19 Office Management jobs in the United Kingdom
Senior Assistant (Office Management)
Posted today
Job Viewed
Job Description
EDAG Engineering UK is a small but growing collaborative team who are currently focusing on some key UK Customers whilst at the same time having access to large multidisciplinary teams globally. Within the group, we are over 9000 employees located across the world whose core business is to provide engineering solutions to major automotive companies and their suppliers.
We are seeking a proactive and experienced Senior Assistant to support the day-to-day operations of our UK office. This is a key role in a small but dynamic team, requiring a hands-on approach and the ability to work across multiple functions including office management, HR, finance, and compliance.
Main duties:
- Oversee the smooth running of the office, including supplies, facilities, and general administration.
- Oversee the HR function, supporting the employee lifecycle processes including recruitment, onboarding, reward, offboarding, and personnel administration.
- Support Finance with financial administration tasks and related operational processes.
- Support compliance with ISO 9001 and TISAX standards, including documentation and audit preparation.
- Liaise with external service providers (e.g., cleaning) to ensure high-quality service delivery.
- Assist in the preparation and coordination of monthly payroll processes in collaboration with external payroll providers.
- Organise internal team events and celebrations.
- Support adherence to health and safety regulations appropriate for a small office environment, including risk assessments, maintaining supplies and signage, and supporting the implementation of health and safety policies.
Requirements
- Experience within a similar administrative or office management role within a small to medium-sized company.
- Understanding of HR processes and employment lifecycle activities, such as onboarding, reward and personnel administration.
- Experience managing or supporting on recruitment and partnering with managers to fulfill hiring objectives.
- Familiarity with compliance processes such as ISO 9001.
- Knowledge of health and safety practices in an office setting, including risk assessments and policy implementation.
- Strong organisational and multitasking skills, with attention to detail and the ability to manage competing priorities.
- Effective communication skills, both written and verbal, with a professional and approachable manner.
- Comfortable working independently and collaboratively, with a proactive and solutions-focused mindset.
Benefits
- Health cash plan, following successful probation
- 5% employer pension contributions
- Hybrid working
- 25 days annual leave + 8
Senior Administrative Officer - Office Management
Posted 7 days ago
Job Viewed
Job Description
- Managing and coordinating office operations, ensuring a well-organized and functional workspace.
- Providing high-level administrative support to senior leadership, including calendar management, travel arrangements, and meeting preparation.
- Developing and implementing office policies and procedures to enhance efficiency and effectiveness.
- Managing correspondence, including emails, letters, and phone calls, and ensuring timely responses.
- Overseeing office supplies, equipment, and vendor management, including procurement and maintenance.
- Organizing and coordinating internal and external meetings, events, and conferences.
- Preparing reports, presentations, and other documents as required.
- Maintaining filing systems, both physical and digital, ensuring confidentiality and accessibility of information.
- Assisting with HR-related administrative tasks, such as onboarding new employees.
- Liaising with clients, visitors, and external stakeholders, providing a professional first point of contact.
- Implementing and managing office systems and technologies to improve workflow.
The ideal candidate will possess significant administrative experience, preferably in an office management or senior administrative support role. Strong organizational and time-management skills, with the ability to prioritize tasks effectively, are essential. Excellent written and verbal communication skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with office management software are required. Proactive problem-solving abilities and a detail-oriented approach are paramount. Experience in providing executive support is highly desirable. This hybrid role combines working from our **Norwich, Norfolk, UK** office with remote working flexibility.
Senior Administrative Officer - Office Management
Posted 11 days ago
Job Viewed
Job Description
As a Senior Administrative Officer, you will provide comprehensive administrative support to the management team and staff. Your responsibilities will include managing office facilities, coordinating meetings and events, overseeing administrative staff, and implementing efficient office procedures. A keen eye for detail and strong problem-solving skills are essential for success in this position.
Key Responsibilities:
- Oversee the daily operations of the office, ensuring a professional and efficient working environment.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate and schedule internal and external meetings, including preparing agendas and taking minutes.
- Manage the reception area and ensure professional handling of visitors and calls.
- Supervise and train administrative support staff, delegating tasks and monitoring performance.
- Develop and implement administrative policies and procedures to improve efficiency.
- Manage travel arrangements and accommodation for staff.
- Maintain and update office filing systems, both physical and digital.
- Assist with event planning and coordination for company functions.
- Act as a point of contact for staff queries regarding office administration.
- Ensure the office adheres to health and safety guidelines.
- Manage incoming and outgoing mail and deliveries.
Qualifications:
- Minimum of 5 years of experience in office administration or management.
- Proven experience in a supervisory or leadership role is advantageous.
- Proficiency in Microsoft Office Suite and common office software.
- Excellent organizational, communication, and interpersonal skills.
- Strong problem-solving abilities and attention to detail.
- Experience with event coordination and facilities management.
- Ability to manage multiple tasks and prioritize effectively.
- Discretion and the ability to handle confidential information.
Front of House / Office Management Intern
Posted 503 days ago
Job Viewed
Job Description
About Low Carbon
Low Carbon is a purpose driven company that creates large-scale renewable energy in the global fight against climate change. Our mission is to protect the planet for future generations while delivering positive returns for our communities and investors. Our goal is to produce as much new renewable energy as possible while limiting our own environmental impact. We do this by developing, investing in, and operating large-scale renewable energy projects across the globe.
All of us at Low Carbon know that trust is a vital component of the climate fight. We are a long-standing certified B-Corporation, a reflection of our fundamental ethos to balance the needs of the environment and society with our bottom line.
We are extremely proud of the highly professional and talented team at Low Carbon. We have built a positive learning culture that incorporates respect, trust, collaboration, and a shared passion to combat climate change. It is an open, friendly and supportive environment, and we are proud to say we work here. As we grow, we are committed to increasing diversity in the team, and continuing to foster an inclusive environment where we can learn from each other.
Role Description
This 12 week full-time internship is designed to provide hands-on experience in a corporate, customer facing setting. You will be playing an important role supporting colleagues, managing the physical office environment, and providing first class customer service. You will be based in our modern London office, a short walk to Buckingham Palace, 5 days a week.
During the internship you will learn about different aspects of how a growing renewable energy business operates, building relationships with stakeholders in teams including ESG, Finance, Investment, Legal, HR, Technology and more.
The opportunity would suit someone pursuing a career as a personal assistant or in executive support / climate change / renewable energy / investor relations marketing, looking to gain some value experience in a collaborative, high performing environment.
Key Responsibilities
Front of House incorporates desk duties, office management and service. You share the responsibility of ensuring Stirling Square is a well-run and maintained professional setting for both employees and guests of Low Carbon. This will include:
- Greeting guests, ensuring everyone has a positive experience when visiting Low Carbon
- Manage phone calls and front of house inbox
- Overseeing the use of our meeting rooms via outlook calendars
- Stock control of stationary and kitchen supplies
- Open and close down of the office
- General office tidiness including kitchen, meeting rooms, post rooms and corridors
- Understand office technology such as MS teams, outlook, printer etc.
- Responsibility to identify and report office faults e.g. technology, hazards, AC etc.
- Management and recording of incoming post
- Assisting in hospitality service and catering to guests and staff
Person Specification
- An excellent communicator with a friendly, approachable and professional manner
- Able to bridge the gap between customer service and being part of the company team
- Energetic, reliable, adaptable, able to show initiative
- Highly organised, great attention to detail and a focus on getting things done
- Have a ‘hands on’ approach to the position and support to wider company
- Is an enthusiastic and committed team player who is happy to be there and interact
- Shows a desire to learn and grow
Skills & Experience
- Demonstrable experience in high-end hospitality
- Comfortable computer skills
- Excellent communication skills
- An interest/passion for tackling climate change to represent the Low Carbon culture
- Organisation; ability to multitask and manage priorities
Our Compensation & Benefits
- Competitive salary
- 26 days holiday + your birthday off (pro-rata for the duration of your internship)
- Lots of office social events
- Working in newly fit-out offices in Central London
- Get to work with an experienced, talented team of renewable energy professionals
- Be a part of a dynamic, entrepreneurial mission driven culture
- Make your unique contribution to the fight against climate change
Transformation Management Office - Portfolio Management Lead
Posted 4 days ago
Job Viewed
Job Description
About Us
McDonald's has run its business in the UK since 1974 and currently operates over 1500 restaurants across the UK and Ireland, serving almost four million customers each day. McDonald's is one of the UK's largest private sector employers, employing over 170,000 people.
Hybrid Working
This role is based in our East Finchley office working 3 days in the office and 2 days remotely
Job Description:
The Opportunity
We are excited to appoint a Transformation Management Office (TMO) Portfolio Management Lead for UK & Ireland to manage a portfolio of programs and projects for the market, coordinating and streamlining immediate activities and acting as a governance body overseeing the overarching Transformation plan.
You will be 100% dedicated to portfolio management efforts related to Enterprise Transformation and will work across functions, programs, projects and initiatives to plan and govern an integrated management approach. This will include providing strategic alignment, execution excellence and management of all transformation programmes being delivered within the UK&I market.
This individual will develop and uphold programme and project management governance standards and processes as defined by the Global and UK&I Transformation Management Offices. This role aims to ensure the alignment of market transformation with enterprise goals and priorities, solving and advocating for market-specific nuances and challenges (e.g., capacity / resourcing). The role will also drive transformation in connection with other local priorities, projects and business-as-usual activities.
What will my accountabilities be?
+ Leads the Portfolio team: Manages the team and produces regular updates on the progress of defined KPIs to ensure it is on track.
+ Market Alignment:
+ + Coordinate market transformation across business functions to ensure alignment and delivery of the Accelerating the Arches vision across the three strategic advantages - Consumer, Restaurant, Company.
+ Collaborate closely with the Transformation Director UKI and Global Enterprise Transformation Office to seamlessly integrate and execute programs, such as GBS, ArchOS, MCX, etc. in market.
+ Integrated Market Roadmap:
+ Build and maintain the UK&I Transformation Plan - a forward-looking prioritised list of projects to be delivered over the next 3 years.
+ Drive the integration of the market roadmap with broader functional teams (e.g. Technology, National Operations) and ongoing change control in alignment with governance and process.
+ Governance & Oversight:
+ Management of all in-flight programs and projects in accordance with the Transformation plan across all functional areas, including:
+
+ + Work with Head of Project Delivery to triage and escalate risks and proactively resolve issues;
+ Continuously evaluate and refine the Transformation roadmap, adapting plans to accommodate changing priorities, resources, or external factors;
+ Manage the Change Control Process ensuring that all changes go through the appropriate governance and sign-off depending on their size; and
+ Ensure that all Governance forums in the Enterprise Transformation Office structure are operating effectively.
+ Capacity Planning and Execution Management: Alongside the Head of Project Delivery, understand resource and skill needs of market personnel to support transformation initiatives. Support mobilisation of in-market teams for each initiative in partnership with global programs (part-time SMAs, full-time, backfills, etc.).
+ Cross-Functional Stakeholder Management and Escalation: Act as key liaison with various stakeholders, including Global, segment and market leadership to drive alignment. Escalate key issues and risks as needed. Partner with Change Management & Project Delivery teams to foster buy-in across teams and with 3rd parties (Suppliers, Franchisees) and effectively communicate progress and key changes throughout the transformation.
+ Ensure Maximum Return on Investment: Support the Transformation Office with ensuring that the projects being delivered within the UK&I Transformation portfolio represent the greatest return on investment for the organisation and the fullest alignment to the strategic drivers.
+ Integrated Dependency Management: Identify, track and resolve the top-level dependencies between all in-flight projects and programs. Facilitate horizontal coordination among market teams to promote a shared understanding of interdependencies.
+ Impactful & Value Adding Reporting: Produce high quality reporting information as input to key governance sessions. Ensures all reporting is accurate and value adding for senior stakeholders, with a focus on any action required or decisions that need to be made.
+ Provide outside-in perspectives on best practices: Provide regular outside-in perspectives on best practices and approaches to achieving successful business transformation through Portfolio Management and drive a spirit of continuous improvement.
What Team will I be a part of?
You will be part of the Strategy, Insights and Transformation team in the UK&I market and will work within the Transformation team, reporting directly to the Transformation Director. This teams connect people across our business to focus on delivering the right projects, in the best way, to achieve our business goals. It proactively and independently challenges and innovates, working diligently to improve the way we work and deliver change as a business. You will be required to work collaboratively with colleagues right across the business and with external partners to amplify the impact you can have. This is a truly exciting time to lead the Transformation team and collaborate across the business to influence the outcomes for change.
Who are my customers?
Given the central nature of the role, your 'customers' are wide and varied. With engagement and influencing being strengths, you will also have the emotional intelligence and flexibility in thinking and acting to engage with relevancy and authenticity at every level. Your key customers (not exclusive) include:
+ Transformation Management Office - retain alignment and report on delivery of the Accelerating the Arches vision.
+ UK&I Change Steering Group - use governance optimally to hold the business to
Program Management Office Manager
Posted 2 days ago
Job Viewed
Job Description
Technology PMO
We are seeking an experienced Technology PMO Manager to lead the governance, structure, and oversight of complex technology programs and separation initiatives
Key Responsibilities
- Design, implement, and manage program governance frameworks, ensuring clear roles, responsibilities, and escalation paths.
- Lead governance forums, steering committees, and working groups, ensuring effective preparation, documentation, and follow-up.
- Drive accountability for program deliverables and milestones.
- Oversee program planning, ensuring all workstreams maintain accurate project plans aligned to TSA and contractual commitments.
- Manage risks, dependencies, and issues across technology, procurement, and real estate functions, escalating where needed.
- Produce high-quality program reports, dashboards, and executive updates.
- Coordinate stakeholder engagement across internal teams, vendors, and partners to ensure alignment and execution of deliverables.
- Support leadership in preparing for governance meetings and executive reviews.
- Collaborate with procurement and facilities teams to ensure sourcing and site readiness meet program requirements.
- Monitor and report on TSA obligations, ensuring contractual commitments are achieved.
What We’re Looking For
- Significant experience leading PMO functions within large-scale technology transformation or separation programs.
- Strong knowledge of governance frameworks, program structures, and TSA management.
- Excellent organizational skills with the ability to manage multiple stakeholders and dependencies.
- Proficiency in program management tools (e.g., MS Project, Smartsheet, JIRA, Confluence).
- Strong communication and influencing skills, with proven success in engaging senior stakeholders.
- Experience working with procurement, facilities, or real estate in a program delivery context.
If you have the desired skills and experience and would like to find out more please apply to this advert by following the link below and attaching a copy of your most recent CV. If successful we will be in touch to discuss the role in more detail.
Program Management Office Manager
Posted 2 days ago
Job Viewed
Job Description
Technology PMO
We are seeking an experienced Technology PMO Manager to lead the governance, structure, and oversight of complex technology programs and separation initiatives
Key Responsibilities
- Design, implement, and manage program governance frameworks, ensuring clear roles, responsibilities, and escalation paths.
- Lead governance forums, steering committees, and working groups, ensuring effective preparation, documentation, and follow-up.
- Drive accountability for program deliverables and milestones.
- Oversee program planning, ensuring all workstreams maintain accurate project plans aligned to TSA and contractual commitments.
- Manage risks, dependencies, and issues across technology, procurement, and real estate functions, escalating where needed.
- Produce high-quality program reports, dashboards, and executive updates.
- Coordinate stakeholder engagement across internal teams, vendors, and partners to ensure alignment and execution of deliverables.
- Support leadership in preparing for governance meetings and executive reviews.
- Collaborate with procurement and facilities teams to ensure sourcing and site readiness meet program requirements.
- Monitor and report on TSA obligations, ensuring contractual commitments are achieved.
What We’re Looking For
- Significant experience leading PMO functions within large-scale technology transformation or separation programs.
- Strong knowledge of governance frameworks, program structures, and TSA management.
- Excellent organizational skills with the ability to manage multiple stakeholders and dependencies.
- Proficiency in program management tools (e.g., MS Project, Smartsheet, JIRA, Confluence).
- Strong communication and influencing skills, with proven success in engaging senior stakeholders.
- Experience working with procurement, facilities, or real estate in a program delivery context.
If you have the desired skills and experience and would like to find out more please apply to this advert by following the link below and attaching a copy of your most recent CV. If successful we will be in touch to discuss the role in more detail.
Be The First To Know
About the latest Office management Jobs in United Kingdom !
Program Management Office Analyst
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading energy provider dedicated to delivering innovative and sustainable energy solutions, is seeking a PMO Analyst to join their New Build Team. Their mission is to help create a cleaner, more efficient energy future.
In this role, the PMO Analyst will be instrumental in identifying potential risks, providing clarity on key issues, and supporting the development of effective solutions. This is an initial three-month contract with the possibility of extension. The position is full-time (37 hours per week) and offers a hybrid working model, requiring one to two days per week onsite for collaboration.
Accountabilities:
- Provide solutions to property developers on energy initiatives, such as EV chargers and solar panels.
- Analyse operational processes and partnerships with developers to align products with strategic goals.
- Take minutes during strategy meetings and ensure accurate documentation.
- Identify and assess risks and issues, ensuring they are clearly communicated and tracked.
- Maintain RAID logs and manage tasks within Asana.
- Follow up on outstanding issues to ensure effective resolutions are implemented.
- Support risk management activities, including mitigation planning.
- Conduct data analysis to evaluate risks and their potential impact.
Knowledge and Skills:
- Strong attention to detail with a problem-solving mindset.
- Experience managing stakeholders at mid to senior levels.
- Proven expertise in data analysis.
- Proficiency with project management tools such as Asana or Trello.
- Experience using data analysis tools.
- Exceptional accuracy and attention to detail.
- Strategic thinker with the ability to work proactively.
- Ability to work effectively under pressure and meet deadlines.
Please note:
Should your application be successful, and you are offered the role, a few pre-employment checks need to be carried out before your appointment can be confirmed. Any assignment offer with our client will be subject to a satisfactory checking report from the Disclosure Barring Service.
This vacancy is being advertised by Rullion Ltd acting as an employment business.
Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion’s approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.
We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.
Program Management Office Lead
Posted today
Job Viewed
Job Description
Senior Programme Office Manager
Contract Length: 6 Months
Location: Hybrid (mix of remote and on-site)
Day Rate: £600–£20 Inside IR35
Start Date: ASAP
We’re looking for an experienced, hands-on professional to support the Integration Management Office Lead in running a complex post-acquisition programme. This role is central to ensuring smooth coordination, risk management, and reporting across multiple workstreams.
Experience Required
- Master schedule management across multiple workstreams
- Proactive dependency and risk management
- Preparation of Steering Packs, Reporting, and Design Authority Packs
- Deliverables tracking and milestone monitoring
- Document repository management, facilitating sign-offs, and audit tracking
- Coordination support across programme activities
Bonus Points
- Previous experience in post-acquisition or large-scale integration programmes
- Strong stakeholder engagement skills across senior levels
- Proven ability to manage multiple priorities in a fast-paced environment
Senior Programme Office Manager
Contract Length: 6 Months
Location: Hybrid (mix of remote and on-site)
Day Rate: £6 –£6 Inside IR35
Start Date: ASAP
Senior Data Analyst Front Office Investment Management (Python)
Posted 1 day ago
Job Viewed
Job Description
Senior Data Analyst Front Office Investment Management (Python). ThisisadeeplytechnicalrolewhichcombinesbothstrongtechnicaldataanalysisskillsinPython,aswellasastrongunderstandingofinvestmentbusinesses,theirdatasets,andthefront,middleandback-officefunctions.Youwillworkacrossallassetclassesandproductlinesandbeabletotalkwiththebusinessandtakeanydeliverableortaskandquicklyproducediscoveriesandoutput.
WHJS1_UKTJ