67 Office Manager jobs in Northampton

Office Manager - Dunstable

Think Specialist Recruitment are excited to be working with a growing organisation in Houghton Regis to help recruit a Office Manager within their business.

If you are a motivated individual with a can-do attitude, a good attention to detail, who thrives on being the go-to person for support within the office, then this role could be the perfect fit!

Our client are keen to employ an Office Manager to join their business where they will be responsible for the day to day running of the office supporting all teams with administrative assistance. This role will likely suit someone who has had prior experience in a role as an Office or Operations Manager.

This is a fully office-based role in our clients' new offices in Houghton Regis. On offer is a salary of 25k - 32k depending on experience, a 4.30pm finish & 25 days standard holiday (exclusive of bank holidays) with the option to purchase upto 5 additional days holiday.

Duties include:

• Overseeing all facilities management duties for the office including health and safety checks and servicing.
• Scheduling and managing appointments in office meeting room.
• Take responsibility for the daily office operations, ensuring things run smoothly.
• Organising company events.
• Implement effective communication channels to the companies' employees and site personnel.
• Manage personnel forms and database(s) including holidays bookings.
• Act as the go-to person for construction team, ensuring project information is completed daily.
• Provide daily support to the directors of the business.
• Assist the operations team, ensuring that correct information is provided to site teams.
• Compiling and issuing information packs to the clients following the completion of project works.
• Assist with the renewal of companies' accreditations.
• Collating and saving weekly site information, pulling together and maintaining information for KPI's.
• Assist with booking in new enquiries.
• Manage and book hotels as and when required.
• Assist with researching and booking training courses for office & site personnel.

Candidate requirements:

• Great communicator in both spoken and written format.
• Strong IT skills and able to demonstrate a good working knowledge of Microsoft Office.
• Well organised individual with a good attention to detail.
• Show flexibility and a willingness to be open to change.
• Prior experience working in an office environment as an Office Manager or Company Administrator would be ideal.
• Excellent interpersonal skills
• Willing to take ownership of a work task and produce the information required to a high standard within the time scales set.
• Prior experience dealing with Facilities Management would be advantageous.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support

Job Title: Office Manager - Planning
Location: Northampton
Job Type: Full-Time
Salary: Up to £45,000

SF Recruitments are working in partnership with a growing business based in Northampton who are looking to recruit an Office Manager. As the Office Manager, you will be responsible for the day-to-day running of the office environment. You will support the Planning department, leadership team, coordinate administrative activities, and ensure a well-organised and efficient workplace.

As the Office Manager you will

• Oversee the day to day running of the planning department

• To maintain the Current Contracts, ensuring that all information is up to date and accessible

• Maintaining coordinating/planning systems, ensuring all information required is on the system allowing for raising orders, accurate and timely sales invoices, and processing of purchase invoices

• Environmental – recording data, carbon footprint, relevant spreadsheets and share required data with clients

• Maintaining a system to ensure all sub-contractor information, including rates, is up to date and accessible

• Legal compliance – manage the planning sales, delivery tickets, delivery sites and ensure spreadsheets are completed

• Processing employee timesheets, ensuring they match records, and passing information on to Payroll

• Maintain systems whereby all relevant paperwork, including waste transfer notes & site report sheets, are correctly completed and easily accessible

• Assist with keeping Method Statements and Risk Assessments up to date and share with clients as required

• To support the directors / managers / coordinators / admin in their roles as required

• To make sure that the Office Manager role is kept fully up to date with industry standards and increasingly become more knowledgeable in relation to colleagues

If you feel you have the right skills for this role please apply today or contact me directly on (url removed)

• Manage the daily operations of the office, ensuring a productive and efficient working environment.
• Oversee reception duties, manage incoming and outgoing mail, and handle general enquiries.
• Maintain office supplies inventory and coordinate with vendors for procurement and maintenance services.
• Assist with scheduling meetings, managing calendars, and coordinating travel arrangements for staff.
• Support HR functions, including onboarding new employees, maintaining personnel records, and assisting with payroll administration.
• Organise company events, team-building activities, and client meetings.
• Implement and enforce office policies and procedures, ensuring compliance with health and safety regulations.
• Manage office budgets and track expenses, processing invoices and generating financial reports.
• Act as the main point of contact for building management and external service providers.
• Ensure the office is tidy, presentable, and equipped with necessary facilities.
• Support senior management with administrative tasks and projects as required.
• Develop and implement improvements to office processes and systems to enhance efficiency.
• Manage the effective use of office equipment and technology.
• Provide a welcoming and professional atmosphere for clients and visitors.

• Proven experience in an Office Manager, Facilities Manager, or similar administrative role.
• Excellent organisational and time management skills, with the ability to multitask effectively.
• Strong IT proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent communication and interpersonal skills, with a professional demeanour.
• Experience with basic HR and financial administration is desirable.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and a keen eye for detail.
• Experience in a hybrid working environment is advantageous.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with office management software and systems.

• Manage the overall administration and smooth running of the office.
• Oversee reception duties, greeting visitors and directing inquiries.
• Manage office supplies, inventory, and procurement processes.
• Coordinate maintenance and repair of office equipment and facilities.
• Ensure the office environment is clean, safe, and presentable at all times.
• Manage vendor relationships, including cleaners, maintenance staff, and suppliers.
• Organize company events, meetings, and team-building activities.
• Support HR functions, such as onboarding new employees and maintaining personnel records.
• Assist with travel arrangements and expense processing for staff.
• Develop and implement office policies and procedures.
• Handle incoming and outgoing mail and deliveries.
• Manage the office budget and control expenditure.
• Act as a point of contact for staff queries regarding office operations.
• Ensure compliance with health and safety regulations.
• Maintain efficient filing systems, both physical and digital.
• Supervise and coordinate the work of administrative support staff if applicable.
• Implement process improvements to enhance office efficiency.

• Proven experience as an Office Manager or in a similar administrative management role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Experience in budget management and vendor negotiation.
• Knowledge of health and safety procedures in an office environment.
• Proactive and resourceful problem-solver.
• Discretion and ability to handle confidential information.
• Experience with facilities management is a plus.

• Oversee the daily operations of the office to ensure a productive and welcoming environment.
• Manage office supplies inventory, ordering and stocking as needed.
• Coordinate with external vendors and service providers (e.g., cleaning, maintenance, IT support).
• Manage reception area, greeting visitors, and handling incoming calls and correspondence.
• Organise and schedule meetings, appointments, and company events.
• Ensure the office is well-maintained, clean, and organised, addressing any facility issues promptly.
• Implement and maintain office procedures and policies.
• Provide administrative support to various departments as required.
• Manage mail distribution, couriers, and travel arrangements.
• Ensure compliance with health and safety regulations.

• Proven experience as an Office Manager, Administrator, or in a similar role.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise effectively.
• A proactive and problem-solving attitude.
• Experience in vendor management and basic facilities management is a plus.
• Discretion and a professional demeanour.

Location: Northampton / Milton Keynes
Start Date: September / October
Type: 12 Weeks Temp-to-Perm
Pay Rate: £15 – £20 per hour (depending on experience)

We are seeking School Office Managers to join schools across Watford, Hemel Hempstead, Northampton, and Milton Keynes . This is a fantastic opportunity for experienced administrators looking to step into a leadership.

WHJS1_UKTJ

Empowering Learning are looking to appoint a Headteachers PA & Office Manager to work within a Secondary School in Bourne End. This school requires this individual to be able to build strong relationships with both staff & students, as well as building a long lasting relationship with the Headteacher & Office staff who you will be directly line managing.

***MUST HAVE PREVIOUS EXP WORKING WITHIN A SCHOOL***

**High Daily Rate - 180+ per day**

**Please get in touch today**

Please see below the credentials we are looking for:

- Previous experience working within a Secondary Headteacher - Office Based

• A person who is passionate, enthusiastic and willing to go the extra mile to help and support students and staff reach full potential
• Experience working with a fast paced office environment
• Confidence to lead on School Meetings, note taking, follow up emails
• Be able to work well as part of a close knit team as well as think on your feet independently

Working through Empowering Learning you can expect:

• Competitive rates of pay
• Regular CPD opportunities including Team Teach
• A dedicated consultant available at all times
• Holiday pay and pension contributions

(phone number removed) - Callum

INDMIDS

• Managing and coordinating complex executive calendars and scheduling appointments.
• Arranging and coordinating domestic and international travel logistics.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Acting as a gatekeeper and liaison between executives and internal/external stakeholders.
• Organizing and managing virtual meetings, including preparing agendas and taking minutes.
• Conducting research and preparing briefing materials for meetings.
• Managing and prioritizing incoming communications and requests.
• Handling confidential information with tact and discretion.
• Implementing and maintaining efficient administrative processes.
• Assisting with special projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and proactively.
• Strong problem-solving skills and attention to detail.
• Previous experience in a remote work setting is advantageous.