43,893 Senior Administrative jobs in the United Kingdom

We are recruiting for an experienced Executive Assistant/Office Manager on behalf of our client to join their team of professionals Within the role you will oversee and take a lead on a wide range of general administrative duties as well as playing a key part in the day-to-day running of the office. Working closely with the Directors, you will be an excellent communicator with an organised approach and possess the ability to solve problems by using your own initiative.  This is an exciting time to join a leading forward-thinking firm that offers long term prospects.

This is a full-time permanent role. Monday to Friday 37hour week. Salary £32 - £35K 5 weeks holiday, parking, free gym.  Office based.

Key Responsibilities

• Some audio typing of letters, emails, reports, tenders and presentations – digital transcription is used for the bulk of transcription; therefore, the role will include formatting of digital output in letters, emails, reports etc.
li>Creating excel schedules etc and assisting in the preparation of budgets.
• Reception duties including answering the telephone, dealing with queries, redirecting calls as necessary and taking messages; greeting visitors; managing meeting rooms and arranging refreshments where necessary and making sure supplies are well stocked.
• Instructing and liaising with contractors
• Photocopying, scanning, printing & electronic filing as well as Outlook email management
• Upkeep of client and management filing & electronic filing
• Opening and distribution of incoming post; delivering outgoing post to on site post collection point
• Invoicing using Xero.
• Assist with the management of the office as required on a day-to-day basis including facilities management and ordering stationery.
• Diary management/arranging meetings.
• Data inputting into client accounting software
• Managing databases, assisting with and co-ordinating marketing initiatives, including working closely with the Team on development site searches, compiling lists, managing database, preparing mail merge letters etc.
• Any other reasonable duties, as required, to ensure the smooth running of the office.

Key skills

• Audio typing skills is an advantage but not essential.
• Good general knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, Advanced Excel skills would be an advantage.
• Organised with a proactive and problem-solving approach to tasks.
• Excellent standard of written English language.
• Professional telephone manner.
• Good level of numeracy, accuracy and attention to detail.
• Ability to work across multiple projects and prioritise tasks.
• Ability to act on own initiative whilst also working within Company processes and procedures.
• Experience within a professional services organisation preferred, but not essential.
• Ability to remain calm under pressure.
• Possess a generally positive outlook and enjoy working within a progressive team.

Short listing for this role will start immediately.

Office Manager

Industry: Construction

Location: (East Wight) Isle of Wight

Hours: 8.30/9am - 5pm

Days: Monday - Friday

Duration: Permanent

Duties:

Managing all general administrative functions and overseeing 2 members of administrative staff.
Supporting Directors in responsibility for day to day accounting functions, liaison with Accountants.
Client invoicing and credit control, overseeing purchase ledger and supplier payments.
Reconciliation and submission of VAT, ensuring all HMRC returns are submitted to deadlines.
Managing cashflow and forecasting, identifying and escalating any areas of concern.
Financial reporting to Directors.
Collation of timesheets and processing payroll on both a weekly and monthly basis, CIS returns.
Processing company credit card/ expenses and travel arrangements.
Maintaining personnel records, managing holiday requests and training records.
Administering company fleet of vehicles/ plant and arranging for maintenance.
Maintaining health and safety records.
Ensuring Compliance with ISO 9001, 14001 and 45001, preparation for external auditors.
Maintaining archive and with Directors approval, assisting in implementing new systems.

Experience:

Must have strong, all round administrative experience, including accounting functions, from within the construction sector and be familiar with CIS.
Must have a good level of computer literacy and the ability to learn new systems, experience of Eque2 is an advantage.
Must have strong numeracy skills with excellent accuracy and attention to detail.
Must have excellent communication and organisational skills and the ability to work well on own initiative as well as part of a team.
Must be proactive and motivated with willingness to develop positively through change.
Own transport is recommended due to company location.

Salary: £35-40,000 per annum DOE

By submitting your CV to WP Recruitment & HR Ltd, you imply consent to our agency processing your personal data, please see our GDPR webpage for further information:

Office Manager / Bookkeeper

£30,000 per year. 4 days per week, ideally Monday - Thursday.

Responsible for dealing with office bills; client invoices; keeping office accounts etc; and answering the telephone when possible; Needs a working knowledge of Sage accounting software.

20 days’ holiday + public holidays. Start as soon as possible 2025.

For further information and to send your CV please click "Fast Apply"

Fothergill & Company Structural Engineers; 62 Hill Street, Richmond, TW9 1TW

Ready to find the right role for you?



Salary: up to 40,000 per annum plus Veolia benefits

Hours: 40 hours per week, Mon - Fri 8.00am to 4.30pm

Location: Humber Lane, Tidworth, SP9 7AW




When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone.



Whether you're looking to overhaul the industry, or just do a good day's work, we know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.




What we can offer you:

• 25 days of annual leave
  
• Access to our people's pension scheme
  
• Free physiotherapy service
  
• Discounts on everything from groceries to well known retailers
  
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
  
• Ongoing training and development opportunities, allowing you to reach your full potential
  

What you'll be doing:

• You will be responsible for overall management of the offices based at our site in Humber Lane, Tidworth
  
• Managing post and deliveries
  
• Meeting visitors to our site and ensuring they receive a site induction
  
• Managing administration services to support our operational teams, including processing purchase orders, dealing with correspondence and managing on-site services such as cleaning and catering
  
• You will be the first point of contact for customers who have a problem with their water or wastewater service, liaising with our operational teams to resolve
  
• Coordinating with our out of hours call-handling service to ensure customer calls are transferred
  
• Liaising with our key clients about customer contacts and keeping records of tasks and outcomes
  

What we're looking for:

• Proven office management experience
  
• Strong time-management and people skills, flexibility, and multitasking ability
  
• Advanced computer skills and experience with online platforms
  
• Understanding of Facilities Management legislation and building maintenance

What's next?

Apply today, so we can make a difference for generations to come.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Office Manager

An amazing opportunity has arisen within my client based in the Private Healthcare Sector.

Office Manager:

37.5 hours  

About our team: We are an independent psychology practice delivering specialist assessment and support to adults, children and their families. We offer a range of services including therapeutic interventions, programmes of training, medico legal work and support to families. We have a number of staff and associates including admin, social work and psychologists specialsing in both children and adults.

Responsibilities:

• Overseeing the day to day running of a busy private practice helping to deliver our objectives
li>Overseeing compliance with practice policies and procedures for all clinical and non-clinical staff and associates
• Ensuring compliance with all contracts and service level agreements within the practice
• Directly managing a team of 6 admin staff
• Managing admin staff rotas including sickness and absences
• Managing admin staff performance, appraisal and development
• Handling compliments and complaints from clients and service-users
• Organising and chairing regular team meetings, setting and reviewing team agendas Identifying, implementing and updating policies and procedures according to changes in practice policy, good practice guidelines and legislation.
• Maintaining admin and clinical offices with regards equipment and resources required Assist, support and collaborate with our Safeguarding Lead assuming shared responsibility for safeguarding practices policies and procedures
• Maintaining mandatory training records for all staff and associates Information Governance lead with awareness of GDPR and Data Protection
• Work collaboratively with our finance administrator to ensure effective management of invoices and payments.
• Experience with setting up and managing Marketing campaigns 

 As a high quality and growing private practice you will have come from a background that provides you with a solid experience of leadership and managing staff teams. This role will require you to have excellent communication and interpersonal skills. The ability to work in a fast paced environment, respond quickly to changing demands and having the skills to prioritise effectively is essential. We are a busy practice and are looking for someone who is a creative problem solver and who is keen to use their own initiative to find solutions and develop smart systems and processes. Possess a very good attention to detail.

What we Offer:

< i>We are open to discussing flexible working arrangements
• We can offer a combination of home and remote working arrangements
• Company Nest Pension
• 25 days annual leave (calculated pro-rata)

Essential Criteria:

• At least 2 years experience in a similar Office Management role.
• Experience of organising small scale events for trainers
• Excellent IT skills and keenness to learn and use our own IT platforms
• Experience of using Client Relation Management systems (CRM)

Desirable Criteria:

• Have access to a car
• Experience in a healthcare environmen:

NB* "No candidate will meet every single desired qualification.  If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about you".

We are pleased to be working with our client seeking an Office Manager based in Leicester for one of our clients on a full-time permanent basis. 

Summary of the Office Manager role 

Salary: up to £30,000 per annum
Location: Leicester
Type of Contract: Permanent
Hours: 35 hour working week Monday - Friday 9:00am - 5:00pm
Benefits: 25 days holiday, Free onsite parking, Profit share scheme, Private medical, Company events

Responsibilities of the Office Manager

• Monitor and order office supplies.
• Responsible for the post, franking and delivery service.
• Oversee building projects and manage facilities contracts.
• Set up and manage meeting room and events
• Cover reception when necessary.
• Maintain health and safety procedures and ensure the office meets its accreditation requirements.

Requirements for a successful Office Manager

• Previous Office Management experience.
• Working knowledge of Health and Safety and fire risk assessments.
• Strong IT skills with proficiency in Office 365.
• Strong reliability, flexibility and discretion skills.
• Excellent attention to detail.
• Strong organisational and time management skills.

Allstaff Recruitment are an Independent Recruitment Specialist based in Bedfordshire who work on behalf of companies across Bedford, Milton Keynes and surrounds to fill their vacancies and meet their recruitment needs. We place candidates in permanent, temporary and contract roles across a number of industry sectors.  

Check out our website and our jobs page for our latest vacancies in your area.  

To keep up to date with all our recruitment activities and vacancies, please follow us on Facebook, LinkedIn and Twitter.  

**Thank you for your interest in the Office Manager role. One of our qualified Recruitment Specialists will now review your application. Due to the high volume of applications, we receive it is with regret that we are unable to respond to all candidates directly. However, if you do not hear from us within seven days you have unfortunately been unsuccessful on this occasion. ** 

Office Manager

Location: Fareham
Salary: To 35,000pa + company bonus + Excellent company benefits

Our client, a leading organisation renowned for providing high-quality, expert advice within their industry, is seeking an Office Manager to join their team in Fareham. The role will be responsible for overseeing the administrative functions that ensure the smooth and efficient running of the office. It offers an excellent opportunity for a highly organised, proactive individual with exceptional interpersonal skills. The company offers an excellent range of company benefits including 24 days holiday + BH + your birthday off, the opportunity to buy and sell holiday, company bonus, healthcare, bike to work scheme and offers hybrid working.

Key Responsibilities

• Ensure compliance with company policies and procedures, including the introduction and review of policies, templates, and forms.
• Organise and coordinate legal documents for review by Directors and project teams.
• Support the Group Office Manager with HR and Health & Safety (H&S) functions.
• Assist with finance-related tasks, such as preparing sales invoices and participating in internal invoicing meetings.
• Provide administrative support to Project Managers, including hosting project health checks.
• Liaise with external IT providers and support the implementation of system improvements.
• Draft, review, and issue Reliance Letters.
• Coordinate and manage diary entries for Board, Sub-Board, and regional meetings.
• Support staff development initiatives and manage the office contact database.
• Oversee utility contract renewals for the office.
• Review and approve staff expense claims.
• Assist with company insurance renewals, certifications, and accreditations.
• Support the Office Management team during Quality Management System (QMS) audits.
• Organise events, including hotel bookings and travel arrangements.
• Welcome visitors and manage incoming switchboard calls.
• Maintain office supplies and ensure the office environment is in good condition, arranging repairs when necessary.

Requirements

• Proven experience in a similar role.
• Strong written and verbal communication skills.
• Fast and accurate typing ability.
• High level of proficiency in Microsoft Office applications.
• Exceptional organisational and prioritisation skills.
• Ability to work collaboratively within a team and independently.
• Professional, courteous, and approachable manner.
• The ability to remain calm and efficient under pressure.
• Disciplined, detail-oriented, and conscientious approach to work.
• Commitment to confidentiality and discretion.
• Willingness to go above and beyond to ensure tasks are completed to a high standard.

If you are an experienced, highly organised professional looking for a varied and rewarding role, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Construction office manager -  Exeter

Construction Contractor - Commercial, refurb, fit out industry

£35,000 - £40,000 Depending on experience.

A great opportunity to start a permanent construction office manager job in Exeter. You will be working for a busy specialist construction contractor that are within an umbrella of 4+ other companies. The office you will manage is shared between 2 of the companies. The role will also be part office admin focused.

This permanent position will be full time (40 + hours) 

There is huge scope for progression right the way up to director as the business is growing rapidly. 

Day to day:

• Open and close the office
• Keep an eye on welfare and health & safety within the office environment.
• Assist the QS, project managers and directors with any admin.
• Support in setting up meetings and helping to organise day to day schedules.
• Helping the team with generation of purchase orders or other project related admin, accounts, tenders, bids etc.
• Helping with staff and client queries.
• Assistance with pay role and HR duties.
• Taking care of office supplies.
• Managing/upkeeping company insurances, compliance, accreditations, subscription, safely storing company contracts & documentation. 
• Use of spreadsheets and MS office programs.

Requirements:

• Must have experience in construction admin or working within the construction industry.
• Must have excellent organisational skills.
• NVQ's or a degree in office/admin or business based roles are not essential but would be beneficial.
• Must be able to work with excel spreadsheets, outlook, MS teams and MS office programs.
• Must be competent in working with contractor management platforms, HR portals, and be able to adapt to new technology and online applications.
• Professional at all times.
• Good work ethic.
• Driving licence is not essential but will be beneficial.
• Good timekeeping.
• An ability to take on responsibility within a team.

Please apply or contact Ben Peel at Build Recruitment - South West on (phone number removed) for further details.

We'll take the time to understand your career history and motivations for a new role. We'll also take references and may ask for proof of eligibility to work in the UK.

We work with a wide variety of clients in the public and private sector, and we will work with you to identify clients in which your skills, experience and personality will fit. Once we submit you for a role you will receive support and regular communication throughout the interview process. 

From there our commitment to you is all about being your career partner. We'll identify suitable jobs, provide support, and career guidance and even provide regular salary benchmarking. 

Build Recruitment Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Build Recruitment is an equal opportunities employer.