2,474 Senior Executive Assistant jobs in the United Kingdom

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

One of my local government clients is seeking a proactive and experienced Executive Support Assistant to provide dedicated administrative and executive-level support to two Directors within the Climate, Homes and Economy directorate.

This hybrid role (3 days in the office, 2 remote) is ideal for someone with strong public sector experience who thrives in a fast-paced, professional environment.

Responsibilities:

• Provide reliable and confidential executive support to two Directors

• Manage complex diaries and inboxes

• Prepare meeting packs and take accurate meeting notes

• Act as a liaison between Directors and key internal/external stakeholders

• Collaborate with the wider Executive Support Team to ensure seamless service delivery

• Provide cover and team support where required

Requirements:

• Essential: Previous experience in a local authority or council setting

• High-level administrative, organisational and communication skills

• Proven experience in diary management and stakeholder engagement

• Confident minute-taker and adaptable team player

• Ability to handle sensitive information with discretion

If interested in this role please send your CV to Lee-Jaun at Coyle Personnel Ltd.

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Arrange travel logistics, including flights, accommodation, and itineraries, for remote team members and executives.
• Conduct research and prepare reports, presentations, and other documents as required.
• Manage expense reporting and process invoices for the executive team.
• Act as a primary point of contact for internal and external stakeholders, fostering positive relationships.
• Maintain confidential files and records with utmost discretion.
• Assist with project management tasks, tracking progress and ensuring deadlines are met.
• Proactively identify opportunities to improve administrative processes and enhance operational efficiency within a remote context.
• Provide general administrative support, including document formatting, data entry, and file organization.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive problem-solving abilities and a keen eye for detail.
• Ability to work independently with minimal supervision and take initiative.
• Experience in remote work environments is highly desirable.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Must be eligible to work in the UK. This position is fully remote.

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Act as a gatekeeper, screening calls, emails, and visitors.
• Manage expense reporting and invoicing processes.
• Organise and coordinate virtual meetings and events.
• Anticipate and identify potential issues, proactively proposing solutions.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Maintain organised digital filing systems and ensure efficient document management.
• Provide support for ad-hoc projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role, ideally supporting senior-level executives.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Proficiency in using virtual meeting platforms (e.g., Zoom, Microsoft Teams), calendar management tools (e.g., Outlook Calendar), and standard office software (Microsoft Office Suite, Google Workspace).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently with minimal supervision in a remote setting.
• Professional and polished demeanor.
• Experience in managing travel arrangements and expenses.
• Strong attention to detail and accuracy.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research on various topics as needed by executives.
• Handle confidential information with the utmost discretion and professionalism.
• Organise and maintain digital filing systems for easy access and retrieval.
• Coordinate and manage special projects as assigned.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and track action items.
• Manage expense reports and invoices.
• Anticipate the needs of the executives and proactively address them.
• Provide general administrative support, including responding to emails and managing correspondence.
• Utilise various remote collaboration tools effectively.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organisational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional written and verbal communication skills.
• High level of professionalism and integrity.
• Ability to multitask and prioritise effectively in a fast-paced, remote setting.
• Discretion and the ability to handle sensitive information.
• A proactive and problem-solving attitude.
• Experience in supporting C-level executives is a plus.
• Associate's or Bachelor's degree in a relevant field is preferred.

• Manage and maintain complex, dynamic calendars for multiple executives, scheduling meetings, appointments, and calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a gatekeeper, screening calls and emails, and managing communication flow efficiently.
• Organise and plan executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and compile information for various projects and executive needs.
• Manage expense reporting and reconciliation for executives.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate needs and proactively address potential issues to ensure executives' time is maximised.
• Maintain organised electronic and physical filing systems.
• Liaise effectively with internal and external stakeholders on behalf of the executives.

• Proven experience as an Executive Assistant or in a similar senior administrative support role, supporting C-level executives.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently, proactively, and under pressure in a remote environment.
• Discretion and a high level of confidentiality are paramount.
• Experience in coordinating complex travel arrangements.
• Strong problem-solving skills and resourcefulness.
• A Bachelor's degree or equivalent professional experience is preferred.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
• Proactive problem-solving abilities and a resourceful approach.
• A professional and adaptable attitude.
• Must be eligible to work in the UK.

Executive Assistant

Apply before 11:55 pm on Wednesday, 29th of October 2025

Location : London, SW1A 2BQ

Salary : £31,646 - £35,391 + Benefits

Our client leads the Government's work on the future governance of football. At present, there is a team made up of circa 60 members of staff, led by an interim Chief Operating Officer. This team will transfer out of our client to be the Independent Football Regulator in 2025, no earlier than October.

The team is currently undertaking a range of activities in preparation for the establishment of the IFR, which was created when the Football Governance Act became law in July.

While this role is being advertised through our client, it will be based in the Independent Football Regulator (IFR) and will not start until the IFR has been fully established as an independent body from 1 November 2025.

Job Description

The role of Executive Assistant will provide the successful candidate with an opportunity to be at the heart of the development of the Independent Football Regulator, as they will be providing support and input for senior decision makers. The status and framework of the new organisation is in development, and this exciting role will evolve as the organisation grows, offering the opportunity to work closely with senior stakeholders.

Responsibilities Include:

• Helping to manage the diary of a senior official to ensure meetings and appointments are scheduled appropriately.
• Managing the inbox, prioritising correspondence that senior colleagues need to review and replying on their behalf where appropriate.
• Where required taking minutes and notes for meetings attended by seniors and keeping well organised records. Disseminating actions to the wider organisation where needed.
• Undertaking training to help with team-wide financial requisitioning.

Person Specification

Essential Requirements:

• Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks and under pressure.
• Strong interpersonal skills and the ability to interact confidently and professionally with stakeholders of varying seniority.
• Good judgement to manage situations independently and understand when to escalate and how.
• Strong work ethic and a proven team player, with ability to work under pressure.

Desirable Skills:

• Keen interest in the work of the Football Regulator.

Benefits

Please note that this role is due to start when the Independent Football Regulator is fully operational, not before October 2025. All pre-employment checks must be carried out in advance of a start date being agreed upon.

If successful, you will join a Non-Departmental Public Body and will be employed as a Public Servant.

If you are an existing Civil Servant or work for our client, you will no longer have access to Civil Service benefits including the Civil Service pension.

The terms and conditions of employment include:

• Pension 12% - An employee contribution of 5%, with an employer contribution of 7%.
• Flexible Benefit 8% - Employees can choose to invest 8% of their base salary into their pension or take as cash (post tax).
• Reward - The organisation will have a performance-based reward programme.
• 31.5 days annual leave.
• Flexible and hybrid working - 40% in office attendance.
• Occupational sick pay
• 9 months paid Maternity Leave + generous paternity and adoption leave.
• A bespoke L&D programme to help you achieve your personal CPD, including paid membership fees.
• Cycle-to-work scheme and much more!

How to apply:  Please upload a CV and covering letter, outlining how you meet the requirements of the role and person specification, using the application link on NASP's Career's Page by no later than Monday 27th October .

If you have any questions on this process, please find our Recruitment email on the NASP's Careers Page.

Role Details & Staff Benefits

Salary: £32,800 FTE per annum

Duration: Until 31st March 2027 (with possibility of extension)

Hours: 0.6 - 1 FTE (3 – 5 days per week) – The role can be configured for part-time or full time working

Location: Hybrid – NASP have an office space at London's Southbank Centre which can be used by staff at any time. The role will be expected to work up to 2 days per week in the office with the remainder at home, depending on agreed hours. There may also be additional occasional travel required for staff days and other events.

NASP offer a range of core benefits for staff on payroll, including:

• 30 days paid annual leave per annum (pro rata), plus Bank Holidays

• An additional day of paid leave per year on your birthday

• Opportunities for Volunteering & CPD days each year

• Opportunity to request flexible working arrangements, including compressed hours

• Contribution to annual eye test, eyeglass purchase, and flu vaccination

Purpose of This Role:

This is a key role within the NASP Operations team, providing exceptional support to the Executive Leadership Team (ELT) currently consisting of CEO, Executive Director of Strategy & Partnerships, and Director of Operations; as well as the Board of Trustees. In addition, the role will play a central role in driving best practice and efficiency across the organisation as part of the wider Operations team.

The role will support communication between NASP and our key stakeholders and partners (including government officials, ministerial departments, and international sector leaders), providing detailed administrative support, requiring a keen eye for detail, excellent communication skills, and an ability to work flexibly and proactively. In addition, the role will act as the main point of contact for our relationship with London's Southbank Centre, where the NASP office is based, including managing room bookings and logistics for key meetings.

The role would suit an energetic, proactive, and highly organised individual who is driven by the mission of NASP, and wants to contribute across the organisation to make an impact. As a member of the Operations team, there may also be opportunities to apply the core skills of this role, such as scheduling, logistics, and document creation/management, to support wider organisational projects; and to develop within the role, depending on agreed FTE and capacity.

Person Specification:

Experience & Knowledge:

• Experience providing high-level EA/PA support; managing complex diaries and mailboxes

• Experience supporting formal meetings, including arranging logistics, agendas, and preparation/dissemination of key documentation

• Minute-taking and summarising of key headlines/actions

• Event management skills such as preparing itineraries and schedules, risk assessments, arranging catering and production, and liaising with venues

• Experience of office management, such as ordering supplies and liaising with service providers

• Experience of project support/coordination, such as overseeing schedules and stakeholder management

• Knowledge of charity governance and best practice (desirable)

• Knowledge of the VCFSE sector and/or Social Prescribing (desirable)

Skills & Attributes:

• Affinity with NASP’s Values as defined in the NASP Strategic Plan

• Proactive and driven, able to pre-empt issues and provide solutions

• Excellent written and verbal communication skills

• Ability to manage complex schedules & prioritise, with understanding of ELT priorities

• Attention to detail, with ability to quickly understand and summarise information

• Use of Microsoft Office suite, including Teams, Excel, Word, & Sharepoint

Responsibilities:

Executive Assistant:

• Providing detailed diary administration for the Executive Leadership Team (ELT), consisting of CEO, Executive Director of Strategy & Partnerships, and Director of Operations; prioritising and taking a pro-active approach to both short and long-term planning

• Providing wider diary and scheduling support for the organisation where appropriate (e.g. senior management meetings)

• Supporting key meetings as appropriate, including drafting agendas, minuting, and preparing documentation, as well as logistical support (e.g. room/venue bookings, catering, etc.)

• Supporting ELT in the preparation of materials for presentations such as for Board Meetings, Staff sessions, such as designing/formatting slides & briefing documents

• Acting as an approachable first-point-of-contact for all internal and external stakeholders for ELT and the wider organisation

• Supporting stakeholder management, including tracking contacts, updating statuses, arranging key meetings, and managing key external relationships

• Overseeing administration of wider organisational meetings (e.g. Monday morning team meetings), including transcriptions and agenda planning

• Providing any other administrative or logistical support to ELT as required

• Support ELT with strategic projects as required (depending on agreed FTE)

Board & Trustee Support:

• Acting as key liaison between the NASP board of trustees and the wider organisation

• Ensuring Board papers are drafted, collated and issued in a timely manner including minuting and managing actions, including for all Board Subcommittees (currently Finance/Risk and Remuneration/Culture)

• Overseeing board administration processes, e.g. Conflicts of Interest forms/register, Charity Commission Updates, etc. 4 Registered charity in England )

• Arranging logistics for Board meetings as required (room bookings, travel, catering, etc.)

• Supporting on trustee recruitment as required, including making arrangements for interviews

Operations Support & Office Management:

• Act as key member of the Operations team, proactively identifying improvements to processes and wider NASP culture

• Oversee shared mailboxes where needed, and providing cover for Operations colleagues when appropriate 

 • Oversee the management of the NASP Office at Southbank Centre, act as key liaison with venue, and ensuring space is efficiently run 

Reporting To: Director of Operations