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113 Records Management jobs in the United Kingdom

Records Management Team Member

Durham, North East £17 Hourly Manpower UK Ltd

Posted today

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Job Description

temporary

Records Management Team Member
Location : Hartlepool Power Station
Pay Rate: 16.88 per hour
Hours: Full Time - 37 hours Monday- Friday

Temporary assignment through Manpower

Our client, one of the UK's leading energy providers, is seeking a Records Management Team Member to join their Document Management Team at Hartlepool Power Station.

This is an excellent opportunity to work within a highly professional environment, supporting critical operations through efficient document and records management.

Key Responsibilities

Amending and updating station documentation
Accurate and timely data entry, ensuring records are maintained and up to date
Managing organised filing systems (both physical and electronic)
Handling incoming calls and emails with professionalism
Scanning, archiving, and distributing updated documentation
Supporting the Document Management Team Leader with related tasks as required

What We're Looking For

Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Previous experience in an administrative role preferred
Strong organisational skills with attention to detail and accuracy
Ability to prioritise tasks in a fast-paced environment
Confident in working both independently and within a team
Competence in using office equipment such as printers and scanners

Benefits of Working with Manpower

16.88 per hour pay rate
36 days holiday accrual (pro-rata), including bank holidays
Company pension scheme
Free access to Manpower's online training platform powerYOU
Potential to join Manpower's MyPath upskilling and career development programme
Ongoing support from a dedicated Manpower Account Specialist

Successful applicants will be employed by Manpower on a temporary basis, subject to BPSS clearance and a drug & alcohol test .

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Senior Information Governance and Records Management Officer

New

London, London Alzheimer's Society

Posted today

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Job Description

About The RoleThis role sits within the Information Governance team, in the Practice and Compliance division. It is a home-based role with occasional travel to a Society office for wider departmental meetings. It will be a fixed term contract for 18 months.The Information Governance team are the champions of Data Protection and Information Governance within Alzheimer’s Society. The teams key objective is to enable all areas to use information appropriately whilst achieving the Society's overall aim of creating a world without dementia.The Senior Information Governance and Records Management Officer role is an exciting opportunity for the role-holder to develop and implement a process framework, standards and procedures for the management of organisational records (hard copy and electronic) in compliance with applicable legislation and standards - helping the Information Governance team to establish a culture of effective records management and support the Society in measuring and maintaining the quality of its records.The role-holder will also support the Information Governance team with other matters including handling personal data breaches, conducting Data Protection Impact Assessments, undertaking Due Diligence on new suppliers, reviewing contracts, managing rights requests, as well as developing, delivering and maintaining learning resources for Society colleagues.Queries and advice requests on records management and information governance will be from across the Society and could be in relation to service delivery, fundraising, IT or employment matters.About youWe are looking for a highly skilled, experienced and motivated individual looking for a fresh challenge and wishing to make a real difference to the lives of people affected by dementia.You will have an expert understanding and experience of creating records management policies and processes and how to successfully embed them into working practices. You will also have experience of working in an information governance / data protection advisory role providing expert data protection advice across multiple elements including Data Protection Impact Assessments, personal data breaches and subject access requests.Working in a fast paced and responsive environment, you will possess good time management and problem-solving skills. Good communication skills are a must as you will be engaging with colleagues at all levels across the Society. With your strong attention to detail, pro-active nature and ability to build successful relationships, you will quickly establish yourself as a key member of our team.Industry recognised qualifications such as Practitioner Certificates in Records Management and in Data Protection, IAPP CIPP/E, CIPP/T or CIPM are preferable but not essential.Interviews will be held week commencing 29th September 2025 and will include an assessment. Information about the assessment will be sent to candidates with the invitation to interview.What you'll focus onInformation Governance team activities including handling data breaches, completing Data Protection Impact Assessments, undertaking supplier Due Diligence, managing rights requests and responding to queriesUpdating and implementing changes to Information Classification levels for Society recordsCreating and implementing a suitable naming convention procedure for Society recordsPartnering with our Technology Directorate on the requirements regarding automated records management technical controlsDeveloping and delivering relevant training and awareness content on various topicsAbout Alzheimer's SocietyDementia is the UK's biggest killer. One in three people born in the UK today will develop dementia in their lifetime.At Alzheimer's Society, we're the UK's leading dementia charity and the only one to tackle all aspects of dementia by giving help and hope to people living with dementia today and in the future. We give vital support to people facing the most frightening times of their lives, while also funding groundbreaking research and campaigning to make dementia the priority it should be.Together with our supporters, we're working towards a world where dementia no longer devastates lives.Our values make sure that our focus is clear for the challenges and opportunities ahead and remind us of what we all stand for.Our commitment to Equity, Diversity, Inclusion & BelongingWe need to ensure the voices around our table better reflect and understand the communities we exist to serve. We strongly encourage individuals to apply who have a disability, impairment or health condition or individuals who identify as Black, Asian or from another minority ethnic background, as these groups are currently under-represented at Alzheimer's Society.We want everyone we work with, as a colleague, volunteer, supporter, or someone we support, to feel included and that they belong at Alzheimer's Society.Our Equity, Diversity and Inclusion Strategy here along with our internal employee forum and Employee Lived Experience network groups help us promote inclusion and belonging, becoming an engaged and inclusive organisation for all our people.Our hiring processDuring your recruitment process we want to make sure that you bring your whole self and can be at your best. We are working hard to ensure our recruitment process is as inclusive as possible, so please do inform us of your experience and anything you think we could do better by completing our candidate survey when you apply. Please also contact Alzheimers Society Talent Acquisition Team via (email protected) for application support or any adjustments you might need.To ensure fairness and consistency to select the best candidate for this role, all our applications are anonymised up until an interview has been confirmed. We recognise the benefits of AI, but if you're considering using it to submit your application, we encourage you to reflect on the value it truly adds. AI tools often lack the personal touch and authenticity that set candidates apart. We want to hear your unique perspective, experiences, and skills, so we encourage you to showcase them in your own voice.We try to avoid closing roles early where possible, however if we receive a high volume of applications, we may close earlier than the advertised closing date. Should this occur, we will aim to provide you with at least 48 hours' notice.We are committed to safer recruitment and ensuring the welfare of those we work with, due to the nature of some of our roles, we might need to carry out a DBS check at the relevant level.Giving back to youOur employees work hard every day to make a true difference in people's lives. We are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. We also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with Alzheimers Society.You can also visit our Working for Us pages, which give you more information about what it's like to be an employee at the Society.n#J-18808-Ljbffrn

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Document Control Manager

Risley, East Midlands Amentum

Posted 11 days ago

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Job Description

Amentum is a premier global technical and engineering services partner. We draw from a century-old heritage of operational excellence, mission focus, and successful execution underpinned by a strong culture of safety and ethics.
We are now recruiting for a Document Control Manager to join us permanently on our major projects based in Warrington.
**Purpose and Scope:**
Responsible for the Document Control sub-function. Leads the Amentum Document Control Team to ensure compliance with the Amentum EDMS/Client EDMS. Provides effective Leadership skills to manage a medium sized team. The role is required for a major multi-billion pound capital nuclear design and construction programme and is responsible for both quality assurance and quality control.
**Responsibilities:**
Responsible to lead and manage the Document Control Team and authorised to make decisions in line with EDMS requirements.
To be the focal contact and route of escalation point for Programme documentation and lead authority for how documentation is to be submitted into EDMS.
Responsible for the Management of the EDMS systems used for the programme and Amentum business.
To work proactively and in conjunction with all Project Teams to ensure that all Deliverables and Non-Deliverables are uploaded to the corrects EDMS Systems in accordance with Project requirements and timescales.
Ensuring that the Projects are all fully compliant with the Document Control requirements of the client and Amentum.
Monitor compliance through matrices and provide regular monthly reports to the Quality team.
Ensure that the Document Control Process is applied and standardized across all Projects.
Ensuring that the Document Control Requirements are understood and adhered to by the Project Supply chain, carrying out training sessions where required.
Train the Document Control Team to be managing suppliers proactively to improve right first time documentation performance.
Attend Project Kick-off meetings to advise on Document Control requirements and share learning.
Provide regular reports to SLT regarding vault status and identifying any emerging issues that could turn in to legacy items.
Ensuring Project Teams understand the Handover requirements and that role that they play for all deliverables.
Carry out regular effectiveness reviews and audits to ensure that the required processes are being applied.
Lead on developing alternative solutions for document control.
Support the Quality Director for the development, implementation, and administration of Quality Assurance/ Quality Control programme(s), on multiple quality projects with high financial risk and complexity.
Maintains confidentiality and security of information. Provide expertise and research new EDRMS. Interface with the client/wider Amentum organisation to represent, share and learn about other work areas.
Perform all other position related duties as assigned or requested by Line Manager.
**Qualifications/Experience:**
+ Ideally Degree educated.
+ Experienced in the management of the Document Control Function and have good working knowledge of document control systems.
+ Experience in a document control Management position, or a similar role.
+ Possess excellent Leadership skills to organise a diverse Team.
+ ISO 9001 Internal Auditor (qualified) (advantageous).
+ Excellent IT Literacy skills (predominately Document Control systems, MS Office & Adobe Pro etc).
+ Experience of working in highly regulated industry will be advantageous (nuclear preferred)
+ Working knowledge of ISO 9001:2015 (advantageous.
+ Excellent communication and people skills.
+ Ability to recognize and respond to situations in ways to harmonise conflict.
+ Be able to present and analyse data in a variety of means.
+ Excellent time management, planning, organisation and prioritisation skills.
+ Must be willing to train and learn, with continued CPD.
+ Must have experience of working within large teams and have excellent interpersonal skills, recognizing the importance of building great relationships with colleagues and clients.
Currently hold SC or prepared to go through the SC process.
Amentum is an equals opportunities employer.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .

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Document Control Specialist

Oxford, South East OrganOx

Posted 11 days ago

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Job Description

Permanent

ABOUT ORGANOX:

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra ® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 5,000 liver transplant operations globally.

Position Summary

OrganOx are seeking a meticulous and organized Document Control Specialist to manage our documents to ensure compliance with company policies, industry standards, and legal requirements. The ideal candidate will have excellent attention to detail, strong organizational skills, and experience with document management software. This role is crucial for ensuring that all company documents are accurate, accessible, and compliant with regulatory standards.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.

This is an on-site role in Oxford with flexibility and will include up to 10% travel.

Major Responsibilities

Under direction from the Manager QMS and Document Services, the Document Control Specialist will be responsible for:
Managing and maintain all controlled company documents, including processing and recording revisions.
Verifying and ensure the accuracy and quality of documents.
Updating and control procedure documents and forms.
Creating and manage document hierarchy and process systems.
Adhering to the letter and spirit of OrganOx’s Code of Conduct and all other company policies
Training employees in the use of controlled documents.
Ensuring all documents meet set standards in terms of quality and compliance.
Coordinating activities related to the document control procedure, including the distribution of documents and ensuring access. Input document data into standard registers ensuring that the information is accurate and up to date.
Implementing and maintain document control processes and procedures.
Developing and maintain a comprehensive filing system and computer database for all documents to be retained in the document control center.
Managing the flow of documentation within the organization.
Maintaining confidentiality around sensitive documentation.
Preparing reports and audits to help identify document inconsistencies.
Ensuring all documents are up-to-date and accurately reflect current policies and procedures.
Adhering to the letter and spirit of OrganOx’s Code of Conduct and all other company policies.

Requirements

Skills & Experience

Demonstrable experience in a similar role, preferably within the medical technology / medical device industry.
Experience in an FDA regulated environment a plus.
Subject Matter Expert with document management software, preferably Master Control or Trackwise.
Proficiency in Microsoft Office Suite and other relevant software.
Knowledge of industry standards and regulatory requirements.
Familiarity with quality management systems.
Strong organizational and multitasking skills.
Excellent attention to detail and a “do it right the first time” attitude.
Ability to prioritize and manage time effectively.
Strong communication skills, both written and verbal.
Ability to thrive in a fast-paced environment, adapt to change, and comfortably navigate ambiguity with confidence.

Qualifications

Bachelor’s degree in a scientific or technical discipline, or equivalent work experience.

Benefits

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.

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Document Control Team Member

Lancashire, North West £17 Hourly Manpower UK Ltd

Posted today

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Job Description

temporary

Document Control Team Member

Location: Heysham 2 Power Station

Working Hours

37 hours per week
Monday - Thursday: 08:30-16:45
Friday: 08:30-15:00

Pay Rate: 16.88 per hour

An opportunity has arisen within the Document Management team at Heysham 2 Power Station for a Document Control Team Member .

This role is well-suited to someone with experience in a regulated environment, who demonstrates strong attention to detail, excellent formatting skills, and enjoys working as part of a collaborative team.

Key Responsibilities

Format documents within Microsoft Word, including amendments, reviews, and physical distribution across the station
Conduct quality checks against defined standards (templates, formatting, and required information)
Monitor and respond to emails in the department's shared mailbox
Train new users in the use of a section of the station's document management software (training resources provided)
Provide ad hoc administrative support to the Document Management team
Work collaboratively with colleagues within Document Control, the wider Document Centre team, and across the station

Skills & Experience

Proficiency in Microsoft Office, particularly Word and Excel
Exceptional attention to detail with the ability to identify errors and formatting issues
Strong written and verbal communication skills with a high level of literacy
Proven ability to work effectively in a team environment
Strong organisational skills with the ability to prioritise workload, meet deadlines, and adapt to changing priorities

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Document Control Lead, EMEA

London, London CloudHQ, LLC

Posted today

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Job Description

Company Overview At CloudHQ, our mission is to deliver flexible, efficient, and resilient data center solutions to businesses worldwide. Founded by a pioneer in data center REITs, we are a rapidly growing organization with state-of-the-art developments in Ashburn, London, Frankfurt, Paris, Milan, Osaka, and São Paulo. As our EMEA portfolio continues to scale, we are seeking an experienced Document Control Lead to drive consistency, compliance, and quality across our documentation processes and systems. This is a strategic leadership position that plays a critical role in shaping and governing CloudHQ’s approach to information management at a regional level. Role Summary The Document Control Lead, EMEA is responsible for setting, implementing, and maintaining document control strategy, procedures, and systems across the region. This role will manage and develop the regional document control team and ensure alignment with best practices in the construction and data center industries. This is not a project-level role. The Document Control Lead is a regionally accountable leadership position, focused on governance, standardisation, performance oversight, and compliance. Reporting to the Director of Project Controls, this role will act as the central authority for all document control activities in EMEA and will directly influence the successful delivery of CloudHQ’s hyperscale data center projects. Key Responsibilities Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards. Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards. Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows. Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices. Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement. Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director. Ensure quality and completeness of documentation required for construction close-out and client handover across all projects. Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements. Act as the escalation point and subject matter expert for all document control issues and risks within the region. Requirements Minimum 8 years’ experience in document control within the construction or data center industry, including 2 years in a regional or strategic leadership capacity. Demonstrated experience managing and developing document control teams across multiple live projects. Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions. Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction. Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions. Excellent organizational, communication, and training skills. Degree in Construction Management, Engineering, Information Systems, or related discipline preferred. Fluent in English. Additional fluency in German and/or French is highly desirable. What We Offer A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure. Opportunities for personal and professional growth in an organization committed to operational excellence and innovation. Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.

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Document Control Lead, EMEA

London, London CloudHQ, LLC

Posted today

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Job Description

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Document Control Lead, EMEA

CloudHQ, LLC

Posted 2 days ago

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Job Description

Company Overview

At CloudHQ, our mission is to deliver flexible, efficient, and resilient data center solutions to businesses worldwide. Founded by a pioneer in data center REITs, we are a rapidly growing organization with state-of-the-art developments in Ashburn, London, Frankfurt, Paris, Milan, Osaka, and São Paulo. As our EMEA portfolio continues to scale, we are seeking an experienced Document Control Lead to drive consistency, compliance, and quality across our documentation processes and systems. This is a strategic leadership position that plays a critical role in shaping and governing CloudHQ’s approach to information management at a regional level.

Role Summary

The Document Control Lead, EMEA is responsible for setting, implementing, and maintaining document control strategy, procedures, and systems across the region. This role will manage and develop the regional document control team and ensure alignment with best practices in the construction and data center industries. This is not a project-level role. The Document Control Lead is a regionally accountable leadership position, focused on governance, standardisation, performance oversight, and compliance. Reporting to the Director of Project Controls, this role will act as the central authority for all document control activities in EMEA and will directly influence the successful delivery of CloudHQ’s hyperscale data center projects.

Key Responsibilities

Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards.
Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards.
Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows.
Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices.
Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement.
Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director.
Ensure quality and completeness of documentation required for construction close-out and client handover across all projects.
Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements.
Act as the escalation point and subject matter expert for all document control issues and risks within the region.

Requirements

Minimum 8+ years’ experience in document control within the construction or data center industry, including 2+ years in a regional or strategic leadership capacity.
Demonstrated experience managing and developing document control teams across multiple live projects.
Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions.
Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction.
Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions.
Excellent organizational, communication, and training skills.
Degree in Construction Management, Engineering, Information Systems, or related discipline preferred.
Fluent in English. Additional fluency in German and/or French is highly desirable.

What We Offer

A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure.
Opportunities for personal and professional growth in an organization committed to operational excellence and innovation.
Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.

This advertiser has chosen not to accept applicants from your region.

Document Control Lead, EMEA

London, London CloudHQ, LLC

Posted 2 days ago

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Job Description

Company Overview

Role Summary

Key Responsibilities

Lead, manage, and support all document controllers across EMEA to ensure consistent application of document control procedures and standards.
Develop, implement, and continuously improve regional document control strategies, policies, and workflows in accordance with ISO 19650, BS 1192, and other applicable standards.
Own the setup and configuration of Document Management Systems (DMS) across projects, including metadata structures, naming conventions, permissions, and workflows.
Design and deliver training programs for internal teams and third-party contractors on document control systems and best practices.
Conduct regular audits to monitor DMS compliance, data integrity, version control, and project team engagement.
Monitor and report on document control team performance and regional compliance metrics to the Project Controls Director.
Ensure quality and completeness of documentation required for construction close-out and client handover across all projects.
Collaborate with ICT, Legal, and Compliance teams to ensure systems meet internal security and regulatory requirements.
Act as the escalation point and subject matter expert for all document control issues and risks within the region.

Requirements

Minimum 8+ years’ experience in document control within the construction or data center industry, including 2+ years in a regional or strategic leadership capacity.
Demonstrated experience managing and developing document control teams across multiple live projects.
Advanced understanding of DMS platforms (e.g., Asite, Aconex, Viewpoint) including system setup, administration, and reporting functions.
Working knowledge of ISO 19650, PAS/BS 1192, or equivalent international standards governing information management in construction.
Proven ability to drive process improvement and standardization across multiple stakeholders and jurisdictions.
Excellent organizational, communication, and training skills.
Degree in Construction Management, Engineering, Information Systems, or related discipline preferred.
Fluent in English. Additional fluency in German and/or French is highly desirable.

What We Offer

A high-impact leadership role within a fast-paced, global company shaping the future of digital infrastructure.
Opportunities for personal and professional growth in an organization committed to operational excellence and innovation.
Competitive compensation, benefits, and exposure to cutting-edge hyperscale data center developments across Europe.

This advertiser has chosen not to accept applicants from your region.

Resident Engagement & Document Control Officer

London, London £26000 - £32000 Annually Howells Solutions Limited

Posted 15 days ago

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Job Description

permanent

Resident Engagement & Document Control Officer - Social Housing / Decarb Works
Based in Birmingham
Full-Time, Permanent Position
Salary: 26k-32k

We are currently recruiting for a permanent Resident Engagement & Document Control Officer to work with a leading Construction Contractor working on an SHDF project within social housing.

Your role will be split between document control and resident liaison. You will be responsible for managing and maintaining project documentation to ensure accuracy, compliance, and accessibility for the wider team. In addition, you will play a vital role in helping our teams gain access to properties, engaging directly with residents, building trust, and coordinating visits to support successful delivery of works on site.

Key Responsibilities:

Act as point of contact for all drawing and document control issues
Quality assure incoming documents against file naming standards and feedback any issues to the originators
Review and control of document management protocols
Archiving historical documentation
Clear communication of expectations for documents management
Produce weekly report of information logged and circulate
Completion, maintenance and monitoring of records
Ensure proper records maintained for document distribution
Perform day to day admin tasks in regards to the clients systems
Produce regional system usage reports for the project teams and System Manager
Assisting with CVI handover
Uploading and maintaining certifications onto the shared drive

What we are looking for:

Strong Microsoft Office experience
Experience of working in the construction industry (ideally social housing)
Strong communication skills
Ability to pick up new software and systems quickly
Conversant with the MS Suite of software

If you are interested in this position, please apply online now or call Meg on (phone number removed)!

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113 Records Management jobs in the United Kingdom

Records Management Team Member

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Senior Information Governance and Records Management Officer

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Document Control Manager

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Document Control Specialist

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Document Control Team Member

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Document Control Lead, EMEA

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Document Control Lead, EMEA

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Document Control Lead, EMEA

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Document Control Lead, EMEA

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Resident Engagement & Document Control Officer

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