What Jobs are available for Office Manager in Kidderminster?

Role Overview

The Office Manager role provides vital operational and administrative support across all areas and all levels of the business, ensuring seamless day-to-day functionality and high standards of efficiency, organisation, and professionalism

Key Responsibilities
Deliver proactive calendar and diary management for the team, coordinating meetings, events,travel, and accommodation, handling rescheduling with flexibility, and ensuring optimal time management and scheduling efficiency.
Arrange and attend meetings to record accurate minutes and action points, ensuring timely distribution and effective follow-up with attendees to track progress and completion.
Reconciliation and processing of company credit card transactions and expenses
Manage and distribute all post and deliveries received.
Oversee and coordinate multiple inboxes, ensuring emails and enquiries are prioritised and handled promptly, including correspondence managed on behalf of the business, leadership team, and colleagues.
Welcome and engage visitors and clients, providing a warm, professional, and positive firstimpression of the business.
Assist with monitoring, approving, and recording holiday requests, ensuring accurate diary management and visibility of availability.
Approve invoices and complete actions on the CRM system.
Answering and directing calls and enquiries to colleagues.
Ensure the office environment is well-maintained and presentable, managing maintenance requests and issues, while acting as the main liaison for contractors, landlords, and cleaning teams.
Organise, prepare and serve lunch for internal and client meetings when required.
Order weekly food shop for provision of staff lunches and help prepare food on a daily basis.
Liaise with suppliers to purchase all office supplies and ordering onsite furniture, equipment and other relevant items for projects.
Provide administrative support to all departments including Sales, Events and Design.
Organise and maintain upkeep of the sample library and material board.
Save, organise, and maintain documents and contracts on the company server to ensure easy access and accurate record-keeping.

Managing office Health and Safety including completion or weekly and monthly checks, firemarshals and first aiders.

O F F ICE M A N A G ER

This role acts as a central hub of the business, supporting the leadership team and colleagues with scheduling, administration duties, and communication. In addition, this role includes managing client- facing activities, coordinating internal processes, maintaining office health and safety, and office presentation. The Office Manager plays a pivotal role in keeping the business running smoothly, contributing to project and sales support, compliance, and the overall client experience.

Behaviours
Exceptional communication skills, both written and verbal.
Strong organisational and time management abilities.
High attention to detail and accuracy.
Demonstrating fairness, empathy and respect in daily interactions.
Living the values through day-to-day actions and decisions.
Acting with integrity, transparency and accountability in decision making.
Communicates openly, listens actively and inspires trust.
Showing resilience, adaptability and solution focused thinking.

Hungry - Being hungry means staying self-motivated, driven to go above and beyond, and always looking for ways to contribute and grow.
Proactively look for ways to add value and exceed expectations in your role.
Maintain a strong work ethic and an internal drive to achieve excellence.
Actively seek opportunities to improve processes, solve problems, and contribute to team and business success.
Embrace challenges and take initiative to expand your role and impact.
Our Values
Humble - Being humble means putting ego aside, staying open to learning, and helping others grow.
Approach every situation with openness, curiosity, and a willingness to learn.
Prioritise collaboration over personal recognition and celebrate team wins.
Offer support and mentorship to others, recognising that success is shared.
Actively seek feedback and use it to grow continuously.

Smart - Being smart means having emotional intelligence, making good business decisions, listening
actively, and communicating with empathy and good judgment
Make thoughtful, well-informed decisions that benefit the team and the business.
Listen actively and communicate with clarity and respect.
Show empathy and awareness in interactions by understanding the impact of your words and actions, while navigating group dynamics with professionalism and tact.
Build strong relationships through thoughtful collaboration and effective communication.

VolkerFitzpatrick offers a range and depth of civil engineering, infrastructure and building services. We contribute to vital parts of the nation's life through projects of strategic importance, while delivering those less visible, yet essential, works required by both private and public sectors. We build, renew, maintain highways, airports, railway infrastructure, and commercial, industrial and educational buildings.

We're looking for a proactive, detail driven Office Manager to take charge of our office operations and support functions based in Birmingham.

In this pivotal role, you will Lead the charge in managing day-to-day office activities, ensuring everything runs smoothly and efficiently.

Coordinate site setups and shutdowns, working closely with local authorities, landlords, agents, and suppliers to mobilise and demobilise facilities.

Be the go to person for all things admin, support, and logistics.

About you

• Educated to GCSE Level standard or equivalent including English and Maths
• Previous secretarial and administrative experience working for Senior Managers / Directors.
• Excellent communication skills including written English and ability to compile own letters.
• Excellent IT skills including; Word, Excel, PowerPoint, Access, E-Mail and Internet
• Ability to use initiative.
• Discretion and confidentiality.
• Time Management skills.

If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerFitzpatrick is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerFitzpatrick are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional Information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

#LI-MP1

Location: Coventry
Contract: Temp to Perm
Pay: 15.29 per hour

The Role

We are looking for a highly organised Office/Administration Manager to join our client team. You'll support site operations, ensure compliance, and provide effective admin support across the contract.

Key Duties

Manage DSE risk assessments and reporting.

Handle general admin: filing, letters, presentations, reports.

Collate weekly/monthly data and meeting minutes.

Order and manage office supplies within budget.

Maintain training, compliance, and admin systems.

Support payroll, absence management, and financial admin.

Motivate and engage colleagues, promoting Mitie values daily.

About You

Experienced in administration/office management.

Strong organisational and communication skills.

Confident managing budgets, reports, and compliance.

Proactive leader able to inspire and support colleagues.

Why Apply?

This is a fantastic temp-to-perm opportunity to grow with our client in a supportive environment, earning 15.60 per hour with real long-term prospects.

Apply now with your CV to be considered.

RG Setsquare is acting as an Employment Business in relation to this vacancy.

We are currently partnering with a respected public sector organisation, who are recruiting for an Office Manager to join their team on a three-month temporary contract initially before the role is due to be advertised permanent to which the temporary candidate would be best placed for this role.

This is a full-time role with working hours of Monday to Thursday, 8:30am-4:30pm and Fridays until 4:00pm.

The position offers flexibility to for one to two days working from home , although being office-based five days per week is preferred.

The ideal candidate will have excellent organisational skills, previous office management experience within professional environment and be confident in using Microsoft Office 365 and SharePoint to manage administrative systems.

Duties will include (but are not limited to):

• Acting as the main Office Manager, overseeing day-to-day administrative operations across the organisation
• Managing the welcome desk - greeting visitors, managing enquiries, and ensuring a professional front-of-house experience
• Coordinating photocopying, printing, and document production requirements across departments
• Supporting internal and external events, including ordering lunches and coordinating Christmas functions
• Providing administrative support to the CEO, including gathering papers for meetings and forwarding communications
• Assisting the Governance Professional by booking meetings, scheduling dates, and managing documentation
• Supporting the Estates function by checking compliance systems
• Maintaining accurate records and documentation using SharePoint and Microsoft Office 365

Experience required:

• Proven experience working as an Office Manager or Office Coordinator
• Experience supporting senior leadership teams or governance professionals

Skills, knowledge and expertise required:

• Strong organisational and communication skills
• Proficiency with Microsoft Office 365 and SharePoint
• Ability to prioritise competing tasks and maintain accuracy under pressure
• Professional and approachable manner when dealing with staff, visitors, and external stakeholders

Rewards and Benefits:

• One to two days per week working from home (subject to operational requirements)

Please note that you require recent, relevant experience to apply for this role.

James Andrews is acting as an employment agency and business in relation to this role.

At James Andrews Recruitment Solutions we try to respond to all applications personally, however, due to the high volume of applications this is not always possible. If you have not heard back from us within 72 hours, please assume that your application has been unsuccessful on this occasion.

Don't forget our recommendation scheme: Recommend a friend or colleague to us and receive up to £100 each once they have completed 20 days in a role via James Andrews! Terms and conditions apply, contact us for details.

• Oversee the day-to-day operations of the office, ensuring efficiency and a positive work environment.
• Manage and maintain office facilities, including equipment, supplies, and general upkeep.
• Develop and implement office policies and procedures.
• Supervise and support administrative staff, providing guidance and performance management.
• Manage relationships with office suppliers, negotiating contracts and ensuring cost-effectiveness.
• Coordinate meetings, travel arrangements, and events.
• Act as a primary point of contact for internal queries and external visitors.
• Ensure compliance with health and safety regulations.
• Manage the office budget and oversee expenditure.
• Implement and improve administrative systems and processes to enhance productivity.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Liaise with IT support to ensure smooth functioning of office technology.

• Proven experience as an Office Manager or in a similar senior administrative role.
• Excellent organisational and time-management skills.
• Strong leadership and people management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Experience with budgeting and financial management.
• Proactive approach to problem-solving and a keen eye for detail.
• Understanding of health and safety regulations.

• Oversee daily office operations, ensuring a productive and welcoming environment.
• Manage office supplies inventory, ordering and organizing supplies as needed.
• Coordinate with vendors for maintenance, repairs, and other office services.
• Act as the primary point of contact for visitors, clients, and phone inquiries.
• Manage incoming and outgoing mail and courier services.
• Schedule meetings, manage calendars, and coordinate travel arrangements for staff.
• Maintain and organize company records, files, and databases.
• Support HR functions, including onboarding, employee records, and basic payroll administration.
• Process invoices, manage expense reports, and assist with basic bookkeeping tasks.
• Develop and implement efficient office policies and procedures.
• Ensure compliance with health, safety, and security regulations within the office.
• Assist with event planning and coordination for company gatherings or meetings.
• Provide general administrative support to all departments as required.

• Proven experience as an Office Manager, Administrator, or similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent interpersonal skills and a customer-focused attitude.
• Ability to multitask, prioritize, and work effectively under pressure.
• Discretion and the ability to handle confidential information.
• Experience with HR administration and basic accounting is highly desirable.
• Proactive approach to problem-solving and process improvement.

• Manage all administrative operations of the office, including reception, mail handling, and general enquiries.
• Oversee office supplies, stationery, and equipment, ensuring adequate stock levels and managing procurement.
• Maintain and organise office filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Assist in the preparation of reports, presentations, and correspondence.
• Liaise with vendors, suppliers, and service providers to ensure efficient office operations.
• Manage the reception area, ensuring a professional and welcoming atmosphere for clients and visitors.
• Assist in onboarding new employees, including setting up workstations and providing necessary information.
• Handle petty cash, expense claims, and basic bookkeeping tasks.
• Implement and maintain office policies and procedures.
• Support the management team with various administrative tasks as required.
• Ensure the office is tidy, organised, and presents a professional image at all times.
• Manage office maintenance and arrange for repairs as needed.

• Proven experience as an Office Manager, Administrator, or in a similar role.
• Excellent organisational and time management skills.
• Strong IT proficiency, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication and interpersonal skills, both written and verbal.
• Ability to multitask and prioritise workload effectively.
• Discretion and a high level of professionalism.
• Experience in managing office budgets and supplier relationships is advantageous.
• A proactive approach to problem-solving and a can-do attitude.
• Familiarity with office equipment and procedures.

• Manage all aspects of office administration, ensuring a well-organized and efficient workspace.
• Oversee the procurement and management of office supplies, equipment, and stationery.
• Coordinate with vendors and service providers for maintenance, repairs, and cleaning services.
• Manage incoming and outgoing mail and deliveries.
• Greet visitors and clients in a professional and welcoming manner.
• Respond to internal and external inquiries via phone and email.
• Assist in organizing company events, meetings, and team-building activities.
• Ensure compliance with office policies, procedures, and health and safety regulations.
• Maintain office filing systems, both physical and digital.
• Support the HR function with administrative tasks such as onboarding new employees.
• Manage the reception area and ensure it is presentable at all times.
• Assist executives and staff with administrative tasks as required.
• Oversee the efficient use of office technology and troubleshoot minor issues.

• Proven experience in an Office Manager or similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Ability to multitask and prioritize tasks effectively.
• Proactive and resourceful problem-solving skills.
• A professional and approachable demeanor.
• Ability to maintain confidentiality.
• Familiarity with health and safety regulations is an advantage.
• Experience in facilities management or vendor relations is a plus.

• Oversee the day-to-day administrative operations of the office.
• Manage office supplies, inventory, and procurement processes.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails and mail.
• Maintain organised physical and digital filing systems.
• Act as the first point of contact for visitors and clients.
• Support the HR function with onboarding new employees and maintaining personnel records.
• Organise and coordinate company events, team-building activities, and social gatherings.
• Liaise with building management and service providers for facilities maintenance.
• Assist with basic IT troubleshooting and coordination with IT support vendors.
• Implement and improve office administrative procedures.
• Ensure a tidy, safe, and welcoming office environment.

• Proven experience in an Office Manager or similar administrative role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills.
• Ability to multitask and prioritise effectively.
• Discretion and ability to handle confidential information.
• Experience with facilities management and vendor negotiation is a plus.
• Familiarity with HR administration and basic IT support is beneficial.