43,986 Personal Assistance jobs in the United Kingdom

Role: Office Assistant

Industry: Architecture

Salary: 24,000 - 26,000

Location: Northern Quarter, Manchester

Role Type: Full-time, 12 month fixed term contract

Hours: Monday-Friday, 9am-5:30pm, this is a fully office-based role

We are working with an established and ever-evolving Architecture firm in the heart of Manchester, looking for an Office Assistant. The ideal candidate will be communicative and organised with office/studio-based experience.

Responsibilities

• Ensure quality assurance checks and issues of project drawing information
• Maintain drawing and other documentation information on our database
• Preparing documents for storage and archiving as appropriate
• Provide reception support, maintaining a tidy appearance of the reception area
• Help co-ordinate / facilitate small internal office moves with direction from Document/Office Manager
• Assist with furniture installation re-configuring
• Help to maintain required appearance/tidiness of studios.
• Manage studio stocks of standard stationery items including on-line ordering.
• Ensure meeting rooms are organised in advance of meeting with appropriate setup, catering and refreshments
• Provide general administrative support

Experience required

• Previous experience in a Receptionist or Front Office / Assistant role
• Previous experience in Document Control or a comparable role, ideally within architecture (not essential)
• Keen eye for detail and accuracy
• Strong organisational and time management skills
• Excellent communication skills, both written and verbal
• Able to work autonomously and within a team environment

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

• Location: Watford (on-site)
• Start Date: Immediate
• Duration: 1–2 days (with possible extension)
• Hours: Standard office hours

• Scanning and digitising paper files
• Ensuring files are correctly labelled and stored in the system
• Handling confidential information with care

• Good attention to detail
• Ability to work independently and efficiently
• Previous office admin or scanning experience preferred but not essential

Our client, a fast-growing maintenance company, is currently recruiting for an Office Assistant to join their growing team. The Office Assistant will mainly focus on generating and sending accurate invoices based on engineer reports and completed works.

Key Responsibilities for the Office Assistant

• Review engineers' completed job reports and turn them into clear, well-formatted invoices
• Liaise with the pricing team to ensure accuracy in job costs and descriptions
• Maintain daily records of completed works and outstanding invoices
• Assist with managing the operations inbox and responding to client emails
• Prepare materials and job sheets to ensure engineers are ready for the following day
• Support general admin tasks and jump in where needed

Key Experience for the Office Assistant

• High attention to detail - accuracy is essential when it comes to invoicing and job records
• Strong organisational skills - able to juggle multiple tasks without dropping the ball
• Comfortable with basic systems like Outlook, Word, and ideally Xero (training provided)
• A proactive, can-do attitude
• Prior admin, invoicing, or operations experience is ideal

Please apply as directed!

Office Assistant

We are seeking a reliable and proactive Office Assistant to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong organisational skills, excellent phone etiquette, and a solid understanding of administrative tasks. Proficiency in various software applications, including Microsoft excel, outlook and sage, will be advantageous.

Office Assistant Responsibilities

• Filing documents, and maintaining office supplies.
li>Perform data entry tasks accurately and efficiently to ensure up-to-date records.
• Handle incoming phone calls with professionalism, directing inquiries as necessary.
• Support financial operations by assisting with invoicing and basic bookkeeping using Sage.
• Maintain an organised workspace to enhance productivity within the office.
• Collaborate with team members on various administrative projects as required.

Office Assistant Requirements

• Experience in an office environment or similar administrative role is preferred.
• Strong computer skills, particularly with Microsoft office.
• Familiarity with Sage or similar accounting software is a plus.
• Excellent organisational skills with the ability to prioritise tasks effectively.
• Strong attention to detail and accuracy in all work performed.
• Effective communication skills, both written and verbal.

If you are enthusiastic about contributing to an organised office setting and possess the necessary skills, we encourage you to apply for this opportunity.

Office Assistant - Southwark, London

Office Assistant

Salary: 30k

Location: London Bridge

Hours: 9-6 - this role is fully office based

1 year fixed term contract (potential to go perm)

Our creative and innovative client, based in the vibrant London Bridge, is on the lookout for a dedicated Office Assistant to support their team!

As the Office Assistant, you will play a vital role in ensuring the smooth operation of the office. Your responsibilities will include:

• Managing day-to-day office activities and reception duties
• Handling inquiries via phone, email, and social media, ensuring queries are resolved or forwarded appropriately
• Keeping the office organised, clean, and welcoming for all staff and visitors
• Maintaining office supplies
• Liaising with building management and contractors for maintenance needs
• Assisting with onboarding new team members
• Overseeing office equipment and troubleshooting technical issues
• Ensuring compliance with health and safety regulations and other statutory requirements
• Coordinating office social events

What We're Looking For : To be successful in this role, you should possess:

• Previous experience as an Office Assistant or in a similar role.
• Exceptional organisational skills with a keen eye for detail.
• The ability to manage multiple tasks and prioritise effectively.
• Strong communication and interpersonal skills to interact with all levels of staff and stakeholders.
• Proficiency in IT systems, including MS Office (Word, Excel, PowerPoint, Outlook) on both PC and Mac.
• A proactive, positive attitude and the ability to handle unexpected challenges calmly.

What's in It for You?

• 25 days of holiday plus bank holidays.
• Group income protection cover.
• Interest-free annual season ticket loan (after probation).
• Access to exclusive staff discounts and a Cycle to Work scheme.

Why You'll Love Working Here :

• Work in a creative and supportive environment that values your contributions.
• Conveniently located just 2 minutes from London Bridge train station.
• Be part of a team that prides itself on inclusivity and collaboration.

If you are an enthusiastic and organised individual ready to take on a new challenge in a thriving creative environment, we'd love to hear from you!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

We are currently recruiting for an Office Assistant to join our well established and successful client based in St Albans!

This role ensures that clients receive a warm welcome into a clean, well-maintained office and that team members have facilities required to deliver an excellent service.

What’s in it for you?

• Salary: Up to £28k depending on experience
li>Hours: Mon-Fri, 8.30pm-4.30pm/9am-5pm – office based, no hybrid working < i>25 days holiday (plus 2 additional for Christmas period)
• Generous pension scheme
• Private Healthcare
• Death in service   
< i>Subsidised parking

Key Responsibilities:

Facilities 

li>regular stock takes of stationery, catering supplies, hygiene products and other consumables.
• cleaning of coffee machines and overseeing engineer visits. 
li>maintaining of office printers.  li>monitoring of the facilities inbox, ensuring emails are responded to and dealt with in an appropriate/timely manner.  li>Co-ordination of office moves, and workstation set up.
• Ensuring that the building is kept looking clean and tidy, including client and communal areas, around the front and rear doors, the kitchen and washroom. 
li>Working closely with the receptionists, ensure any refreshments for training sessions and meetings are ordered, set out and cleared away as required.  li>Ensuring that client areas and meeting rooms are kept clean, properly provisioned and have the required refreshments and documentation for example Wi-Fi passwords in place.  li>Transportation of items between offices and to other locations as necessary.  li>Covering reception in the absence of the receptionists

 Property 

< i>Ensuring maintenance of company property register and company asset log as movement occur.  li>Co-ordinating maintenance projects as required, updating the site maintenance log as necessary.  li>Undertaking building inspections in accordance with checklists, identify any concerns/issues in the building and raise to the relevant person. 

Administration     

• ranking outgoing post and ensuring that the franking machine is maintained and loaded with sufficient funds. 
li>Logging all incoming cheques and delivering them to the bank with completed paying in book.  li>Logging files for digital storage, arrange collections and destruction of hardcopy documents as required.
• Checking invoices. 

What the client is looking for:

Good IT skills particular with MS Office.

Good written and verbal communication skills.

Excellent organisational and time management skills.

Attention to detail / accuracy.

Able to lift, move and carry sizeable objects (manual handling)

Able to pitch in and work as part of a wider team

Confidentiality and discretion

Driven to provide an excellent service.

Full, clean driving licence.

A commitment to continual learning and encouraging the same in others.

A supportive and collaborative approach

Red Door Recruitment is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website.

Please note due to the number of applications we often receive; only shortlisted applicants will be contacted.

Office Assistant
Location:  Farnham, Surrey
Salary:  £24,000 - £7,000
Hours:  Permanent, Full-Time

Join a Global Business Bringing Immersive Entertainment to Life!

We are representing a bespoke specialist in their field who are looking for an enthusiastic Office Assistant  to join their vibrant and ambitious team in Farnham. With a company culture rooted in creativity, play, and immersive experiences, this is the ideal environment for someone who wants to be part of something unique, dynamic, and fast-paced.

With big projects on the horizon - including potential international events - this is a brilliant opportunity for someone keen to grow, travel, and develop their career in a supportive, high-energy business.

What You’ll Be Doing:

• Managing company correspondence, including calls, emails, and post
• Organising meetings and scheduling appointments
• Preparing meeting spaces and managing catering for company events
• Updating the CRM and ensuring accurate client records
• Managing office supplies and inventory
• Creating travel itineraries and supporting business travel plans
• Supporting the events team with logistics and admin
• Assisting with quotations and liaising with international factories
• Arranging the shipment of products

What We’re Looking For:

• Confident IT skills: Outlook, Word, PowerPoint, Excel
• Proactive and flexible approach to supporting the team
• Friendly, polite, and approachable with strong interpersonal skills
• Keen attention to detail and the ability to multitask
• A full UK driving licence is essential
• Willingness to travel occasionally for work
• Bonus points if you speak any of the following: French, German, Spanish or Italian!

Why Join?

• A fast-growing business where every day is different
• Work in a creative, passionate team where your input matters
• Attend exciting events - and possibly travel internationally!
• A brilliant stepping-stone for someone looking to build their career in a forward-thinking company

What to Do Next:

If you're interested in this role, please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications, if we have not contacted you within 48 hours, please assume you have been unsuccessful on this occasion.

Not quite what you’re looking for? Recommend a friend you know and receive a £100 voucher upon their successful placement. *Vo her eligibility requires your friend to complete their probation period.

For the purpose of the Conduct Regulations, when advertising permanent vacancies, we are acting as an Employment Agency; for temporary/contract vacancies, we are acting as an Employment Business.

We take your personal data seriously and take every step to protect it. To learn how we handle your data, please visit our website where you can find our Data Privacy Notice.

Keywords:  Office Assistant, Events Assistant, Team Administrator, PA, Business Support, CRM Admin, Travel Coordinator, Logistics Support, Office Administrator, Farnham Jobs, Surrey Office Jobs, Creative Industry Jobs.

Office Assistant

Our client, a well-established property management company based in North West London, is looking for an Office Assistant to support their team with daily administrative tasks. This is an excellent opportunity for someone organised and proactive who enjoys working in a structured office environment.

Key Responsibilities:

Office Administration:

• Answering and directing incoming phone calls in a professional manner
• Managing company emails and correspondence, ensuring timely responses
• Filing and organising company documents (both digital and physical records)
• Assisting directors with administrative tasks and diary management
• Typing up documents, letters, and reports as needed

General Office Support:

• Ordering office supplies and maintaining inventory
• Handling incoming and outgoing post
• Coordinating with external suppliers and contractors when needed
• Assisting other departments with ad hoc administrative tasks
• Welcoming visitors and maintaining a tidy reception area

Ideal Candidate:

• Highly organised, with the ability to manage multiple tasks efficiently
• Strong written and verbal communication skills
• Confident in handling phone calls and professional correspondence
• Proficient in Microsoft Office (Word, Outlook, Excel)
• Friendly and professional attitude, with good interpersonal skills

Benefits:

• Salary 24k - 27k
• On-site parking included