253 Office Specialist jobs in the United Kingdom
QPPV Office Specialist
Posted 620 days ago
Job Viewed
Job Description
We welcome applications from individuals based within a commutable distance to our Burton-on-Trent, Staffordshire or Weybridge, Surrey offices or alternatively we can consider UK remote based applications for the right individual.
This role will play a key part in supporting with managing the QPPV office and ensuring the QPPV has access to and regularly receives all relevant information required to demonstrate oversight of the pharmacovigilance (PV) system. In addition, responsible for update and maintenance of the Pharmacovigilance system master file (PSMF). This role will also ensure projects adhere to Good Pharmacovigilance Practice and regulatory requirements.
This role requires you to be a passionate pharmacovigilance professional, who is a dedicated and enthusiastic team player, that strives to gain and maintain an exceptional reputation for Clinigen and their Clients and who is knowledgeable, cares and produces high quality work.
Key Responsibilities:
- Develop and maintain an understanding of the different components of the PV system and their interactions.
- Update and maintain the Pharmacovigilance System Master File (PSMF) for the UK, EU and/or global.
- Responsible for the PSMF process, which includes maintaining a system/process (i.e., manage and maintain the PSMF schedule, the allocation and training of PSMF key contributors and ensure the PSMF schedule is kept up to date at all times).
- Responsible for timely collation and compiling of the required data for the PSMF by liaising with relevant key stakeholders and/or the clients.
- Review of the collated information for completeness and accuracy.
- Responsible for timely sign-off of the PSMF as per the procedures.
- Manage the QPPV mailbox and respond to internal and client queries.
- Manage, co-ordinate and prepare for any periodic/ad-hoc QPPV related meetings. Schedule meetings, ensuring relevant key stakeholders are present, collating metrics/data for presentation, taking meeting minutes etc.
- Facilitate and enhance cross-functional communication with the QPPV Office and the global businesses.
- Ensure the QPPV has access to and regularly receives all information required to demonstrate oversight of the global PV system.
- Responsible for ensuring shared storage area such as SharePoint is kept up to date for QPPV oversight.
- Maintain awareness of all relevant national, European and global pharmacovigilance legislations.
- Provide support with XEVMPD updates, if required.
- Support with planned deviations and assess impact to the PV system with integration of newly acquired or approved products and update PSMF as required.
- Support with audits and inspections.
- Perform any ad-hoc activities that arise in relation to the PSMF management, and in the maintenance of processes and systems to assist with QPPV oversight.
- Attend meetings to assess impact to the PV system and decide if changes are significant or non-significant relating to PSMF update.
- Train and mentor junior employees.
- Increase awareness of the PSMF by training relevant individuals on the legislation and company procedure.
Requirements
- Previous experience with QPPV office management and PSMF desired, but not essential.
- Strong PV background relating to post-marketing experience essential. Clinical experience desired but not essential.
- Previous knowledge and experience with XEVMPD beneficial.
- Ability to present complex data/information at all levels of the organisation and externally
- Analytical thinking, with proven ability to lead whilst applying sound judgment
- Attention to detail and the ability to work effectively in an environment characterised by tight timelines and changing priorities
- Understanding of impact of emerging regulatory requirements and implications globally
- Proven leadership skills with regards to people, projects, and execution of plans and processes
- Excellent organisational and prioritisation skills and strong analytical / problem solving skills
- Excellent oral and written communication skills and commitment to mentoring / training PV team
- Extensive knowledge of MS Office Applications and systems
- Proven ability to work collaboratively within a matrix and/or cross-functional environment. Ability to build relationships with key internal and external customers
- Self-motivated and organised, with the ability to work unsupervised for periods of time
Benefits
- 27 days holiday plus 8 bank holidays
- Pension contributions 4.5% matched
- Life assurance 4 x annual salary
- Flexible Benefits Platform with £25/month Company contribution
- Annual salary review
- Independent financial advice service
- Enhanced Employee Assistance Programme
- Shopping discounts with retailers
- Long service awards
- Recognition scheme & employee of the year awards
Office Administration Manager
Posted today
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Job Description
``Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator/manager to join our team. As an Office Administrator/manager, you will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This is a vital role that requires strong organizational skills, attention to detail, and the ability to multitask effectively. Must have good knowledge of sage(preferably sage 50). Main responsibilities will be raising sales invoices, collecting direct debits, entering purchase invoices, sending out statements. Weekly/Monthly collating of staff hours for payroll. answering the phone and dealing with clients. Some HR knowledge would be preferable as we use an outside company to handle contracts, holidays, absences, grievances etc.
Working hours are approximately on a Mon-Weds-Fri. May be required to do additional hours/days to cover for directors holidays etc.
Responsibilities:
Manage and maintain office supplies inventory, anticipating needed supplies and placing orders as necessary
Answer and direct phone calls, take messages, and respond to inquiries
Prepare and distribute correspondence, memos, reports, and other documents
Assist with bookkeeping tasks such as accounts payable and receivable
Utilize accounting software (Sage,) to process financial transactions
Maintain accurate records and files
Perform general office duties such as filing, photocopying, scanning, and data entry
Requirements:
Proven experience as an Office Administrator/manager or similar role
Proficient in using accounting software (Sage,)
Strong organizational skills with the ability to prioritize tasks effectively
Excellent attention to detail and accuracy
Strong written and verbal communication skills
Ability to multitask and work well under pressure
Knowledge of office management systems and procedures
Proficient in MS Office (Word, Excel, Outlook)
High level of professionalism and integrity
If you are a highly organized individual with excellent administrative skills, we would love to hear from you. Apply now to join our team as an Office Administrator/manager.
Job Types: Part-time, Permanent
Pay: £15.00-£17.00 per hour
Expected hours: No less than 12 per week
Benefits:
- Casual dress
- Free parking
- On-site parking
Application question(s):
- Must be flexible with working hours/days to cover directors
Experience:
- Accounting: 5 years (required)
- bookkeeping: 3 years (required)
Work Location: In person
Operations Manager - Office Administration
Posted 22 days ago
Job Viewed
Job Description
Key responsibilities include:
- Leading, mentoring, and developing the administrative support team.
- Managing office facilities, supplies, and vendor relationships to ensure a well-maintained and efficient workspace.
- Overseeing the implementation and improvement of administrative processes and systems.
- Coordinating internal and external communications, ensuring clear and timely information flow.
- Managing budgets for office operations, including procurement and expense tracking.
- Organizing company events, meetings, and travel arrangements.
- Ensuring compliance with company policies and health and safety regulations.
- Assisting senior management with special projects and operational initiatives.
- Developing and implementing strategies to improve office efficiency and staff engagement.
Head of Office Administration
Posted 24 days ago
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Job Description
Key Responsibilities:
- Oversee and manage day-to-day office operations, ensuring efficiency and productivity.
- Lead, mentor, and develop the administrative support team, fostering a positive work environment.
- Manage office budgets, including forecasting, expenditure tracking, and cost control.
- Negotiate and manage contracts with external vendors and service providers (e.g., cleaning, maintenance, IT support).
- Ensure the office facilities are well-maintained, safe, and compliant with health and safety regulations.
- Develop, implement, and refine administrative policies and procedures.
- Coordinate office moves, renovations, and space planning as needed.
- Manage reception, mail services, and general office supplies.
- Serve as a point of contact for staff regarding administrative and facilities-related issues.
- Organize company events, meetings, and travel arrangements for senior management.
- Implement and manage systems for record-keeping and information management.
- Continuously seek opportunities to improve office efficiency and employee experience.
- Liaise with HR on onboarding and offboarding administrative processes.
- Ensure effective communication across departments regarding administrative matters.
- Proven experience in office management or facilities management, with at least 5 years in a supervisory or leadership role.
- Demonstrable experience in managing budgets and negotiating with vendors.
- Strong leadership and team management skills, with the ability to motivate and develop staff.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Strong understanding of health and safety regulations in an office environment.
- Excellent communication, interpersonal, and problem-solving skills.
- Experience with implementing new administrative systems or processes is a plus.
- Ability to work effectively in a hybrid work model.
- A proactive and resourceful approach to problem-solving.
Head of Office Administration & Facilities Management
Posted 8 days ago
Job Viewed
Job Description
Key Responsibilities:
- Develop and implement comprehensive facilities management strategies and operational policies to support business objectives.
- Oversee the day-to-day operations of the office, including maintenance, cleaning, security, and health and safety procedures.
- Manage all vendor contracts and relationships, including cleaning services, maintenance providers, IT support, and catering, ensuring quality service delivery and cost-effectiveness.
- Develop and manage the facilities budget, ensuring financial targets are met and reporting on expenditures.
- Ensure compliance with all health, safety, and environmental legislation, conducting regular risk assessments and implementing necessary controls.
- Oversee office space planning, design, and reconfigurations to optimise functionality and employee well-being.
- Manage the reception area and front-of-house operations to ensure a professional and welcoming environment.
- Coordinate office moves, refurbishments, and major maintenance projects.
- Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
- Lead and develop a team of administrative and facilities staff, providing guidance and support.
- Act as a key point of contact for employees regarding facilities-related issues and queries.
- Implement and manage sustainability initiatives within the office environment.
- A minimum of 7 years of progressive experience in office administration, facilities management, or a related operational role.
- Proven experience in managing budgets and negotiating contracts with third-party vendors.
- Strong knowledge of health, safety, and environmental regulations relevant to the workplace.
- Excellent organisational and time management skills, with the ability to prioritise effectively.
- Strong leadership and people management skills, with the ability to motivate and develop a team.
- Exceptional communication, interpersonal, and stakeholder management skills.
- Proficiency in Microsoft Office Suite and experience with facilities management software is desirable.
- Ability to think strategically and implement effective operational solutions.
- Experience in coordinating complex projects such as office refurbishments or moves.
- Relevant professional qualifications in Facilities Management or Health & Safety are a strong advantage.
Senior Operations Manager (Office Administration)
Posted 9 days ago
Job Viewed
Job Description
Responsibilities:
- Oversee and manage all administrative and operational functions of the office.
- Lead, mentor, and develop the administrative support team.
- Manage office facilities, including maintenance, security, and space planning.
- Develop and implement efficient office policies and procedures.
- Manage vendor relationships, contracts, and service level agreements.
- Oversee procurement of office supplies, equipment, and services.
- Ensure compliance with health, safety, and environmental regulations.
- Manage departmental budgets and financial reporting.
- Coordinate staff travel arrangements and company events.
- Act as a key point of contact for internal and external stakeholders regarding operational matters.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in office management, operations management, or a similar role.
- Proven experience in managing and leading a team of administrative staff.
- Strong understanding of facilities management, procurement, and budgeting.
- Excellent organizational, time management, and problem-solving skills.
- Proficiency in Microsoft Office Suite and experience with office management software.
- Exceptional interpersonal and communication skills.
- Ability to work under pressure and manage multiple priorities effectively.
- Experience in a professional services environment is a plus.
Remote Operations Manager - Office Administration
Posted 24 days ago
Job Viewed
Job Description
As a Remote Operations Manager, you will be responsible for developing, implementing, and managing policies and procedures that support our remote-first operational model. This includes managing vendor relationships, overseeing office supplies and equipment distribution (for remote employees), coordinating IT support logistics, and ensuring compliance with remote work regulations. You will be the go-to person for ensuring our remote infrastructure is robust and our team members have the resources they need to succeed, regardless of their physical location.
Key Responsibilities:
- Develop and implement efficient operational procedures for a remote-first organization.
- Manage relationships with third-party vendors and service providers, negotiating contracts and ensuring service level agreements are met.
- Oversee the procurement and distribution of office supplies, equipment, and technology for remote employees.
- Coordinate with IT departments to ensure seamless onboarding/offboarding of remote staff and provide support for technical issues.
- Manage company-wide communication channels and internal documentation, ensuring information is accessible and up-to-date.
- Plan and coordinate virtual company events and team-building activities.
- Monitor operational budgets and identify cost-saving opportunities.
- Ensure compliance with health, safety, and data privacy regulations relevant to remote work.
- Act as a point of contact for employee queries related to operational matters.
- Continuously seek opportunities to improve operational efficiency and employee experience in a remote setting.
- Proven experience in operations management, office management, or a similar administrative leadership role, preferably within a remote or distributed team.
- Strong understanding of operational best practices and process improvement methodologies.
- Excellent organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in project management tools and software.
- Experience managing vendor relationships and negotiating contracts.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with remote teams.
- Ability to work independently, exercise sound judgment, and problem-solve proactively.
- Experience with HR or IT support functions in a remote context is a plus.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
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Office Administration Assistant Work from Home
Posted today
Job Viewed
Job Description
Work from Home Data Entry & Office Administration – Flexible Online Role
About the Job
We are seeking motivated individuals in Middlesbrough, North Yorkshire, United Kingdom, for a remote entry-level position in data entry, office administration, and online market research. This role allows you to work from home, completing computer-based tasks while supporting virtual office operations from your own workspace.
No experience is required, and full training is provided. This opportunity is ideal for anyone starting a career in administration, office work, or online data entry while gaining practical beginner-level market research experience.
Job Duties
Enter and update data accurately in online systems and spreadsheets
Maintain organized office records and digital files
Assist with market research by reviewing online information, identifying trends, and summarizing insights
Support basic administrative tasks in a home-office environment
Follow instructions carefully to ensure tasks are completed efficiently and correctly
This role provides hands-on experience in data entry, office administration, and online market research while working entirely from home.
About the Area
Middlesbrough, located in North Yorkshire, is an industrial and cultural hub with a growing business community, excellent transport links, and a mix of educational and recreational facilities. With reliable internet and a quiet home-office setup, Middlesbrough provides an ideal environment for developing skills in online administration, data entry, and market research while enjoying flexible remote work.
Industries We Work With
Administration
Aerospace – Aviation & Atmospheric Science
Air Travelers & Airlines – International & Domestic Carriers
Amazon
Apparel/Accessories/Textiles – Online/Retail/Remote
Automotive – Design, Development, Manufacturing
Beverage Industry – Trends, Formulations & Technology
Candy/Confectionery – Chocolate, Sugar, Gum Products
Computers – Information and Online Communication Technology
Customer Service
Data Entry & Analytics
Education – Instruction and Training – Work from Home Programs
Film/Movie – Production, Film Festivals, Distribution
Health Care – Public & Home Care
Manufacturing – Raw Materials & Machinery
Marketing & Study Design
Outdoor Gear – Outdoor Gear & Equipment
Pet Foods/Supplies/Pet Owners
Restaurants/Food Service
Travel/Tourism – Local/International
Toys – Industry Trends/Changes
About Us
Top Level Promotions supports UK businesses with administrative support, data management, and online market research. Our remote team ensures accurate records, efficient workflows, and actionable insights for clients.
This entry-level role allows you to work from home, receive full training, and gain experience in office administration, data entry, and beginner-level market research.
Requirements
Reliable computer or laptop with internet access
Quiet workspace suitable for home-office tasks
Willingness to learn and follow instructions
Attention to detail and ability to work independently
Skills
Basic computer and typing abilities
Dependable and organized work habits
Good written and verbal communication
Ability to follow instructions carefully
Benefits
Fully remote – no commuting required
Flexible part-time or full-time hours
Paid training included
Balanced schedule for work-life flexibility
Opportunity to gain experience in data entry, office administration, and online market research
Pay Rate
£18.50 – £36 per hour, depending on assigned tasks and experience
Experience
No experience required; full training is provided for this entry-level role.
Application
Applicants must currently reside in the United Kingdom. If you are organized, motivated, and ready to start a career in office administration, data entry, and online market research while working from home, please apply today.
Sincerely, Top Level Promotions Human Resources DepartmentOffice Administration - Work from Home Assistant
Posted today
Job Viewed
Job Description
Work from Home Data Entry & Office Administration – Flexible Online Role
About the Job
We are seeking motivated individuals in Luton, Bedfordshire, United Kingdom, for a remote entry-level position in data entry, office administration, and online market research. This role allows you to work from home, completing computer-based tasks while supporting virtual office operations from your own workspace.
No experience is required, and full training is provided. This position is ideal for anyone starting a career in administration, office work, or online data entry while gaining practical beginner-level market research experience.
Job Duties
Enter and update data accurately in online systems and spreadsheets
Maintain organized office records and digital files
Assist with market research by reviewing online information, identifying trends, and summarizing insights
Support basic administrative tasks in a home-office environment
Follow instructions carefully to ensure tasks are completed efficiently and correctly
This role provides hands-on experience in data entry, office administration, and online market research while working entirely from home.
About the Area
Luton, located in Bedfordshire, is a bustling town with a strong business presence, excellent transport links, and a diverse community. With reliable internet and a quiet home-office setup, Luton provides an excellent environment for developing skills in online administration, data entry, and market research. The town combines professional opportunities with cultural amenities, shopping, and parks, making it ideal for flexible remote work.
Industries We Work With
Administration
Aerospace – Aviation & Atmospheric Science
Air Travelers & Airlines – International & Domestic Carriers
Amazon
Apparel/Accessories/Textiles – Online/Retail/Remote
Automotive – Design, Development, Manufacturing
Beverage Industry – Trends, Formulations & Technology
Candy/Confectionery – Chocolate, Sugar, Gum Products
Computers – Information and Online Communication Technology
Customer Service
Data Entry & Analytics
Education – Instruction and Training – Work from Home Programs
Film/Movie – Production, Film Festivals, Distribution
Health Care – Public & Home Care
Manufacturing – Raw Materials & Machinery
Marketing & Study Design
Outdoor Gear – Outdoor Gear & Equipment
Pet Foods/Supplies/Pet Owners
Restaurants/Food Service
Travel/Tourism – Local/International
Toys – Industry Trends/Changes
About Us
Top Level Promotions supports UK businesses with administrative support, data management, and online market research. Our remote team ensures accurate records, efficient workflows, and actionable insights for clients.
This entry-level role allows you to work from home, receive full training, and gain experience in office administration, data entry, and beginner-level market research.
Requirements
Reliable computer or laptop with internet access
Quiet workspace suitable for home-office tasks
Willingness to learn and follow instructions
Attention to detail and ability to work independently
Skills
Basic computer and typing abilities
Dependable and organized work habits
Good written and verbal communication
Ability to follow instructions carefully
Benefits
Fully remote – no commuting required
Flexible part-time or full-time hours
Paid training included
Balanced schedule for work-life flexibility
Opportunity to gain experience in data entry, office administration, and online market research
Pay Rate
£18.50 – £36 per hour, depending on assigned tasks and experience
Experience
No experience required; full training is provided for this entry-level role.
Application
Applicants must currently reside in the United Kingdom. If you are organized, motivated, and ready to start a career in office administration, data entry, and online market research while working from home, please apply today.
Sincerely, Top Level Promotions Human Resources DepartmentOffice Administration Assistant Work from Home
Posted today
Job Viewed
Job Description
Work from Home Data Entry & Office Administration – Flexible Online Role
About the Job
We are seeking motivated individuals in Ipswich, Suffolk, United Kingdom, for a remote entry-level position in data entry, office administration, and online market research. This role allows you to work from home, completing computer-based tasks while supporting virtual office operations from your own workspace.
No experience is required, and full training is provided. This position is ideal for anyone starting a career in administration, office work, or online data entry while gaining practical beginner-level market research experience.
Job Duties
Enter and update data accurately in online systems and spreadsheets
Maintain organized office records and digital files
Assist with market research by reviewing online information, identifying patterns, and summarizing insights
Support basic administrative tasks in a home-office environment
Follow instructions carefully to ensure tasks are completed efficiently and correctly
This role provides hands-on experience in data entry, office administration, and online market research while working entirely from home.
About the Area
Ipswich, located in Suffolk, is a historic town with a growing business community, cultural attractions, and excellent transport links. With reliable internet and a quiet home-office setup, Ipswich offers an ideal environment for developing skills in online administration, data entry, and market research. The town combines professional opportunities with recreational and cultural amenities, making it suitable for flexible remote work.
Industries We Work With
Administration
Aerospace – Aviation & Atmospheric Science
Air Travelers & Airlines – International & Domestic Carriers
Amazon
Apparel/Accessories/Textiles – Online/Retail/Remote
Automotive – Design, Development, Manufacturing
Beverage Industry – Trends, Formulations & Technology
Candy/Confectionery – Chocolate, Sugar, Gum Products
Computers – Information and Online Communication Technology
Customer Service
Data Entry & Analytics
Education – Instruction and Training – Work from Home Programs
Film/Movie – Production, Film Festivals, Distribution
Health Care – Public & Home Care
Manufacturing – Raw Materials & Machinery
Marketing & Study Design
Outdoor Gear – Outdoor Gear & Equipment
Pet Foods/Supplies/Pet Owners
Restaurants/Food Service
Travel/Tourism – Local/International
Toys – Industry Trends/Changes
About Us
Top Level Promotions supports UK businesses with administrative support, data management, and online market research. Our remote team ensures accurate records, efficient workflows, and actionable insights for clients.
This entry-level role allows you to work from home, receive full training, and gain experience in office administration, data entry, and beginner-level market research.
Requirements
Reliable computer or laptop with internet access
Quiet workspace suitable for home-office tasks
Willingness to learn and follow instructions
Attention to detail and ability to work independently
Skills
Basic computer and typing abilities
Dependable and organized work habits
Good written and verbal communication
Ability to follow instructions carefully
Benefits
Fully remote – no commuting required
Flexible part-time or full-time hours
Paid training included
Balanced schedule for work-life flexibility
Opportunity to gain experience in data entry, office administration, and online market research
Pay Rate
£18.50 – £36 per hour, depending on assigned tasks and experience
Experience
No experience required; full training is provided for this entry-level role.
Application
Applicants must currently reside in the United Kingdom. If you are organized, motivated, and ready to start a career in office administration, data entry, and online market research while working from home, please apply today.
Sincerely, Top Level Promotions Human Resources Department