20 Office Management jobs in the United Kingdom
Executive Assistant
Posted 9 days ago
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Job Description
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead?
Whether you are someone looking for a career change, a professional, an undergraduate student exploring your first opportunity, or recent graduate, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
We're currently recruiting for a highly organised and motivated **Executive Assistant** to provide day-to-day support to our **Plant Director** . This is a key position within the site, responsible for managing a wide range of administrative and coordination tasks to ensure the smooth and efficient running of operations.
**Key Responsibilities of the role:**
+ Manage the Plant Director's calendar, meetings, and travel arrangements.
+ Prepare and format reports, presentations, agendas, and other documents.
+ Act as a central point of contact for both internal and external stakeholders.
+ Build and maintain strong working relationships across all levels of the business.
+ Handle emails, phone calls, and general correspondence professionally.
+ Coordinate company visits, including accommodation and transport.
+ Support internal meetings: prepare agendas, take minutes, and track actions.
+ Follow up on deadlines and ensure timely completion of tasks.
+ Maintain confidentiality when handling sensitive information.
+ Assist with plant-wide events, logistics, and general administrative duties.
**Required qualifications and experience:**
+ Educated to A Level or equivalent.
+ Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
+ Excellent written and verbal communication skills.
+ Strong organisational and multitasking abilities.
+ Proficiency in Microsoft Office (Word, Excel, PowerPoint).
+ High level of accuracy and attention to detail.
+ Able to work independently and manage competing priorities.
+ Strong numerical skills.
+ Discretion and professionalism when handling confidential information.
**Preferred qualifications and experience:**
+ Degree in a relevant discipline.
+ Experience working in a manufacturing or industrial environment.
+ Experience coordinating site visits or corporate events.
+ A continuous improvement mindset and the ability to suggest better ways of working.
If this sounds like a good fit, we'd love to hear from you! **Apply now** - we look forward to connecting!
**About the location:**
Since its establishment the Cookstown plant has produced more than five million compressors and has taken the lead in developing numerous innovations, including Copeland's first transcritical CO2, low-sound and hydrocarbon R290 compressors. Our site, and our colleagues that work there, play a critical role in helping Copeland develop and produce products and technologies that contribute to decarbonization and the protection of the environment. The investment includes a 3,500 square meter building expansion including new production lines which will significantly increase both overall plant production, and the flexibility to meet future demand. This new investment in Cookstown will allow us to best serve Europe's anticipated demand for heat pumps and sustainable air-conditioning technologies, which are crucial for supporting the U.K. and European Union's decarbonization goals
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including parental leav, vacation and holiday leave.
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Inclusion & Belonging**
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information or disability. We are committed to providing a workplace free of any discrimination or harassment.
**Work Authorization**
Copeland will only employ those who are legally authorized to work in the Country in which they apply. This is not a position for which sponsorship or work authorization will be provided.
**No calls or agency requests please.**
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
Transformation Management Office - Portfolio Management Lead
Posted 9 days ago
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Job Description
About Us
McDonald's has run its business in the UK since 1974 and currently operates over 1500 restaurants across the UK and Ireland, serving almost four million customers each day. McDonald's is one of the UK's largest private sector employers, employing over 170,000 people.
Hybrid Working
This role is based in our East Finchley office working 3 days in the office and 2 days remotely
Job Description:
The Opportunity
We are excited to appoint a Transformation Management Office (TMO) Portfolio Management Lead for UK & Ireland to manage a portfolio of programs and projects for the market, coordinating and streamlining immediate activities and acting as a governance body overseeing the overarching Transformation plan.
You will be 100% dedicated to portfolio management efforts related to Enterprise Transformation and will work across functions, programs, projects and initiatives to plan and govern an integrated management approach. This will include providing strategic alignment, execution excellence and management of all transformation programmes being delivered within the UK&I market.
This individual will develop and uphold programme and project management governance standards and processes as defined by the Global and UK&I Transformation Management Offices. This role aims to ensure the alignment of market transformation with enterprise goals and priorities, solving and advocating for market-specific nuances and challenges (e.g., capacity / resourcing). The role will also drive transformation in connection with other local priorities, projects and business-as-usual activities.
What will my accountabilities be?
+ Leads the Portfolio team: Manages the team and produces regular updates on the progress of defined KPIs to ensure it is on track.
+ Market Alignment:
+ + Coordinate market transformation across business functions to ensure alignment and delivery of the Accelerating the Arches vision across the three strategic advantages - Consumer, Restaurant, Company.
+ Collaborate closely with the Transformation Director UKI and Global Enterprise Transformation Office to seamlessly integrate and execute programs, such as GBS, ArchOS, MCX, etc. in market.
+ Integrated Market Roadmap:
+ Build and maintain the UK&I Transformation Plan - a forward-looking prioritised list of projects to be delivered over the next 3 years.
+ Drive the integration of the market roadmap with broader functional teams (e.g. Technology, National Operations) and ongoing change control in alignment with governance and process.
+ Governance & Oversight:
+ Management of all in-flight programs and projects in accordance with the Transformation plan across all functional areas, including:
+
+ + Work with Head of Project Delivery to triage and escalate risks and proactively resolve issues;
+ Continuously evaluate and refine the Transformation roadmap, adapting plans to accommodate changing priorities, resources, or external factors;
+ Manage the Change Control Process ensuring that all changes go through the appropriate governance and sign-off depending on their size; and
+ Ensure that all Governance forums in the Enterprise Transformation Office structure are operating effectively.
+ Capacity Planning and Execution Management: Alongside the Head of Project Delivery, understand resource and skill needs of market personnel to support transformation initiatives. Support mobilisation of in-market teams for each initiative in partnership with global programs (part-time SMAs, full-time, backfills, etc.).
+ Cross-Functional Stakeholder Management and Escalation: Act as key liaison with various stakeholders, including Global, segment and market leadership to drive alignment. Escalate key issues and risks as needed. Partner with Change Management & Project Delivery teams to foster buy-in across teams and with 3rd parties (Suppliers, Franchisees) and effectively communicate progress and key changes throughout the transformation.
+ Ensure Maximum Return on Investment: Support the Transformation Office with ensuring that the projects being delivered within the UK&I Transformation portfolio represent the greatest return on investment for the organisation and the fullest alignment to the strategic drivers.
+ Integrated Dependency Management: Identify, track and resolve the top-level dependencies between all in-flight projects and programs. Facilitate horizontal coordination among market teams to promote a shared understanding of interdependencies.
+ Impactful & Value Adding Reporting: Produce high quality reporting information as input to key governance sessions. Ensures all reporting is accurate and value adding for senior stakeholders, with a focus on any action required or decisions that need to be made.
+ Provide outside-in perspectives on best practices: Provide regular outside-in perspectives on best practices and approaches to achieving successful business transformation through Portfolio Management and drive a spirit of continuous improvement.
What Team will I be a part of?
You will be part of the Strategy, Insights and Transformation team in the UK&I market and will work within the Transformation team, reporting directly to the Transformation Director. This teams connect people across our business to focus on delivering the right projects, in the best way, to achieve our business goals. It proactively and independently challenges and innovates, working diligently to improve the way we work and deliver change as a business. You will be required to work collaboratively with colleagues right across the business and with external partners to amplify the impact you can have. This is a truly exciting time to lead the Transformation team and collaborate across the business to influence the outcomes for change.
Who are my customers?
Given the central nature of the role, your 'customers' are wide and varied. With engagement and influencing being strengths, you will also have the emotional intelligence and flexibility in thinking and acting to engage with relevancy and authenticity at every level. Your key customers (not exclusive) include:
+ Transformation Management Office - retain alignment and report on delivery of the Accelerating the Arches vision.
+ UK&I Change Steering Group - use governance optimally to hold the business to account.
+ Project leads - advocate and demonstrate innovative and agile ways of executing change.
+ UK&I Communications team - ensure our strategic storytelling is simple, clear and consistent.
+ Franchisees - collaborate and value them as a business partner and change enabler.
+ Suppliers and partners - demonstrate our scale through smart partnering and resource sharing.
+ Restaurants - making sure that in whatever we do we stay grounded and keep it real.
Qualifications:
What background do I need to have?
What You Need To Succeed (minimum Qualifications)
Educations & Certifications:
+ Bachelor's degree in business management, or related field. Desirable: Master's degree education.
+ Project Mgmt. Professional (PMP®) Certified
Skills and Experience:
Project Management:
+ Managing and optimising program and project teams, and/or executing Change or Transformation projects for clients and business customers in relevant industries. This will include being able to effectively communicate complex project management processes in simple language as well as being able to win buy-in to the required changes
+ Designing and executing project plans & managing budgets
Alignment with Corporate Strategy:
+ Aligns with other PMO Leads and other project delivery stakeholders across the business to prioritise initiatives.
Stakeholder Management:
+ Ability to establish and maintain strong relationships while working in a matrixed environment across complex stakeholders and drive alignment to transformation.
+ Strong communication skills, both written and verbal, with the ability to make the complicated simple
Excellent Execution:
+ Monitors performance metrics and adjusts processes & priorities as needed.
+ Drives continuous improvement and best practices.
Personal Qualities:
+ Resilient and adaptable, able to work in ambiguous situations
+ Collaborative and customer-driven approach
+ Adept at role modelling new behaviours, mindsets and ways of working
+ Willingness and ability to live the McDonald's values every day: Serve, Inclusion, Integrity, Community, and Family.
Additional Information:
Company Vision and Culture
Our Global vision is to build a better McDonald's and in the UK and Ireland we are working hard to be the UK & Irelands best-loved restaurant company.
McDonald's is defined by its culture. Our culture shapes and informs everything we think and everything we do. Our culture influences the way we interact with each other, and how we interact with customers, franchisees and suppliers. Our culture motivates and inspires us to attract and retain great talent, creating positive, energising, exceptional working environment for us all.
Our values drive our culture and shape our beliefs, our priorities and our actions. They influence the decisions we make, how we treat one another and how we show up as a brand to the world.
Serve: We put our customers and our people first
Inclusion: We open our doors to everyone
Integrity: We do the right thing
Community: We are good neighbours
Family: We get better together
At McDonald's we are People from all Walks of Life.
People are at the heart of everything we do, and they make the McDonald's experience. We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers. We have a strong heritage of diversity and representation within our communities, which we are proud of. The diversity of our people, customers, Franchisees and suppliers gives us strength.
We do not tolerate inequality, injustice or discrimination of any kind. These are hugely important issues and a brand with our reach and relevance means we have a very meaningful role to play.
We also recognise our responsibility as a large employer to continue being active in our communities, helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it, whether with McDonald's or elsewhere."
#LI-Hybrid
Requsition ID: REF9168J_74400067410975
Project Management Office
Posted today
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Our client, an IT Services Provider specialising in software and managed services is looking for an organised Change & Project Coordinator to join their PMO team in Gateshead and support the delivery of key change initiatives across the organisation.
This role, situated within the Project Management Office (PMO), encompasses managing changes across software products, business processes, tools, and technologies.
The role offers fantastic scope for you to build the function and develop your career within change management.
What you will be doing:
You will ensure that all change initiatives are effectively assessed, documented, and transitioned into projects when necessary, coordinating their handover to Project Managers (PMs) and ensuring all relevant stakeholders are informed of project commencement.
This role involves monitoring Project Managers' workloads, managing project-related risks, and providing support to Project Managers as needed.
Other duties include:
- Co-ordinating all activities necessary to control, track, and audit changes across the organisation, including software, processes, and tools.
- Managing change requests and facilitating approvals.
- Workload reporting.
- Facilitating the conversion of approved change requests into projects.
- Ensuring all relevant stakeholders are provided with necessary documentation.
- Monitoring and reporting on Project Managers' workload distribution and providing Project Manager support.
- Oversee the progression of pipeline projects
About you:
- You will have experience in change management within a software delivery or IT environment
- Strong coordination, communication, and reporting skills
- Familiarity with Microsoft DevOps and/or ITIL/Agile is a plus
- Ability to manage multiple priorities and support cross-functional teams
If you're proactive, detail-driven, and thrive in a structured change environment, we’d love to hear from you.
Office Administrator - Property Management
Posted today
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Your new company
Hays are working with an established property management organisation in Milton Keynes who are looking for a dynamic Office Administrator / Sales Administrator to join a dynamic team where your organisational skills and proactive attitude will have a real impact. We are seeking a confident and detail-oriented individual to support our busy client. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively with a professional team.
Your new role
Our client is a well-established property agency known for their commitment to client service and market expertise. The team is passionate about delivering results and maintaining high standards across all aspects of property management and sales.
Main Duties
As an office assistant, you'll be at the heart of the operation, supporting both administrative and client-facing tasks.
Responsibilities will include:
- Handling day-to-day enquiries and answering phones
- Taking applicant details and matching them to property enquiries
- Maintaining and updating databases, availability schedules, and property listings
- Preparing property details and coordinating mailings
- Liaising with solicitors to track legal progress on instructions
- Organising team meetings and managing calendars
- Scheduling appointments and marketing events
- Coordinating signage and ensuring property boards are erected
What you'll need to succeed
The ideal candidate for the position will have the following attributes, preferably from a property management environment:
- Comfortable and confident on the phone
- Organised, proactive, and detail-oriented
- Able to work independently and as part of a team
- Willing to accompany agents on viewings or open days if needed
- Ideally interested in developing within the admin side of a property agency
- Training and development opportunities will be provided, and we welcome candidates who are eager to grow in the role.
What you'll get in return
Competitive salary and benefits package
Monday to Friday - Office-Based
9-5:30 Monday to Thursday 9-5pm Fridays
Parking on site
Excellent facilities, including a coffee shop on site
Supportive team environment
Opportunities for training and development
What you need to do now
If you're organised, personable, and ready to take on a varied and rewarding role, we'd love to hear from you. Apply today and become a valued part of a growing team.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Program Management Office Analyst
Posted today
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Junior PMO Analyst | £60,000 | London | 3 days in Office | Permanent
Industry: Trading
Location: London
Job Type: Permanent
Role Summary
Our client in the commodities trading sector is seeking a PMO Analyst to join their IT project delivery team. This role supports the planning, governance, and reporting of key technology initiatives across the trading function.
The ideal candidate will have at least 5 years’ experience in PMO or IT project delivery, preferably within the trading or financial services sector. Strong knowledge of project management methodologies (Agile, PMP, PRINCE2), governance frameworks, and hands-on experience with Power BI and Jira are essential.
Responsibilities:
- Monitor and report on project and portfolio progress, milestones, risks, and dependencies.
- Support Agile delivery teams with tracking, governance, and status reporting.
- Ensure alignment with internal delivery frameworks and strategic objectives.
- Create and maintain dashboards using Power BI, and manage workflow tracking via Jira.
- Liaise with project managers, technical teams, and senior stakeholders to ensure clear communication.
- Support planning activities, financial tracking, and documentation.
- Identify and escalate risks or delivery issues as needed.
Required Skills & Experience:
- Experience in a PMO or IT project delivery role.
- Background in trading
- Strong working knowledge of Agile, PMP, or PRINCE2 methodologies.
- Proven experience using Power BI and Jira for reporting and analysis.
- Experience with SQL.
- Highly organised with excellent stakeholder communication and coordination skills.
- Proactive, analytical, and comfortable working in a fast-paced, delivery-focused environment.
To find out more information please apply or message me on LinkedIn.
Program Management Office Coordinator
Posted today
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PMO Co-ordinator
London Office
£25-30k
3x p/w office based
***MUST BE A BRITISH CITIZEN***
***Must be able to get SC Clearance***
Our client are an IT services and solutions business and are currently hiring for a PMO Coordinator to join their busy, fast paced PMO team.
The Role:
- Manage day to day activities of projects
- Ensuring projects are completed within a given timeframe
- Keeping projects within budget
- Draft new policies and procedures
- Schedule and co-ordinator Engineers across their projects
- Tracking and scheduling reports
Who are you?
- Experienced PMO co-ordinator or scheduler
- Multi-tasking skills
- Organised
- Live in York or commutable to City of London office 3x per week
Program Management Office Coordinator
Posted today
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Job Description
PMO Co-ordinator
London Office
£25-30k
3x p/w office based
***MUST BE A BRITISH CITIZEN***
***Must be able to get SC Clearance***
Our client are an IT services and solutions business and are currently hiring for a PMO Coordinator to join their busy, fast paced PMO team.
The Role:
- Manage day to day activities of projects
- Ensuring projects are completed within a given timeframe
- Keeping projects within budget
- Draft new policies and procedures
- Schedule and co-ordinator Engineers across their projects
- Tracking and scheduling reports
Who are you?
- Experienced PMO co-ordinator or scheduler
- Multi-tasking skills
- Organised
- Live in York or commutable to City of London office 3x per week
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Program Management Office Analyst
Posted today
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Junior PMO Analyst | £60,000 | London | 3 days in Office | Permanent
Industry: Trading
Location: London
Job Type: Permanent
Role Summary
Our client in the commodities trading sector is seeking a PMO Analyst to join their IT project delivery team. This role supports the planning, governance, and reporting of key technology initiatives across the trading function.
The ideal candidate will have at least 5 years’ experience in PMO or IT project delivery, preferably within the trading or financial services sector. Strong knowledge of project management methodologies (Agile, PMP, PRINCE2), governance frameworks, and hands-on experience with Power BI and Jira are essential.
Responsibilities:
- Monitor and report on project and portfolio progress, milestones, risks, and dependencies.
- Support Agile delivery teams with tracking, governance, and status reporting.
- Ensure alignment with internal delivery frameworks and strategic objectives.
- Create and maintain dashboards using Power BI, and manage workflow tracking via Jira.
- Liaise with project managers, technical teams, and senior stakeholders to ensure clear communication.
- Support planning activities, financial tracking, and documentation.
- Identify and escalate risks or delivery issues as needed.
Required Skills & Experience:
- Experience in a PMO or IT project delivery role.
- Background in trading
- Strong working knowledge of Agile, PMP, or PRINCE2 methodologies.
- Proven experience using Power BI and Jira for reporting and analysis.
- Experience with SQL.
- Highly organised with excellent stakeholder communication and coordination skills.
- Proactive, analytical, and comfortable working in a fast-paced, delivery-focused environment.
To find out more information please apply or message me on LinkedIn.
Program Management Office Manager
Posted today
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PMO Manager | 6 Months | Exeter Hybrid | PAYE - day rate DOE
We’re looking for a proactive and detail-oriented PMO Manager to support the effective delivery of a strategic programme. Working closely with the Programme Manager, you’ll play a key role in driving governance, planning, and delivery excellence across the Programme. This is onsite in Exeter for 2 days per week.
Key Responsibilities:
- Develop and maintain a comprehensive cross-programme delivery plan in collaboration with the delivery team
- Manage RAID and Action logs, ensuring timely resolution and closure
- Facilitate the removal of delivery blockers through structured escalation processes
- Coordinate and maintain governance artefacts for meetings including weekly working groups, programme boards, and steering committees
- Support the creation and maintenance of programme cost forecasts, including financial sign-off ceremonies
- Own and manage the programme Teamsite, templates, and standards to ensure consistent, high-quality delivery
Ideal Candidate:
- Proven experience in PMO leadership within complex programme environments
- Strong understanding of governance, planning, and risk management
- Excellent stakeholder engagement and communication skills
- Proficient in tools such as MS Project, Excel, Teams, and SharePoint
- Comfortable working in fast-paced, delivery-focused environments
- Experience in financial tracking and reporting is a plus
If this is of interest please apply with your latest CV and I will be in touch.
Program Management Office Analyst
Posted today
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Job Description
Our client, a leading energy provider dedicated to delivering innovative and sustainable energy solutions, is seeking a PMO Analyst to join their New Build Team. Their mission is to help create a cleaner, more efficient energy future.
In this role, the PMO Analyst will be instrumental in identifying potential risks, providing clarity on key issues, and supporting the development of effective solutions. This is an initial three-month contract with the possibility of extension. The position is full-time (37 hours per week) and offers a hybrid working model, requiring one to two days per week onsite for collaboration.
Accountabilities:
- Provide solutions to property developers on energy initiatives, such as EV chargers and solar panels.
- Analyse operational processes and partnerships with developers to align products with strategic goals.
- Take minutes during strategy meetings and ensure accurate documentation.
- Identify and assess risks and issues, ensuring they are clearly communicated and tracked.
- Maintain RAID logs and manage tasks within Asana.
- Follow up on outstanding issues to ensure effective resolutions are implemented.
- Support risk management activities, including mitigation planning.
- Conduct data analysis to evaluate risks and their potential impact.
Knowledge and Skills:
- Strong attention to detail with a problem-solving mindset.
- Experience managing stakeholders at mid to senior levels.
- Proven expertise in data analysis.
- Proficiency with project management tools such as Asana or Trello.
- Experience using data analysis tools.
- Exceptional accuracy and attention to detail.
- Strategic thinker with the ability to work proactively.
- Ability to work effectively under pressure and meet deadlines.
Please note:
Should your application be successful, and you are offered the role, a few pre-employment checks need to be carried out before your appointment can be confirmed. Any assignment offer with our client will be subject to a satisfactory checking report from the Disclosure Barring Service.
This vacancy is being advertised by Rullion Ltd acting as an employment business.
Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion’s approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.
We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.