999 Office Administrators jobs in the United Kingdom

• Managing incoming and outgoing mail and email correspondence.
• Answering and directing phone calls to the appropriate personnel.
• Scheduling meetings, appointments, and managing calendars.
• Maintaining and organizing office filing systems, both physical and digital.
• Greeting visitors and managing reception duties.
• Ordering and maintaining office supplies and equipment.
• Assisting with travel arrangements and expense reports.
• Providing administrative support to management and other departments as needed.
• Ensuring the office environment is tidy, organized, and welcoming.
• Supporting the implementation and maintenance of office administration systems.

Administrative Assistant

3-Month Contract

An elite international law firm is delivering an ambitious transformation programme to reimagine how its business teams work with the practice and deliver an exceptional client experience.

To support this project, they are seeking a highly organised Administrative Assistant (Scheduler) to join the firm's London office on a 3-month contract. This is an exciting opportunity to play a key part in a major strategic initiative within one of the most respected names in the legal world.

You will work closely with senior HR and project leaders; you'll be responsible for coordinating complex diaries, scheduling meetings, and managing logistical details across multiple stakeholders and time zones.

Your work will directly support the successful delivery of a large-scale organisational change programme.

Key responsibilities include:

• Managing complex calendars, scheduling and coordinating high-level meetings

• Liaising with internal and external stakeholders, ensuring clear communication of logistics, materials, and agendas

• Booking meeting rooms, arranging technology (Teams/video conferencing), and coordinating with facilities and IT

• Maintaining accurate meeting records, tracking responses, and circulating documentation

• Ensuring strict confidentiality when handling sensitive information

• Supporting process improvements to enhance scheduling efficiency

You'll bring a confident, professional approach and the ability to handle multiple priorities with precision and discretion.

You will have:

• Proven experience in a coordination, scheduling, or administrative support role — ideally within legal, consultancy, or financial services

• Excellent organisational and time management skills

• Strong interpersonal communication and stakeholder management abilities

• A high level of professionalism, discretion, and attention to detail

• Confident use of Outlook, Teams, and document management systems

• A proactive, problem-solving mindset and a calm approach under pressure

This role offers hybrid working, with two days in the office.

Reporting to the Directors, the Packing and Admin Assistant's role is to provide overall support in the day to day running of this established and growing company. This is a maternity cover role, contract will be fixed term from 1st October 2025– 31st March 2026.

Key Responsibilities include:

● Packing bespoke and stock orders, and generating postage labels.

● Printing and picking new stock orders.

● Managing stock levels.

● Developing an in-depth knowledge of the services and products we offer ).

● Creating digital images of bespoke products from our templates (training provided) and emailing to customers.

● Answering the phone in a professional manner and assisting with enquiries.

● Completing the company's filing and other simple administrative tasks.

● Helping to keep the office and workshop clean and tidy at all times, including a weekly vacuum clean.

Any other administrative or workshop tasks as required by the Directors to ensure the smooth running of the company. Housenumbers Limited is a small business and the tasks required will vary day to day and week to week depending on workload and production schedule. During busy periods the whole day can be order packing which is work that is done standing, and during quieter times the role may be more administrative.

Essential:

● At least a grade 'C' or grade '6' in both English and Maths at GCSE, plus 3 A levels (or equivalent).

● A hardworking and self-motivated individual, with an ability to work independently and as a team.

● Strong spoken and written English skills for communicating with customers both over the phone and via email, plus basic maths skills for pricing, calculating stock levels/ sign measurements.

● An eye for detail and the desire to complete tasks to the highest standard possible, to help maintain our exceptional quality levels and customer service record.

● Two character references, ideally from previous employment, or if school leaver then an independent character reference.

Desirable:

● A creative person with skills in computer aided design (we use Corel Draw but illustrator or similar program experience relevant) would be desirable, but not essential as full training would be provided.

● Interests in design, art, home décor, ecommerce or architectural industries.

● Experience working in order packing and dispatch for an ecommerce business.

The role will involve insight into the daily workings of a small creative business, and the opportunity to learn about the ecommerce industry. This job will provide opportunity to develop skills in multiple areas from CAD/CAM to customer services, order processing and many other areas.

Salary, Hours & dates:

● Role will be for 22 hours ideally Tuesday 9:00-16:00 Wednesday 8:30 – 16:30– Thursday 9:00-16:00 including a 30min paid lunch break each day. However, flexibility on days of the week/hours worked each day can be considered for the right candidate, for example the 22 hours split across 4 days rather than 3 to accommodate a working parent.

● Contract will be fixed term from 1st October 2025– 31st March 2026.

● Salary £13,968.24 per annum (living wage £2.21 an hour), paid pro rata for the 9 month period ( ,164.02 per month). A discretionary bonus would be paid on satisfactory completion of the contract in the final pay check of March 2026.

● Possible additional hours during busy periods, paid at same living wage rate of £1 21 an hour.

● Housenumbers limited proudly offers flexible working, though for this particular role working from home will not be possible due to the nature of the work.

To apply: CV and covering letter to be sent to by 19th September 2025. Official interviews will take place on the 23rd September.

Job Types: Part-time, Fixed term contract

Contract length: 9 months

Pay: £1 21 per hour

Benefits:

• Casual dress
• Company pension
• Flexitime
• Free parking
• On-site parking
• Sick pay

Education:

• GCSE or equivalent (required)

Language:

• English (required)

Work Location: In person

Duration: 12 Month Fixed Term Contract

Location: Edinburgh/Glasgow

Type: Hybrid (2 days in Edinburgh, 1 day in Glasgow)

Reports to: Practice Support Workflow Co-ordinator

Reference Number: 8877

The Role

To provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).

Responsibilities

Key Areas of Responsibility:

• Routine Organisation and Planning
• BD and Client Relationship Administration

• Financial Administration

• Matter Opening Administration

• General Administration

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers valuable experience, training and genuine career development prospects.

Organisation and Planning

• Scheduling routine diary arrangements.
• Booking meeting rooms and arranging video conference calls.
• Arrangement of routine travel arrangements.
• Obtaining and arranging foreign currency.
• Set up and maintain paper and electronic filing systems.
• Routine Email filing with supervision from the PSE.
• Interface with other business services teams and ownership of resolving any routine business operations problems.

Business Development and Client Relationship Management

• Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
• Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

Financial Administration

• Assisting with billing process (using 3E as required) including completion of narratives.
• Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
• Processing expenses/invoices using Emburse.
• Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).

Matter Opening Administration

• Supporting completion of NBI forms.
• Arranging routine conflicts and AML checks.
• Ensuring all parties lists and contact lists are prepared and kept up to date.

These key areas may vary according to the practice requirements. Additional tasks may include:

General Administration

• Production of engrossed documents (including getting annexures together) (non-chargeable).
• Minor copying, scanning, printing tasks.
• Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
• Deeds scheduling (non-chargeable).
• Archiving/retrieving files.
• Ordering stationery.
• Ordering business cards.

Personal attributes

• Ability to follow process workflow maps.
• Versatile and resourceful work style.
• Composed and effective in high-stress scenarios.
• Good organisation, communication and administrative skills.
• Good eye for detail.
• Well-developed time management skills.
• Willingness and motivation to work with and support teams and practice group.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.

Package Description:

At Avery Healthcare, we are all about supporting the people who care for our residents. We know how hard our teams work, and we're here to celebrate and support you every step of the way.

When you join us, you'll be making a positive impact on residents' lives every day – your compassion and dedication truly make a difference. We're committed to helping you grow in a caring, supportive environment, with opportunities to learn and develop throughout your career. And as part of our close-knit team, you'll experience a culture that values respect, compassion, and a shared commitment to exceptional care.

We're now looking for a warm, enthusiastic, and dedicated individual to join our award-winning team as an Administrative Assistant. If this sounds like the place for you, we'd love to hear from you

ABOUT THE ROLE

Your focus as an Administrative Assistant will be to support the General Manager and Administrator in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.

Other responsibilities will include:

• Being responsible for the submission of data to enable invoicing to be carried out by Group Support Centre.
• Assisting in the preparation, collation, and dispatch of management information to Central Support Office as requested by the General Manager.
• Placing purchase orders with approved suppliers, complying with procedures, to maintain appropriate stock levels and controls and ensure expenditure is contained within agreed budget limits.
• Managing resident's personal allowance where requested and assist individual residents with financial arrangements.

ABOUT YOU

To be successful in your application, you will live our values of caring, supportive, honest, respectful, and accountable in all that you do.

Our ideal candidate must have:

• Two years clerical experience.
• Ability to communicate effectively both verbally and in writing.
• To be able to prioritise own workload.
• Effective interpersonal skills and professional telephone manner.

ABOUT AVERY

At Avery, we're not just one of the UK's largest providers of luxury elderly care homes – we're a place where people love to work. We believe that the later years of life should be as enriching as any other, and we're passionate about creating meaningful experiences for our residents and our team alike. With our vision of "creating meaningful lives together," we proudly offer exceptional care across our growing network of over 100 homes, building a supportive and inspiring environment where employees feel valued and empowered every day. Join us and see why Avery is the preferred choice for residents and team members alike.

Please note this role will require:

• A DBS Disclosure check, the cost of which will be met by Avery Healthcare.
• Proof of eligibility to work in the UK.

This advert may be withdrawn prior to the advertised deadline depending on the volume of applications received and business needs.

Company Overview

Acorn Works Limited is a leading specialist in commercial interior and office refurbishments. Our mission is to transform workspaces into functional and inspiring environments across Norfolk, Suffolk, Cambridgeshire, and beyond.

Summary

We are seeking a dedicated Administrative Assistant to join our team in our Swaffham office.

In this pivotal role, you will support our operations by managing administrative tasks that contribute to our mission of delivering exceptional refurbishment services.

Although this role is expected to be full-time over 4.5 days, usually 8.00am to 4.30pm Monday to Thursday and 8.00am to 12.00pm Fridays, we would be happy to discuss 9.00am to 2.30pm over 4 or 5 days with flexibility for the right person.

Responsibilities

• Provide administrative support to the contracts team to ensure smooth office operations.
• Organise and maintain project files, documents, and records efficiently.
• Assist in preparing estimates and quotations under the direction of the contract team.
• Handle data entry tasks accurately and promptly.
• Maintain office supplies inventory and order as needed.
• Assist with marketing using various social media platforms.
• Qualifications
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Strong organisational skills with great attention to detail.
• Excellent communication skills, both written and verbal.
• Familiarity with construction industry is a plus, but not essential.
• Ability to manage multiple tasks efficiently under tight deadlines.

Call-To-Action

• If you are ready to make a significant impact within our dynamic team at Acorn Works Limited, we invite you to apply today Your expertise could be the key to transforming our office environment.

Job Types: Full-time, Part-time

Pay: £22,860.00-£28,000.00 per year

Expected hours: 20 – 36 per week

Benefits:

• Company pension
• Flexitime
• On-site parking

Language:

• English (preferred)

Work Location: In person

Administrative Assistant – General Practice - Overview

We are seeking a dedicated and compassionate Administrative Assistant to join our team at Primary Care Knowsley. As part of our practice team, you will provide vital administrative and patient-facing support to ensure our services run smoothly and efficiently. You will be the first point of contact for patients, offering a professional and welcoming service while helping them access the care they need.

This role requires excellent communication skills, strong organisational ability, and the professionalism to manage sensitive information in line with NHS and CQC standards.

Key Responsibilities

• Welcoming and assisting patients in person, by phone, and via digital channels.
• Booking, amending, and managing patient appointments.
• Supporting the smooth flow of patients through the practice, helping to reduce waiting times and improve access.
• Providing care navigation: assessing patient needs at first contact and signposting them to the most appropriate clinician, service, or external organisation (e.g. pharmacy, community services, social prescribing).
• Completing accurate data entry, including patient registrations, updates, and referrals.
• Handling prescription requests, correspondence, and clinical documentation.
• Maintaining patient confidentiality at all times in line with GDPR and NHS information governance policies.
• Providing administrative support to clinical and management staff, including scanning, filing, and updating electronic patient records.
• Supporting practice compliance by following health and safety, safeguarding, and infection prevention procedures.

Skills and Experience Required

• Strong communication and interpersonal skills, with the ability to build rapport with patients and colleagues.
• Excellent attention to detail and accuracy.
• Previous experience in a customer-facing or patient-facing role, ideally within healthcare or social care.
• Administrative or clerical experience in a busy environment.
• A proactive approach to problem-solving and workload management.
• Confident IT skills, including use of Microsoft Office and clinical systems (e.g. EMIS, SystmOne) – training provided.
• Ability to work flexibly and adapt to changing priorities.
• Strong organisational skills and the ability to work both independently and as part of a team.

Working Hours & Pay

• Positions available: Full-time and Part-time.
• Pay: £12.21 per hour.
• Working hours: 08:00 – 18:30, Monday to Friday (rotational shifts within this timeframe).

Why Join Us?

You will be joining a supportive and forward-thinking primary care team committed to providing high-quality, patient-centred care. As an Administrative Assistant, you will play an essential role in ensuring patients receive the right care at the right time, while also supporting the practice to meet its NHS and CQC responsibilities.

Job Types: Full-time, Part-time, Permanent

Pay: £12.21 per hour

Benefits:

• Company pension
• Employee discount
• Free flu jabs
• Free parking
• Health & wellbeing programme
• On-site parking
• Private medical insurance
• Referral programme
• Sick pay

Experience:

• Data entry: 1 year (required)
• NHS: 1 year (preferred)
• telephone: 1 year (required)
• customer or patient service: 1 year (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person

Application deadline: 20/09/2025

Reference ID: AA01

Expected start date: 01/10/2025

Company Description

We are qualified Therapeutic Counsellors registered with BACP and other governing bodies, with years of experience in the field of therapy and mental health. I Found Me Therapeutic Counselling is proud to be a Community Interest Company committed to providing exceptional therapeutic support to the community.

Role Description

This is a part-time on-site role for an Administrative Assistant located in the London/Hackney Area, United Kingdom. The Administrative Assistant will support office operations, including answering phone calls, managing databases, and providing administrative assistance. Responsibilities include maintaining databases, and assisting with various administrative tasks to ensure the office runs smoothly.

Qualifications

• Administrative assistance skills
• Excellent Phone Etiquette and Communication skills
• Proficient Clerical Skills
• Strong multitasking abilities
• Experience in the mental health or therapeutic sector is a plus

About Us
Beacon is a primary school and nursery for children aged 3 to 11 years old with an Area Resource Base for pupils from 4 years old. We hope that children will join us from the age of 3, when they can enjoy our fantastic outdoor Nursery, and then thrive on the provision in each year group up to Year 6. It is at the end of Year 6 that we say goodbye to our confident, well-rounded young people, as they move on to secondary school equipped with skills which will take them successfully forward into the next stage of their education and indeed, will take them on into their longer-term futures. We have three key values at Beacon Academy: Be Brilliant, Be Brave, Believe. These values work in partnership with our Trust Core Shared Values and our Trust Philosophy of 'work hard, be honest & help others'. Our three school key values underpin everything we do. We want every child and every member of our community to hold these values close at all times. These values will, we are sure, enable every child and member of our school community to "Shine Brightly".

Job Description
We seek an outstanding and motivated person to join our administrative team to be the welcoming face of the school. The ideal candidate will be able to demonstrate strong administration and communication skills and be able to work as part of a team. School experience is desirable but not essential as full training will be given. This position requires discretion and confidentiality.

This is a permanent contract for 25 hours per week (with the opportunity to increase hours) 39 working weeks.

Benefits
Please see attached job description for more information.

As Well As Offering Great Schools To Work In, Wonderful Children To Work With, And Fantastic Colleagues To Work Alongside, Our Trust Is Committed To Providing Colleagues With Other Benefits That Make Your Employment With Kernow Learning The Best It Can Be. We Offer:

• A competitive salary and membership of Local Government Pension Scheme
• A real commitment to wellbeing, including access to 24/7 wellbeing services and employee assistance programme
• Access to discounts with national and local retailers and service providers
• A range of CPD and training opportunities, both internally and externally, learning from local and national speakers and specialists to support your professional growth
• The support and skills of our networks and colleagues both within our schools and our Shared Services teams

Kernow Learning is committed to safeguarding the welfare of children and follows the Safer Recruitment process. The successful candidate will be expected to share this commitment and will be required to undertake checks including an enhanced disclosure through the DBS process, as well as prohibition, S128, and Social Media/online presence checks.

We are an equal opportunities employer and welcome applications from all.

Unfortunately, Kernow Learning is not a sponsoring organisation for overseas candidates. This means that the successful candidate will need to possess the right to work in the UK or be able to secure the right to work in the UK independently.

Desired Criteria

Please See Attached Job Description For More Information.
Essential Criteria

The Successful Candidate Will:

• Have excellent IT skills, with a very good standard of education
• Have excellent interpersonal skills with a professional and discreet manner and confidence in communicating at all levels
• Have extensive experience of working in administration (preferably in a school/college environment)
• Be committed to the safeguarding and wellbeing of all children

Please See Attached Job Description For More Information.
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