities for the team and support their training and coaching.
**Continuous Improvement.** Lead and encourage continuous improvement in collaboration with the delivery teams. Celebrate and share success with team.
**Tools & Process.** Support the development and implementation of processes and tools to drive project delivery excellence.
**Skills and Experience**
+ Experience in designing, implementing and leading a Portfolio Management Office in a large organization.
+ Hands on experience as a delivery manager at a program level, familiar with project delivery methodologies (eg Prince 2 / Agile / PMP).
+ Proven ability to operationalize a vision, moving it from paper to actions on the ground.
+ Proven experience of leading change in a large, diverse organization.
+ Comfortable with business / project tools (eg MS Office / Primavera P6 / PMP tools)
+ Skilled in process re-engineering across the full value chain.
+ Strong and empathetic leader who can inspire and support individuals to perform at their best and continue to grow and improve the team through leadership and coaching.
+ Excellent communicator in written and spoken word, with a matched ability to listen.
+ Effective organizational abilities, able to manage multiple demands and priorities.
+ Exceptional stakeholder manager, comfortable working in a matrix management structure.
+ Naturally curious with a desire to understand, interpret, resolve and improve.
**What We Offer**
At GE Vernova, we believe in rewarding excellence and supporting personal growth. You can expect:
+ The opportunity to work on high-impact, nationally significant programmes.
+ Hybrid working and a flexible approach to work-life balance.
+ Competitive salary and performance-based compensation.
+ 26 days of annual leave + UK bank holidays.
+ Generous employer pension contribution.
+ Private medical insurance, life assurance, and income protection.
+ Flexible benefits platform so you can tailor your package.
We're always looking for top talent! If this role isn't quite right, but you're interested in joining GE Vernova, we can support you to understand where your skills could help. Get in touch today and become part of a team shaping the future of power conversion technology!
**The Energy to Change the World | GE Vernova →**
Power Conversion - Home | Power Conversion & Storage ( Information**
**Relocation Assistance Provided:** No
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.