45,343 Organizational Support jobs in the United Kingdom

This is an exciting opportunity for an experienced Executive Assistant to provide high-level support in a fast-paced business services environment. Based in London, this role requires excellent organisational skills and the ability to manage multiple priorities efficiently. You will support a Partner and a couple of consultants, whilst having the opportunity to be client facing.

Client Details

You will work for an industry leader in Executive Search who have outstanding benefits and progression opportunities. They have hybrid working, a chef on site, private healthcare and a discretionary bonus scheme. The offices in London are brand new and state of the art. This role will give you the opportunity to try the position for 12months before committing to the role permanently.

Description

As the Executive Assistant, you will:

• Extensive diary management and scheduling across multiple time zones
• Being the first point of contact for internal and external clients
• Organising travel and managing consultant expenses
• Preparing complex documentation to demanding deadlines
• Maintaining the in-house database accurately.

Profile

A successful EA should have:

• An experienced Executive Assistant - previous experience in executive search or professional services would be advantageous.
• Educated to degree level or equivalent
• Confident, deadline driven and focused on delivery
• Proactive with a positive outlook and a flexible manner
• A good team player, client-focused with high attention to detail
• Able to work under pressure and juggle simultaneous projects
• Well-versed in using Microsoft Outlook, Word, Excel and PowerPoint, and able to touch-type
• Able to learn and use the internal database as a project management tool and archive system

Job Offer

You will be rewarded with a salary of 55k-57k with a bonus, cooked and paid for lunch and private healthcare. This role will go permanent for the right person.

Your new company
A leading UK-based FMCG business based in Slough with a rich heritage is looking for an Executive Assistant to support a Sales and Marketing Director for a 12-month maternity contract. Known for its commitment to quality, innovation, and customer care, this organisation has built a strong reputation in the manufacturing industry. With a focus on employee wellbeing and career development, it offers a rewarding and supportive work environment. This role offers hybrid working 1 day a week in the office, but candidates still need to be within a reasonable commute to Slough.

Your new role
This is a maternity cover opportunity supporting two senior leaders within the Sales and Marketing division. As Executive Assistant and PA, you'll play a pivotal role in managing high-level administrative tasks, coordinating executive communications, and organising large-scale events such as conferences, golf days, and monthly meetings. You'll act as a key liaison between directors, senior leadership, internal teams, and external stakeholders, ensuring seamless operations and top-tier support.This is a full-time role based in Slough, with flexible hybrid working-typically one day per week in the office, with potential for less during quieter periods. The contract is set to begin mid-November and is expected to run for approximately one year.
What you'll need to succeed

• Proven experience in executive support or high-level PA roles
• Exceptional organisational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Professionalism, discretion, and a proactive approach to problem-solving
• Confidence in coordinating events and handling corporate documentation
• Strong interpersonal skills to build relationships across all levels
• Available to start mid-November
• Experience managing events

What you'll get in return

• Competitive salary of 35,000-45,000
• Flexible working with free on-site parking
• 25 days holiday plus bank holidays, with the option to buy more
• Matched pension contributions (up to 6% after one year)
• Enhanced life cover and access to confidential counselling
• Health plan with digital GP access and reimbursement for everyday medical costs
• Discounts for high street brands, tech, travel, and entertainment
• Early access to earned pay and optional dental/critical illness cover

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Executive Assistant (to CEO) - Leading Charity | Portsmouth

We're recruiting for an Executive Assistant to provide dedicated support to the CEO of a well-established charity based in Portsmouth. This is a fast-paced role with a varied and demanding workload, ideal for someone who thrives on responsibility and can work independently under pressure.

What you'll be doing:

• Act as the first point of contact for all matters relating to the CEO
• Manage a complex diary, coordinate travel plans, and oversee logistics for meetings and events
• Prepare key documents, reports, and presentations ahead of meetings
• Work closely with the Chief Operating Officer to ensure the CEO's time is aligned with strategic priorities
• Handle confidential matters with discretion and liaise with senior stakeholders across the organisation

What we're looking for:

• Previous experience as an Executive Assistant, working a c-level executive level
• Exceptional organisational and communication skills
• Proven ability to manage a busy and diverse workload
• Comfortable working independently, using initiative to solve problems and prioritise tasks
• Resilient under pressure and able to maintain accuracy in a fast-moving environment

What's on offer:

• Hybrid working
• Generous holiday allowance and pension scheme
• Free on-site parking and access to fitness facilities

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.

Executive Assistant
Location: Chester
Salary: – up to £50k depending on experience

We are working on behalf of our client to recruit a highly motivated Executive Assistant to provide professional support at the highest level to the Chief Executive Officer, Chief Financial Officer, and Company Secretary. This is a key role requiring exceptional organisational skills, discretion, and the ability to manage complex executive priorities across multiple time zones.

Key Responsibilities:

• p>Manage and optimise executive calendars, including international scheduling.

• Coordinate board meetings, client engagements, and strategy sessions.

• Prepare correspondence, reports, and presentations.

• Act as the main contact for internal and external stakeholders.

• Arrange and manage international travel, visas, accommodation, and itineraries.

• Provide support during travel to handle last-minute changes.

• Handle confidential information with professionalism.

Experience & Skills Required:

• At least 5 years’ experience as an Executive Assistant in a global corporate setting.

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• Strong knowledge of international travel logistics.

• Excellent organisational, multitasking, and communication skills.

• Proficient in MS Office and calendar management tools.

• Flexible and able to work across time zones.

Benefits:

• Salary up to £50k plus bonus.

• 25 days holiday (rising with service) plus bank holidays.

• Private healthcare, pension scheme, life assurance.

• Hybrid working, extra day off every 4 weeks, sick pay.

Candidates must be eligible for DV clearance

This is a fantastic opportunity for an experienced Executive Assistant looking to join a leading organisation in Chester. If you are a highly organised Executive Assistant with strong international experience, we’d love to hear from you.

• Executive Assistant
• Salary: £50,000 per annum + bonus
• Hybrid working – 3 days based in Capenhurst office
• Performance bonus

Our client is a leading nuclear technology company, specialising in developing advanced solutions that contribute to a sustainable energy mix.

They currently require an Executive Assistant to join their business and provide support to their Chief Executive Officer.

The ideal candidate will have Executive Assistant/PA experience working within a global corporate environment, along with experience managing international travel and high-level executive logistics.

Responsibilities:

• Managing and optimising complex calendars including internal and external meetings across different time zones.
• Proactively co-ordinate and confirm appointments, board meetings, client engagements and internal strategy sessions.
• Manage the co-ordination of international meetings to include:
• Arranging attendees, organising venues and hospitality;
• Distribution of the agenda, minute taking and produce key paperwork
• Preparation and editing of correspondence, reports, presentations and briefing materials.
• Collate and communicate information at a detailed level, possibly of a technical or statistical nature, both internally and externally.
• Ensuring the Chief Executive Officer, Chief Financial Officer and Company Secretary are well prepared for meetings with timely briefings, agendas and relevant documentation.
• Acting as the point of contact between internal and external stakeholders, maintaining a professional and approachable demeanour.
• Monitoring of time-sensitive responses and deadlines to ensure the progression of any actions required.
• Process documents and data in accordance with internal standard procedures.
• Involvement in project meetings to meet critical milestones and target dates associated with project delivery.
• Liaising with the wider leadership team to ensure alignment and information flow.
• Handling highly confidential information with discretion and professionalism.
• Provide support with the internal expense management system.

International Travel Management

• Planning, co-ordinating and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport and itineraries.
• Providing 24/7 support during travel to address unforeseen changes or challenges.
• Ensuring seamless co-ordination between global time zones and trip logistics.

Experience & Qualifications

• Secretarial/PA Diploma or Business Studies Degree
• A minimum of 5 years’ experience working at a similar level in a global corporate environment.
• Experience of managing international travel and high-level executive logistics.
• Proficient in working on calendar management tools.
• Highly discreet and professional; able to handle confidential information with integrity and professionalism.
• Forward thinking and confident in identifying and implementing change.
• High level of computer proficiency, with a practical understanding of business information tools and processes.
• Exceptional organisational, time management and multitasking skills.
• Excellent communication and influencing skills.
• Effective team working, managing and influencing multifunctional and multicultural interfaces.
• Experience of working within a regulated and documented management system.
• Advanced knowledge in Microsoft applications.
• DV security clearance is required in order to undertake the role.
• Flexible and adaptable with a Global mindset, comfortable working across time zones and outside working hours as and when required.
• Broad commercial and financial awareness, business strategy understanding and knowledge
  • Pitman/RSA Typewriting (min Stage III) – Desirable
  • Pitman Shorthand (min 100/120 wpm) – Desirable

For more information, please contact Scarlet Wilson.

Executive Assistant to Senior Vice President

Salary: 50,000

Based in Aldgate

Hybrid Role - Working US Hours 12 pm - 8 pm & UK Hours 9am- 5pm

A global data and AI company are looking for an Executive Assistant to be based in their office in Aldgate, supporting a UK and US-based SVPs. You will provide high-level support, including calendar management, travel coordination, and expense reporting. You will be a trusted contact for stakeholders, handling sensitive information with discretion.

Hours are 12:00-20:00 UK time to support US operations, 09:00-17:00 shifts when stakeholders are in the UK. Prior experience supporting US-based stakeholders is required.

Key Responsibilities:

• Provide high-level executive support to SVPs, including diary management, travel arrangements, expenses, and correspondence.
• Oversee complex calendar scheduling, resolving conflicts and anticipating priorities to ensure seamless operations.
• Prepare presentations, agendas, reports, and meeting minutes with accuracy, discretion, and independent judgment.
• Act as the primary contact for internal and external stakeholders, delivering exceptional client service and professional interactions.
• Coordinate client meetings, events, and hospitality, managing logistics such as catering, room bookings, and access requirements.
• Organise detailed domestic and international travel itineraries, including accommodation, transfers, and visa arrangements.
• Manage administrative processes such as expense reporting, purchase orders, contact lists, and financial records.

Essential Experience for the Executive Assistant:

• Extensive executive support background, ideally including C-level executives in a global environment.
• Experience supporting US-based stakeholders and managing across multiple time zones.
• Highly organised and proactive, able to manage high volumes of tasks and projects independently while prioritising effectively and making sound judgements under pressure.
• Demonstrates discretion and professionalism in handling confidential and sensitive information.

Benefits include:

• 22 days annual leave, private healthcare, life assurance, income protection, and a rewarding pension.
• Everyday financial perks including cashback discounts, promotions, and a Cycle Scheme.
• Professional development opportunities with access to courses, workshops, and career growth support.
• Flexible hybrid working model to support work-life balance. Ideally working 2 days per week in the office, however when SVP is in the US then working from home will be fine. SVP comes to the UK every 5 to 6 weeks.
• An inclusive, diverse workplace with equal opportunity for all employees.
• Option to purchase company stock through the Employee Stock Purchase Plan.

If you are an Executive Assistant with experience in supporting US-based stakeholders and is happy to work different time zones, please apply now!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

This is an exciting opportunity for an Executive Assistant to provide high-level administrative support within a Not For Profit organisation. Based in Liverpool, this temporary role offers the chance to make a meaningful impact while showcasing your organisational and multitasking skills.

Client Details

This small-sized Not For Profit organisation operates with a focus on delivering impactful services to the community. With a dedicated team, they strive to create positive change and provide meaningful support to those in need.

Description

• Provide comprehensive administrative support to senior management, including diary management and meeting coordination.
• Prepare and distribute reports, presentations, and correspondence with accuracy and attention to detail.
• Act as the first point of contact for internal and external stakeholders, managing queries efficiently.
• Coordinate travel arrangements and manage expenses in line with company policies.
• Maintain and update records, ensuring confidentiality and compliance with data protection regulations.
• Support the planning and delivery of events, meetings, and projects as required.
• Monitor and prioritise incoming communications, ensuring timely responses where needed.
• Provide ad-hoc support to other departments within the organisation when necessary.

Profile

A successful Executive Assistant should have:

• Proven experience in a similar administrative or secretarial role within a professional setting.
• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
• Exceptional communication skills, both written and verbal, with a professional demeanour.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• A proactive and resourceful approach to problem-solving and decision-making.
• Keen attention to detail and a commitment to maintaining confidentiality at all times.
• Experience working within the Not For Profit sector is desirable but not essential.

Job Offer

• Immediate Start Opportunity.
• Hourly rate of approximately 16.00 - 19.00, depending on experience.
• Temporary position offering flexibility and the opportunity to work with a purpose-driven team.
• Located in Liverpool, with accessible transport links and a supportive work environment.
• Chance to contribute to meaningful projects within the Not For Profit sector.
• Opportunity to enhance your skills and experience in a rewarding role.

If you are ready to take on this fulfilling role as an Executive Assistant in Liverpool, apply now to join a team that makes a difference!

An Experienced Executive Assistant is required for a Board of Directors in Leeds.
As Executive Assistant you will provide a comprehensive range of support to two Directors and the CEO, from research, reports, confidential correspondence and diary management.

Sayjo Recruitment Ltd are recruiting on behalf of our client for this permanent and full time role is fully office based, offering an amazing career. You will be entrusted with a host of administrative, operational and client communications and manage multiple emails accounts and diaries.

Responsibilities

• Manage executive calendars, scheduling meetings and appointments while ensuring optimal time management.
• Prepare and organise documents, reports, and presentations for meetings.
• Handle data entry tasks with accuracy and attention to detail.
• Support research and report building with basic analysis work on costs and performance.
• Managing office communications by phone and email.
• Coordinate travel arrangements and itineraries for executives.
• Support the team with clerical duties such as typing correspondence and managing office supplies.
• Collaborate with other departments to facilitate effective communication and project management.
• Assist in the preparations of meetings and hosting visitors.
• General administration and customer service.

Qualifications

• Executive Assistant experience is required. Or Personal Assistant experience to Board level.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with a focus on professional phone etiquette.

This Executive Assistant role offers an exciting opportunity for individuals looking to contribute significantly to an executive team's success while developing their own skills within a dynamic workplace. Working 7:30am- 4 Monday to Friday , with free parking, a host of incentives and a profit based bonus, company events, and much more.

To apply, send your full CV today to Louise at Sayjo Recruitment Ltd. We may close the advert earlier than shown. We aim to reply to applications within 48 working hours.

The role of Executive Assistant in the Not For Profit sector involves providing high-level administrative support to senior management. This temporary position in London requires a proactive individual with excellent organisational and secretarial skills.

Client Details

This organisation operates within the Not For Profit sector and is committed to making a positive impact in its community. As a large scale housing association, it offers a professional environment focused on delivering meaningful outcomes.

Description

• Manage the diary and schedule of senior executives, ensuring efficient time management.
• Coordinate and prepare materials for meetings, including agendas and minutes.
• Handle confidential correspondence with discretion and professionalism.
• Organise travel arrangements and itineraries for senior staff.
• Support the preparation of reports, presentations, and other key documents.
• Liaise with internal and external stakeholders to facilitate communication and collaboration.
• Maintain accurate records and filing systems for easy retrieval of information.
• Provide ad hoc administrative support as required by the team.

Profile

A successful Executive Assistant should have:

• Prior experience as an Executive Assistant within either a not for profit or housing association is a must
• Proficiency in using Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience in supporting senior management in a professional environment.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• A proactive approach to problem-solving and multitasking.

Job Offer

• An hourly rate of 19 to 23, depending on experience.
• Opportunity to work in a respected Not For Profit organisation in London.
• Access to a supportive and collaborative work environment.
• Temporary role offering flexibility and potential for skill enhancement.
• Exposure to meaningful work that contributes to the community.

If you are ready to take on this rewarding Executive Assistant role, we encourage you to apply today!