97 Managing Correspondence jobs in the United Kingdom

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
• Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

• Managing and maintaining office supplies, equipment, and inventory.
• Answering and directing phone calls, managing correspondence, and responding to emails.
• Greeting visitors and clients in a professional and welcoming manner.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Preparing documents, reports, presentations, and spreadsheets.
• Assisting with data entry and maintaining accurate filing systems.
• Providing general administrative support to various departments and teams.
• Managing incoming and outgoing mail and courier services.
• Coordinating office events and maintaining the office environment.
• Handling confidential information with discretion and professionalism.
• Supporting the implementation of new office procedures and systems.
• Liaising with vendors and service providers to manage office needs.
• Assisting with basic bookkeeping and invoice processing.
• Organizing and maintaining digital and physical filing systems.
• Providing exceptional customer service to internal and external stakeholders.

EDAG Engineering UK is a small but growing collaborative team who are currently focusing on some key UK Customers whilst at the same time having access to large multidisciplinary teams globally. Within the group, we are over 9000 employees located across the world whose core business is to provide engineering solutions to major automotive companies and their suppliers.

We are seeking a proactive and experienced Senior Assistant to support the day-to-day operations of our UK office. This is a key role in a small but dynamic team, requiring a hands-on approach and the ability to work across multiple functions including office management, HR, finance, and compliance.

Main duties:

• Oversee the smooth running of the office, including supplies, facilities, and general administration.
• Oversee the HR function, supporting the employee lifecycle processes including recruitment, onboarding, reward, offboarding, and personnel administration.
• Support Finance with financial administration tasks and related operational processes.
• Support compliance with ISO 9001 and TISAX standards, including documentation and audit preparation.
• Liaise with external service providers (e.g., cleaning) to ensure high-quality service delivery.
• Assist in the preparation and coordination of monthly payroll processes in collaboration with external payroll providers.
• Organise internal team events and celebrations.

• Support adherence to health and safety regulations appropriate for a small office environment, including risk assessments, maintaining supplies and signage, and supporting the implementation of health and safety policies.

Requirements

• Experience within a similar administrative or office management role within a small to medium-sized company.
• Understanding of HR processes and employment lifecycle activities, such as onboarding, reward and personnel administration.
• Experience managing or supporting on recruitment and partnering with managers to fulfill hiring objectives.

• Familiarity with compliance processes such as ISO 9001.
• Knowledge of health and safety practices in an office setting, including risk assessments and policy implementation.
• Strong organisational and multitasking skills, with attention to detail and the ability to manage competing priorities.
• Effective communication skills, both written and verbal, with a professional and approachable manner.

• Comfortable working independently and collaboratively, with a proactive and solutions-focused mindset.

Benefits

• Health cash plan, following successful probation
• 5% employer pension contributions
• Hybrid working
• 25 days annual leave + 8 bank holidays
• Generous absence cover

• Cycle 2 Work scheme

• Octopus EV scheme

• Managing and coordinating office operations, ensuring a well-organized and functional workspace.
• Providing high-level administrative support to senior leadership, including calendar management, travel arrangements, and meeting preparation.
• Developing and implementing office policies and procedures to enhance efficiency and effectiveness.
• Managing correspondence, including emails, letters, and phone calls, and ensuring timely responses.
• Overseeing office supplies, equipment, and vendor management, including procurement and maintenance.
• Organizing and coordinating internal and external meetings, events, and conferences.
• Preparing reports, presentations, and other documents as required.
• Maintaining filing systems, both physical and digital, ensuring confidentiality and accessibility of information.
• Assisting with HR-related administrative tasks, such as onboarding new employees.
• Liaising with clients, visitors, and external stakeholders, providing a professional first point of contact.
• Implementing and managing office systems and technologies to improve workflow.

• Oversee the daily operations of the office, ensuring a professional and efficient working environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate and schedule internal and external meetings, including preparing agendas and taking minutes.
• Manage the reception area and ensure professional handling of visitors and calls.
• Supervise and train administrative support staff, delegating tasks and monitoring performance.
• Develop and implement administrative policies and procedures to improve efficiency.
• Manage travel arrangements and accommodation for staff.
• Maintain and update office filing systems, both physical and digital.
• Assist with event planning and coordination for company functions.
• Act as a point of contact for staff queries regarding office administration.
• Ensure the office adheres to health and safety guidelines.
• Manage incoming and outgoing mail and deliveries.

• Minimum of 5 years of experience in office administration or management.
• Proven experience in a supervisory or leadership role is advantageous.
• Proficiency in Microsoft Office Suite and common office software.
• Excellent organizational, communication, and interpersonal skills.
• Strong problem-solving abilities and attention to detail.
• Experience with event coordination and facilities management.
• Ability to manage multiple tasks and prioritize effectively.
• Discretion and the ability to handle confidential information.

About Low Carbon

Low Carbon is a purpose driven company that creates large-scale renewable energy in the global fight against climate change. Our mission is to protect the planet for future generations while delivering positive returns for our communities and investors. Our goal is to produce as much new renewable energy as possible while limiting our own environmental impact. We do this by developing, investing in, and operating large-scale renewable energy projects across the globe.

All of us at Low Carbon know that trust is a vital component of the climate fight. We are a long-standing certified B-Corporation, a reflection of our fundamental ethos to balance the needs of the environment and society with our bottom line.

We are extremely proud of the highly professional and talented team at Low Carbon.  We have built a positive learning culture that incorporates respect, trust, collaboration, and a shared passion to combat climate change.  It is an open, friendly and supportive environment, and we are proud to say we work here. As we grow, we are committed to increasing diversity in the team, and continuing to foster an inclusive environment where we can learn from each other.

Role Description

This 12 week full-time internship is designed to provide hands-on experience in a corporate, customer facing setting. You will be playing an important role supporting colleagues, managing the physical office environment, and providing first class customer service. You will be based in our modern London office, a short walk to Buckingham Palace, 5 days a week.

During the internship you will learn about different aspects of how a growing renewable energy business operates, building relationships with stakeholders in teams including ESG, Finance, Investment, Legal, HR, Technology and more.

The opportunity would suit someone pursuing a career as a personal assistant or in executive support / climate change / renewable energy / investor relations marketing, looking to gain some value experience in a collaborative, high performing environment.

Key Responsibilities

Front of House incorporates desk duties, office management and service. You share the responsibility of ensuring Stirling Square is a well-run and maintained professional setting for both employees and guests of Low Carbon. This will include:

• Greeting guests, ensuring everyone has a positive experience when visiting Low Carbon
• Manage phone calls and front of house inbox
• Overseeing the use of our meeting rooms via outlook calendars
• Stock control of stationary and kitchen supplies
• Open and close down of the office
• General office tidiness including kitchen, meeting rooms, post rooms and corridors
• Understand office technology such as MS teams, outlook, printer etc.
• Responsibility to identify and report office faults e.g. technology, hazards, AC etc.
• Management and recording of incoming post
• Assisting in hospitality service and catering to guests and staff

Person Specification

• An excellent communicator with a friendly, approachable and professional manner
• Able to bridge the gap between customer service and being part of the company team
• Energetic, reliable, adaptable, able to show initiative
• Highly organised, great attention to detail and a focus on getting things done
• Have a ‘hands on’ approach to the position and support to wider company
• Is an enthusiastic and committed team player who is happy to be there and interact
• Shows a desire to learn and grow

Skills & Experience

• Demonstrable experience in high-end hospitality
• Comfortable computer skills
• Excellent communication skills
• An interest/passion for tackling climate change to represent the Low Carbon culture
• Organisation; ability to multitask and manage priorities

Our Compensation & Benefits

• Competitive salary
• 26 days holiday + your birthday off (pro-rata for the duration of your internship)
• Lots of office social events
• Working in newly fit-out offices in Central London
• Get to work with an experienced, talented team of renewable energy professionals
• Be a part of a dynamic, entrepreneurial mission driven culture
• Make your unique contribution to the fight against climate change

Technology PMO

We are seeking an experienced Technology PMO Manager to lead the governance, structure, and oversight of complex technology programs and separation initiatives

Key Responsibilities

• Design, implement, and manage program governance frameworks, ensuring clear roles, responsibilities, and escalation paths.
• Lead governance forums, steering committees, and working groups, ensuring effective preparation, documentation, and follow-up.
• Drive accountability for program deliverables and milestones.
• Oversee program planning, ensuring all workstreams maintain accurate project plans aligned to TSA and contractual commitments.
• Manage risks, dependencies, and issues across technology, procurement, and real estate functions, escalating where needed.
• Produce high-quality program reports, dashboards, and executive updates.
• Coordinate stakeholder engagement across internal teams, vendors, and partners to ensure alignment and execution of deliverables.
• Support leadership in preparing for governance meetings and executive reviews.
• Collaborate with procurement and facilities teams to ensure sourcing and site readiness meet program requirements.
• Monitor and report on TSA obligations, ensuring contractual commitments are achieved.

What We’re Looking For

• Significant experience leading PMO functions within large-scale technology transformation or separation programs.
• Strong knowledge of governance frameworks, program structures, and TSA management.
• Excellent organizational skills with the ability to manage multiple stakeholders and dependencies.
• Proficiency in program management tools (e.g., MS Project, Smartsheet, JIRA, Confluence).
• Strong communication and influencing skills, with proven success in engaging senior stakeholders.
• Experience working with procurement, facilities, or real estate in a program delivery context.

If you have the desired skills and experience and would like to find out more please apply to this advert by following the link below and attaching a copy of your most recent CV. If successful we will be in touch to discuss the role in more detail.

Technology PMO

We are seeking an experienced Technology PMO Manager to lead the governance, structure, and oversight of complex technology programs and separation initiatives

Key Responsibilities

• Design, implement, and manage program governance frameworks, ensuring clear roles, responsibilities, and escalation paths.
• Lead governance forums, steering committees, and working groups, ensuring effective preparation, documentation, and follow-up.
• Drive accountability for program deliverables and milestones.
• Oversee program planning, ensuring all workstreams maintain accurate project plans aligned to TSA and contractual commitments.
• Manage risks, dependencies, and issues across technology, procurement, and real estate functions, escalating where needed.
• Produce high-quality program reports, dashboards, and executive updates.
• Coordinate stakeholder engagement across internal teams, vendors, and partners to ensure alignment and execution of deliverables.
• Support leadership in preparing for governance meetings and executive reviews.
• Collaborate with procurement and facilities teams to ensure sourcing and site readiness meet program requirements.
• Monitor and report on TSA obligations, ensuring contractual commitments are achieved.

What We’re Looking For

• Significant experience leading PMO functions within large-scale technology transformation or separation programs.
• Strong knowledge of governance frameworks, program structures, and TSA management.
• Excellent organizational skills with the ability to manage multiple stakeholders and dependencies.
• Proficiency in program management tools (e.g., MS Project, Smartsheet, JIRA, Confluence).
• Strong communication and influencing skills, with proven success in engaging senior stakeholders.
• Experience working with procurement, facilities, or real estate in a program delivery context.

If you have the desired skills and experience and would like to find out more please apply to this advert by following the link below and attaching a copy of your most recent CV. If successful we will be in touch to discuss the role in more detail.