What Jobs are available for Office Administrators in Hellaby?
Showing 35 Office Administrators jobs in Hellaby
IT Administrative Assistant
Castleford, Yorkshire and the Humber
Teva Pharmaceuticals
Posted 3 days ago
Job Viewed
Job Description
IT Administrative Assistant
Date: Oct 24, 2025
Location:
Castleford, United Kingdom, WF10 5HX
Company: Teva Pharmaceuticals
Job Id: 64003
**Who We Are**
Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.
**A Day In The Life Of A ITOA Administrative Assistant**
The ITOA Administrative Assistant plays a key support role within the ITOA European organization, helping to ensure smooth operations by handling administrative tasks for the region. The ITOA Administrative Assistant is responsible for coordinating both the internal IT team and outsourced vendors/partners as required and acts as the point of contact for supporting day-to-day and project-related administrative tasks.
Major duties and responsibilities:
+ Serve as the primary point of contact for internal ITOA requests and communications (European Region).
+ Schedule and coordinate meetings, training sessions, and project timelines for the IT team.
+ Assist with the preparation, formatting, and distribution of IT documentation, reports, and presentations.
+ Supplier Management - Onboard new suppliers into the Ariba system. Maintain and update supplier records.
+ Maintain inventory of IT equipment and supplies; assist with procurement and asset tracking.
+ Support onboarding and offboarding processes by coordinating IT access, hardware, and software setup.
+ Manage and update ITOA department records, including software licenses, contracts, and service agreements.
+ Process invoices and purchase orders related to ITOA purchases.
+ Liaise with vendors and service providers as needed.
+ Ensure compliance with company policies and IT security procedures.
**Location Of The Position**
Either our **Ridings Point** , Castleford site or **Runcorn**
**Your Experience And Qualifications**
Do You Have:
+ Previous experience as an administrative assistant, preferably in an IT or technical environment.
+ A qualification(s) within Business Administration, IT or Customer Service would be advantageous.
+ Proficiency with office software (M365) and a basic understanding of IT terminology and processes.
+ Experience with asset management or procurement systems.
Are You:
+ Well organised with strong multitasking skills.
+ A confident communicator both in writing and verbally.
+ Bringing a keen eye for detail and proactive in your approach to problem-solving.
+ Able to handle confidential information with discretion.
+ Comfortable working independently and as part of a technical team.
+ Prioristing professionalism and placing upmost importance on customer service delievery.
+ Able to work in a fast-paced environment and handle multiple tasks simultaneously.
If so, we'd value hearing from you!
**Enjoy A More Rewarding Choice**
We support our people through every stage of their journey with us. Our flexible reward platform puts you in control, empowering you to tailor your benefits to fit your lifestyle, priorities, and what matters most to you. With 25 days of annual leave that grows with your service, the flexibility to purchase additional days, and two dedicated volunteering days each year, your time off is truly yours to enjoy, recharge, and give back. We prioritise your health with private medical insurance, life assurance, critical illness cover, and income protection.
Whether you're growing your family or pursuing new adventures, our enhanced maternity and paternity leave, sabbaticals, and hybrid working policies are here to support you through life's most meaningful moments. Financial wellbeing matters too, which is why we offer an enhanced pension scheme, access to a discount store, and free financial coaching through Bippit.
To help you grow with confidence, we offer a structured training and development programme tailored to your role and department, equipping you with the tools, knowledge, and support you need to thrive.
**Reports To**
David Flaherty,
Director IT, Europe Onsite Service Support
**Already Working @TEVA?**
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site ( internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
**Deadline for internal applications will close on Thursday 9th October 2025** **#TJ**
**Teva's Equal Employment Opportunity Commitment**
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
EOE including disability/veteran
Date: Oct 24, 2025
Location:
Castleford, United Kingdom, WF10 5HX
Company: Teva Pharmaceuticals
Job Id: 64003
**Who We Are**
Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.
**A Day In The Life Of A ITOA Administrative Assistant**
The ITOA Administrative Assistant plays a key support role within the ITOA European organization, helping to ensure smooth operations by handling administrative tasks for the region. The ITOA Administrative Assistant is responsible for coordinating both the internal IT team and outsourced vendors/partners as required and acts as the point of contact for supporting day-to-day and project-related administrative tasks.
Major duties and responsibilities:
+ Serve as the primary point of contact for internal ITOA requests and communications (European Region).
+ Schedule and coordinate meetings, training sessions, and project timelines for the IT team.
+ Assist with the preparation, formatting, and distribution of IT documentation, reports, and presentations.
+ Supplier Management - Onboard new suppliers into the Ariba system. Maintain and update supplier records.
+ Maintain inventory of IT equipment and supplies; assist with procurement and asset tracking.
+ Support onboarding and offboarding processes by coordinating IT access, hardware, and software setup.
+ Manage and update ITOA department records, including software licenses, contracts, and service agreements.
+ Process invoices and purchase orders related to ITOA purchases.
+ Liaise with vendors and service providers as needed.
+ Ensure compliance with company policies and IT security procedures.
**Location Of The Position**
Either our **Ridings Point** , Castleford site or **Runcorn**
**Your Experience And Qualifications**
Do You Have:
+ Previous experience as an administrative assistant, preferably in an IT or technical environment.
+ A qualification(s) within Business Administration, IT or Customer Service would be advantageous.
+ Proficiency with office software (M365) and a basic understanding of IT terminology and processes.
+ Experience with asset management or procurement systems.
Are You:
+ Well organised with strong multitasking skills.
+ A confident communicator both in writing and verbally.
+ Bringing a keen eye for detail and proactive in your approach to problem-solving.
+ Able to handle confidential information with discretion.
+ Comfortable working independently and as part of a technical team.
+ Prioristing professionalism and placing upmost importance on customer service delievery.
+ Able to work in a fast-paced environment and handle multiple tasks simultaneously.
If so, we'd value hearing from you!
**Enjoy A More Rewarding Choice**
We support our people through every stage of their journey with us. Our flexible reward platform puts you in control, empowering you to tailor your benefits to fit your lifestyle, priorities, and what matters most to you. With 25 days of annual leave that grows with your service, the flexibility to purchase additional days, and two dedicated volunteering days each year, your time off is truly yours to enjoy, recharge, and give back. We prioritise your health with private medical insurance, life assurance, critical illness cover, and income protection.
Whether you're growing your family or pursuing new adventures, our enhanced maternity and paternity leave, sabbaticals, and hybrid working policies are here to support you through life's most meaningful moments. Financial wellbeing matters too, which is why we offer an enhanced pension scheme, access to a discount store, and free financial coaching through Bippit.
To help you grow with confidence, we offer a structured training and development programme tailored to your role and department, equipping you with the tools, knowledge, and support you need to thrive.
**Reports To**
David Flaherty,
Director IT, Europe Onsite Service Support
**Already Working @TEVA?**
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site ( internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
**Deadline for internal applications will close on Thursday 9th October 2025** **#TJ**
**Teva's Equal Employment Opportunity Commitment**
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
EOE including disability/veteran
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0
Executive Administrative Assistant
S1 1AA Handsworth Hill, Yorkshire and the Humber
£32000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and innovative organisation, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is fully remote, allowing for flexibility and work-life balance while ensuring essential administrative functions are managed efficiently. The ideal candidate will possess exceptional organisational skills, impeccable attention to detail, and the ability to anticipate needs and manage priorities effectively.
The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. This includes preparing agendas, distributing relevant documentation, and taking accurate minutes during meetings. You will serve as a primary point of contact for internal and external stakeholders, screening communications and ensuring timely responses. Discretion and professionalism are paramount in handling sensitive information.
Key responsibilities will involve preparing presentations, reports, and correspondence. You will manage expense reporting, process invoices, and assist with budget tracking. Maintaining organised electronic and physical filing systems, conducting research on various topics, and coordinating special projects as needed will also be integral to the role. The ability to multitask, manage competing deadlines, and adapt to changing priorities in a remote setting is crucial. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential.
We are looking for an individual with a proven background in executive support, administrative management, or a related field. Strong communication skills, both written and verbal, are required, along with excellent interpersonal skills. A proactive approach to problem-solving and a high level of self-motivation are necessary for success in this remote position. Experience with virtual collaboration tools and a commitment to maintaining confidentiality are also essential. Join our client's team and contribute to their operational efficiency from your home office, supporting key executives in Sheffield .
The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. This includes preparing agendas, distributing relevant documentation, and taking accurate minutes during meetings. You will serve as a primary point of contact for internal and external stakeholders, screening communications and ensuring timely responses. Discretion and professionalism are paramount in handling sensitive information.
Key responsibilities will involve preparing presentations, reports, and correspondence. You will manage expense reporting, process invoices, and assist with budget tracking. Maintaining organised electronic and physical filing systems, conducting research on various topics, and coordinating special projects as needed will also be integral to the role. The ability to multitask, manage competing deadlines, and adapt to changing priorities in a remote setting is crucial. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential.
We are looking for an individual with a proven background in executive support, administrative management, or a related field. Strong communication skills, both written and verbal, are required, along with excellent interpersonal skills. A proactive approach to problem-solving and a high level of self-motivation are necessary for success in this remote position. Experience with virtual collaboration tools and a commitment to maintaining confidentiality are also essential. Join our client's team and contribute to their operational efficiency from your home office, supporting key executives in Sheffield .
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1
Remote Administrative Assistant
S1 2LG Sheffield, Yorkshire and the Humber
£24000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive support to their operational teams. This is a fully remote position, offering the flexibility to work from home while ensuring efficient and smooth administrative processes across the organisation. You will be responsible for managing schedules, handling correspondence, organising digital documentation, and supporting various administrative tasks to maintain productivity and workflow.
Responsibilities:
Responsibilities:
- Manage and maintain electronic calendars for team members, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, phone calls, and internal messages, ensuring timely responses and efficient dissemination of information.
- Organise and maintain digital filing systems, ensuring documents are accurately stored, easily accessible, and adhere to company record-keeping policies.
- Prepare and format documents, presentations, reports, and other correspondence as required.
- Provide administrative support for projects, including tracking progress, coordinating tasks, and liaising with team members.
- Process and manage invoices, expense claims, and other financial administration tasks as directed.
- Conduct online research and compile information for various departmental needs.
- Assist with the onboarding process for new remote employees, ensuring all necessary administrative tasks are completed.
- Manage virtual meeting logistics, including setting up calls, inviting participants, and distributing agendas/minutes.
- Respond to general enquiries from internal and external stakeholders, providing a high level of customer service.
- Continuously identify opportunities to improve administrative processes and workflows for remote operations.
- Proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.
- Excellent organisational and time-management skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritise effectively in a remote environment.
- Proactive and self-motivated with the ability to work independently with minimal supervision.
- Familiarity with cloud-based storage solutions (e.g., Google Drive, OneDrive) is essential.
- Discretion and ability to handle confidential information appropriately.
- A reliable internet connection and a dedicated home workspace are required.
- Experience in a remote-first organisation is a plus.
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2
Executive Administrative Assistant
S1 1AE Sheffield, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their dynamic organisation. This is a key role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be the linchpin for ensuring the smooth day-to-day operations of the executive office.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and minute-taking.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and efficiency.
- Manage incoming and outgoing mail, emails, and phone calls, prioritizing and delegating as necessary.
- Maintain and organize physical and digital filing systems, ensuring information is readily accessible.
- Assist with the preparation and tracking of budgets, expense reports, and invoices.
- Conduct research and compile data for various projects and reports as requested.
- Handle confidential information with the utmost discretion and integrity.
- Provide support for corporate events and special projects.
- Anticipate the needs of executives and proactively address them.
- Ensure office supplies are adequately stocked and manage vendor relationships.
- Support the onboarding process for new executive team members.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Professional demeanor and excellent interpersonal skills.
- Ability to work independently with minimal supervision and as part of a team.
- Experience in a demanding corporate environment is highly preferred.
- A proactive and solution-oriented mindset.
- Knowledge of office management systems and procedures.
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3
Executive Administrative Assistant
S1 2AB Sheffield, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Sheffield, South Yorkshire, UK . This role requires a professional with exceptional communication, multitasking, and time-management skills, capable of managing a demanding workload with discretion and efficiency. You will be instrumental in ensuring the smooth running of executive operations, handling a wide range of administrative tasks including managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. A key responsibility will be managing incoming and outgoing communications, filtering calls, emails, and correspondence, and acting as a primary point of contact. You will also be responsible for organizing and maintaining electronic and physical filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate will possess a strong command of office software, excellent interpersonal skills, and the ability to anticipate needs and act independently. Discretion and confidentiality are paramount, given the sensitive nature of the information you will handle. This is an exciting opportunity to work closely with influential leaders and contribute to the strategic direction of the organization. A proactive approach to problem-solving and a commitment to delivering high-quality support are essential. This hybrid role offers a blend of in-office and remote work, providing flexibility while maintaining essential face-to-face interaction.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, reports, and presentations.
- Screen and prioritize incoming communications (emails, calls, mail), responding appropriately.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and maintain executive filing systems, both digital and physical.
- Process expense reports and manage departmental reimbursements.
- Conduct research and compile data for various projects and meetings.
- Plan and coordinate executive events, conferences, and team offsites.
- Handle confidential information with the utmost discretion and integrity.
- Provide general administrative support, including photocopying, scanning, and mail handling.
- Anticipate the needs of executives and proactively address potential issues.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Exceptional attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Experience with travel booking and expense reporting.
- Ability to work independently and as part of a team.
- Proactive and problem-solving attitude.
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4
Executive Administrative Assistant
S2 4AA Sheffield, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is a pivotal, fully remote role requiring exceptional organizational skills, discretion, and the ability to anticipate needs. You will be responsible for managing complex calendars, coordinating meetings, preparing reports, and facilitating smooth communication across the organization. The ideal candidate will be a master of time management, adept at handling multiple priorities, and committed to providing a seamless administrative experience.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Act as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them to the appropriate resources.
- Conduct research and compile data for reports and presentations as needed.
- Manage and organize digital files and records, ensuring easy retrieval and confidentiality.
- Assist with the preparation of budgets and expense reports.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate special projects and initiatives as assigned by executives.
- Proactively identify and address administrative challenges and opportunities for improvement in workflow.
- Ensure efficient communication flow between executives and other departments or external parties.
- Maintain an organized and efficient remote working environment.
- Proven experience as an Executive Administrative Assistant or similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Experience in (mention a relevant industry, e.g., Tech, Finance, or Creative) is a plus.
- Detail-oriented with a commitment to accuracy.
- A flexible and adaptable attitude.
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5
Executive Administrative Assistant
S1 2QQ Sheffield, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organisation, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is fully remote, offering flexibility and the opportunity to contribute significantly to the efficiency of executive operations from anywhere. You will be instrumental in managing complex schedules, coordinating communications, preparing documents, and ensuring the smooth running of day-to-day administrative tasks for top-level management.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Screen and prioritise incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence.
- Organise and coordinate virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and compile information for reports and presentations.
- Manage executive expense reporting and processing.
- Maintain confidential files and databases with accuracy and discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address potential issues.
- Support the implementation of new administrative processes and tools to enhance efficiency.
- Proven experience (3+ years) as an Executive Assistant or in a similar administrative support role, preferably supporting C-suite executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail.
- High level of discretion and confidentiality.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and manage workload effectively in a remote setting.
- Experience in managing complex travel arrangements and international coordination is a plus.
- A professional and positive attitude.
- Ability to adapt to changing priorities and work in a fast-paced environment.
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6
Executive Administrative Assistant
S1 1AA Sheffield, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of executive support. You will be instrumental in managing complex schedules, coordinating meetings, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a polished, professional demeanor. Responsibilities include calendar management for multiple executives, arranging travel (flights, accommodation, itineraries), preparing agendas and minutes for meetings, managing email correspondence, and acting as a gatekeeper to ensure efficient communication flow. You will also be responsible for preparing reports, presentations, and other documentation as required. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with familiarity with virtual collaboration tools. We are looking for an individual who is proactive, resourceful, and able to anticipate the needs of the executives they support. Excellent communication and interpersonal skills are vital for liaising with internal teams and external stakeholders. This role is fully remote, requiring strong self-management and the ability to work effectively with minimal supervision. A minimum of 4 years of experience in an executive assistant or similar administrative support role is required. Discretion and confidentiality are paramount. Join a dynamic and forward-thinking organisation that values efficiency and professionalism. This is an excellent opportunity to contribute to the smooth operation of senior leadership activities, even from a remote setting. You will be the key point of contact for many operational matters, ensuring that executives can focus on strategic priorities. The successful candidate will be adept at multitasking, problem-solving, and maintaining composure under pressure. This role offers a chance to be an indispensable part of a high-performing team, working remotely but remaining fully integrated.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare agendas, take meeting minutes, and track action items.
- Handle confidential information with the utmost discretion and professionalism.
- Manage incoming and outgoing correspondence, including email and phone calls.
- Prepare reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external stakeholders.
- Conduct research and prepare briefing materials as needed.
- Assist with special projects and administrative tasks.
- Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar senior administrative support role.
- Proven experience managing complex calendars and coordinating travel.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive, resourceful, and able to work independently in a remote setting.
- Strong problem-solving abilities and attention to detail.
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7
Executive Administrative Assistant
S1 4AA Sheffield, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management, operating entirely remotely. This is a pivotal role requiring exceptional discretion, efficiency, and a proactive approach to managing diverse administrative tasks. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing correspondence, and ensuring the smooth day-to-day operation of executive functions from a remote location.
Key Responsibilities:
Required Skills and Experience:
This remote position offers the opportunity to work with a forward-thinking organization and provide essential support to its leadership. We are looking for someone who can seamlessly integrate into our remote team and contribute to our continued success. If you are a highly motivated and detail-oriented administrative professional seeking a challenging and rewarding remote role, we encourage you to apply.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Draft, review, and edit correspondence, emails, and other documents.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage travel logistics, including booking flights, accommodation, and ground transportation.
- Prepare expense reports and process invoices.
- Anticipate the needs of executives and proactively offer solutions.
- Provide general administrative support, such as managing communications and follow-ups.
- Conduct research and compile data as required.
- Assist with special projects and initiatives as assigned.
- Ensure seamless remote communication and collaboration within the executive team.
Required Skills and Experience:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to handle sensitive information with absolute confidentiality.
- Proactive mindset and strong problem-solving capabilities.
- Experience managing travel arrangements and expense reporting.
- Ability to work independently with minimal supervision in a remote environment.
- A professional and polished demeanor.
- Flexibility to adapt to changing priorities and demands.
This remote position offers the opportunity to work with a forward-thinking organization and provide essential support to its leadership. We are looking for someone who can seamlessly integrate into our remote team and contribute to our continued success. If you are a highly motivated and detail-oriented administrative professional seeking a challenging and rewarding remote role, we encourage you to apply.
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8
Executive Administrative Assistant
S1 1AA Sheffield, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote, permanent position based in Sheffield, South Yorkshire, UK . The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, preparing reports, and acting as a primary point of contact for internal and external stakeholders. You will be instrumental in ensuring the smooth operation of executive functions, requiring meticulous attention to detail, strong communication skills, and the ability to work autonomously.
Key Responsibilities:
Qualifications and Skills:
This remote role requires a candidate who thrives in a self-directed work environment, is technologically savvy, and possesses a strong work ethic. You will be an integral part of our client's success, offering crucial support from a location of your choice within the UK.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel for executives.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and visas.
- Conduct research and compile data for executive review.
- Handle confidential information with discretion and professionalism.
- Act as a liaison between executives and employees, clients, and other external parties.
- Organise and prepare agendas for meetings, take minutes, and track action items.
- Manage expense reporting and processing.
- Assist with special projects as assigned.
- Maintain and organise digital and physical filing systems.
Qualifications and Skills:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive approach and ability to anticipate needs.
- Experience with CRM software is a plus.
- A degree in Business Administration or a related field is advantageous.
This remote role requires a candidate who thrives in a self-directed work environment, is technologically savvy, and possesses a strong work ethic. You will be an integral part of our client's success, offering crucial support from a location of your choice within the UK.
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