Didn't find the right job?

Get expert career advice to help you find the ideal role and improve your job search strategy.

44,030 Project Administration jobs in the United Kingdom

Project Coordinator

Iswe Foundation

Tap Again To Close

Job Description

contract

Job Title: Project Coordinator – Global Citizens’ Assembly Location: Remote, with occasional travel within the UK (some international travel possible) Contract type: Full-time, fixed-term (12–18 months with the possibility of extension). UK adjacent hours (with some flexibility) Reports to: Delivery Manager Closing date : Wednesday 13th August Salary: £30,000 - £35,000 per annum, depending on experience Benefits : 35 days annual holiday national holidays; 14 annual days medical leave; 3% employer pension contribution; open to flexible working How to Apply Please submit a CV and short cover letter outlining your interest in the role and relevant experience. About the role Iswe is a social impact foundation dedicated to finding ways to put people at the heart of social and political decision-making to solve some of society’s greatest challenges. We are seeking a proactive, organised and values-driven Project Coordinator to support the delivery of the Global Citizens’ Assembly . This is a pivotal role, providing core operational and logistical support, enabling Iswe to deliver a high-quality, inclusive, and impactful Civic Assembly as part of the Global Citizens’ Assembly. You will work closely with the Civic Assembly Delivery Manager and Programme Director, supporting work around governance, research, evaluation and partnerships. The role holder may occasionally need to work unusually long hours or at inconvenient times (due to the international nature of this project, but we aim to keep this to a minimum). The period when this is most likely will be mid-January to mid-February 2026 (Wednesdays and Saturdays; exact dates to be confirmed). A note on representation We know that building a team representative of wider society fosters creativity and innovation. We welcome people of all backgrounds, identities and experiences and are committed to being a place where all belong. We therefore particularly welcome applications from candidates who are disabled, Black, Asian or from other minority ethnic backgrounds, who identify within the LGBTQIA community, or identify as from a lower or disadvantaged socioeconomic background as these groups are currently under-represented on our staff team. Key responsibilities Operational and administrative support Organise cross-team coordination meetings and internal updates with the Programme Director and Delivery Manager. Maintain shared calendars, folders, task trackers, and the Civic Assembly delivery schedule in collaboration with the Delivery Manager. Provide administrative support for project team meetings, including scheduling, agendas, notes, and follow-up actions. Track budgets and delivery-related expenditure with the Delivery Manager. Manage contracts, documents, and partner relationship records. Support workflow integration across research, evaluation, user research, data, impact, and communications teams. Maintain the team’s risk register and act in line with data protection and security policies. Act as the primary point of contact for day-to-day organisational tasks. Occasionally assist with travel bookings and visa arrangements for partners. Assist with other operational or administrative tasks as required and as capacity allows Governance coordination Support the Civic Assembly Team in convening advisory and oversight boards, including scheduling meetings and tracking decisions and milestones. Compile documentation for reporting, particularly on governance and process transparency. Maintain accurate, timely records of all governance activities, upholding GCA’s commitments to accountability and ‘deliberating in the open’. Civic Assembly delivery coordination Support the Delivery Manager and Programme Director in maintaining the Civic Assembly’s overall project delivery plan, timelines and task tracking. Assist the Delivery Manager to develop a delivery plan, workflows, and risk management strategies. Lead the implementation of the delivery plan with the supportive oversight of the Delivery Manager and Programme Director. Ensure accessibility, inclusion, safeguarding, translation and wellbeing protocols are implemented in practice. Coordinate the execution of Civic Assembly sessions, including the scheduling (and possibly hosting) of plenary videocalls, ensure all personnel have access to the videocall links and resources they require to participate. Coordination and support of global delivery personnel Support Regional Leads by monitoring recruitment of Facilitators and Notetakers, helping fill any shortfalls ahead of the Civic Assembly. Liaise between the Process Team and delivery personnel (Facilitators, Notetakers, Editors), including scheduling and coordinating training. Coordinate Facilitators: Distribute materials, manage schedules and substitutions, and maintain regular communications for logistical updates and motivation. Coordinate Notetakers: Convene regular team meetings, maintain ongoing communications, manage schedules and substitutions (occasionally stepping in as a Notetaker), and organise outputs for Editors. Provide ongoing logistical support to Facilitators and Notetakers throughout the Assembly. Act as a primary point of contact for Regional Leads, ensuring their work is well-supported. Assembly participant support & engagement Support Regional Leads in assessing and addressing the inclusion needs of Community Hosts and Assembly Members, including arranging internet connectivity where required. Oversee and adapt participation processes to ensure diversity, accessibility, and wellbeing. Coordinate the distribution of materials and resources to Assembly Members via Regional Leads and Community Hosts. Monitor and respond to emerging needs within the mini‑public infrastructure, including technical support and pastoral care as necessary. Research & evaluation coordination Support the Research & Evaluation Lead in implementing the project’s research framework and evaluation plan. Collate data, insights, and learning from delivery and research teams. Assist with drafting and editing sections of the final project report and learning briefs. Skills and experience Essential At least 3 years of experience in project coordination, preferably in civic engagement and/or non-profit contexts. Demonstrated experience managing logistics and operational delivery of complex projects. Extremely organised with attention to detail whilst being able to navigate uncertainty and changing priorities. Strong problem-solving skills with the ability to manage competing priorities. Excellent communication skills – written, verbal and interpersonal. Confidence working with a range of internal stakeholders and external partners. Proactive and able to spot and execute tasks which may have been missed in planning. Ability to work in a fast-paced environment and adapt to changing circumstances. Competence in document management, minute-taking, shared drives, and collaborative tools (e.g. Google Workspace, Slack, Zoom, Airtable); extremely competent with Google Sheets and Google Docs. Commitment to the values of inclusivity, accessibility, transparency and meaningful public participation. Familiarity with safeguarding, data protection, and wellbeing protocols. Desirable Experience working in an international or cross-cultural setting. Experience in climate policy, food systems, environmental justice, or related fields. Familiarity with digital engagement platforms and hybrid event management. Understanding of participatory and/or deliberative democracy methodologies. About Iswe We believe that many of the crises we face today - health, climate, the cost of living etc - are symptoms of failing governance structures, and that putting people in the driving seat of decision-making will transform our futures for the better. Our work focuses on Citizens’ Assemblies. Our team has decades of experience in democratic innovation. Projects include Global Assembly for COP26 and The Future Armenian. Iswe is a fast-growing foundation, dedicated to empowering citizens to play a leading role in the decision-making that affects their lives. Our work is founded on strong values, including openness, transparency and humility. We believe that when ‘I’ (an individual) becomes ‘we’ (part of the collective), the results are transformational. We are actively working to build a healthy culture, rooted in care and characterised by being self-organising and self-reflective. We are committed to addressing the dynamics of oppression in ourselves and our work.41bf1e1f-b16b-4260-a40a-17c77a06fd15

This advertiser has chosen not to accept applicants from your region.

Job No Longer Available

This position is no longer listed on WhatJobs. The employer may be reviewing applications, filled the role, or has removed the listing.

However, we have similar jobs available for you below.

Project Administration Assistant - Newcastle upon Tyne

NE15 8NY Newcastle upon Tyne, North East NHS Business Services Authority

Posted 6 days ago

Tap Again To Close

Job Description

Project Administration Assistant - Newcastle upon Tyne, NE15 8NY Salary: £24,937 to £26,598 a year Contract: Permanent Working Pattern: Full-time Reference Number: G9914-25-0202 Job summary

Are you organised and experienced in administration? Do you enjoy supporting teams and keeping things running smoothly? We're looking for a Project Administration Assistant to join our Portfolio Management Directorate. This is a great opportunity to support our projects contributing to NHS services, patients and the public.

About the role

Our Project Administration Assistants support the delivery of our change portfolio through a range of admin tasks that help project teams work efficiently.

You'll organise meetings, produce minutes, manage documents, update systems and work closely with Project and Programme Managers, following the NHSBSA's Project Management Framework.

Who we're looking for

We're looking for someone organised, confident with Microsoft Office tools and able to build strong working relationships.

You should have experience delivering quality admin support and be comfortable engaging with stakeholders at all levels. Experience in project environments is helpful, but not essential.

What do we offer ?

27 days leave (increasing with length of service) plus 8 bank holidays
Flexible working (we are happy to discuss options such as compressed hours)
Flexi time
Hybrid working model
Career development
Active wellbeing and inclusion networks
Excellent pension
NHS Car lease scheme
Access to a wide range of benefits and high street discounts!

Main duties of the job

Organise and support meetings, including scheduling, circulating papers, and producing accurate minutes and action logs.
Maintain project registers (risks, issues, actions) and work with stakeholders to gather updates.
Ensure project documents are stored, version controlled and accessible to the right people.
Keep project management tools and trackers up to date with accurate data.
Provide administrative support with logistics, travel bookings and purchase orders.
Support quality assurance processes and help prepare documentation for project reviews.

About us

Here at the NHS Business Services Authority (NHSBSA), what we do matters.

We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we're proud to be part of something meaningful, that touches millions of lives.

We design our services around customer needs and place people at the heart of our organisation. That's why when you join us, you'll be empowered and supported to help your career grow.

As one of the UK's Best Big Companies to work for, we're connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.

We strive to offer a fantastic colleague experience, where every colleague is heard, supported and respected. Wellbeing, diversity and inclusion is at the centre of this, and you can join our Lived Experience Networks who help us bring our authentic selves to work.

We're committed to being a flexible employer and we try to offer a working pattern that suits you where possible, through hybrid working, flexible hours and more.

Alongside a competitive salary with pay progression, we offer a people-centric benefits package, connecting you to the rewards and benefits you value most!

Ready to join us in delivering business service excellence to the NHS, helping people live longer, healthier lives? Apply today and see where the NHSBSA can take you.

We are people connected to care.

Job description

Job responsibilities

In this role, you are accountable for

Project Delivery : Work in accordance with the NHSBSA Project Management Framework, and both internal and external assurance frameworks as appropriate.

Monitoring and Reporting : Assist in maintaining project controls and in producing project reports. Maintain up-to-date data within the project and programme management tool.

Administration and Document Management: Assist with project file management using robust version control. Organise and provide secretariat support for key project meetings such as Project and Programme Boards; business case, risk and issue, benefit workshops including meeting set up, capturing outputs and any required follow-up. Circulate meeting packs and documents in advance of meetings. Circulate actions, decisions and minutes post meeting and update project registers.

Stakeholder Engagement and Communications : Work with stakeholders to gather updates against agreed actions, risks and issues.

Financial Control : Assist with administrative function for programme team, including travel bookings, expense claims and purchase orders. Ensure all expenditure is governed in accordance with NHSBSA Standing Financial Instructions and DHSC / Cabinet Office spend controls.

Risk and Issue Management : Assist with and maintain risk and issue logs, escalating as appropriate. Update project registers as required.

Quality and Assurance : Assist with the quality review process for project products. Assist with gathering the supporting documentation required for project gateway reviews.

Person Specification

Personal Qualities, Knowledge and Skills

Essential

Ability to build relationships with stakeholders and be a collaborative team player
A proactive mindset and approach
IT skills: MS Office 365 suite, MS Teams, MS Project, MS SharePoint etc

Desirable

Evidence of proactive continued professional development
Awareness of the fundamental project management processes (e.g., risk, budget and benefit management)

Experience

Essential

Track record of providing high quality administrative support
Experience of liaising and communicating with stakeholders at various levels
Experience of working in an environment where adherence to standards needs to be met

Desirable

Experience of working as part of a project team
Experience of working within Agile / Waterfall / Hybrid Project Management methodologies

Qualifications

Essential

Level 2 qualification in literacy and numeracy

Desirable

Level 3 business administration or equivalent or relevant experience
Specialist Project Management qualification e.g., APM Fundamentals, PRINCE2 Foundation

*** When applying for this role, please read the Supporting Documents on the apply page. ***

This advertiser has chosen not to accept applicants from your region.

Project Management Coordinator

Mobile Systems International (MSIUK)

Posted today

Tap Again To Close

Job Description

Job Description:

The purpose of this role is to ensure that MSI has accurate and reliable information about the projects customers’ the 4G, 5G NSA and 5G SA networks for voice, data and other services operated over the networks.

The role holder will support the data collection of telecoms measurement files for provision of information about the quality of service and end-to-end Customer Experience of the major UK mobile networks to the business. The essential aspect of the role is to provide the relevant reporting and analysis teams with valid information only; ensuring that any data which is questionable is interrogated for validity. The role holder will need to be in the office before 8am as this is time the drive testing will usually commence.

Project Specific Responsibilities:

• Responsible for the delivery of data collection for several programme work streams. These are not limited to, but may include:

Multi operator benchmark testing
Single operator testing
Fixed routes
Adhoc drives
Customer complaints
Any/all Voice testing programmes.
Any/all Data testing programmes.

• The role holder will have the knowledge, tools and skills to cover all data collection work streams as needed.

• Responsible for the production of the data collection specification documentation and ensuring these documents are always up to date and valid. • Ensure the team delivers data collection in line with the specifications in place.

• Ensure testers have all information and tools to deliver data collection activities, i.e. work instructions, maps, test configurations.

• Ensure testers are trained to carry out and deliver testing requirements and ensure they can identify testing issues across all test scenarios and channels. Provide tools to carry out initial checks to determine / eliminate SIM or test equipment issue.

• Ensure all testers have had appropriate driver training as per company policy.

• Deliver clear, concise & timely communications to Reporting and Analysis teams confirming validation of data collected; highlight any kit issues or data that should be quarantined for analysis to determine its validity.

• Review reporting output to ensure reports reflect data collection output.

• SQL script management: running and creating queries where applicable

• Escalate issues that need resolving by support teams. Raise cases via appropriate FMP.

• Produce weekly testing schedules for the data collection work streams the role holder is responsible for.

• Matrix mange testing resource, vehicles and testers with other data collection technicians and project where appropriate.

• Manage day to day operational issues raised by testers.

• SIM management

Management of all SIMs held by the project; contract, vendor and SIM swaps.
Ensure documentation in place and kept up dated with relevant SIM information; type, tariff, origin, SIM activity, provisioning & data capping.
Ensure SIM loan process is in place and managed.

• Acceptance of any test kit that has been worked on by support.

• Vehicle management; damage checks, accident repair and maintenance.

• End to end management of measurement/log files. From test equipment to database/network drives/archiving.

• Impact assess requests for ad hoc testing and change requests.

• Delivery of ad hoc or change requests as appropriate.

• Define and develop the processes required to further enhance the work performed to help improve network quality.

• Administration as required; producing work instructions, mapping, congestion charge, hotel and ferry bookings, etc.

• Attend BAU day to day meetings with customer and project team

• Perform other duties and tasks as designated by the management.

Qualifications and Experience:

Must have

• Must possess excellent leadership abilities; be able to consistently make intelligent decisions under pressure; possess good judgment, initiative, good attitude and dependable; possess excellent organizational abilities and be able to deal effectively with people; possess good analytical skills.

• Ability to work under pressure and meet deadlines is essential.

• Excellent listening, negotiation and presentation skills

• Proven ability to articulate the distinct aspects of products and services

• Good knowledge of the UK and European Telecommunications industry

• Recent experience of working with Accuver XCAL, data collection tool.

• Excellent working knowledge of MS Office tools including Word, Power Point and Excel.

Nice to have

• BA/BS degree in computer science, telecommunication, electrical engineer or equivalent

• PMI Certification

• Good understanding of SQL

• Five or more years’ experience working within the telecommunications industry.

• Good understanding of telecoms network testing and post processing tools.

This advertiser has chosen not to accept applicants from your region.

Project Management Coordinator

London, London Mobile Systems International (MSIUK)

Posted today

Tap Again To Close

Job Description

Job Description:

Project Specific Responsibilities:

• Responsible for the delivery of data collection for several programme work streams. These are not limited to, but may include:

Multi operator benchmark testing
Single operator testing
Fixed routes
Adhoc drives
Customer complaints
Any/all Voice testing programmes.
Any/all Data testing programmes.