189 Operational Coordinator jobs in the United Kingdom

Job Specification

Operational Information Management

Navy Command Operational Information Management (OPIM) is to be provided as a specialist technical support service. This service is to ensure that the necessary data required to operate Navy Front Line Command (FLC), ships, submarines and front-line units is available to all Users.

Outputs

Development and delivery of deployed SharePoint services and the improvement of processes to support on-going Data Migration initiatives.

Provide Information Management support for transition (both ways) between fixed and afloat IM domains, including Team site builds for all current and future systems.

Modification of the Defence File Plan (DFP) to improve Information Management within all Navy FLC environments. Support ND IM policy and projects regarding standard operating procedures (SOPs), ways of working, processes, and best practice.

Support and provide continuous deployed SME IM input into BRd7747 (Maritime Operational Information Handbook) to ensure ongoing relevance and compliance.

Provide support to interoperability Information management and sharing between legacy, current and future capabilities. Work with LC2, OpNET L3/4 teams and other legacy systems to ensure interoperability solutions have IM support and can be implemented across Navy FLC interests.

Develop and administer the Navy FLC OpNET HUB, create and collapse site collections as required for operations: Single Service Site collection site administrators on the OpNET Hub, provision of new Front Line Command sites for L2/L1 areas, create limited areas and managed access control, provide support to L2/L1 for SharePoint fault resolution, site closure when FLC/unit site no longer required.

Tasking

Build Navy FLC team sites in both the maritime environment and the MMPC to comply with MOD policy, existing SOPs, and maritime site standards.

Troubleshoot IM/IX infrastructure

Provide SharePoint IX support for the afloat IM lifecycle

Act as a focal point for IM and SharePoint related issues for the afloat domain (Remedy process).

Support the migration process for platforms moving between fixed and afloat domain in accordance with the migration strategy.

Remove data from decommissioning vessels and archive to NHB

Maintain an awareness of current CIS technology to develop and advise on new ways of working iaw MOD Information Management Policy.

Maintain OPIM Instructions and SOPs for all business processes with Lessons Identified (LIs).

Support Navy Command with trials, testing and development for ND IS/IM related projects.

Provide IM SME input and feedback on direction to NETOPS DIR

Test content of revised Book of Reference BRd7747 before reissue.

Attend monthly interop working groups.

Respond to Remedy tickets and investigate IM interop issues.

Test changes to software/system versions for impact on IM interop.

Provision of new FLC sites for L2/L1 areas (Hub).

Create limited areas and manged access control (Hub).

Provide support to L2/L1 for SharePoint fault resolution (Hub).

Site closure when FLC site no longer required (Hub).

Person Specification

To be considered for this role you will have the following:

Essential

• Ability to travel and work onboard surface and sub-surface vessels
• Ability to travel for projects as and when required (occasionally includes foreign travel)
• Knowledge of JSP440/441
• Working knowledge of SharePoint
• Knowledge and experience with information management
• MOD security clearance or be willing to undergo Security Clearance to DV level

Desirable Skills

• Some knowledge of industry standards - BRd7747
• Involvement in an iHub
• Communications information systems (Royal Navy)
• Providing support with SharePoint
• Background knowledge of either naval or maritime would be advantageous
• Excellent communication skills
• Able to follow the laid-down process
• Computer literate and good knowledge of Microsoft applications.

Role specifics

• Start date - ASAP
• End date - 31st December 2026
• Rate - dependent on experience and interview
• Working hours - 8am - 4pm
• Base Location - MCSU, Portsmouth (mostly remote)

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Job Specification

Operational Information Management

Navy Command Operational Information Management (OPIM) is to be provided as a specialist technical support service. This service is to ensure that the necessary data required to operate Navy Front Line Command (FLC), ships, submarines and front-line units is available to all Users.

Outputs

Development and delivery of deployed SharePoint services and the improvement of processes to support on-going Data Migration initiatives.

Provide Information Management support for transition (both ways) between fixed and afloat IM domains, including Team site builds for all current and future systems.

Modification of the Defence File Plan (DFP) to improve Information Management within all Navy FLC environments. Support ND IM policy and projects regarding standard operating procedures (SOPs), ways of working, processes, and best practice.

Support and provide continuous deployed SME IM input into BRd7747 (Maritime Operational Information Handbook) to ensure ongoing relevance and compliance.

Provide support to interoperability Information management and sharing between legacy, current and future capabilities. Work with LC2, OpNET L3/4 teams and other legacy systems to ensure interoperability solutions have IM support and can be implemented across Navy FLC interests.

Develop and administer the Navy FLC OpNET HUB, create and collapse site collections as required for operations: Single Service Site collection site administrators on the OpNET Hub, provision of new Front Line Command sites for L2/L1 areas, create limited areas and managed access control, provide support to L2/L1 for SharePoint fault resolution, site closure when FLC/unit site no longer required.

Tasking

Build Navy FLC team sites in both the maritime environment and the MMPC to comply with MOD policy, existing SOPs, and maritime site standards.

Troubleshoot IM/IX infrastructure

Provide SharePoint IX support for the afloat IM lifecycle

Act as a focal point for IM and SharePoint related issues for the afloat domain (Remedy process).

Support the migration process for platforms moving between fixed and afloat domain in accordance with the migration strategy.

Remove data from decommissioning vessels and archive to NHB

Maintain an awareness of current CIS technology to develop and advise on new ways of working iaw MOD Information Management Policy.

Maintain OPIM Instructions and SOPs for all business processes with Lessons Identified (LIs).

Support Navy Command with trials, testing and development for ND IS/IM related projects.

Provide IM SME input and feedback on direction to NETOPS DIR

Test content of revised Book of Reference BRd7747 before reissue.

Attend monthly interop working groups.

Respond to Remedy tickets and investigate IM interop issues.

Test changes to software/system versions for impact on IM interop.

Provision of new FLC sites for L2/L1 areas (Hub).

Create limited areas and manged access control (Hub).

Provide support to L2/L1 for SharePoint fault resolution (Hub).

Site closure when FLC site no longer required (Hub).

Person Specification

To be considered for this role you will have the following:

Essential

• Ability to travel and work onboard surface and sub-surface vessels
• Ability to travel for projects as and when required (occasionally includes foreign travel)
• Knowledge of JSP440/441
• Working knowledge of SharePoint
• Knowledge and experience with information management
• MOD security clearance or be willing to undergo Security Clearance to DV level

Desirable Skills

• Some knowledge of industry standards - BRd7747
• Involvement in an iHub
• Communications information systems (Royal Navy)
• Providing support with SharePoint
• Background knowledge of either naval or maritime would be advantageous
• Excellent communication skills
• Able to follow the laid-down process
• Computer literate and good knowledge of Microsoft applications.

Role specifics

• Start date - ASAP
• End date - 31st December 2026
• Rate - dependent on experience and interview
• Working hours - 8am - 4pm
• Base Location - MCSU, Portsmouth (mostly remote)

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

• Manage office supplies, inventory, and ordering processes.
• Coordinate meeting room bookings and prepare facilities for meetings.
• Handle incoming and outgoing correspondence and deliveries.
• Maintain organised filing systems, both physical and digital.
• Provide comprehensive administrative support to staff members.
• Act as a first point of contact for visitors and phone inquiries.
• Assist with scheduling appointments and managing calendars.
• Support with travel arrangements and expense processing.
• Contribute to maintaining a clean, organised, and welcoming office environment.

• Proven experience in an administrative assistant or office management role.
• Excellent organisational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective communication and interpersonal abilities.
• Ability to multitask and work efficiently under pressure.
• Proactive, reliable, and possesses a strong work ethic.
• Discretion and confidentiality in handling sensitive information.
• A positive and professional demeanour.

EDAG Engineering UK is a small but growing collaborative team who are currently focusing on some key UK Customers whilst at the same time having access to large multidisciplinary teams globally. Within the group, we are over 9000 employees located across the world whose core business is to provide engineering solutions to major automotive companies and their suppliers.

We are seeking a proactive and experienced Senior Assistant to support the day-to-day operations of our UK office. This is a key role in a small but dynamic team, requiring a hands-on approach and the ability to work across multiple functions including office management, HR, finance, and compliance.

Main duties:

• Oversee the smooth running of the office, including supplies, facilities, and general administration.
• Oversee the HR function, supporting the employee lifecycle processes including recruitment, onboarding, reward, offboarding, and personnel administration.
• Support Finance with financial administration tasks and related operational processes.
• Support compliance with ISO 9001 and TISAX standards, including documentation and audit preparation.
• Liaise with external service providers (e.g., cleaning) to ensure high-quality service delivery.
• Assist in the preparation and coordination of monthly payroll processes in collaboration with external payroll providers.
• Organise internal team events and celebrations.

• Support adherence to health and safety regulations appropriate for a small office environment, including risk assessments, maintaining supplies and signage, and supporting the implementation of health and safety policies.

Requirements

• Experience within a similar administrative or office management role within a small to medium-sized company.
• Understanding of HR processes and employment lifecycle activities, such as onboarding, reward and personnel administration.
• Experience managing or supporting on recruitment and partnering with managers to fulfill hiring objectives.

• Familiarity with compliance processes such as ISO 9001.
• Knowledge of health and safety practices in an office setting, including risk assessments and policy implementation.
• Strong organisational and multitasking skills, with attention to detail and the ability to manage competing priorities.
• Effective communication skills, both written and verbal, with a professional and approachable manner.

• Comfortable working independently and collaboratively, with a proactive and solutions-focused mindset.

EDAG Engineering Limited is an Equal Opportunity Employer. Employment decisions are made without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

Benefits

• Health cash plan, following successful probation
• 5% employer pension contributions
• Hybrid working
• 25 days annual leave + 8 bank holidays
• Generous absence cover

• Cycle 2 Work scheme

• Octopus EV scheme

• Oversee and manage the day-to-day operations of the office.
• Lead and mentor the administrative support team.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors for maintenance, repairs, and services.
• Ensure the office is well-maintained, safe, and conducive to productivity.
• Manage facility-related issues and liaise with building management.
• Process invoices and manage office budgets.
• Support senior management with administrative tasks and projects.
• Contribute to improving administrative efficiency and workplace culture.

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 5 years of experience in office management, administration, or a related supervisory role.
• Proven experience in leading and managing administrative teams.
• Strong understanding of office operations, facility management, and administrative best practices.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid environment and manage diverse responsibilities.
• Experience with vendor management and budget administration.
• Proactive approach and keen attention to detail.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
li>Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

Japanese Food Company seeks for:

Position: Sales & Office Manager
Location: North Acton
Employment Type: Full-time

Salary: up to 60K GBP

This is a dual role that combines responsibility for driving sales growth with overseeing the day-to-day operations of our small office. The ideal candidate will have a proven track record in sales, excellent communication skills, and the ability to manage administrative tasks with efficiency and attention to detail.

Key Responsibilities

Sales Management

• Develop and implement sales strategies to achieve company targets.
li>Build and maintain strong relationships with existing and potential clients.
• Identify new business opportunities and support market expansion.
• Prepare and present regular sales reports and forecasts to senior management
• Analyse sales data to measure performance and identify areas for improvement.
• Manage and support a small sales team, setting clear goals and performance targets to keep the team motivated.
• Represent the company at exhibitions, trade shows, and client meetings.

Office Management

• Oversee the day-to-day administrative operations of a small office, ensuring smooth and efficient functioning.

• Manage office administration, including correspondence, scheduling, and record-keeping.
• Handle basic bookkeeping tasks, including processing invoices, expense reports, and liaising with our external accountant.
• Support finance-related tasks such as invoicing, expenses, and budget monitoring.
• Supervise and support a small team, fostering a positive and efficient working environment.
• Coordinate with suppliers, service providers, and external partners.
• Provide regular reports to senior management and participate in scheduled management meetings.
• Serve as the first point of contact for visitors and calls, providing professional customer service.

Requirements

• Proven experience in sales and/or business development, ideally in food import/export.
• Strong organizational and multitasking skills with attention to detail.
• Experience in office administration or team management.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with accounting software is an advantage.
• Ability to work independently and manage multiple priorities.
• Language requirement Business-level English; Japanese other language skills a plus.

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Arrange travel logistics, including flights, accommodation, and itineraries, for remote team members and executives.
• Conduct research and prepare reports, presentations, and other documents as required.
• Manage expense reporting and process invoices for the executive team.
• Act as a primary point of contact for internal and external stakeholders, fostering positive relationships.
• Maintain confidential files and records with utmost discretion.
• Assist with project management tasks, tracking progress and ensuring deadlines are met.
• Proactively identify opportunities to improve administrative processes and enhance operational efficiency within a remote context.
• Provide general administrative support, including document formatting, data entry, and file organization.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive problem-solving abilities and a keen eye for detail.
• Ability to work independently with minimal supervision and take initiative.
• Experience in remote work environments is highly desirable.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Must be eligible to work in the UK. This position is fully remote.