60 Office Administrator jobs in Liverpool Street

• Managing incoming and outgoing communications (emails, calls, mail) with professionalism and efficiency.
• Maintaining and organising digital filing systems, ensuring easy access to important documents.
• Scheduling and coordinating virtual meetings, managing calendars and sending out invitations.
• Preparing correspondence, reports, and presentations as required.
• Assisting with the onboarding process for remote employees, including documentation and IT coordination.
• Ordering and managing office supplies and equipment for remote workers.
• Providing general administrative support to various team members and departments.
• Handling confidential information with the utmost discretion and security.
• Liaising with suppliers and service providers as needed.
• Troubleshooting basic IT and administrative issues for remote staff.
• Supporting event organisation and logistics for virtual gatherings.
• Ensuring compliance with company policies and procedures in all administrative tasks.

Come shape the future of education with us.

At Compass, our people are united by a common purpose, to simplify school management and improve student outcomes. We're a leading global provider of School Management Information Systems (MIS), already trusted by over 5,000 schools across Australia, Ireland, and the UK.

We're on a journey of growth with vast market opportunities ahead, and we're searching for an Office Administrator to join our dynamic team in London. If you're a thinker and a problem-solver who thrives in a collaborative environment and celebrates diversity, you'll fit right in.

We’re looking for a conscientious and proactive Office Administrator to join our London team. You’ll be the person who keeps everything running smoothly, from making sure our workspace is the best place to work, to supporting our schools and ensuring new starters feel welcome from day one.

This is a hands-on role at the heart of the business, perfect for someone who enjoys variety and who wants to take ownership of their role.

Requirements

What you’ll be doing day-to-day

Office & Culture

• Ensuring our London office is welcoming, organised, and fully stocked (stationery, equipment, and refreshments)
• Spotting opportunities to improve how we work and making things happen
• Helping to plan and deliver company events, from Christmas and summer parties to weekly Thursday socials
• Being the first point of contact in the office - a friendly face for staff, visitors, contractors and suppliers
• Liaising with schools and couriers to ensure deliveries and collections are happening on time
  

New Starter Setup

• Ordering laptops and phones for new employees
• Setting up workstations so new joiners have everything they need from day one
• Making sure their arrival is smooth and memorable
  

This is a fully on-site role in London.

Both full-time and part-time applications will be considered.

Benefits

What’s in it for you?

• We come together with our unique strengths to work towards a common purpose - shaping the future of education. When you join our team, you will collaborate with individuals who are passionate, driven, and open to embracing change in a fast-paced environment.
• Learning & Development opportunities - we want you to grow and get the most out of your role!
• 25 days annual leave + all statutory Public & Bank Holidays.
• 9.5% employer pension contribution
• 24/7 access to our Employment Assistance Program (EAP) through the means of face-to-face, livechat and phone support.

It is a really exciting time to join Compass. We are growing and are looking for ambitious individuals who want to grow alongside us. Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, we will require:

• Verification of unrestricted work rights in the UK (eg citizenship, passport, or birth certificate).

Ready to make a difference?

Apply today and help us empower schools to focus on what matters most: teaching and learning.

Find out more about Compass on our website -

We are a progressive and well established Jewellery and Watch distribution company with a positive ambition to grow during the next years.

Based in West London area we now need consequently more team members to support us. We are a small team of 10 and looking for team members who want to make a difference.

Requirements

The role

• supporting the existing office members with daily admin duties
• dealing with customer enquiries over the phone and email
• order processing, invoicing and stock control
• Order picking and dispatch
• Data input
• Customer service

The candidate

• Helpful to have knowledge of the jewellery or watch market
• Proactive and self-motivated and willing to learn
• Excellent time management skills and ability to multi-task
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Sage or other accounting software knowledge would be of advantage

Benefits

We offer:

• Full-time employment
• Immediate start date
• Challenges that are constantly changing and evolving
• Chances to progress within company
• Salary 22-27K depending on experience

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• Oversee and manage the daily operations of the central office, ensuring efficiency and a positive working environment.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Maintain office supplies inventory and place orders as needed.
• Coordinate meeting room bookings and ensure facilities are prepared and well-maintained.
• Greet visitors and clients in a professional and courteous manner.
• Provide administrative support to various departments, including document preparation, filing, and data entry.
• Assist with the organisation of company events and staff gatherings.
• Manage and maintain office databases and filing systems, both physical and digital.
• Act as a point of contact for office-related queries from staff and external parties.
• Liaise with building management and external vendors for maintenance and repair services.
• Ensure compliance with health and safety regulations within the office.
• Support the onboarding process for new employees with administrative tasks.
• Handle expense reports and petty cash reconciliation.

• Proven experience in a Senior Office Administrator or similar managerial administrative role.
• Excellent organisational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding communication and interpersonal skills.
• Ability to multitask and prioritise workload effectively.
• Proactive attitude and strong problem-solving capabilities.
• Discretion and professionalism in handling confidential information.
• Experience with facilities management and vendor relations is advantageous.
• A high level of accuracy and attention to detail.
• Familiarity with office management software.

WHO WE ARE

We are a vibrant, engaged, talent-driven agency where our staff feel empowered, where ideas are encouraged and where outstanding work is rewarded.

DMS is a place where our clients feel looked after, where they trust our ability to deliver and to come up with new ways of engaging them and helping them engage their audiences.

WHAT WE DO

We are a full-service creative digital media agency. Our people, technology and insights help global media and entertainment, sports and lifestyle brands create, manage, localise, distribute and place their content, and evaluate its media reach.

ABOUT DMS

DMS, part of the AKA Group of companies, was established in 2002 and has over 100 employees. From our facilities based in London and LA we provide digital creative and media intelligence services to our clients that comprise of major film and TV studios, leading independent film distributors, West End and Broadway theatres, cultural institutions, sports, music and fashion companies.

THE ROLE

This role will be entry level , while the job title may sound standard and the tasks below run of the mill, this is not your average coordinator role!

This is one of the most important roles within the business. You will be front and centre in making life at DMS everything we pride ourselves on, from a warm welcome every time someone enters the building to ensuring the office is a professional, open and inclusive environment where people enjoy and thrive in their work.

The role is key to making sure our people are happy and looked after, it is core to our culture and business and you will be at the centre of making sure we deliver for our people and our clients.

The role is a flexible and extensive position but for clarity on day to day tasks includes:

• Reception Duties – covering all required reception duties
• Warmly welcoming important clients in person and over the phone
• Ordering of office supplies and distributing deliveries around the building daily
• Building Maintenance – coordinating maintenance schedules, visitors etc. Some basic building maintenance such as changing light bulbs will be part of the role
• Visitor Access - Ensuring proper sign-in and sign-out procedures for guests using SwipedOn cross-platform
• Health and Safety – carrying out assessments and aiding with administration
• Assisting with front-of-house events like Friday drinks, lunches and party planning
• Opening up the building each morning and preparing kitchens/bathrooms for the day ahead
• Closing down the Front of House operations each evening
• Keeping the Intranet updated and assisting with internal Marketing emails
• Assisting with onboarding and offboarding paperwork
• Ensure offices (including kitchens and toilets) are maintained to a clean and satisfactory level ensuring all staff have a pleasant and enjoyable working environment
• Supporting the Office Manager and other staff members with ad hoc requests

This full-time role requires availability from 09:00 to 17:30, Monday to Friday, in our Shand Street office in London Bridge.

Requirements

The ideal candidate will have:

• Good customer service skills and a professional and friendly telephone manner
• Competency in Microsoft Word and Excel
• Pro-active, forward-thinking and confident in using own initiative
• Enjoy helping people
• Motivated and willing to learn and develop
• Basic DIY/handiness skills are a bonus!
• Friendly and enthusiastic!

WHO WE ARE

We are a vibrant, engaged, talent-driven agency where our staff feel empowered, where ideas are encouraged and where outstanding work is rewarded.

DMS is a place where our clients feel looked after, where they trust our ability to deliver and to come up with new ways of engaging them and helping them engage their audiences.

WHAT WE DO

We are a full-service creative digital media agency. Our people, technology and insights help global media and entertainment, sports and lifestyle brands create, manage, localise, distribute and place their content, and evaluate its media reach.

ABOUT DMS

DMS, part of the AKA Group of companies, was established in 2002 and has over 100 employees. From our facilities based in London and LA we provide digital creative and media intelligence services to our clients that comprise of major film and TV studios, leading independent film distributors, West End and Broadway theatres, cultural institutions, sports, music and fashion companies.

THE ROLE

While the job title may sound standard and the tasks below run of the mill, this is not your average coordinator role!

This is one of the most important roles within the business. You will be front and centre in making life at DMS everything we pride ourselves on, from a warm welcome every time someone enters the building to ensuring the office is a professional, open and inclusive environment where people enjoy and thrive in their work.

The role is key to making sure our people are happy and looked after, it is core to our culture and business and you will be at the centre of making sure we deliver for our people and our clients.

The role is a flexible and extensive position but for clarity on day to day tasks includes:

• Reception Duties – covering all required reception duties
• Warmly welcoming important clients in person and over the phone
• Ordering of office supplies and distributing deliveries around the building daily
• Building Maintenance – coordinating maintenance schedules, visitors etc. Some basic building maintenance such as changing light bulbs will be part of the role
• Visitor Access - Ensuring proper sign-in and sign-out procedures for guests using SwipedOn cross-platform
• Health and Safety – carrying out assessments and aiding with administration
• Assisting with front-of-house events like Friday drinks, lunches and party planning
• Opening up the building each morning and preparing kitchens/bathrooms for the day ahead
• Closing down the Front of House operations each evening
• Keeping the Intranet updated and assisting with internal Marketing emails
• Assisting with onboarding and offboarding paperwork
• Ensure offices (including kitchens and toilets) are maintained to a clean and satisfactory level ensuring all staff have a pleasant and enjoyable working environment
• Supporting the Office Manager and other staff members with ad hoc requests

This full-time role requires availability from 09:00 to 17:30, Monday to Friday, in our Shand Street office in London Bridge.

Requirements

The ideal candidate will have:

• Good customer service skills and a professional and friendly telephone manner
• Competency in Microsoft Word and Excel
• Pro-active, forward-thinking and confident in using own initiative
• Enjoy helping people
• Motivated and willing to learn and develop
• Basic DIY/handiness skills are a bonus!
• Friendly and enthusiastic!

For over 31,000 growing businesses and HR teams seeking a comprehensive, all-in-one HR suite, Workable emerges as the premier solution. We uniquely combine the world’s most widely adopted Applicant Tracking System (Workable Recruiting) with a full-spectrum employee management system (Workable HR). At Workable, we empower companies to focus on what truly matters: hiring the right people and fostering their growth.

While we take HR seriously, we maintain a lighthearted and collaborative culture. At Workable, you’ll find smart people who have fun, learn, innovate, and help others do the same. We respect everyone, we hire the best, and make sure every experience is special.

We are growing fast and looking for a proactive, highly organized Office Coordinator to keep our London office humming while supporting our Chief Revenue Officer.

You’ll be the go-to person for everything from office operations to executive support, travel, and calendar management. This is a hands-on role perfect for someone who thrives on variety, loves creating a great workplace experience, and enjoys making things run seamlessly.

Be the heart of the office

• Welcome colleagues and guests, making sure the office is always inviting, well-stocked, and organized.
• Handle supplies, seating plans, vendors, building management, repairs, and deliveries.
• Act as the “happiness manager” – ensuring the workplace is positive, collaborative, and fun.
• Plan and host engaging office events, team gatherings, and celebrations that bring people together.
• Anticipate and solve day-to-day needs before they become problems, keeping everything running smoothly.

Support the CRO

• Be the CRO’s right hand, keeping their schedule and priorities on track.
• Manage calendars, schedule meetings, and resolve conflicting requests.
• Coordinate travel, accommodations, and expense reports.
• Prepare agendas, presentations, and materials to ensure productive meetings.
• Track action items and follow-ups, supporting ad hoc projects as needed.

Admin, IT & Finance Support:

• Help manage shipments, IT equipment, invoices, and general office systems.
• Partner with HR, Finance, and IT to support smooth cross-functional operations.

Requirements

What We’re Looking For

• Solid experience in an Office Coordinator/Manager, Executive Assistant, or similar hybrid role .
• Background supporting senior leadership , ideally in a fast-paced tech or SaaS environment .
• Outstanding organization and multitasking skills – you keep priorities moving without dropping details.
• Clear, confident communication skills (both written and verbal).
• Tech-savvy , with strong knowledge of Google Workspace and calendar management.
• A trusted professional: discreet, reliable, and proactive in solving problems before they escalate.
• High energy, adaptability, and a can-do mindset – you make things happen and keep the team smiling.

Why You’ll Love It Here

• A fast-growing, dynamic company where no two days are the same.
• A central role in shaping our London office culture.
• The chance to work closely with senior leadership while making a real impact on the team’s daily experience.

Benefits

Our employees enjoy benefits that make them more productive and contribute directly to the development of their professional skills. We want to be able to attract the best of the best and make sure they keep getting better. On top of an exciting, vibrant and intellectually challenging workplace, we offer:

The R&D Reception Administrator will provide high-quality reception and administrative support to the whole department overseeing reception, working closely and responsible for the management of R&D Reception Administrator (Band 3).

Tasks include greeting visitors to the department, booking and organisation of meeting rooms, effective coordination of research events and research meetings conducted within our NIHR Research & Development Department and NIHR Clinical Research Facility, maintaining databases and accurate records, providing excellent customer service and the effective and timely provision of general administrative support to the department.

T he post holder should have experience in minute taking, AV/IT set up, managing large events for directors/executives and experience in generating income through managing external events when room availability allows.

The R&D Reception Administrator will play a key role in the efficient day-to-day operational activities of the department. The post holder will be responsible on occasion to work independently providing operational cover when needed across different floors.

Floor Administration and Support

Handling enquiries and requests from staff members regarding floor, desk, or room bookings, upcoming meetings, and assisting with the preparation of packs.

Deputising management of the floor in the absence of the R&D Admin Team leader ensuring the smooth running and addressing any issues that may arise

AV/IT support

Assisting staff members with IT-related issues on the floor, including setting up IT equipment on site, co-ordinating between IT and R&D, logging support calls to IT Services or Essentia services, and updating the tracker accordingly

Ensuring meeting rooms and audio-visual equipment are properly set up prior to meetings and provide IT support in meetings when needed.

Trouble shooting all IT/AV related issues within the department

Training support

Arranging internal staff members to attend training courses and raising POs/payment when needed

Utilising the Trust travel booking system to book hotels and flights for staff members for courses and conferences

Desk and Meeting Room Administration

Updating desk and room booking requests and maintaining up-to-date desk and meeting room staff booking accounts

Liaising with external teams as needed, such as during events or visits that have been booked

Meeting Support

Taking minutes, preparing agendas, setting up meetings

Booking external meetings and maintaining an updated track

The R&D Department at Guy's & St Thomas' NHS Foundation Trust (GSTFT) is one of the focal points for innovative research in London through its nationally recognised research portfolio and research infrastructure. We are systems leaders in NHS research with strong strategic partnerships across the National Institute for Health Research (NIHR), Department of Health & Social Care (DHSC) and the Health Research Authority (HRA) and are active members of the organisations such as the Shelford Group, University Hospitals Association (previously AUKUH) and UKRD.

Research is a top priority for the Trust which in 2021/22 was the top NHS organisation nationally for the number of NIHR portfolio studies open (417) and was the top recruiting organisation in South London (third nationally) recruiting over 19,000 participants into NIHR portfolio studies. This is approximately over 40% of the total number of participants of research studies within our Local Clinical Research Network in South London.

For the financial year 2022/23, the NIHR budget for the R&D Department totalled approximately £25 million. We are a the most active research partner in the King's Health Partners Clinical Trials Office for contract commercial clinical trials with 60% of the commercial trials portfolio in 2021/22 lead by the Trust; we also collaborate in the South London NIHR Applied Research Collaboration (ARC).

Please see attached job description and personal specification for full details of the main responsibilities for this role.