181 Office Coordinator jobs in the United Kingdom

WHO WE ARE

We are a vibrant, engaged, talent-driven agency where our staff feel empowered, where ideas are encouraged and where outstanding work is rewarded.

DMS is a place where our clients feel looked after, where they trust our ability to deliver and to come up with new ways of engaging them and helping them engage their audiences.

WHAT WE DO

We are a full-service creative digital media agency. Our people, technology and insights help global media and entertainment, sports and lifestyle brands create, manage, localise, distribute and place their content, and evaluate its media reach.

ABOUT DMS

DMS, part of the AKA Group of companies, was established in 2002 and has over 100 employees. From our facilities based in London and LA we provide digital creative and media intelligence services to our clients that comprise of major film and TV studios, leading independent film distributors, West End and Broadway theatres, cultural institutions, sports, music and fashion companies.

THE ROLE

While the job title may sound standard and the tasks below run of the mill, this is not your average coordinator role!

This is one of the most important roles within the business. You will be front and centre in making life at DMS everything we pride ourselves on, from a warm welcome every time someone enters the building to ensuring the office is a professional, open and inclusive environment where people enjoy and thrive in their work.

The role is key to making sure our people are happy and looked after, it is core to our culture and business and you will be at the centre of making sure we deliver for our people and our clients.

The role is a flexible and extensive position but for clarity on day to day tasks includes:

• Reception Duties – covering all required reception duties
• Warmly welcoming important clients in person and over the phone
• Ordering of office supplies and distributing deliveries around the building daily
• Building Maintenance – coordinating maintenance schedules, visitors etc. Some basic building maintenance such as changing light bulbs will be part of the role
• Visitor Access - Ensuring proper sign-in and sign-out procedures for guests using SwipedOn cross-platform
• Health and Safety – carrying out assessments and aiding with administration
• Assisting with front-of-house events like Friday drinks, lunches and party planning
• Opening up the building each morning and preparing kitchens/bathrooms for the day ahead
• Closing down the Front of House operations each evening
• Keeping the Intranet updated and assisting with internal Marketing emails
• Assisting with onboarding and offboarding paperwork
• Ensure offices (including kitchens and toilets) are maintained to a clean and satisfactory level ensuring all staff have a pleasant and enjoyable working environment
• Supporting the Office Manager and other staff members with ad hoc requests

This full-time role requires availability from 09:00 to 17:30, Monday to Friday, in our Shand Street office in London Bridge.

Requirements

The ideal candidate will have:

• Good customer service skills and a professional and friendly telephone manner
• Competency in Microsoft Word and Excel
• Pro-active, forward-thinking and confident in using own initiative
• Enjoy helping people
• Motivated and willing to learn and develop
• Basic DIY/handiness skills are a bonus!
• Friendly and enthusiastic!

Office Coordinator

Who We Are:
AND Digital are a tech company focused on accelerating digital delivery and dedicated to closing the digital skills gap. We’ve been helping organisations build better digital products and stronger digital teams since 2014.

We believe our work should always make a remarkable impact for our clients. We do this through our regional offices (or ‘Clubs’) building strong relationships with our partners, so that they are always prioritised by a team within close proximity. 

This unique model has driven success for our clients and ourselves, evidenced by our remarkable organic growth since 2014. Today we number more than 1,300 people with Clubs all over the UK, Europe and the USA with plans for global expansion in the next couple of years.

How we work
Central to our success is our Club model, which enables us to provide a localised and personal service to clients, whilst delivering the expertise and clout of a large company. Our Clubs run both independently of each other, and collaborate within Hub regions.

Each Hub will have an Office Coordinator who provides operational support across multiple Clubs, ensuring the office environment runs smoothly, supporting our people and guests while maintaining high standards of safety, organisation, and efficiency.

Join us – and help us make our Clubs the best places to work.

Your role  

As an Office Coordinator, you will be responsible for: 

General Office Management

• Managing day-to-day office operations, including desk space, seating plans, and ensuring office guidelines are upheld. 
• Acting as the first point of contact to welcome visitors and create a professional, friendly environment.
• Owning landlord and supplier relationships to ensure smooth running of services and prompt issue resolution.
• Overseeing office supplies and ensuring stock levels meet team needs.
• Managing access passes for new joiners and leavers.
• Organising office-based events, including team activities, client visits, marketing activations, and Club events. Managing logistics, coordinating with stakeholders and vendors, and ensuring smooth delivery and follow-up.
• Coordinating logistics, catering, and use of space to ensure seamless delivery.

Health and Safety

• Conduct regular office risk assessments, ensuring hazards are identified, documented, and mitigated in line with H&S requirements.
• Managing and maintaining Health & Safety activities in the office, including logging and escalating accidents, near misses, or security incidents.
• Ensuring Fire Marshals and First Aiders are in place and trained.
• Conducting regular checks and ensuring compliance with H&S standards.

Other 

• Support ESG and ISO reporting by collecting office data, maintaining records, and assisting with audits. Help achieve and retain ISO accreditation by coordinating documentation and compliance activities. 
• Submitting accurate, timely information to central reporting teams. Ensuring records are kept up to date for audits.
• Ensure contractual / SLA obligations from landlord & suppliers are tracked, and service levels met.
• Support an accessible and inclusive workplace by arranging adjustments, promoting inclusive practices, and working with People Partner/DEI leads on local initiatives.
• Primarily responsible for the Manchester office, but may provide support to other offices in the North region when capacity allows meaning occasional travel will be required.

As this is an office-based role, the expectation is that you will work from the office five days per week, with flexibility to work from home or other locations depending on business needs.

What you’ll bring to the table:

• Previous experience in an office coordinator, workplace operations, or facilities role.
• Strong organisational and multitasking skills with high attention to detail.
• Excellent communication and interpersonal skills, with confidence in liaising with suppliers, clients, colleagues, and guests.
• A proactive problem-solver who anticipates needs and keeps things running smoothly.
• Knowledge of Health & Safety practices; ESG/ISO reporting experience is a plus.

Why join AND Digital?

We have three core values: wonder, share, and delight. These values inform how we work with clients, and our culture: what it feels like to work for AND. We believe collaboration, ambition, curiosity and fun can drive innovation by creating a better environment for problem-solving.

By joining AND, we’ll provide:

• Opportunities to work on projects with big clients and produce meaningful work that makes a genuine difference to people’s lives.
• The benefits of having a small company feel through being part of an autonomous Club, while being able to take in the benefits of a larger organisation.
• A dedicated career scrum team, designed to help you reach your career goals and develop the skills you need to be your best self. 
• A safe environment for you to be yourself and challenge yourself.

Benefits

• 25 days holiday allowance + bank holidays
• Flexible bank holidays
• Share scheme
• A £1000 Flexfund to use on a personalised list of benefits such Gym membership, Cycle to Work Scheme, Health, dental and optical cash plan 
• Private medical insurance 
• 6% employer pension contribution, when you contribute 2%
• PLUS many more

For a full list of benefits - click here  

Equal Opportunities Statement

We are an equal opportunity employer and welcome applications from all qualified candidates. We actively encourage applications from women, ethnic minorities, and individuals with disabilities. We consider all flexible working arrangements, subject to the requirements of the role. Where reasonable adjustments are needed, we will strive to make changes to accommodate them.

For over 31,000 growing businesses and HR teams seeking a comprehensive, all-in-one HR suite, Workable emerges as the premier solution. We uniquely combine the world’s most widely adopted Applicant Tracking System (Workable Recruiting) with a full-spectrum employee management system (Workable HR). At Workable, we empower companies to focus on what truly matters: hiring the right people and fostering their growth.

While we take HR seriously, we maintain a lighthearted and collaborative culture. At Workable, you’ll find smart people who have fun, learn, innovate, and help others do the same. We respect everyone, we hire the best, and make sure every experience is special.

We are growing fast and looking for a proactive, highly organized Office Coordinator to keep our London office humming while supporting our Chief Revenue Officer.

You’ll be the go-to person for everything from office operations to executive support, travel, and calendar management. This is a hands-on role perfect for someone who thrives on variety, loves creating a great workplace experience, and enjoys making things run seamlessly.

Be the heart of the office

• Welcome colleagues and guests, making sure the office is always inviting, well-stocked, and organized.
• Handle supplies, seating plans, vendors, building management, repairs, and deliveries.
• Act as the “happiness manager” – ensuring the workplace is positive, collaborative, and fun.
• Plan and host engaging office events, team gatherings, and celebrations that bring people together.
• Anticipate and solve day-to-day needs before they become problems, keeping everything running smoothly.

Support the CRO

• Be the CRO’s right hand, keeping their schedule and priorities on track.
• Manage calendars, schedule meetings, and resolve conflicting requests.
• Coordinate travel, accommodations, and expense reports.
• Prepare agendas, presentations, and materials to ensure productive meetings.
• Track action items and follow-ups, supporting ad hoc projects as needed.

Admin, IT & Finance Support:

• Help manage shipments, IT equipment, invoices, and general office systems.
• Partner with HR, Finance, and IT to support smooth cross-functional operations.

Requirements

What We’re Looking For

• Solid experience in an Office Coordinator/Manager, Executive Assistant, or similar hybrid role .
• Background supporting senior leadership , ideally in a fast-paced tech or SaaS environment .
• Outstanding organization and multitasking skills – you keep priorities moving without dropping details.
• Clear, confident communication skills (both written and verbal).
• Tech-savvy , with strong knowledge of Google Workspace and calendar management.
• A trusted professional: discreet, reliable, and proactive in solving problems before they escalate.
• High energy, adaptability, and a can-do mindset – you make things happen and keep the team smiling.

Why You’ll Love It Here

• A fast-growing, dynamic company where no two days are the same.
• A central role in shaping our London office culture.
• The chance to work closely with senior leadership while making a real impact on the team’s daily experience.

Benefits

Our employees enjoy benefits that make them more productive and contribute directly to the development of their professional skills. We want to be able to attract the best of the best and make sure they keep getting better. On top of an exciting, vibrant and intellectually challenging workplace, we offer:

We are Hestia. We make a difference.
At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. Our mission is to empower individuals to rebuild their lives and achieve independence. Right now, we are looking for a Executive Office Coordinator to play a pivotal role in our CEO's Office in London.

Sounds great, what will I be doing?
This role provides critical support to the Chief Executive Officer (CEO) and the Head of the CEO's Office in completing key governance functions. Responsibilities include preparing, implementing, and disseminating all Directorate and Trustee documentation, such as policy and procedure updates and due diligence information. The role also involves producing and updating visual diagrams and project documentation to assist with reporting requirements.

A significant part of the role includes providing complex diary management for the CEO, including scheduling meetings and arranging travel. The postholder is expected to research and prepare briefings on a range of subjects as requested by the CEO and Head of Office. Effective communication is key, with responsibilities covering the management of incoming emails and calls from internal colleagues, stakeholders, and external partners.

The role requires regular attendance at meetings to take minutes, maintain action logs, and follow up on tasks in line with agreed work plans. Additionally, the postholder supports financial administration by tracking and maintaining budget documentation, invoices, expenses, and other billing-related matters.

Maintaining confidential HR records for the CEO's direct reports is another responsibility, including timekeeping and sickness records. The postholder also supports the Head of Office with ad hoc queries and requests, ensuring all tasks within their own delivery plan are completed to agreed performance standards.

Coordination of information across the senior leadership team, internal departments, and external organisations is essential. This includes arranging regular meetings, managing diaries, and logging actions from both internal and external meetings, ensuring timely follow-up. The role also involves liaising with relevant departments to carry out specific tasks and ensure the smooth flow of information.

A crucial part of the role is the establishment and maintenance of a clear, accessible knowledge library and filing system. The postholder leads the development and upkeep of support processes and systems—both manual and digital—to enable effective daily operations. These systems are regularly reviewed for relevance, effectiveness, and alignment with best practice. Finally, the role requires resolving administrative issues by analysing information and identifying practical solutions to improve workflow and operational efficiency.

What do I need to bring with me?
You'll need to be able to demonstrate the core skills this role requires as well as match our values and mission. You don't have to tick
all
the boxes right away; the important thing is that you're willing to learn. We also value lived experience of the areas we support, so if you feel comfortable, please do mention this on your application.

The ideal candidate will have a minimum of five years' experience in a senior administrative or coordinator role, demonstrating a proven ability to manage a broad range of responsibilities with professionalism and efficiency. They will be adept at consistently delivering high-quality work within fast-paced, high-pressure environments, often juggling competing priorities and tight deadlines. The role requires excellent interpersonal skills, with the confidence and diplomacy to interact and influence effectively at all levels of the organisation, including senior leadership and external stakeholders. Strong written communication skills are also essential, enabling the individual to produce clear, accurate, and professional correspondence, reports, and documentation as needed. This combination of experience, adaptability, and communication ability is vital to ensure smooth and effective operations in a dynamic executive support setting.

When will I be working?
This role is office based Monday - Friday, between the hours of 9am - 5.20pm

Interview Steps
We keep our interview process simple, so you know exactly what to expect.

• Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values. They will also tell you about all the great work we do
• Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.

Don't be alarmed if there are other stages in the process, it's all part of the plan for some of our roles.
Our commitment to Equality, Diversity, and Inclusion
Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.

We are a disability confident employer
Hestia is proud to be a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.

Safeguarding Statement
Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.

Important Information for Candidates
If your application is successful, please be aware that you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.

We reserve the right to close this job advert early should we receive a high volume of applications or if the position is filled before the closing date. We encourage interested candidates to apply as soon as possible to ensure their application is considered.

Studio Coordinator – Creative Design Consultancy |

Join a progressive, trailblazing design consultancy in the city as a Studio Coordinator! This is an exciting opportunity for a proactive organiser with a passion for creativity, client service, and variety. The role supports their design practice based in the heart of Warwick.

This is ideal for anyone who loves:

• Work in a visually striking, collaborative studio environment
• Exposure to every area of a thriving creative business
• Play a central role in keeping the studio humming

On a day to day basis you will be:

• The welcoming face of the studio: meet & greet visitors and clients
• Champion client experience from calls, arranging transport, booking meeting rooms
• Make events shine: support on catering, logistics, and creative details
• Take ownership of travel bookings all trains, flights, hotels, visas, and more
• Keep the workspace running smoothly: monitor supplies, raise orders, and prepare documents
• Assist the directors, graphics and marketing teams with project coordination and communications
• Get hands-on with internal comms, social media, and promoting a true ‘one practice’ culture
• Help make studio life fun: support staff socials, competitions, and learning activities

Applicants will :

• Have previous Office-based experience and confidence delivering exceptional client service ideally in a similar role
• Be energised by variety and keen to take on new projects and challenges
• A team player who loves creative settings and thrives on making things happen

Ready to join a lively, inspiring team and build your career in the heart of a creative business? This is a super role for you.

Katie Bard is acting as an agency and is an equal opportunities employer.

Are you keen to find an exciting new role where you will be part of a dynamic, forward-thinking, agile team? If so, come and join us on the journey.

Why Michelmores?
Michelmores is the destination law firm for the ambitious, the imaginative and the distinctive. We help enterprises and individuals navigate change to find a positive future.

We are a flexible, friendly and inclusive organisation with as clear a focus on fresh thinking as we have on growth and success. We value and nurture our people's potential and inspiration and give them a creative, open and collaborative environment in which to develop a career and succeed.

As our clients' needs change and evolve, so do we. Our business services teams are continuously looking for ways to innovate and attract and retain the best clients and the brightest people. Central to our culture is our nurturing, friendly and flexible environment which genuinely allows our people to grow and flourish, both professionally and personally. We really care about what we stand for and want to move forward together.

What sort of work?
Right now, we have an exciting opportunity for an Office Support Coordinator to join our London office.

In this role, you will ensure the provision of a first class, professional experience for clients visiting our London office by providing support to the firm's BD and Marketing team and to the London Office Manager.

This will include:

• Supporting the day-to-day oversight of the operational service of the London office team, working effectively with the London Office Manager and London Office team to develop protocols and processes to ensure the smooth running of the London office.
• Acting as a first point of contact for London based and visiting Partners requiring support, liaising with departmental support hubs as needed.
• Providing lead support to the London Office Manager with projects, change initiatives, and general logistics management including on-site support for any facilities and IT issues.
• Assisting in the management of Contractors onsite to ensure they perform to the required standards (including inspection of 'vendors' works)

Why this team?
Covering legal document production, facilities, reception, catering, post, archiving and office support, our Operational Services team keeps our offices running. The team plays a key role in delivering a first-class service to our clients when they visit our offices, maintains our shared working spaces and supports the lawyers in completing their day-to-day activities.

Why now?
In line with the Firm's ambitious growth plans we are looking to grow the team, to support with providing a first class, professional experience for clients visiting our London office.

How do we work?
We take a flexible, agile approach to working patterns. As a Firm we are committed to supporting our people across all levels to achieve the balance they need. We are open to talk flexible working and to empower any candidate to put forward a flexible working pattern to meet their needs. We pride ourselves on our high-performance culture whilst offering a good work/life balance.

Who are we looking for?
We are looking for somebody who will understand our values and thrive in our culture.

The role is based in our London office and the ideal candidate will have:

• Experience of working in a client services role and a good working knowledge of legal support services, including secretarial, administrative and client services responsibilities.
• Experience in or an understanding of facilities management and health and safety procedures in the workplace is desirable.
• Excellent IT skills with a good competency in Microsoft Office, Word, Excel, Outlook and data management systems.
• Self-motivated, committed to working towards goals with strong enthusiasm and client service.

Other skills required include:

• A commercial, pro-active 'can do' and professional approach to work
• Excellent interpersonal skills; effective communicator at all levels (written and verbal).
• Must interact well with others in a sensitive and effective way, with a willingness to help others - a team player.
• Flexible, successfully adapting to changing demands and priorities.
• Ability to work under pressure.
• Excellent attention to detail.
• Excellent organisational skills, demonstrable examples of multi-tasking and a methodical approach towards workloads.
• Demonstrate initiative and ability to work unsupervised.
• Understand the importance of confidentiality and use of discretion.
• Adopts a flexible approach to the requirements of the job and adapts positively to change.

This is a great opportunity to join a Firm which believes potential, inspiration, and teamwork should be valued and nurtured.

We work hard to create and sustain an open and collaborative environment. We embrace change and constantly evolve to meet our people's diverse needs, in the same way that we help our clients to navigate and stay ahead of developments, to move forward together.

Next Steps

To apply please click here or if you would like to talk to someone about the role, please call Sarah McLean, Recruitment Specialist, on

Michelmores LLP is an Equal Opportunities Employer

We do not discriminate on grounds of race, gender, marital status, age, religion, colour, nationality, ethnic origin, disability or sexual orientation in the selection, recruitment and treatment of our staff.

View our Inclusion and Belonging pages for more information.

As part of our recruitment policy our candidates are subject to pre-employment screening checks. The Employee Screening Process includes DBS screening, adverse media checks, financial screening, and will also involve verification of employment history, your right to work in the UK and any relevant qualifications and memberships. If you would like further information around this, at this stage, please get in touch with our recruitment team )

*No agencies please – any agency assistance will be via invitation only. Please note any speculative candidates submitted via agencies without invitation will not be considered as represented by that agent.

Studio Coordinator – Creative Design Consultancy |

Join a progressive, trailblazing design consultancy in the city as a Studio Coordinator! This is an exciting opportunity for a proactive organiser with a passion for creativity, client service, and variety. The role supports their design practice based in the heart of Warwick.

This is ideal for anyone who loves:

• Work in a visually striking, collaborative studio environment
• Exposure to every area of a thriving creative business
• Play a central role in keeping the studio humming

On a day to day basis you will be:

• The welcoming face of the studio: meet & greet visitors and clients
• Champion client experience from calls, arranging transport, booking meeting rooms
• Make events shine: support on catering, logistics, and creative details
• Take ownership of travel bookings all trains, flights, hotels, visas, and more
• Keep the workspace running smoothly: monitor supplies, raise orders, and prepare documents
• Assist the directors, graphics and marketing teams with project coordination and communications
• Get hands-on with internal comms, social media, and promoting a true ‘one practice’ culture
• Help make studio life fun: support staff socials, competitions, and learning activities

Applicants will :

• Have previous Office-based experience and confidence delivering exceptional client service ideally in a similar role
• Be energised by variety and keen to take on new projects and challenges
• A team player who loves creative settings and thrives on making things happen

Ready to join a lively, inspiring team and build your career in the heart of a creative business? This is a super role for you.

Katie Bard is acting as an agency and is an equal opportunities employer.

The  Economic Statistics Centre of Excellence (ESCoE) is the first-ever dedicated academic centre of expertise for the analysis of emerging and future issues in measuring the modern economy in the UK and one of just a few around the world. Funded by the Office for National Statistics the Centre is hosted at King’s Business School, King’s College London, and is delivered in close collaboration with its many partner institutions across the UK and internationally.

We are looking to appoint an Events and Office Coordinator to provide support to the Centre Directors in relation to all the main areas of the Centre's work. Primary responsibilities will be to manage and deliver the ESCoE  events programme including conferences, workshops and webinars.  Events are delivered in-person, online and hybrid.  The programme includes an international 3 day annual conference hosted at King’s or one of our partner institutions. This will include managing the full lifecycle of the conference including the call for papers, registrations, speaker liaison and event budgeting.

The successful candidate will also act as Editorial Assistant for the ESCoE publication series managing and administering the receipt, review and online publications process. They will provide day-to-day administrative support for the centre activities, including meeting scheduling and committee support, travel arrangements, procurement activities and minor financial administrative support. They will oversee the ESCoE email accounts, manage our contact lists and instigate and maintain accurate and effective administrative systems.  They are also responsible for supporting our visitors, affiliates and PhD students.

The successful candidate will have excellent interpersonal, organisational and time management skills and be able to work accurately under pressure. They will be happy to work independently, while also being a key team member.

The candidate will work closely with the other members of the ESCoE operations team and will report to the Operations Director.

ESCoE are housed in the King’s Business School Research Hub and work closely with the professional services teams from the other centres. The successful candidate will be a member of the Building Users Group and be expected to become the centres designated first aider.

This is a hybrid role with the expectation that the candidate will work a minimum of two days in the office and will be expected to be flexible and attend all events in person when required. We would like the candidate to be able to start in January 2026.

This is a full time (35 hours per week), and you will be offered a fixed term contract until 28 March 2028.