What Jobs are available for Office Manager in the United Kingdom?

Spa Education Trust - Office Manager
35 Hours per week, term time plus 3 weeks
Hay 7 pro-rata salary £31,924

We are seeking to appoint an office manager for our Camberwell site.

The successful candidate will have previous school administration experience and will be enthusiastic, conscientious, efficient and will be an excellent communicator. They will work as part of an office team, managing a team of staff and have excellent self-organisational skills and the ability to use their initiative and work independently. Experience of working with school MIS systems is essential.

For further information about the post or to arrange a visit, please email Nusrat Raja

Applicants must complete a Spa Education Trust application form which can be found on our website

Please note CV’s will not be accepted

Closing date Monday 3rd November at 12.00pm
Interviews will be held week commencing 10th November.

Our recruitment processes follow the guidance In the DfE document Safeguarding Children and Safer Recruitment in Education. All staff will be required to undertake a disclosure from the Disclosure & Barring Service.

Introduction

Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here .

The Role

We're currently seeking an Office Manager to become an integral part of our operations at our Fareham based office. If you thrive in a fast-paced environment, possess exceptional organizational skills, and have a knack for keeping things running smoothly, this could be the perfect opportunity for you. As our Office Manager, you'll play a pivotal role in ensuring the efficient functioning of our office while providing vital support to our team members. If you're ready to take on a rewarding challenge in one of the most vibrant locations in Fareham, we invite you to apply and be part of our exciting journey!

Business Support Duties

• Booking Travel (group bookings, guest bookings, expat) - Booking Taxis, flights, hotels/apartments when it is required.
• Train new starters (Induction) - Set up travel profile, how to book travel, how to use SharePoint/SaabNet, expenses, company credit card, request holiday, set up h&s/security induction
• Managing Hire Car account for Fareham/corporate account (colleagues may request to hire cars)
• Invoicing (Manage invoice inbox, process invoices, sign off invoices on behalf of certain colleagues, downloading individual travel invoices to match the statement)
• Dealing with travel queries/complaints/refunds
• Admin for FedEx account
• Onboard new starters (welcome bag, order mobile phone, Saab ID, Laptop/headsets, email distribution lists)
• Ordering gifts/flowers upon request (updating spreadsheets)

Office Duties

• Register/Sign in guests
• Assist with meeting room bookings/set up
• Order catering upon request
• Welcome guests (escort them to the meeting room, offer tea/coffee)
• Ensure meeting rooms are tidy during the day/be responsible for and give cleaner direction
• Check coffee machine regularly (empty/refill)
• Keep inventory of stock (cleaning products, drinks, coffee beans, stationery) and order when needed.
• Respond to queries from colleagues
• Order Business Cards
• Deal with post (sending/receiving)
• Issue IT equipment upon request
• Plan/Assist with events
• Send Birthday cards
• Transporting goods to different sites for events (Banners, NLAW equipment, branded goods)
• Doing monthly expenses for the office supplies (everything bought on corporate card)
• Answer telephone

Job Title: Office Manager

Industry: Building and Construction

Salary: 30,000- 40,000 DOE

Location: Essex

Industry: Building and Construction

Our client is a leading construction company that are seeking Office Manager . This is a dynamic and varied role, perfect for someone who is organised, proactive, and enjoys working in a fast-paced, collaborative environment.

As Office Manager, you'll play a central part in supporting the day-to-day running of the office and key business functions including pre-construction administration, marketing, business development, HR support, and general office operations.

• Office & Admin: Manage office operations, reception duties, supplies, and general admin.

• Pre-Construction Support: Organise tender documents, meetings, subcontractor quotes, and maintain document libraries.

• HR & Finance Support: Assist with onboarding, records management, basic invoice and expense support.

• Facilities & H&S: Liaise with suppliers, IT, and keep health & safety documentation up to date.

• Culture & Events: Help organise team events, charity activities, and internal communications.

• Exceptionally organised with great attention to detail

• Strong communication and interpersonal skills

• Positive, solution-driven, and proactive approach

• Proficient in Microsoft Office; knowledge of Adobe InDesign or CRM systems is a bonus

• Able to work independently and within a team

• Discreet and reliable with confidential matters

• Experience in construction or a similar fast-paced environment is desirable

• Be part of a growing business with a strong reputation for quality

• Supportive, team-focused culture

• Opportunity to develop skills across marketing, admin, and business support

• Competitive salary and benefits

Office Manager – Are you ready to play a key role in a transformative organisation making a real difference to the lives of survivors

We are seeking a motivated, highly organised, and experienced Office Manager to ensure the seamless running of our two vibrant Ipswich centres and remote delivery hubs across East Anglia. You will be the central point of contact for all facilities matters, ensuring compliance, operational excellence, and a welcoming environment across the charity.

About Survivors in Transition:

Survivors in Transition (SiT) is a Suffolk-based charity dedicated to empowering survivors of sexual violence through compassionate, trauma-informed support. We provide safe spaces where survivors can heal, rebuild confidence, and find their voice, driving meaningful social change within our communities.

Fantastic company benefits include:

• Competitive Salary: On offer is a competitive salary of 24,000 – £28,000 per annum (depending on experience)
• Holiday: 25 days annual leave, plus your birthday off and all bank holidays
• Employee extras: pension scheme, health cover, and additional wellbeing benefits

About the role:

As an Office Manager , you will be responsible for ensuring the smooth, efficient, and compliant operation of two centres, providing high-quality facilities, administrative, and HR support. Working closely with the senior leadership team, the postholder plays a key role in maintaining a professional, welcoming environment while supporting organisational systems, projects, and day-to-day operations.

Key Responsibilities

• Oversee daily operations and facilities management for two centres, ensuring efficiency, safety, and maintenance standards are met.
• Manage supplier and service contracts, including cleaning, maintenance, and security, while monitoring inventories and supplies.
• Deliver professional front-of-house and administrative support, handling enquiries, communications, scheduling, and documentation.
• Coordinate meetings and events (in-person and virtual) and support space planning and office logistics.
• Ensure compliance with HR policies, employment law, and charity procedures, maintaining accurate personnel records.
• Support recruitment, onboarding, and induction for staff, volunteers, and contractors, contributing to health and safety initiatives.
• Collaborate with senior leadership to improve organisational systems, processes, and charity-wide projects.

About you:

As an Office Manager , you’ll bring at least 3–5 years of experience in office management or a senior administrative role, demonstrating strong leadership, organisational, and financial management skills. You’ll be comfortable engaging with senior leaders, partners, and stakeholders while managing competing priorities in a dynamic setting. Strong IT proficiency, particularly with Microsoft Office and CRM/databases, is essential, as is a keen eye for detail and excellent communication skills. You will be proactive, solution-focused, and confident handling HR-related tasks such as recruitment, onboarding, and absence management. A solid understanding of GDPR, confidentiality, and data protection is required.

A Disclosure and Barring Service (DBS) check will be performed on every individual taking up this role and may be repeated as appropriate

If you have the relevant skills and experience and wish to be part of our journey that makes a difference in the lives of survivor, please apply by forwarding your CV with an expression of interest as a first page of your CV, as soon as possible.

No recruitment agencies, please

Please check your email inbox and spam / junk mail folder for any email correspondence for this role.

Additional keywords: Office Manager, Management, Trauma-Informed Practice, Sexual Violence Recovery, Operations Management, Safeguarding, Leadership, Mental Health Support, Counselling Services, Organisational Development, Advocacy, Microsoft Office, GDPR, HR, Human Resources.

This vacancy is being advertised and handled through Spider, the region’s Online Job Advertiser, on our behalf. We both take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text, or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.

Office Manager
£30,000 - £35,000 per annum plus benefits
Abergavenny

Are you a driven and highly organised professional with solid experience in business operations? We're excited to present a fantastic opportunity for an experienced Office Manager to join a thriving and forward-thinking business based in Abergavenny.

This newly created role has been introduced to support the business through a period of sustained growth.

As a key member of the Senior Leadership Team, you'll lead a dedicated administration team and take a hands-on role in ensuring the smooth and efficient running of day-to-day operations. From stock control to supplier coordination, this role is ideal for someone with practical experience managing office and support functions, a hands-on approach, and the ability to maintain exceptional standards in a dynamic environment.

Duties and Responsibilities

• Lead and manage the administration team, ensuring efficient workflow and high performance.
• Oversee office systems, procedures, and policies to maintain a productive and safe work environment.
• Work closely with all Managers to coordinate administrative and operational tasks.
• Support the Managing Director with general operational duties, reporting, and project coordination.
• Take responsibility for office, stock control and procurement activities.
• Liaise with suppliers to ensure timely, cost-effective purchasing and supply continuity.
• Handle escalated customer queries and support the team in delivering excellent service.
• Act as a key operational link between the laboratory and customers, working closely with the Business Development Manager and Key Account Director.
• Manage relationships with outsourced service providers (cleaning, maintenance, logistics), ensuring service levels are upheld.
• Promote and uphold health and safety standards, ensuring compliance and continuous improvement.

Qualifications, Experience & Skills

• IOSH Managing Safely (or equivalent) qualification is essential.
• CIPD Qualification highly desirable
• Proven experience managing business operations or office support functions, ideally within a scientific, technical, or regulated environment.
• Familiarity with ISO 17025 / 15189 or other regulated industry standards.
• Excellent communication and interpersonal skills.
• Experience in stock control and supplier management.
• Proficiency in Microsoft Office Suite and office management systems.
• Practical knowledge of health and safety procedures in the workplace.

Role Overview

The Office Manager role provides vital operational and administrative support across all areas and all levels of the business, ensuring seamless day-to-day functionality and high standards of efficiency, organisation, and professionalism

Key Responsibilities
Deliver proactive calendar and diary management for the team, coordinating meetings, events,travel, and accommodation, handling rescheduling with flexibility, and ensuring optimal time management and scheduling efficiency.
Arrange and attend meetings to record accurate minutes and action points, ensuring timely distribution and effective follow-up with attendees to track progress and completion.
Reconciliation and processing of company credit card transactions and expenses
Manage and distribute all post and deliveries received.
Oversee and coordinate multiple inboxes, ensuring emails and enquiries are prioritised and handled promptly, including correspondence managed on behalf of the business, leadership team, and colleagues.
Welcome and engage visitors and clients, providing a warm, professional, and positive firstimpression of the business.
Assist with monitoring, approving, and recording holiday requests, ensuring accurate diary management and visibility of availability.
Approve invoices and complete actions on the CRM system.
Answering and directing calls and enquiries to colleagues.
Ensure the office environment is well-maintained and presentable, managing maintenance requests and issues, while acting as the main liaison for contractors, landlords, and cleaning teams.
Organise, prepare and serve lunch for internal and client meetings when required.
Order weekly food shop for provision of staff lunches and help prepare food on a daily basis.
Liaise with suppliers to purchase all office supplies and ordering onsite furniture, equipment and other relevant items for projects.
Provide administrative support to all departments including Sales, Events and Design.
Organise and maintain upkeep of the sample library and material board.
Save, organise, and maintain documents and contracts on the company server to ensure easy access and accurate record-keeping.

Managing office Health and Safety including completion or weekly and monthly checks, firemarshals and first aiders.

O F F ICE M A N A G ER

This role acts as a central hub of the business, supporting the leadership team and colleagues with scheduling, administration duties, and communication. In addition, this role includes managing client- facing activities, coordinating internal processes, maintaining office health and safety, and office presentation. The Office Manager plays a pivotal role in keeping the business running smoothly, contributing to project and sales support, compliance, and the overall client experience.

Behaviours
Exceptional communication skills, both written and verbal.
Strong organisational and time management abilities.
High attention to detail and accuracy.
Demonstrating fairness, empathy and respect in daily interactions.
Living the values through day-to-day actions and decisions.
Acting with integrity, transparency and accountability in decision making.
Communicates openly, listens actively and inspires trust.
Showing resilience, adaptability and solution focused thinking.

Hungry - Being hungry means staying self-motivated, driven to go above and beyond, and always looking for ways to contribute and grow.
Proactively look for ways to add value and exceed expectations in your role.
Maintain a strong work ethic and an internal drive to achieve excellence.
Actively seek opportunities to improve processes, solve problems, and contribute to team and business success.
Embrace challenges and take initiative to expand your role and impact.
Our Values
Humble - Being humble means putting ego aside, staying open to learning, and helping others grow.
Approach every situation with openness, curiosity, and a willingness to learn.
Prioritise collaboration over personal recognition and celebrate team wins.
Offer support and mentorship to others, recognising that success is shared.
Actively seek feedback and use it to grow continuously.

Smart - Being smart means having emotional intelligence, making good business decisions, listening
actively, and communicating with empathy and good judgment
Make thoughtful, well-informed decisions that benefit the team and the business.
Listen actively and communicate with clarity and respect.
Show empathy and awareness in interactions by understanding the impact of your words and actions, while navigating group dynamics with professionalism and tact.
Build strong relationships through thoughtful collaboration and effective communication.

VolkerFitzpatrick offers a range and depth of civil engineering, infrastructure and building services. We contribute to vital parts of the nation's life through projects of strategic importance, while delivering those less visible, yet essential, works required by both private and public sectors. We build, renew, maintain highways, airports, railway infrastructure, and commercial, industrial and educational buildings.

We're looking for a proactive, detail driven Office Manager to take charge of our office operations and support functions based in Birmingham.

In this pivotal role, you will Lead the charge in managing day-to-day office activities, ensuring everything runs smoothly and efficiently.

Coordinate site setups and shutdowns, working closely with local authorities, landlords, agents, and suppliers to mobilise and demobilise facilities.

Be the go to person for all things admin, support, and logistics.

About you

• Educated to GCSE Level standard or equivalent including English and Maths
• Previous secretarial and administrative experience working for Senior Managers / Directors.
• Excellent communication skills including written English and ability to compile own letters.
• Excellent IT skills including; Word, Excel, PowerPoint, Access, E-Mail and Internet
• Ability to use initiative.
• Discretion and confidentiality.
• Time Management skills.

If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerFitzpatrick is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerFitzpatrick are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional Information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

#LI-MP1

• Coordinate meetings, prepare schedules, and follow up on action items Ensuring the smooth running of day-to-day operations, including implementing and maintaining procedures, managing office supplies and equipment, and overseeing the office budget.    
• Act as a liaison between the MD and other departments, stakeholders, or external partners, managing sensitive information with discretion
• Taking inventory of office supplies and order more if needed
• Helping establish and maintain office procedures
• Assisting senior management team when needed
• Dealing with staff recruitment
• Help with the office move. 
• Process expenses, invoices, and approvals in line with company procedures
• Provide ad hoc personal assistance to the MD as required

• Proven experience as an Office Manager is essential 
• Exceptional organisational skills with the ability to manage multiple tasks and coordinate events
• Strong professionalism when interacting with senior leadership and external parties
• Excellent written and verbal communication skills
• Proficiency in office software (Word, Excel, Outlook) and video conferencing tools
• Basic IT skills to act as a first point of contact for IT support
• Ability to work collaboratively across departments and ensure smooth operations
• Discretion and confidentiality when handling sensitive information

• Manage all aspects of office administration, including facilities, supplies, and H&S compliance, as an Office Manager
• Coordinate travel, diaries, and meetings for senior management
• Oversee incoming enquiries, correspondence, and visitors, ensuring a professional first impression
• Support HR processes such as onboarding and training coordination
• Liaise with finance on invoices, expenses, and supplier payments
• Assist with company events, customer visits, and marketing activities as an Office Manager

• Business education and professional experience in a similar position
• Extensive experience with an ERP system (Oracle, SAP, or Infor)
• Managerial responsibility in HR as an office manager 
• Experience in dealing with auditors, financial, and accounting companies
• Sufficient experience in financial reporting, banking, and finance
• Proficient in MS Office and PowerPoint
• The ability to work independently, an entrepreneurial mindset, and a customer service orientation
• Outgoing personality and strong communication skills.

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