50 Property Management jobs in Kingsbury

A Property Management specialist who is responsible for the daily operation of a diverse property portfolio consisting of commercial, industrial and retail properties.

The role will require regular and direct communication with institutional fund management clients and the supervision of a number of other property managers, graduates and on-site staff. 

You will work closely with the Property Accounts team to ensure that all financial information is reported accurately.

Building and maintaining close professional relationships with clients, tenants and colleagues is paramount to your success. Pro activeness and going above and beyond is expected.

You will prepare formal and detailed client reports on the property management service, quarterly annually and on an ad hoc basis. Working closely with both tenants and clients you will ensure all rental and other income (including tenant indebtedness) is administered and recorded correctly. You will prepare and oversee the service charge expenditure while ensuring tenants comply with all lease obligations.

Clients may lean on your professional advice and support in connection with value enhancement assets, rent reviews, lettings and lease renewal programmes.

Upselling specialist services and utilising knowledge from our Environmental and Sustainability team, Building Surveying services and introducing placemaking initiatives alongside our Activate team, will help utilise the professional services we offer.

Other duties will include:

•    Overseeing the provision of common services to properties and tenants.

•    Working with landlords and tenants on all other matters relating to the clients’ property portfolio.

•    Undertaking or arranging property inspections.

•    Assisting clients in the acquisition and disposal of properties.

•    Dealing with tenant applications for consent to assign, sublet and alter.

A proactive, practical, and positive approach to work is required.

Excellent and professional communication skills with the ability to build gravitas amongst clients is also paramount.

Being MRICS is preferred. As a Senior Property Management Surveyor you will need to help support the early careers of our Graduates and Apprentices working towards their professional qualification.

•    Hybrid working to offer you a great work life balance, with a minimum of three days in the office.

•    A full-time contract 35 hours a week

•    Discretionary annual bonus and salary reviews.

•    Healthcare, life insurance & wellness programme.

•    Long service additional holidays, your birthday off and an extra day between Christmas and New Year

•    Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.

•    Social events throughout the year including a firm wide Christmas party!

•    Generous referral bonus.

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the calibre of our employees and their unique skill sets.

For more information on working for Workman please visit
Our People | Workman LLP

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time.

An excellent opportunity has arisen for an experienced, recently qualified and driven individual to join a growing and ambitious business as a Surveyor in our Commercial Management team.

The Commercial Management team is a fully integrated management offering based in our London office. The team acts for a wide variety of landlord clients, from family trusts to one of the UK’s largest retailers, and in the main property sectors of retail, office and industrial, working closely with the residential management team on mixed-use buildings and portfolios.

With support from the commercial management lead, you will be responsible for managing your own portfolio of properties, spread across sectors, on behalf of a number of clients and will work to support  the team as necessary in other areas.  Your duties will include (but will not be limited to) the following:

• Property management : ensure properties are efficiently managed.  Anticipate, monitor, and resolve issues; maintain regular contact with occupiers; and ensure delivery of services within the service   charge budget.
• Health and safety : work with internal teams to ensure the health and safety of all properties under management. Undertake regular inspections to ensure compliance with lease obligations, internal business standards, and RICS guidelines.
• Budgeting: assist in preparing annual budgets in accordance with service charge procedures and RICS Code of Practice. In partnership with Client Accounting, manage and monitor expenditure throughout the year.
• Finance management : manage and collect sums owed by occupiers relating to rent, service charge, insurance, and any other sums due under the lease.
• Lease management: manage and monitor key lease event dates including break options, rent reviews and lease renewals.  Manage applications by occupiers under the lease, such as licences to assign, alter and underlet.  Implement and develop systems to ensure applications are dealt with properly and efficiently.
• Client reporting : contribute to and prepare client reports.  Arrange and attend monthly and quarterly management meetings and any other meetings at the client’s request.

Requirements

Essential qualifications

• Industry related qualification
• MRICS qualified (desirable)
• IT literate (Microsoft packages)

Essential knowledge, experience and skills

• Experience in the commercial property management / surveying sector.

• Experience of setting and management of service charge budgets.
• Proven ability to interpret and implement policies, procedures, and legislation relevant to commercial property management / surveying.
• Working knowledge of Landlord and Tenant legislation.
• Ability to manage multiple tasks, prioritise activities, and achieve desired outcomes.
• Proven track record of effective communication with individuals at all levels.
• Proven track record of managing various stakeholder relationships to get consensus on solutions.
• Experience of using TRAMPS (preferred) or similar property management accounting system.

Benefits

• Hybrid working - to give you the flexibility you need
• Holidays: 25 days increasing in line with length of service to a maximum of 30 days
• Enhanced auto enrolment pension scheme - to help you save for the future
• Life assurance - to protect your loved ones should the worst happen
• Interest free season ticket loans
• Cycle to work scheme - discounted bicycles
• Flu and eye care vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 health & wellbeing support
• Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
• Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more

Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:

• Purchasing up to 5 days additional holiday
• Discounted gym membership
• Discounted dental insurance
• Discounted private medical insurance for family cover
• Discounted critical health insurance and more

We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don’t have all the skills we have asked for - we will support you with the development you need.

Recruitment agencies

Cluttons will only pay agency fees where a signed agreement is in place and the agency has been instructed by a member of our HR team.

We do not accept speculative or unsolicited CVs from any third party, including recruitment agencies. Any CVs submitted to Cluttons or any of our employees outside of our formal recruitment process, including those sent directly to hiring managers or other employees, will be deemed unsolicited and will not be eligible for any agency fees.

JOB DESCRIPTION  

BASIC INFORMATION ON THE ROLE

Position Name: Property Management - Assistant (UK)

Job Code: Property Management - Assistant (UK)

Department: Property Management

Reporting To: Management

Direct Reports: Property Administrators, Supervisors, Real Estate Agents & Local Maintenance Staff

SECTION I: JOB PURPOSE

A proven management professional with strong property and leasing experience in the United Kingdom (UK) with exceptional organizational skills, and a commitment to maintaining high standards of service and property care. The role of the Property Management - Assistant within a real estate family office in the UK is multifaceted and tailored to meet the unique needs of our clients.

This position serves as the central figure and will oversee and facilitate the comprehensive management of our diverse portfolio of residential and commercial properties in the United Kingdom (UK). This role encompasses a wide range of responsibilities aimed at ensuring the optimal operation, maintenance, and enhancement of properties, while also safeguarding the owners' interests. Arrange with family members, fellow property administrators/supervisors, other departments, and all relevant internal or external parties to ensure the portfolio's performance is maintained to the highest standards while maximizing its value, generating income, and being compliant with all regulations.

Developing, implementing, monitoring, and controlling all processes that can improve the efficiency of managing the portfolio’s assets. Assuming ABSOLUTE supervision with the day‐to‐day functions of the property management department. May be required to act as the primary liaison between the family office, tenants, contractors, and service providers, overseeing daily operations and long-term strategic initiatives at our commercial and residential properties.

SECTION II: KEY RESPONSIBILITIES

Key Responsibilities:

• Supervise and report on the functions of all regional property administrators and act as a backup for their operations when necessary.
• Design and implement new internal and external processes to ensure efficient management of ALL our portfolios and smooth application of the YARDI system.
• Arrange for management approvals on property-related expenses
• Manage and maintain properties and ensure quality service is provided to the tenants.
• Protect, maintain, and enhance the value of various real estate assets to maximize the owner's return.
• Manage and maintain properties and ensure quality service is provided to the tenants.
• Monitor contracts closely for compliance and cost control.
• Maintain a thorough knowledge of all property management documents (Bylaws and Declarations, Rules and Regulations, Insurance Certificates, Vendor Contracts) and operate the properties in accordance with these documents.
• Review leases for statutory compliance, notifications, updates, renewals, statements and insurance compliance.
• Study and analyze current market trends and accordingly recommend action and alternatives.
• Manage leasing and marketing activity along with occupancy and make recommendations to enhance performance.
• Provide prompt, detailed and accurate general status reports on all properties assigned.
• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned.
• Handle emergency issues after-hours associated with properties as needed.
• Perform miscellaneous job-related duties as assigned that include assistance with general property management issues and policies including small administrative projects and tasks as assigned.
• Handle emergency issues after-hours associated with properties as needed.
• Act as a local Personal Assistant for the Managing Partner / CEO as needed.
• Serve as an aide to the family and liaise with the office.
• Handle travel arrangements as and when required.
• Conducts research and analysis tasks as required.
• Handle confidential and non-routine information.
• Any other related tasks as required by management.

Self Management:

• A positive, innovative approach to problem-solving
• Strong interpersonal skills
• Excellent English communication skills.
• Ability to work independently, self-manage, and motivated.
• Ability to create budgets, track financials, and report clearly.
• Strong industry and government contact network.
• Maintain the highest level of integrity in carrying out the job.
• Achieve the highest levels of proficiency in all skills required to perform the role.
• Ensure that performance goals set by and agreed with management are achieved during the course of the year.

SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES

Educational Qualifications:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.

Behavioral Competencies:

• Strong attention to detail and ability to quickly learn new procedures.
• Ability to multitask and prioritize.
• Presentable and pleasant.

Language Skills:

• Excellent oral and written communication skills in English.

Years & Nature of Experience:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.
• Working experience or inclination towards project management would be a positive attribute.
• Background in financial analysis is an asset.
• Background in customer service, some basic knowledge of facilities and experience in coordinating and scheduling are essential.

SECTION IV: KEY INTERACTIONS
Key Internal Contacts & Purpose of Interaction:

Property Managers:

• Clarifying updates about tasks and projects assigned
• Presenting and discussing reports submitted periodically
• Suggestions to enhance the operational efficiency of the function
• Make sure that the property manager is aware of and updated about all issues

Regional Property Administrators / Supervisors (US, UK, UAE,.etc):

• Supervise the daily operations of all fellow Property Administrators (and maintenance staff)
• Obtain management approvals on the settlement of outstanding bills (vendors, statutory,.etc)
• Act as a liaison between the family and fellow Property Administrators/Supervisors
• Ensure TIMELY provision of periodic reports in accordance with the format requested by management (e.g. occupancy reports, rent rolls,.etc).

Legal Counsel:

• Liaison with the In-House Legal Counsel and outsourced regional Law Offices
• Ensure that Service agreements & renewal addendums are checked by the Legal dept.

Finance/Accounts Team:

• Follow up on client's payments and keep the account updated in case of any delay.
• Inform the accounting department (Verbally & by email) about any payment received (Cash, Cheque, K-Net).

Key External Contacts & Purpose of Interaction:

Tenants:

Tenant acquisition, rent collection, property maintenance and repairs, lease management, tenant relations, ensure operations comply with legal requirements.

Vendors:

Maintenance services coordination, manage maintenance costs effectively and ensure that vendors meet legal and safety standards.

Annual Salary:

The salary range for the Property Management Assistant position is GBP 25,000 to GBP 40,000 . This range is determined by the candidate's work experience and professional qualifications. We are open to offering a higher salary based on the candidate's work experience and professional qualifications.

HOW TO APPLY:

Please use the link ( ) to complete the job application form.

Also, while completing the form please select the following:

Job Position - Property Management - Assistant (UK) and Job Reference Code - Property Management - Assistant (UK)

Note: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Requirements

SECTION III: KNOWLEDGE, SKILLS & COMPETENCIES

Educational Qualifications:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.

Behavioral Competencies:

• Strong attention to detail and ability to quickly learn new procedures.
• Ability to multitask and prioritize.
• Presentable and pleasant.

Language Skills:

• Excellent oral and written communication skills in English.

Years & Nature of Experience:

• At least 5 years hands-on experience in property and leasing market in the UK.
• Experience and exposure to European real estate markets is a plus.
• Degree in Business Administration or a related field.
• Experience in budget preparation and metrics-driven reporting.
• Computer literacy is required including proficiency in spreadsheets and word processing applications.
• Working experience or inclination towards project management would be a positive attribute.
• Background in financial analysis is an asset.
• Background in customer service, some basic knowledge of facilities and experience in coordinating and scheduling are essential.

A Senior Surveyor position within the London Retail Property Management team, responsible for the management of a diverse commercial property portfolio including shopping centres and retail parks.

The position will require you to take a lead role in building and maintaining the relationship and communication with the appointed institutional fund management client.

The role will also demand the supervision of a number of other property managers, administrators and on-site staff.

You will work closely with the Property Accounts team to ensure that all financial information is reported accurately.

Building and maintaining close professional relationships with clients, tenants and colleagues is paramount to your success. Pro-activeness and going above and beyond is expected.

You will prepare formal and detailed client reports on the property management service, quarterly annually and on an ad hoc basis. Working closely with both tenants and clients you will ensure all rental and other income (including tenant indebtedness) is administered and recorded correctly. You will prepare and oversee the service charge expenditure while ensuring tenants comply with all lease obligations.

Clients may lean on your professional advice and support in connection with value enhancement assets, rent reviews, lettings and lease renewal programmes.

Upselling specialist services and utilising knowledge from our Environmental and Sustainability team, Building Surveying services and introducing placemaking initiatives alongside our Activate team, will help utilise the professional services we offer.

Other duties will include:

• Overseeing the provision of common services to properties and tenants.
• Working with landlords and tenants on all other matters relating to the clients’ property portfolio.
• Undertaking or arranging property inspections.
• Assisting clients in the acquisition and disposal of properties.
• Dealing with tenant applications for consent to assign, sublet and alter.
• Supervising, directing and maintaining up to date records for site based staff

A proactive, practical, and positive approach to work is required.

Excellent and professional communication skills with the ability to build gravitas among clients is also paramount.

Being MRICS is preferred. As a Senior Property Management Surveyor you will need to help support the early careers of our Graduates and Apprentices working towards their professional qualification.

Workman Retail & Leisure is a dedicated nationwide team of specialist property managers working on the management of an extensive portfolio of more than 98 shopping centres and 243 retail & leisure schemes across the UK.

Workman R&L recognise the changing landscape and the move towards a mixed use retail and leisure destination. In line with our clients’ asset management strategies, we work closely together to bolster their investments.

Our skills and expertise in this area has allowed us to advise our clients not only pre acquisition, but also before and after redevelopment.

• Hybrid working to offer you a great work life balance, with a minimum of three days in the office.
• Core working hours allow for added flexibility and helps benefit your work life balance.
• Study support
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance & wellness programme.
• Long service additional holidays, your birthday off and an extra day between Christmas and New Year
• Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.
• Social events throughout the year including a firm wide Christmas party!
• Generous referral bonus.

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the calibre of our employees and their unique skill sets.

For more information on working for Workman please visit
Our People | Workman LLP

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time.

A Property Management specialist to join the Welcome Office team who are responsible for the delivery of an enhanced property management service to occupiers on a portfolio of premium multi-let London offices.

The role will require regular and direct communication with institutional fund management clients and the supervision of a number of other property managers, graduates and on-site staff. 

You will work closely with the Property Accounts team to ensure that all financial information is reported accurately.

Building and maintaining close professional relationships with clients, occupiers and colleagues is paramount to your success. Pro activeness and going above and beyond is expected.

You will prepare formal and detailed client reports on the property management service, on a monthly and on an ad hoc basis. Working closely with both tenants and clients you will ensure all rental and other income (including occupier indebtedness) is administered and recorded correctly. You will prepare and oversee the service charge expenditure while ensuring occupiers comply with all lease obligations.

Clients may lean on your professional advice and support in connection with value enhancement assets, rent reviews, lettings and lease renewal programmes.

Upselling specialist services and utilising knowledge from our Environmental and Sustainability team, Building Surveying services and introducing placemaking initiatives alongside our Activate team, will help to provide holistic service to our clients.

Other duties will include:

•    Overseeing the provision of common services to properties and tenants.

•    Working with landlords and occupiers on all other matters relating to the clients’ property portfolio.

•    Undertaking or arranging property inspections.

•    Assisting clients in the acquisition and disposal of properties.

•    Dealing with occupier applications for consent to assign, sublet and alter.

A proactive, practical, and positive approach to work is required.

Excellent and professional communication skills with the ability to build gravitas among clients is also paramount.

Experience managing prestigious central London assets would be beneficial to this role.

Being MRICS is preferred. As a Senior Property Management Surveyor you will need to help support the early careers of our Graduates and Apprentices working towards their professional qualification.

•    Hybrid working to offer you a great work life balance, with a minimum of three days in the office.

•    A full-time contract (35 hours a week) offers the core hours of 10am – 4pm, allowing additional flexibility to what time you can start work.

•    Discretionary annual bonus and salary reviews.

•    Healthcare, life insurance & wellness programme.

•    Long service additional holidays, your birthday off and an extra day between Christmas and New Year

•    Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.

•    Social events throughout the year including a firm wide Christmas party!

•    Generous referral bonus.

As the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

We pride ourselves on the caliber of our employees and their unique skill sets.

For more information on working for Workman please visit
Our People | Workman LLP

We are an equal opportunities employer, and it is our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act 2010

This job description does not form part of your contract of employment and the duties may be amended from time to time

• Day-to-day management of large retail and leisure assets
• Building and maintaining relationships with institutional fund clients
• Overseeing a team of property managers, administrators, and site staff
• Preparing detailed client reports and managing service charge budgets
• Ensuring tenant compliance with lease obligations
• Supporting lettings, rent reviews, and value enhancement strategies
• Liaising with specialist teams including ESG, placemaking and building consultancy
• Supporting junior surveyors and APC candidates

• Proven experience in commercial property management (retail experience preferred)
• Strong communication and client management skills
• Confident managing service charges and complex portfolios
• MRICS qualified or working towards (preferred)
• A proactive and collaborative approach to work

• Discretionary bonus and annual reviews
• Hybrid working (3 days in office minimum)
• Private healthcare, life cover, wellness programme
• Enhanced annual leave, birthday off, and study support
• Flexible lifestyle benefits: gym membership, cycle to work, etc.
• Career development with one of the UK’s leading commercial property specialists

• Day-to-day management of large retail and leisure assets
• Building and maintaining relationships with institutional fund clients
• Overseeing a team of property managers, administrators, and site staff
• Preparing detailed client reports and managing service charge budgets
• Ensuring tenant compliance with lease obligations
• Supporting lettings, rent reviews, and value enhancement strategies
• Liaising with specialist teams including ESG, placemaking and building consultancy
• Supporting junior surveyors and APC candidates

• Proven experience in commercial property management (retail experience preferred)
• Strong communication and client management skills
• Confident managing service charges and complex portfolios
• MRICS qualified or working towards (preferred)
• A proactive and collaborative approach to work

• Discretionary bonus and annual reviews
• Hybrid working (3 days in office minimum)
• Private healthcare, life cover, wellness programme
• Enhanced annual leave, birthday off, and study support
• Flexible lifestyle benefits: gym membership, cycle to work, etc.
• Career development with one of the UK’s leading commercial property specialists

• Day-to-day management of large retail and leisure assets
• Building and maintaining relationships with institutional fund clients
• Overseeing a team of property managers, administrators, and site staff
• Preparing detailed client reports and managing service charge budgets
• Ensuring tenant compliance with lease obligations
• Supporting lettings, rent reviews, and value enhancement strategies
• Liaising with specialist teams including ESG, placemaking and building consultancy
• Supporting junior surveyors and APC candidates

• Proven experience in commercial property management (retail experience preferred)
• Strong communication and client management skills
• Confident managing service charges and complex portfolios
• MRICS qualified or working towards (preferred)
• A proactive and collaborative approach to work

• Discretionary bonus and annual reviews
• Hybrid working (3 days in office minimum)
• Private healthcare, life cover, wellness programme
• Enhanced annual leave, birthday off, and study support
• Flexible lifestyle benefits: gym membership, cycle to work, etc.
• Career development with one of the UK’s leading commercial property specialists

• Day-to-day management of large retail and leisure assets
• Building and maintaining relationships with institutional fund clients
• Overseeing a team of property managers, administrators, and site staff
• Preparing detailed client reports and managing service charge budgets
• Ensuring tenant compliance with lease obligations
• Supporting lettings, rent reviews, and value enhancement strategies
• Liaising with specialist teams including ESG, placemaking and building consultancy
• Supporting junior surveyors and APC candidates

• Proven experience in commercial property management (retail experience preferred)
• Strong communication and client management skills
• Confident managing service charges and complex portfolios
• MRICS qualified or working towards (preferred)
• A proactive and collaborative approach to work

• Discretionary bonus and annual reviews
• Hybrid working (3 days in office minimum)
• Private healthcare, life cover, wellness programme
• Enhanced annual leave, birthday off, and study support
• Flexible lifestyle benefits: gym membership, cycle to work, etc.
• Career development with one of the UK’s leading commercial property specialists