Office Administrator

Rotherham, Yorkshire and the Humber NCR Atleos

Posted 14 days ago

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Job Description

**About NCR Atleos**
NCR Atleos, headquartered in Atlanta, is a leader in expanding financial access. Our dedicated 20,000 employees optimize the branch, improve operational efficiency and maximize self-service availability for financial institutions and retailers across the globe.
+ Job Title: **Office Administrator**
+ Location **: Rotherham** **_, Hope Street, S60 1LH_**
+ Salary: **£26,374.40** **per annum**
+ Hours: **40 hour working week, permanent position**
**About the Role:**
A hands-on role supporting site operations and internal coordination. Help manage site files and handover packs from installation teams, including checking paperwork and photos. Keep internal systems updated with notes, costs, and labour details. Raise purchase requests and work closely with other teams across the business.
**Main Responsibilities:**
+ Keep sites info organised and updated in internal systems
+ Hold daily calls with field teams to update job status and allocations
+ Ensure field teams complete daily vehicle and equipment checks, collect site sign-off info and handover packs
+ Monitor 'Response' inbox and coordinate with scheduling, electrical and build teams to arrange site visits
+ Call customers to schedule requested work
+ Help prepare weekly delivery/collection lists for couriers
+ Review missed cash reports and confirm with all departments
+ Manage incoming post and distribute as needed
+ Raise purchase requests for all departments
+ Provide cover during team absences
+ Support all office departments
+ **Full training will be provided**
**Key Requirements:**
+ Confident using **Excel** and other Microsoft Office tools
+ Experience with database input preferred; **training will be provided**
+ Excellent communication skills
+ Strong organisational and time management skills
+ Good numeracy and literacy
**What we can offer you:**
+ Salary: **£** **26,374.40** **per annum**
+ 24 days holiday, this rises to 25 after 5 years' service.
+ Competitive defined contribution company pension with Fidelity.
+ 75% Employer funded single private medical cover with the option to buy additional cover.
+ Access to opt into a range of competitively priced benefits, including health cash plan, dental cover, cancer checks, health assessments, critical illness cover and cycle to work scheme.
+ Employee life assurance.
+ Employer funded Income protection scheme.
+ Employee Assistance Programme, with 24/7 counselling service.
+ Access to MYGYM discounts for membership offers and discounts.
+ Access to a range of lifestyle discounts.
#LI-WB1
Offers of employment are conditional upon passage of screening criteria applicable to the job.
**EEO Statement**
NCR Atleos is an equal-opportunity employer. It is NCR Atleos policy to hire, train, promote, and pay associates based on their job-related qualifications, ability, and performance, without regard to race, color, creed, religion, national origin, citizenship status, sex, sexual orientation, gender identity/expression, pregnancy, marital status, age, mental or physical disability, genetic information, medical condition, military or veteran status, or any other factor protected by law.
**Statement to Third Party Agencies**
To ALL recruitment agencies: NCR Atleos only accepts resumes from agencies on the NCR Atleos preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Atleos employees, or any NCR Atleos facility. NCR Atleos is not responsible for any fees or charges associated with unsolicited resumes.
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Office Administrator

S1 2GU Sheffield, Yorkshire and the Humber £25000 Annually WhatJobs

Posted 20 days ago

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full-time
Our client is looking for a highly organised and detail-oriented Office Administrator to manage the day-to-day operations of their busy office. This role is ideal for an individual who thrives in a supportive administrative capacity and is committed to ensuring a smooth and efficient working environment. While the office is based in Sheffield, South Yorkshire, UK , this position offers a fully remote working arrangement, allowing for greater flexibility.

You will be responsible for a wide range of administrative tasks, including managing correspondence, maintaining office supplies, supporting staff with administrative queries, and assisting with the organisation of meetings and events. The successful candidate will possess excellent communication skills, a proactive attitude, and proficiency in standard office software. Discretion and the ability to handle sensitive information are essential.

Key Responsibilities:
  • Manage incoming and outgoing mail and email correspondence.
  • Maintain and organise office filing systems, both physical and digital.
  • Order and manage office supplies and equipment, ensuring adequate stock levels.
  • Provide administrative support to all staff members.
  • Schedule and coordinate meetings, conference calls, and appointments.
  • Assist with travel arrangements for staff, including booking accommodation and transportation.
  • Manage reception duties, greeting visitors and answering phone calls (if applicable to remote setup).
  • Prepare documents, reports, and presentations as required.
  • Maintain office databases and ensure data accuracy.
  • Assist with the onboarding process for new employees from an administrative perspective.
  • Handle confidential information with discretion.
  • Support event planning and coordination for internal or external functions.
Qualifications and Skills:
  • Proven experience in an administrative or office support role.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to multitask and prioritise effectively.
  • Discreet and able to handle confidential information.
  • A proactive and self-motivated approach to work.
  • Good problem-solving skills.
  • Ability to work independently and as part of a remote team.
  • High school diploma or equivalent; further qualifications in administration are a plus.
This role offers the flexibility to work remotely while supporting our operations in Sheffield, South Yorkshire, UK .
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Office Administrator & PA

LS1 2TE Leeds, Yorkshire and the Humber £25000 Annually WhatJobs

Posted 7 days ago

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full-time
Our client is seeking a highly organised and proactive Office Administrator & PA to manage the day-to-day operations of their busy office in Leeds. This is an excellent opportunity for a detail-oriented individual to provide comprehensive administrative support and ensure the smooth running of the workplace. You will be the first point of contact for visitors and callers, manage diaries, arrange meetings, and handle correspondence. The role requires a strong understanding of office procedures, excellent communication skills, and the ability to multitask effectively.

Key Responsibilities:
  • Manage the reception area and ensure a professional and welcoming environment.
  • Answer and direct phone calls, take messages, and handle enquiries.
  • Greet and assist visitors in a courteous and professional manner.
  • Manage and maintain electronic and physical filing systems.
  • Schedule appointments, meetings, and manage calendars for senior staff.
  • Organise travel arrangements, including flights, accommodation, and itineraries.
  • Prepare documents, reports, presentations, and correspondence.
  • Process invoices, expenses, and maintain petty cash.
  • Order and manage office supplies and maintain inventory.
  • Liaise with suppliers and service providers to ensure the office runs efficiently.
  • Provide general administrative support to the team as required.
  • Assist with event planning and coordination for internal and external meetings.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Support HR administration tasks as needed, such as onboarding paperwork.

The successful candidate will be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and possess excellent typing and data entry skills. A proactive attitude, strong problem-solving abilities, and a commitment to providing exceptional support are essential. This is a fantastic chance to contribute to a positive and productive work environment in the heart of Leeds, West Yorkshire . If you are a highly motivated individual with a passion for organisation and efficiency, we encourage you to apply.

Qualifications:
  • Proven experience as an Office Administrator, Personal Assistant, or similar role.
  • Excellent organisational and time-management skills.
  • Proficiency in Microsoft Office Suite.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritise tasks effectively.
  • Discretion and confidentiality are paramount.
  • A proactive and can-do attitude.
  • Experience with basic bookkeeping or invoicing is a plus.
  • High school diploma or equivalent; further qualifications are an advantage.
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Senior Office Administrator

S1 1DA Sheffield, Yorkshire and the Humber £28000 Annually WhatJobs

Posted 9 days ago

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full-time
Our client, a highly reputable professional services firm in Sheffield, South Yorkshire, UK , is seeking a highly organized and proactive Senior Office Administrator to manage and enhance the efficiency of their daily operations. This is a critical, office-based role, requiring a dedicated individual to oversee a wide range of administrative functions and support the smooth running of the workplace. You will be responsible for managing the reception area, coordinating meetings and appointments, handling correspondence, maintaining office supplies, and ensuring a welcoming environment for clients and staff. A key aspect of this role involves assisting with document management, data entry, and supporting various departments with their administrative needs. The Senior Office Administrator will also play a crucial role in implementing and refining office procedures, ensuring compliance with company policies, and contributing to a positive office culture. Experience in managing small office projects, training junior administrative staff, and acting as a point of contact for IT or facilities-related issues would be advantageous. The ideal candidate possesses excellent communication and interpersonal skills, strong IT proficiency (including Microsoft Office Suite), and a meticulous attention to detail. You must be adept at multitasking, prioritizing tasks effectively, and maintaining a high level of professionalism under pressure. We are looking for an individual who can take initiative, anticipate needs, and contribute significantly to the overall operational success of the firm. This is an excellent opportunity for an experienced administrator to step into a more senior position within a supportive and established organisation.

Key Responsibilities:
  • Oversee daily office operations and ensure efficient workflow.
  • Manage the reception desk, greeting visitors, and handling incoming calls and correspondence.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Maintain and organize physical and digital filing systems.
  • Manage office supplies inventory and place orders as needed.
  • Assist with document preparation, proofreading, and data entry.
  • Provide administrative support to various departments and senior management.
  • Implement and maintain office procedures and policies.
  • Liaise with IT and facilities management on office-related issues.
  • Contribute to a positive and professional office environment.
  • Potentially train and guide junior administrative staff.
Qualifications:
  • Proven experience in an administrative or office management role, preferably in a professional services environment.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • High level of attention to detail and accuracy.
  • Professional demeanor and excellent interpersonal skills.
  • Discretion and ability to handle confidential information.
  • Experience in implementing administrative processes is a plus.
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Senior Office Administrator

LS1 4AG Leeds, Yorkshire and the Humber £28000 Annually WhatJobs

Posted 14 days ago

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full-time
Our client is seeking an experienced and proactive Senior Office Administrator to join their bustling team in Leeds, West Yorkshire, UK . This role is crucial in ensuring the smooth day-to-day operations of the office, providing essential support to both staff and management. The successful candidate will demonstrate excellent organisational skills, a keen eye for detail, and the ability to multitask efficiently in a fast-paced environment. This is a hybrid role, requiring a balance of in-office presence and remote work flexibility.

Responsibilities:
  • Manage and maintain office supplies, ordering and inventory control.
  • Greet visitors and clients, providing a professional and welcoming reception.
  • Handle incoming and outgoing mail and courier services.
  • Organise and coordinate internal and external meetings, including booking rooms and arranging catering.
  • Assist with the preparation of reports, presentations, and other administrative documents.
  • Maintain office filing systems, both digital and physical.
  • Provide administrative support to various departments as needed.
  • Manage office equipment, ensuring it is well-maintained and functional.
  • Liaise with building management and service providers for facility maintenance.
  • Assist with travel arrangements and accommodation bookings for staff.
  • Support HR functions, such as onboarding new employees and maintaining personnel records.
  • Handle general inquiries via phone and email, directing them to the appropriate personnel.
  • Implement and improve office procedures and administrative processes.
  • Ensure a tidy and organised office environment.
  • Contribute to a positive and efficient workplace culture.
Qualifications:
  • Proven experience in an administrative or office management role.
  • Excellent organisational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication and interpersonal skills.
  • Ability to multitask and prioritise effectively.
  • A proactive and self-motivated attitude.
  • Experience with virtual meeting platforms and remote work tools.
  • Attention to detail and accuracy.
  • Discretion in handling confidential information.
  • Previous experience in a similar role within a professional services firm is advantageous.
This is a fantastic opportunity for a dedicated administrator looking to take on more responsibility and contribute to a dynamic company. Join our client's team and play a vital role in their operational success. We offer a competitive salary and benefits package, along with the flexibility of a hybrid work model.
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Remote Senior Office Administrator

S1 1AA Sheffield, Yorkshire and the Humber £35000 Annually WhatJobs

Posted 1 day ago

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full-time
Our client, a fast-paced and rapidly growing technology company, is seeking a highly organised and proactive Senior Office Administrator to join their fully remote operations team. This crucial role will be responsible for managing the day-to-day administrative operations, ensuring efficiency and smooth workflow across the organisation. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and a proactive approach to problem-solving. You will be instrumental in supporting various departments, managing schedules, coordinating communication, and maintaining essential documentation. This position offers the flexibility to work from home while contributing significantly to the company's success.

Key Responsibilities:
  • Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organise and maintain electronic and physical filing systems, ensuring information is easily accessible.
  • Act as a primary point of contact for internal and external queries, providing professional and timely responses.
  • Coordinate the logistics for virtual team meetings and events, including preparing agendas and taking minutes.
  • Manage office supplies and inventory for remote employees where applicable.
  • Assist with onboarding new remote employees by preparing necessary documentation and resources.
  • Process invoices, expense reports, and other financial administrative tasks.
  • Support HR functions by maintaining employee records and assisting with HR-related administrative duties.
  • Implement and improve administrative procedures to enhance efficiency and productivity.
  • Handle confidential information with the utmost discretion and professionalism.
  • Liaise with IT support to ensure smooth operation of remote work technologies.
  • Provide general administrative support to various departments as needed.
Qualifications and Skills:
  • Proven experience as an Office Administrator, Executive Assistant, or similar role, preferably in a remote setting.
  • Exceptional organisational and time-management skills, with the ability to multitask effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Excellent written and verbal communication skills.
  • Strong problem-solving abilities and a proactive approach.
  • Ability to work independently and manage workload with minimal supervision.
  • High level of attention to detail and accuracy.
  • Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  • Knowledge of basic HR and accounting principles is a plus.
  • Discretion and confidentiality are paramount.
  • Familiarity with cloud-based document management systems.
This is an excellent opportunity for an experienced administrator to take on a key role in a dynamic, remote-first company. You will be essential in ensuring the smooth running of operations, contributing directly to the organisation's growth and success. If you are a detail-oriented and self-motivated professional seeking a challenging remote position, we encourage you to apply.
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Remote Administrative Assistant - Executive Support

LS1 2TR Leeds, Yorkshire and the Humber £30000 Annually WhatJobs

Posted 8 days ago

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full-time
Our client, a highly respected professional services firm, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support remotely. This role offers the flexibility of working from home, allowing you to contribute to a dynamic team while maintaining an optimal work-life balance. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and presentations, and handling sensitive information with the utmost discretion. Key duties include acting as a primary point of contact for executives, managing email communications, conducting research, and assisting with various administrative projects as needed. You will ensure the smooth and efficient operation of executive support functions from your remote location. We are looking for candidates with a proven track record in administrative support, preferably in an executive assistant capacity. Exceptional organizational and time-management skills are essential, along with the ability to multitask and prioritize effectively in a remote setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) are required. Excellent written and verbal communication skills, a keen attention to detail, and a proactive, problem-solving approach are crucial. You must be reliable, self-motivated, and possess the ability to work independently while maintaining strong connections with your team. A positive attitude and a commitment to providing high-quality support are essential. This is a fantastic opportunity to leverage your administrative expertise in a flexible, remote-first environment and become an integral part of a supportive and forward-thinking organization.
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Senior Administrative Officer - Executive Support

LS1 1UR Leeds, Yorkshire and the Humber £30000 Annually WhatJobs

Posted 14 days ago

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full-time
Our client, a dynamic and fast-paced organisation, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to their senior leadership team. This role is based in our busy offices in Leeds, West Yorkshire, UK , and is essential for ensuring the smooth and efficient operation of the executive functions. You will be a key point of contact, managing complex diaries, coordinating high-level meetings, and handling confidential information with discretion.

Key Responsibilities:
  • Managing complex and demanding diaries for senior executives, including scheduling meetings, appointments, and travel arrangements.
  • Coordinating and preparing for executive board meetings, committee meetings, and other high-level events, including preparing agendas and taking minutes.
  • Acting as a primary point of contact for internal and external stakeholders, screening calls and emails, and responding to inquiries professionally.
  • Making all travel arrangements, including flights, accommodation, and visas, and preparing detailed itineraries.
  • Managing and organising confidential documents and correspondence with utmost discretion.
  • Conducting research and preparing reports, presentations, and other documents as required.
  • Providing administrative support to the wider team as needed, fostering a collaborative work environment.
  • Developing and implementing administrative procedures and systems to improve efficiency.
  • Handling expense claims and other financial administration tasks for executives.
  • Maintaining and updating contact databases and filing systems.
The ideal candidate will have substantial experience in a senior administrative or executive assistant role, preferably within a corporate or professional services environment. Exceptional organisational and time-management skills are paramount, along with meticulous attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools. Excellent written and verbal communication skills, coupled with strong interpersonal abilities, are required to liaise effectively with senior stakeholders. The ability to work proactively, anticipate needs, and manage multiple priorities simultaneously under pressure is crucial. Discretion and confidentiality are absolute requirements for this role.
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Executive Administrative Assistant - C-Suite Support

LS1 1UR Leeds, Yorkshire and the Humber £30000 Annually WhatJobs

Posted 24 days ago

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full-time
Our client is a prominent organisation seeking a highly organised, proactive, and exceptionally detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role is based in Leeds, West Yorkshire, UK , and operates on a hybrid model, blending essential in-office presence with the flexibility of remote work. You will be the primary point of contact for executive communications, calendar management, travel arrangements, and special projects, ensuring the smooth and efficient operation of the executive office.

Key Responsibilities:
  • Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and events.
  • Arrange domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
  • Handle confidential information with the utmost discretion and professionalism.
  • Coordinate logistics for executive meetings, including room bookings, catering, and technology setup.
  • Conduct research and compile information for various projects and presentations.
  • Manage expense reporting and reconciliation for executive team members.
  • Assist with the planning and execution of corporate events and offsites.
  • Proactively identify and anticipate executive needs, offering solutions and support.
  • Maintain organized filing systems, both physical and digital.
  • Liaise with internal departments and external stakeholders on behalf of executives.

Qualifications:
  • Proven experience as an Executive Assistant or similar senior administrative role, preferably supporting C-suite executives.
  • Exceptional organisational and time management skills with the ability to multitask effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Strong written and verbal communication skills.
  • Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
  • High degree of professionalism, discretion, and a proactive attitude.
  • Ability to anticipate needs and work independently with minimal supervision.
  • Experience with complex calendar management and international travel arrangements.
  • Familiarity with a hybrid work environment and the ability to transition seamlessly between office and remote tasks.
  • A keen eye for detail and commitment to accuracy.
  • Relevant administrative certifications are a plus.

This is a superb opportunity for a seasoned administrative professional to join a respected organisation and play a vital role in supporting its leadership. The position offers a competitive salary, attractive benefits, and a balanced hybrid working arrangement.
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Director of Operations - Project Management Office

S1 4QB Sheffield, Yorkshire and the Humber £90000 Annually WhatJobs

Posted 3 days ago

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full-time
Our client, a leader in the professional services sector, is seeking a strategic and experienced Director of Operations to lead their Project Management Office (PMO). This is a senior leadership role, offered on a fully remote basis, responsible for establishing and maintaining best practices in project management across the organization. You will drive operational excellence, optimize resource allocation, and ensure the successful delivery of strategic initiatives. Key responsibilities include developing and refining PMO methodologies, standards, and processes; overseeing the portfolio of projects, ensuring alignment with business objectives; managing project budgets and resource allocation; and providing leadership and mentorship to project managers and PMO staff. You will also be responsible for implementing and utilizing project management software and tools to enhance efficiency and reporting capabilities. The ideal candidate will possess a minimum of 10 years of experience in operations management and project portfolio management, with a proven track record of success in establishing and leading high-performing PMOs. A Master's degree in Business Administration, Project Management, or a related field is required; PMP or equivalent certification is highly desirable. You should have extensive experience with various project management methodologies (Agile, Waterfall) and a deep understanding of project risk management, resource planning, and financial oversight. Exceptional leadership, strategic thinking, and communication skills are essential to effectively influence stakeholders at all levels and manage a remote team. This role requires a proactive, results-oriented leader who can drive change and foster a culture of continuous improvement. This is an unparalleled opportunity to shape the operational strategy of a prominent firm from **Sheffield, South Yorkshire, UK**, in a completely remote capacity, contributing significantly to the company's growth and success.
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