Showing 24 Roles jobs in Plymouth
Remote Senior Data Entry Specialist
PL1 2AA Plymouth, South West
£25000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly meticulous and dependable Senior Data Entry Specialist to join their fully remote team. This is a critical role supporting various administrative functions by ensuring the accuracy, completeness, and timely entry of data into our company's databases and systems. As a Senior Specialist, you will not only perform data entry tasks but also contribute to process improvement, data quality assurance, and provide guidance to junior team members. The ideal candidate is exceptionally detail-oriented, possesses excellent typing skills, is proficient with data management software, and thrives in an independent, remote work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Accurately enter, update, and maintain large volumes of data from various sources into specified databases and software applications.
- Verify the accuracy and completeness of data by comparing it to source documents and identifying any discrepancies.
- Perform regular data quality checks and implement corrective actions to ensure data integrity.
- Assist in the development and documentation of data entry procedures and best practices.
- Train and mentor junior data entry staff on proper data handling techniques and company standards.
- Generate reports and summaries based on data entered, as required by management.
- Identify opportunities for process improvements to enhance efficiency and accuracy in data management.
- Ensure adherence to data privacy and security policies at all times.
- Troubleshoot data-related issues and escalate complex problems to the appropriate personnel.
- Maintain confidentiality of sensitive information processed.
- Organize and manage digital and physical files related to data entry activities.
Qualifications:
- Proven experience (3+ years) as a Data Entry Specialist or in a similar administrative role.
- Exceptional typing speed and accuracy (e.g., 60+ WPM with high accuracy).
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Experience with database management software (e.g., SQL, CRM systems) is highly desirable.
- Strong understanding of data accuracy principles and quality assurance techniques.
- Excellent attention to detail and commitment to accuracy.
- Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
- Good written and verbal communication skills.
- Familiarity with data privacy regulations (e.g., GDPR) is a plus.
- High school diploma or equivalent required; further education or certifications in office administration are advantageous.
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0
Executive Administrative Assistant
PL1 1DD Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote working environment. This role is crucial for ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication across the organisation. The ideal candidate will be a master of organisation, possess exceptional communication skills, and demonstrate a high level of discretion and professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Conduct research and compile information for executive review.
- Organise and maintain electronic and physical filing systems.
- Assist with special projects and initiatives as assigned by senior management.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate needs and proactively address potential issues to ensure efficient workflow.
- Maintain a high level of confidentiality and discretion in all matters.
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1
Executive Administrative Assistant
PL1 2AA Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a prominent organization within the service industry, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Plymouth, Devon, UK**. This hybrid role offers the opportunity to work both in the office and remotely, providing flexibility while maintaining strong team collaboration. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail, ensuring the smooth and efficient operation of executive support functions.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and schedule meetings, conferences, and events, ensuring all logistical arrangements are made.
- Manage incoming communications, including emails and phone calls, screening and prioritizing as necessary.
- Conduct research, gather information, and prepare reports for executive review.
- Organize and maintain filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with special projects as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Proactive and resourceful with excellent problem-solving abilities.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- A professional and polished demeanor.
- Familiarity with project management tools is a plus.
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2
Senior Administrative Assistant
PL1 1AB Plymouth, South West
£28000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Plymouth, Devon, UK . This role is crucial in ensuring the smooth operation of daily administrative functions and providing comprehensive support to senior management. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. This hybrid position offers a blend of in-office collaboration and remote flexibility, fostering a balanced work environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and maintaining confidential records. Additionally, you will act as a primary point of contact for internal and external stakeholders, handle correspondence, and assist with ad-hoc projects as assigned. A thorough understanding of office management systems and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. We are looking for an individual who is a self-starter, possesses excellent problem-solving skills, and can work independently with minimal supervision. Previous experience in a similar administrative role, ideally within a fast-paced environment, is highly desirable. This is an excellent opportunity for an experienced administrative professional to contribute to a well-established organization and develop their career further. Key responsibilities include:
- Managing and maintaining executive calendars, scheduling appointments, and coordinating meetings across different time zones.
- Arranging travel itineraries, including flights, accommodation, and ground transportation, for senior staff.
- Preparing, proofreading, and editing documents, reports, and presentations with a high degree of accuracy.
- Handling incoming and outgoing mail and correspondence, both physical and electronic.
- Maintaining and organizing physical and digital filing systems, ensuring confidentiality and accessibility of information.
- Serving as a liaison between departments, employees, and external clients or partners.
- Assisting with event planning and coordination for company functions or client meetings.
- Conducting research and compiling data for various projects as requested.
- Managing office supplies inventory and coordinating with vendors.
- Providing general administrative support to the wider team as needed.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time-management skills with the ability to multitask.
- Exceptional interpersonal and communication abilities.
- Discretion and a high level of confidentiality.
- Experience with database management and CRM systems is a plus.
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3
Executive Administrative Assistant
PL1 2JP Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly organised and proactive Executive Administrative Assistant to support our senior leadership team. This pivotal role is crucial for ensuring the smooth operation of daily administrative functions and facilitating seamless communication across departments. The ideal candidate will possess exceptional attention to detail, outstanding communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Arrange travel itineraries, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organise and maintain physical and digital filing systems.
- Assist with the preparation of board meetings, including minute-taking and distribution of materials.
- Handle confidential information with discretion and professionalism.
- Support with event planning and coordination for company functions.
- Manage office supplies and inventory.
- Conduct research and compile data as requested.
- Undertake special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team.
- Discretion and a high level of confidentiality.
- Experience in a hybrid working environment is advantageous.
- A proactive approach to problem-solving.
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4
Remote Administrative Assistant
PL1 1AA Plymouth, South West
£25000 annum (pro
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a progressive non-profit organisation, is seeking a highly organised and proactive Remote Administrative Assistant to provide essential support to their operational teams. This is a fully remote position, offering a fantastic opportunity for an individual skilled in administrative tasks who values the flexibility of working from home. You will be responsible for managing a variety of administrative duties, ensuring the smooth and efficient functioning of daily operations. Your role will be crucial in supporting team members, managing schedules, handling correspondence, and maintaining organised records.
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong command of office productivity software. Responsibilities include managing calendars, scheduling meetings, and coordinating appointments; preparing and proofreading documents, reports, and presentations; handling incoming and outgoing communications via email, phone, and mail; maintaining digital filing systems and databases; and assisting with travel arrangements and expense processing. You will also be expected to provide support for special projects, conduct research as needed, and liaise with internal and external stakeholders to facilitate communication and workflow. A proactive approach to identifying and resolving administrative challenges, along with excellent time management skills to handle multiple tasks concurrently, is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software is a must. You must be comfortable working independently, managing your own workload, and communicating effectively through digital channels.
Key Responsibilities:
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong command of office productivity software. Responsibilities include managing calendars, scheduling meetings, and coordinating appointments; preparing and proofreading documents, reports, and presentations; handling incoming and outgoing communications via email, phone, and mail; maintaining digital filing systems and databases; and assisting with travel arrangements and expense processing. You will also be expected to provide support for special projects, conduct research as needed, and liaise with internal and external stakeholders to facilitate communication and workflow. A proactive approach to identifying and resolving administrative challenges, along with excellent time management skills to handle multiple tasks concurrently, is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software is a must. You must be comfortable working independently, managing your own workload, and communicating effectively through digital channels.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments for team members.
- Prepare, format, and proofread documents, reports, and correspondence.
- Handle incoming and outgoing communications, including email and phone calls.
- Organise and maintain digital filing systems and databases.
- Assist with travel arrangements, accommodation, and expense reporting.
- Provide administrative support for projects and events.
- Conduct research and compile information as required.
- Act as a point of contact for internal and external inquiries.
- Manage office supplies and ensure smooth operational flow.
- Contribute to improving administrative processes.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of proven experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to work independently and manage tasks remotely.
- Discretion and confidentiality in handling sensitive information.
- Experience with cloud-based document management systems is an advantage.
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5
Executive Administrative Assistant
PL1 2AB Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support a busy leadership team. This pivotal role requires a meticulous individual with exceptional communication and organisational skills. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a gatekeeper for senior executives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive schedules, including arranging meetings, appointments, and conference calls, ensuring no conflicts and efficient use of time.
- Organise and coordinate domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and direct phone calls, emails, and visitors, responding to routine inquiries or escalating them to the appropriate personnel.
- Manage and maintain electronic and physical filing systems, ensuring confidentiality and ease of access.
- Assist with the planning and execution of events, meetings, and team off-sites.
- Conduct research and compile data for various projects as requested.
- Process expense reports and invoices, ensuring compliance with company policies.
- Provide general administrative support, including ordering supplies, maintaining office equipment, and assisting with mail distribution.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Proven experience as an Executive Assistant or in a similar administrative role, supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities, with the capacity to multitask and prioritise effectively.
- Discretion and confidentiality are paramount.
- Ability to work independently and as part of a team.
- A proactive approach to problem-solving and a keen eye for detail.
- Experience in handling sensitive information with utmost discretion.
- Familiarity with office management software and tools.
- A professional and polished demeanour.
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6
Executive Administrative Assistant
PL1 1AA Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly growing professional services firm, is seeking a highly organised, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to manage your work effectively from home. The ideal candidate will possess exceptional organisational skills, a strong command of office management practices, and a proven ability to manage multiple priorities with discretion and efficiency. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. Discretion and confidentiality are paramount, as you will be handling sensitive information. The Executive Administrative Assistant will act as a key point of contact, liaising with internal departments and external stakeholders to ensure smooth communication and workflow. Responsibilities include managing correspondence, organising digital files, processing expense reports, and providing general administrative support to ensure the executive team operates at peak efficiency. Proficiency in office productivity software, excellent written and verbal communication skills, and a proactive, problem-solving attitude are essential. This is an exciting opportunity to be an integral part of a dynamic organisation and contribute to the success of its leadership. We are looking for an individual who is self-motivated, adaptable, and committed to providing exceptional support in a remote environment.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings and appointments.
- Arrange complex domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organise digital and physical filing systems.
- Process expense reports and manage departmental budgets as required.
- Organise and prepare for meetings, including setting up virtual meeting links and distributing materials.
- Conduct research and compile data as needed for various projects.
- Provide general administrative support to ensure the smooth operation of the executive office.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5-7 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proven experience supporting senior-level executives.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Proactive and resourceful problem-solving abilities.
- Experience working in a fully remote administrative role.
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7
Executive Administrative Assistant
PL1 1BB Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage high-level administrative tasks from anywhere within the UK. You will be responsible for managing complex calendars, coordinating travel, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Your exceptional organizational skills and proactive approach will be key to ensuring the smooth and efficient operation of executive functions.
Responsibilities:
Qualifications:
This is a vital role for an experienced administrative professional seeking a flexible and challenging remote opportunity. Our client is committed to fostering a supportive and productive remote work culture. Join a team where your contributions are recognized and valued.
Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring adherence to company travel policies.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and manage virtual and in-person meetings, including preparing agendas, taking minutes, and following up on action items.
- Screen and prioritize incoming communications, including emails and phone calls, responding or escalating as appropriate.
- Conduct research on various topics as required by executives.
- Maintain confidential files and records, ensuring data integrity and security.
- Liaise with internal departments and external contacts on behalf of the executives.
- Manage expenses, process invoices, and assist with budget tracking.
- Anticipate the needs of the executives and proactively address them.
- Provide seamless administrative support in a remote-first environment, maintaining professionalism and discretion at all times.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role, ideally supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive mindset with strong problem-solving abilities.
- Ability to work independently, manage multiple priorities, and meet deadlines in a remote setting.
- Experience in coordinating complex international travel and managing executive calendars.
- A polished and professional demeanor.
- Bachelor's degree or equivalent experience preferred.
This is a vital role for an experienced administrative professional seeking a flexible and challenging remote opportunity. Our client is committed to fostering a supportive and productive remote work culture. Join a team where your contributions are recognized and valued.
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8
Senior Administrative Assistant
PL1 2SW Plymouth, South West
£26000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Senior Administrative Assistant to provide comprehensive support to a busy executive team in Plymouth, Devon, UK . This role is pivotal in ensuring the smooth day-to-day operations of the office and supporting strategic initiatives. The ideal candidate will possess excellent communication, organizational, and problem-solving skills, with a proactive approach to managing a diverse range of administrative tasks. Responsibilities include managing complex calendars and scheduling appointments, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence and communications, maintaining office records and filing systems, assisting with project management tasks, liaising with internal and external stakeholders, managing office supplies and equipment, and providing general administrative support to the team. You will be expected to anticipate needs, manage priorities effectively, and maintain a high level of confidentiality. This position requires a professional demeanor, meticulous attention to detail, and the ability to work independently while also functioning as a key member of the support team. Proficiency in office software suites is essential.
Qualifications:
This is an excellent opportunity for a detail-oriented and experienced administrator to contribute to a dynamic organization in Plymouth .
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role, preferably in a senior capacity
- Excellent organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines
- Discretion and a high level of confidentiality
- Proactive and able to work with minimal supervision
- Experience in diary management and travel coordination
- Relevant administrative qualification or degree is a plus
This is an excellent opportunity for a detail-oriented and experienced administrator to contribute to a dynamic organization in Plymouth .
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9