3 Project Coordination jobs in the United Kingdom
Administrative Manager - Project Coordination
DE1 2GW Derby, East Midlands
£38000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client, a reputable organization in the professional services sector, is seeking an experienced Administrative Manager to oversee their administrative functions and lead project coordination efforts in Derby, Derbyshire, UK . This hybrid role requires a blend of on-site presence to manage the administrative team and foster collaboration, along with flexibility for remote work. The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office, managing a team of administrative staff, and supporting various project teams with efficient resource allocation and administrative oversight. You will play a key role in optimizing administrative processes, implementing best practices, and contributing to the overall efficiency and success of the organization.
Key Responsibilities:
This is an excellent opportunity for a motivated and skilled Administrative Manager to make a significant impact. If you are adept at managing teams, optimizing processes, and ensuring operational excellence, we encourage you to apply.
Key Responsibilities:
- Lead, manage, and mentor the administrative support team, fostering a positive and productive work environment.
- Oversee daily office operations, ensuring the efficient functioning of reception, mail services, supplies, and facility management.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Manage the coordination of administrative support for multiple projects, including resource allocation, scheduling, and documentation.
- Prepare reports, presentations, and correspondence for senior management.
- Manage vendor relationships and negotiate contracts for office supplies and services.
- Oversee the management of office facilities and ensure a safe and welcoming environment.
- Implement and maintain efficient record-keeping and filing systems.
- Support HR functions related to administrative staff, including recruitment, training, and performance management.
- Act as a key point of contact for internal and external stakeholders regarding administrative matters.
- Proven experience in an administrative management or supervisory role, preferably within a project-oriented environment.
- Demonstrated ability to lead and motivate a team.
- Strong understanding of office management principles and best practices.
- Excellent organizational, planning, and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or CRM software.
- Effective communication and interpersonal skills.
- Ability to multitask, prioritize, and adapt to changing demands.
- Experience in budget management is advantageous.
- Strong problem-solving capabilities and a proactive approach.
- Experience working in a hybrid work model is beneficial.
This is an excellent opportunity for a motivated and skilled Administrative Manager to make a significant impact. If you are adept at managing teams, optimizing processes, and ensuring operational excellence, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Project Coordination
NG2 2JR Nottingham, East Midlands
£24000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant with a strong aptitude for project coordination to join their team. This is a fully remote position, allowing you to contribute to critical administrative functions from anywhere within the UK. You will provide essential support in managing project timelines, coordinating meetings, maintaining documentation, and facilitating smooth communication across various departments and external partners.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and teams, including scheduling meetings, preparing agendas, and distributing minutes.
- Manage and maintain project documentation, including status reports, project plans, and correspondence, ensuring accuracy and accessibility.
- Coordinate project activities and timelines, track progress, and flag potential delays or issues.
- Handle incoming and outgoing communications, including emails, calls, and correspondence, directing them to the appropriate personnel.
- Organize and manage digital filing systems for easy retrieval of information.
- Assist with the preparation of presentations and reports using various software applications.
- Conduct research and gather information as required for projects and administrative tasks.
- Liaise with internal departments and external stakeholders to ensure effective communication and collaboration.
- Manage travel arrangements and logistical support for remote team members when necessary.
- Proactively identify and suggest improvements to administrative processes and project coordination workflows.
- Maintain confidentiality and handle sensitive information with discretion.
- Utilize virtual collaboration tools and project management software efficiently.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar support role.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with project management software (e.g., Asana, Trello, Monday.com) is a significant advantage.
- Ability to work independently with minimal supervision and as part of a remote team.
- High level of attention to detail and accuracy.
- Proactive attitude and a willingness to take initiative.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Must possess a reliable internet connection and a suitable home office environment for remote work.
This advertiser has chosen not to accept applicants from your region.
1
Senior Operations Administrator - Project Coordination
MK1 1DF Milton Keynes, South East
£35000 Annually
WhatJobs
Posted 18 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Operations Administrator to support their dynamic operational teams in Milton Keynes, Buckinghamshire, UK . This key role involves providing comprehensive administrative support, coordinating projects, and ensuring the smooth day-to-day running of the operations department. You will be responsible for managing schedules, preparing documentation, liaising with internal and external stakeholders, and maintaining efficient administrative systems. The ideal candidate will possess excellent organizational skills, a keen eye for detail, strong communication abilities, and a proactive approach to problem-solving. This position offers a fantastic opportunity to contribute to a busy and effective operational environment, supporting critical business functions.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to the operations management team and departmental staff.
- Coordinate and manage project timelines, ensuring deadlines are met and resources are allocated effectively.
- Prepare, format, and proofread a variety of documents, including reports, presentations, and correspondence.
- Manage calendars, schedule meetings, and arrange travel logistics.
- Act as a primary point of contact for internal and external communications related to operational activities.
- Maintain and update departmental databases, filing systems, and records with accuracy.
- Assist in the preparation of budgets and track operational expenses.
- Support the onboarding process for new team members.
- Liaise with suppliers and service providers to manage contracts and deliveries.
- Identify opportunities to streamline administrative processes and improve efficiency.
- Handle confidential information with discretion and professionalism.
- Undertake ad-hoc administrative tasks and projects as required by the operations team.
- A minimum of 5 years of experience in an administrative or operational support role, preferably within a busy office environment.
- Proven experience in project coordination or management support is highly desirable.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a team.
- Discretion and a high level of professionalism.
- Experience with CRM or project management software is a plus.
- A flexible and adaptable attitude.
This advertiser has chosen not to accept applicants from your region.
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