46,413 Senior Administrative Assistants jobs in the United Kingdom

• Managing incoming and outgoing mail and email correspondence.
• Answering and directing phone calls to the appropriate personnel.
• Scheduling meetings, appointments, and managing calendars.
• Maintaining and organizing office filing systems, both physical and digital.
• Greeting visitors and managing reception duties.
• Ordering and maintaining office supplies and equipment.
• Assisting with travel arrangements and expense reports.
• Providing administrative support to management and other departments as needed.
• Ensuring the office environment is tidy, organized, and welcoming.
• Supporting the implementation and maintenance of office administration systems.

• Manage office supplies, inventory, and ordering processes.
• Coordinate meeting room bookings and prepare facilities for meetings.
• Handle incoming and outgoing correspondence and deliveries.
• Maintain organised filing systems, both physical and digital.
• Provide comprehensive administrative support to staff members.
• Act as a first point of contact for visitors and phone inquiries.
• Assist with scheduling appointments and managing calendars.
• Support with travel arrangements and expense processing.
• Contribute to maintaining a clean, organised, and welcoming office environment.

• Proven experience in an administrative assistant or office management role.
• Excellent organisational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective communication and interpersonal abilities.
• Ability to multitask and work efficiently under pressure.
• Proactive, reliable, and possesses a strong work ethic.
• Discretion and confidentiality in handling sensitive information.
• A positive and professional demeanour.

• Oversee and manage the day-to-day operations of the office.
• Lead and mentor the administrative support team.
• Develop and implement administrative policies and procedures.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors for maintenance, repairs, and services.
• Ensure the office is well-maintained, safe, and conducive to productivity.
• Manage facility-related issues and liaise with building management.
• Process invoices and manage office budgets.
• Support senior management with administrative tasks and projects.
• Contribute to improving administrative efficiency and workplace culture.

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 5 years of experience in office management, administration, or a related supervisory role.
• Proven experience in leading and managing administrative teams.
• Strong understanding of office operations, facility management, and administrative best practices.
• Excellent organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid environment and manage diverse responsibilities.
• Experience with vendor management and budget administration.
• Proactive approach and keen attention to detail.

Executive Assistant & Administrative Support
Location: Bromley

Salary: 42,000 - 55,000 | On-site / Hybrid
Hours: Full-time, 37.5 hours per week (Monday to Friday, 8am-6pm) with occasional out-of-hours work

The Role
We are looking for a highly organised Executive Assistant to provide top-level support to the CEO and Marketing & Project Growth Leader This is a key role for someone who enjoys being the central point of coordination in a busy executive office and thrives on structure, accuracy, and keeping operations running smoothly. The role offers long-term career stability, a collaborative environment, and the chance to grow within the organisation.

Key Responsibilities

• Provide business, operational, and personal support to the CEO
• Assist with marketing logistics, events, communications, and documentation
• Manage diaries, correspondence, and scheduling for senior executives
• Prepare reports, presentations, and business documentation
• Maintain social media platforms and support digital communications
• Organise and take minutes for meetings, ensuring accurate record-keeping

Person Specifications

• Undergraduate degree and relevant professional qualification
• Advanced Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and digital skills
• Exceptional organisation, planning, multitasking, and communication skills
• Minimum 4 years' experience supporting C-Level executives, managing administration, reporting, presentations, and social media
• Proactive, reliable, discreet, and able to work independently

Employee Benefits

• Healthcare & wellness: health cash plan, Employee Assistance Programme, wellness discounts
• Financial & retirement: pension scheme, referral schemes, season ticket loans, Cycle Scheme, Tech Scheme
• Holidays & time off: up to 28 days annual leave plus public holidays, additional leave options
• Learning & development: training programmes, leadership academy, study grants
• Family & parenting: generous maternity/paternity leave, paid parental leave
• Flexible working: hybrid working and flexible start times
• Other perks: complimentary breakfast and refreshments, free parking, wellbeing activities

Successful candidates will be required to undergo a basic DBS check .

Email: (url removed)

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.

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We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

• Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time management.
• Prepare agendas, take minutes, and track action items for executive meetings.
• Organise and coordinate travel arrangements, including flights, accommodation, and ground transportation.
• Handle confidential correspondence, emails, and documents with the utmost discretion.
• Prepare, proofread, and edit reports, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Organise and manage filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with the preparation of expense reports and budget tracking.
• Coordinate event logistics, such as conferences, team offsites, and client visits.
• Provide general administrative support, including answering phones, managing mail, and ordering supplies.
• Anticipate the needs of the executives and proactively address potential issues.
• Liaise with different departments to gather information and facilitate project coordination.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom).
• Exceptional written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive attitude with strong problem-solving capabilities.
• Ability to work independently and as part of a team, adapting to changing priorities.
• Professional demeanour and strong interpersonal skills.
• Experience in a fast-paced corporate environment is highly desirable.
• Familiarity with project management principles is a plus.

• Manage and coordinate complex calendars and appointment schedules for senior executives.
• Arrange and coordinate internal and external meetings, including booking venues, preparing agendas, and taking minutes.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, filtering and prioritizing as necessary.
• Prepare, proofread, and edit reports, presentations, and other documents.
• Conduct research and compile information as required by the executive team.
• Manage travel arrangements, including flights, accommodation, and itineraries.
• Maintain and organise physical and digital filing systems.
• Act as a liaison between executives and other internal departments or external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Manage office supplies and liaise with suppliers.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with scheduling software and virtual meeting platforms.
• Ability to multitask and prioritize workload effectively.
• Discretion and a high level of professionalism.
• Proactive approach and ability to anticipate needs.
• Adaptability to work effectively in both an office and remote environment.
• Must be eligible to work in the UK.