2,609 Senior Administrative Assistant jobs in the United Kingdom
Executive Administrative Assistant
PL1 2JP Plymouth, South West
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
We are seeking a highly organised and proactive Executive Administrative Assistant to support our senior leadership team. This pivotal role is crucial for ensuring the smooth operation of daily administrative functions and facilitating seamless communication across departments. The ideal candidate will possess exceptional attention to detail, outstanding communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Arrange travel itineraries, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organise and maintain physical and digital filing systems.
- Assist with the preparation of board meetings, including minute-taking and distribution of materials.
- Handle confidential information with discretion and professionalism.
- Support with event planning and coordination for company functions.
- Manage office supplies and inventory.
- Conduct research and compile data as requested.
- Undertake special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team.
- Discretion and a high level of confidentiality.
- Experience in a hybrid working environment is advantageous.
- A proactive approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
RG1 2AA Reading, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in **Reading, Berkshire, UK**. This role is critical in ensuring the smooth and efficient operation of the executive office. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing agendas and minutes, and handling confidential correspondence. You will be the primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. The ideal candidate will have a keen eye for detail, exceptional time management abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with CRM systems and project management tools would be advantageous. You will be expected to anticipate needs, solve problems independently, and maintain a high level of professionalism at all times. This role requires a discreet and trustworthy individual who can handle sensitive information with the utmost confidentiality. The ability to draft professional emails, reports, and presentations will be essential. You will also be responsible for managing office supplies, organising company events, and undertaking various ad-hoc administrative projects. We are seeking a dedicated professional who is committed to excellence and possesses a strong work ethic. A minimum of three years of experience in an executive administrative support role is required, preferably within a corporate setting. A Bachelor's degree or equivalent professional qualification is preferred. This is an excellent opportunity to work within a reputable organisation and contribute significantly to its operational efficiency. If you are a highly motivated and detail-oriented individual seeking a challenging and rewarding administrative position in **Reading**, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
CF10 1AA Cardiff, Wales
£35000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is integral to the smooth operation of executive functions, requiring exceptional organisational skills, discretion, and a proactive approach. The successful candidate will manage a wide range of administrative tasks, ensuring efficiency and professionalism. This is a fully remote position, allowing the ideal candidate to work from home.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, presentations, and other documents with a high level of accuracy.
- Screen and prioritise incoming communications, responding to inquiries as appropriate.
- Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
- Manage travel logistics, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Maintain confidential files and records with utmost discretion.
- Assist with budget tracking, expense reporting, and invoice processing.
- Conduct research and prepare reports as required by executives.
- Act as a primary point of contact for internal and external stakeholders, liaising professionally.
- Proactively identify and address potential issues before they arise.
- Support the implementation of new administrative processes and systems.
- Undertake special projects as assigned by senior leadership.
- Ensure the smooth day-to-day running of the executive office functions remotely.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role, supporting senior-level executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Proactive and resourceful, with a strong problem-solving aptitude.
- Experience in managing complex travel arrangements and calendars.
- Ability to work independently and as part of a remote team.
- A professional and positive attitude.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Bachelor's degree in Business Administration or a related field, or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
NG1 1AA Nottingham, East Midlands
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic and expanding organisation based in Nottingham, Nottinghamshire, UK , is seeking a highly organised, proactive, and discreet Executive Administrative Assistant to support their senior leadership team. This role is integral to ensuring the smooth and efficient operation of the executive office. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a key point of contact for internal and external stakeholders. This hybrid role requires a professional with exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities with utmost confidentiality.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls, proactively resolving conflicts.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritise incoming communications, responding to inquiries and directing them to the appropriate individuals.
- Organise and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Maintain organised filing systems, both physical and electronic, ensuring easy retrieval of information.
- Act as a liaison between the executive team and other departments, clients, and external partners.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and event planning as required.
- Provide general administrative support to the executive leadership team, anticipating needs and offering solutions.
- Proven experience as an Executive Assistant or in a similar senior administrative role supporting C-level executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills, with meticulous attention to detail and grammar.
- Ability to exercise sound judgment, discretion, and confidentiality.
- Proactive and resourceful, with a solutions-oriented approach to problem-solving.
- Experience in coordinating complex travel arrangements and international logistics.
- Professional and personable demeanour, capable of building rapport with a wide range of individuals.
- Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- A willingness to take on new responsibilities and contribute to team success.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
PO1 3AB Portsmouth, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth day-to-day operations of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and act as a gatekeeper for the executives you support. The ideal candidate will possess exceptional communication skills, a high level of discretion, and the ability to anticipate needs and problem-solve effectively. This hybrid role offers a blend of in-office collaboration and remote flexibility.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as the primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Organize and prepare materials for meetings, including agendas, minutes, and background information.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and reimbursements for executives.
- Coordinate office logistics, including supplies, equipment, and vendor relations.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Anticipate the needs of the executives and proactively address potential issues.
- Ensure efficient communication flow within the executive office and with other departments.
- Maintain organized filing systems, both physical and digital.
- Welcome visitors and ensure a positive impression of the organization.
- Proven experience as an Executive Administrative Assistant or similar senior support role (minimum 4 years).
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with calendar management and travel coordination for senior executives.
- Strong problem-solving skills and a proactive attitude.
- Ability to work independently and as part of a team.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Experience with event planning is advantageous.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
SO14 7FF Southampton, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Southampton, Hampshire, UK . This office-based role is crucial for ensuring the smooth and efficient operation of the executive office. You will provide comprehensive administrative and secretarial support, managing complex schedules, coordinating meetings, preparing correspondence, and handling sensitive information with the utmost discretion. The ideal candidate will be a master of organization, possess excellent communication skills, and thrive in a fast-paced corporate environment.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements.
- Making detailed domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Acting as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Organizing and preparing for meetings, including agenda preparation, minute-taking, and follow-up actions.
- Managing and maintaining electronic and physical filing systems.
- Conducting research and compiling information for various projects and requests.
- Processing expense reports and managing office supplies.
- Providing general administrative support, including handling mail, photocopying, and scanning.
- Maintaining confidentiality and exercising discretion in handling sensitive company information.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
BT1 1 Belfast, Northern Ireland
£28000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their **Belfast, Northern Ireland, UK** office. This hybrid role requires a professional who can manage complex schedules, coordinate meetings, prepare reports, and handle sensitive information with discretion. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively. You will be an integral part of the leadership team, ensuring smooth daily operations and facilitating efficient decision-making.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Draft, review, and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Organize and maintain filing systems, both physical and digital.
- Liaise with internal departments and external stakeholders to gather information and coordinate activities.
- Assist with event planning and logistics for company gatherings and conferences.
- Conduct research and compile data as needed for various projects and presentations.
- Provide general administrative support, including managing office supplies and handling mail.
- Occasional travel may be required for specific company events or meetings.
Required Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Experience within the **Belfast, Northern Ireland, UK** area is preferred.
- A proactive attitude with a solutions-oriented mindset.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior administrative assistant Jobs in United Kingdom !
6
Executive Administrative Assistant
BD1 3DH Bradford, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Bradford, West Yorkshire, UK . This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be proficient in a range of administrative tasks and possess a professional demeanor, offering a blend of remote and in-office work to ensure flexibility and operational efficiency.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute meeting notes for various committees and departmental meetings.
- Draft, review, and edit correspondence, reports, presentations, and other documents.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
- Organize and maintain electronic and physical filing systems for efficient document retrieval.
- Coordinate the logistics for internal and external meetings, including room bookings, catering, and AV setup.
- Assist with the preparation of budgets, expense reports, and invoice processing.
- Conduct research and compile data for special projects as required.
- Provide general administrative support, including photocopying, scanning, and mail handling.
- Manage incoming and outgoing mail and communications.
- Ensure confidentiality and discretion in handling sensitive information.
- Assist with onboarding new team members and providing administrative support during their induction.
- Proactively identify administrative needs and propose solutions.
- Maintain office supplies and manage vendor relationships as needed.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively, with minimal supervision.
- Experience in calendar management and travel coordination.
- Professional and positive attitude.
- A degree in Business Administration or a related field is a plus.
- Comfortable working both remotely and in the office environment.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
BS1 1AA Bristol, South West
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their organization, based in Bristol, South West England, UK . This role is pivotal in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and events, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a professional demeanor. You will be adept at multitasking, prioritizing tasks, and working independently in a fast-paced environment. Key responsibilities include gatekeeping executive communications, making travel arrangements, managing correspondence, and providing general administrative support. This role requires strong proficiency in office software suites (Microsoft Office, Google Workspace), excellent written and verbal communication skills, and the ability to anticipate needs and proactively address challenges. You will serve as a key liaison between executives and internal/external stakeholders. We are looking for an individual who is reliable, resourceful, and committed to providing high-level support. This is a hybrid position, requiring a balance of on-site presence for key meetings and collaborative tasks, with the flexibility for remote work on designated days. The ability to maintain confidentiality and handle sensitive information with the utmost integrity is paramount. Your proactive approach and ability to streamline administrative processes will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and arrange internal and external meetings and events.
- Prepare agendas, take minutes, and distribute meeting follow-up actions.
- Manage executive travel arrangements and accommodation bookings.
- Handle correspondence, including emails, letters, and phone calls.
- Prepare reports, presentations, and other documents.
- Maintain organized filing systems, both physical and digital.
- Screen and direct incoming communications.
- Conduct research and compile information as needed.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information.
- Proactive approach and strong problem-solving skills.
- Ability to work effectively in a hybrid work environment.
- Professional demeanor and strong interpersonal skills.
- Experience with CRM systems or project management tools is a plus.
- Relevant administrative qualification or degree is beneficial.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
B3 3JT Birmingham, West Midlands
£35000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organisation, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a critical role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced, fully remote environment. You will be responsible for a wide range of administrative tasks, ensuring the smooth operation of the executive office and providing seamless support to C-suite executives.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate complex travel arrangements (flights, accommodation, visas).
- Prepare meeting agendas, minutes, and follow-up actions; ensure timely distribution of relevant documentation.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and mail, prioritizing and responding as appropriate.
- Conduct research, compile data, and prepare reports, presentations, and documents for executive review.
- Manage expense reporting and process invoices accurately and efficiently.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.
- Organise and coordinate virtual company events, conferences, and team-building activities.
- Maintain and organise electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
- Anticipate needs and proactively address potential issues before they arise.
- Manage special projects as assigned by the executives.
- Provide a high level of administrative support to ensure executives can focus on strategic initiatives.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role, supporting C-level executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a keen eye for detail.
- High level of discretion and confidentiality.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently with minimal supervision in a fully remote setting.
- Experience in managing complex international travel and calendars.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Bachelor's degree or equivalent practical experience is preferred.
This advertiser has chosen not to accept applicants from your region.
9