2,830 Office Pa jobs in the United Kingdom

Job title: Office Manager/PA

Hours and times:

Office based, from 0900 to 1730 with one hour for lunch. Five days a week.

Salary: £31-34k+

Join a dynamic and forward-thinking property business at the heart of innovation and culture.

We're on the lookout for an exceptionally organised, proactive and approachable Office Manager/PA to become the beating heart of our office operations. If you're someone who thrives on variety, takes pride in keeping things running smoothly, and enjoys supporting a high-energy, collaborative team, this could be your next big move.

What You'll Be Doing:

Office Management & Operations

• Front of house, providing a warm welcome to guests and visitors.
• Own the day-to-day running of the office from ordering supplies to ensuring meeting rooms are always guest ready.
• Monitor and manage tech, catering and stationery supplies.
• Manage security and building access, liaise with building management, and stay on top of H&S requirements.
• Keep tech and AV equipment in excellent condition, organise printer maintenance, and troubleshoot issues.
• Coordinate all post, deliveries, calls and general enquiries.
• Team engagement, plan company socials, team away days, industry awards and events.
• Ensure all compliance training and onboarding setups are completed with finesse.

HR Support

• Welcome new starters, sort their IT and onboarding, and make sure they have everything they need to hit the ground running.
• Maintain employee records, manage holiday/sickness logs, update personal details, and keep the staff handbook up to date.
• Support recruitment from job posting through to interview scheduling.
• Celebrate birthdays, coordinate CPD tracking, and keep reward records organised.
• Provide regular updates to directors and support all ad-hoc HR requests.

Personal Assistant duties

• Act as a trusted gatekeeper and support on both corporate and occasional personal admin tasks.
• Provide high-level diary and travel management for senior leadership (including bookings for flights, hotels, meetings, and industry events).
• Arrange and manage key investment and client meetings across a variety of groups.
• Provide general business support: document prep, Docusign adminsitration, expense management and more.
• Support our charities by helping to plan events and initiatives.

Who You Are:

• Confident communicator and natural relationship builder.
• A true multitasker who thrives in a fast-paced environment.
• Highly organised with a strong attention to detail.
• Experienced in office management, basic HR admin and PA support.
• Tech-savvy and proactive with a "get things done" attitude.

Why Join Us?

We're not your average property business. We're values-led, creative, and genuinely care about our people. You'll be joining a supportive and collaborative team where your voice matters, and your impact is felt every day.

Here's just some of our amazing benefits;

· 25 days holiday, plus additional three days for the office Christmas closedown

· Company funded group personal training sessions

· Twice yearly company hikes followed by a hearty pub lunch

· Company social and charity events

· Take your birthday off – it's on us.

Ready to take the reins and be the glue that holds our team together?

Apply now and be part of something exciting.

Strictly no agencies.

Job Type: Full-time

Pay: £1,000.00- 4,000.00 per year

Benefits:

• Company events
• Discounted or free food
• Free fitness classes
• On-site gym
• Paid volunteer time

Work Location: In person

• Manage the reception area and ensure a professional and welcoming environment.
• Answer and direct phone calls, take messages, and handle enquiries.
• Greet and assist visitors in a courteous and professional manner.
• Manage and maintain electronic and physical filing systems.
• Schedule appointments, meetings, and manage calendars for senior staff.
• Organise travel arrangements, including flights, accommodation, and itineraries.
• Prepare documents, reports, presentations, and correspondence.
• Process invoices, expenses, and maintain petty cash.
• Order and manage office supplies and maintain inventory.
• Liaise with suppliers and service providers to ensure the office runs efficiently.
• Provide general administrative support to the team as required.
• Assist with event planning and coordination for internal and external meetings.
• Maintain confidentiality and handle sensitive information with discretion.
• Support HR administration tasks as needed, such as onboarding paperwork.

• Proven experience as an Office Administrator, Personal Assistant, or similar role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to multitask and prioritise tasks effectively.
• Discretion and confidentiality are paramount.
• A proactive and can-do attitude.
• Experience with basic bookkeeping or invoicing is a plus.
• High school diploma or equivalent; further qualifications are an advantage.

Description

ABOUT THE ROL E

We’re looking for a highly organised, proactive and tech-savvy PA/Office Manager to support our CEO and ensure the smooth running of our London HQ. This hybrid role blends traditional executive assistant responsibilities with creative and cultural impact - from using AI tools to streamline admin and workflows, to helping shape internal culture, and enhancing our social media presence.

You’ll act as a trusted partner to the CEO, managing their schedule, communications, and priorities, while also taking ownership of internal office operations and social initiatives. This is a great opportunity for someone who thrives in a dynamic, people-driven environment and uses technology to drive efficiency and impact.

This role will require a minimum of three days in the office (Tuesday, Wednesday, and Thursday), with flexibility to work a fourth day on-site when business needs arise. For example, to support visiting stakeholders on a Monday or Friday.

RESPONSIBILITIES

Executive & PA support

• Manage the CEO’s diary, scheduling and prioritising meetings across multiple time zones
• Oversee inbox management - triaging emails, drafting responses, and maintaining efficient communication on behalf of the CEO
• Leverage AI tools (e.g. for scheduling, summarisation, research, drafting emails and workflow automation) to streamline administrative tasks and boost productivity
• Prepare documents, presentations, and reports to a high standard
• Anticipate needs, manage competing priorities, and maintain a calm, solutions-focused approach
• Handle confidential information with professionalism and discretion
• Organise and coordinate meetings - including agenda creation, note-taking, and action tracking
• Plan and manage domestic and international travel logistics
• Ensure professional and polished setup for meetings with clients, partners, and board members.

Social Media & Brand Support

• Support the CEO in developing and maintaining an authentic, consistent social media presence (especially LinkedIn)
• Collaborate and coordinate with internal teams to draft and schedule LinkedIn and Instagram content covering business updates, thought leadership, and company milestones etc.
• Contribute to SINE’s brand visibility and employer brand through creative content and storytelling initiatives.

Office & Culture Management

• Oversee the smooth day-to-day running of the London office, including facilities, suppliers, and maintenance
• Represent SINE in tenant meetings and manage any follow-up actions
• Maintain a well-stocked, organised, and welcoming workspace
• Partner with the People Team to plan and deliver team events, socials, and offsites that strengthen culture and connection
• Support the implementation of health, safety, and wellbeing initiatives across the office
• Coordinate onboarding logistics for new starters, including desk setup and IT equipment
• Support ad-hoc internal projects, such as sustainability, inclusion, and operational efficiency initiatives.

ABOUT YOU

As part of our dynamic team, you’ll need to demonstrate the following experience & skills:

• 1+ years PA experience (working with leaders in different time zones is desirable)

• Demonstrable AI literacy - using AI tools (e.g. ChatGPT, Notion AI, or automation platforms) to improve efficiency, communication, and output quality
• Experience (or strong interest) in social media management and content creation
• Experience (or strong enthusiasm) for contributing to team culture and events in a fast-paced, collaborative environment
• Office management & event planning experience is desirable but not essential
• Strong organisational and time management skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills, with a professional and personable tone
• Discretion, emotional intelligence, and trustworthiness in handling sensitive information
• Confident use of Microsoft Office and/or Google Workspace
• A proactive, can-do attitude with curiosity and creativity in problem-solving.

BENEFITS

• 25-day holiday allowance excluding Bank Holidays (plus extra time off over the Christmas period) and one extra day’s holiday accrued for the first three years of service
• Competitive salary - verified annually through external benchmarking analysis
• 3pm finish on a Friday - subject to business requirements
• Enhanced family-friendly and personal leave
• Health cash plan (after 3 months service) 
• Employee assistance programme
• Working from home equipment allowance
• Occasional free tickets to live events
• An incredible office environment in the heart of Fitzrovia with neighbourhood discounts on local restaurants, health and wellbeing and shopping
• An active social events calendar and opportunity to input into the social calendar
• Opportunities to help further shape the business culture and agency benefits.

LOCATION

Our stunning offices are based in the heart of Fitzrovia, minutes walk from Goodge Street, Tottenham Court Road and Warren Street stations. 

ABOUT US 

SINE Digital is the pre-eminent disruptive performance marketing agency with offices in London's West End and New York. We connect people to the experiences they love through designing and delivering cutting-edge digital solutions for some of the biggest names in live entertainment, fashion and e-commerce. Our data-driven expertise in strategic digital marketing consultancy and digital marketing insight is built on years of commercial experience. We prioritise our people and are committed to fostering an exceptional work environment and positive company culture. Together, we’ve shaped a company that consistently breaks the mould and strives for excellence. 

Today, SINE Digital stands as a collective of fun, passionate, and curious disruptors dedicated to making a mark on the brands and people we work with every day.

At SINE Digital, we’re committed to creating a workplace where people feel respected, valued, and empowered to thrive - just as they are. We believe that diverse perspectives and lived experiences are key to driving innovation, and we’re proud to be an equal opportunity employer. Inclusion is more than a policy, it’s part of our culture. We welcome talent from all backgrounds, regardless of race, colour, religion, gender identity, sexual orientation, age, nationality, disability, marital status, or any other aspect of identity. If you require any adjustments or support during the recruitment process,  let us know at - we’re here to ensure you have what you need to show up as your best self.

• Manage and maintain complex executive calendars and schedules.
• Arrange and coordinate domestic and international travel.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Conduct research and prepare reports and presentations.
• Screen and manage incoming communications, including emails and phone calls.
• Maintain physical and digital filing systems, ensuring confidentiality.
• Assist with budget tracking and expense reporting.
• Act as a liaison between executives and other departments.
• Support ad-hoc projects as required.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent command of English, both written and spoken.
• Strong proficiency in MS Office Suite and collaboration tools.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Exceptional organisational and time-management skills.

• Managing and maintaining complex diaries and calendars for multiple senior executives.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and visa applications.
• Preparing, proofreading, and editing reports, presentations, and other important documents.
• Acting as a gatekeeper, screening calls, emails, and visitors, and redirecting inquiries appropriately.
• Organising and facilitating internal and external meetings, including preparing agendas, taking minutes, and following up on action points.
• Managing confidential information with the utmost discretion and integrity.
• Liaising with stakeholders at all levels, both internally and externally.
• Handling expense reports and processing invoices.
• Assisting with special projects and ad-hoc administrative tasks as required.
• Maintaining and improving office systems and procedures.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• A proactive and problem-solving approach with a keen eye for detail.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Discretion and a high level of professionalism.
• Experience in diary management and travel coordination.
• A flexible attitude towards working hours when required.

• Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
• Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
• Organizing and preparing materials for meetings, including agendas and background documents.
• Taking accurate minutes during meetings and distributing them promptly.
• Conducting research and compiling information as needed for executive projects.
• Managing expense reports and processing invoices.
• Maintaining confidential files and records with a high degree of discretion.
• Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
• Anticipating the needs of executives and proactively addressing them.
• Assisting with special projects as required.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent calendar management and travel coordination skills.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to handle confidential information with discretion and professionalism.
• Resourceful, proactive, and able to work independently in a remote setting.
• Strong problem-solving skills and attention to detail.
• Experience with project coordination is a plus.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and attend meetings, taking minutes and tracking action items.
• Handle confidential information with the utmost discretion.
• Serve as a liaison between executives and internal/external clients.
• Manage incoming and outgoing mail and communications.
• Organize and maintain electronic and physical filing systems.
• Assist with budget tracking and expense reporting.
• Plan and execute office events and team-building activities.
• Conduct research and prepare reports on various topics.
• Maintain office supplies and manage vendor relationships.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask, prioritize, and manage a busy workload.
• Discretion and professionalism in handling sensitive information.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• Experience in a professional services environment is a plus.