2,460 Senior Executive Assistant jobs in the United Kingdom

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and integrity.
• Act as a gatekeeper, screening calls, emails, and visitors.
• Manage expense reporting and invoicing processes.
• Organise and coordinate virtual meetings and events.
• Anticipate and identify potential issues, proactively proposing solutions.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Maintain organised digital filing systems and ensure efficient document management.
• Provide support for ad-hoc projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role, ideally supporting senior-level executives.
• Exceptional organisational and time-management skills, with the ability to prioritise effectively.
• Proficiency in using virtual meeting platforms (e.g., Zoom, Microsoft Teams), calendar management tools (e.g., Outlook Calendar), and standard office software (Microsoft Office Suite, Google Workspace).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a resourceful approach.
• Ability to work independently with minimal supervision in a remote setting.
• Professional and polished demeanor.
• Experience in managing travel arrangements and expenses.
• Strong attention to detail and accuracy.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research on various topics as needed by executives.
• Handle confidential information with the utmost discretion and professionalism.
• Organise and maintain digital filing systems for easy access and retrieval.
• Coordinate and manage special projects as assigned.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and track action items.
• Manage expense reports and invoices.
• Anticipate the needs of the executives and proactively address them.
• Provide general administrative support, including responding to emails and managing correspondence.
• Utilise various remote collaboration tools effectively.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organisational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional written and verbal communication skills.
• High level of professionalism and integrity.
• Ability to multitask and prioritise effectively in a fast-paced, remote setting.
• Discretion and the ability to handle sensitive information.
• A proactive and problem-solving attitude.
• Experience in supporting C-level executives is a plus.
• Associate's or Bachelor's degree in a relevant field is preferred.

• Manage complex and dynamic calendars, scheduling meetings, appointments, and travel for executives.
• Screen and prioritize incoming communications, including emails, calls, and messages, ensuring timely responses.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Organize and prepare materials for meetings, including agendas, minutes, and background information.
• Conduct research on various topics as requested by executives.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and reconciliation.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of executives and proactively address them to ensure smooth workflow.
• Maintain organized digital filing systems for easy retrieval of information.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative support role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills.
• Proficiency in all Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and a strong sense of confidentiality.
• Ability to multitask, prioritize effectively, and adapt to changing needs.
• Proactive approach and strong problem-solving abilities.
• Experience in managing complex international travel arrangements.
• Attention to detail and accuracy are paramount.
• Bachelor's degree or equivalent professional experience is preferred.

• Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
• Screen and prioritize incoming communications, including emails, calls, and correspondence, responding or redirecting as appropriate.
• Prepare agendas, take minutes, and distribute action items for meetings.
• Arrange travel logistics, including flights, accommodation, and itineraries, for remote team members and executives.
• Conduct research and prepare reports, presentations, and other documents as required.
• Manage expense reporting and process invoices for the executive team.
• Act as a primary point of contact for internal and external stakeholders, fostering positive relationships.
• Maintain confidential files and records with utmost discretion.
• Assist with project management tasks, tracking progress and ensuring deadlines are met.
• Proactively identify opportunities to improve administrative processes and enhance operational efficiency within a remote context.
• Provide general administrative support, including document formatting, data entry, and file organization.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proactive problem-solving abilities and a keen eye for detail.
• Ability to work independently with minimal supervision and take initiative.
• Experience in remote work environments is highly desirable.
• Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
• Must be eligible to work in the UK. This position is fully remote.

• Manage and maintain complex, dynamic calendars for multiple executives, scheduling meetings, appointments, and calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a gatekeeper, screening calls and emails, and managing communication flow efficiently.
• Organise and plan executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and compile information for various projects and executive needs.
• Manage expense reporting and reconciliation for executives.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate needs and proactively address potential issues to ensure executives' time is maximised.
• Maintain organised electronic and physical filing systems.
• Liaise effectively with internal and external stakeholders on behalf of the executives.

• Proven experience as an Executive Assistant or in a similar senior administrative support role, supporting C-level executives.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently, proactively, and under pressure in a remote environment.
• Discretion and a high level of confidentiality are paramount.
• Experience in coordinating complex travel arrangements.
• Strong problem-solving skills and resourcefulness.
• A Bachelor's degree or equivalent professional experience is preferred.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
• Proactive problem-solving abilities and a resourceful approach.
• A professional and adaptable attitude.
• Must be eligible to work in the UK.

Executive Assistant

Location: York

Salary: £35,663 per annum

About the job

Job summary

Do you have previous experience working in a PA or business support role?

Can you prioritise your workload in a fast-paced environment?

Are you able to engage and collaborate with a diverse range of stakeholder at all levels, including senior stakeholders?

If so, they’d love to hear from you!

There has never been a more exciting time to be working in active travel, and the organisation is at the forefront of this high-profile agenda. The organisation will help deliver the Government's ambitious vision for half of all journeys in England’s towns and cities to be walked or cycled by 2030. The plan commits to ensuring cycling and walking provision is at the heart of local plan making and decision taking. Joining the team represents a genuine opportunity to shape transport policy in a time when other wider considerations like transport decarbonisation are a central government priority. 

Joining their department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary.
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
• Flexible working options where they encourage a great work-life balance.

Job description

With an established leadership team, the organisation are looking for proactive, organised and enthusiastic individual to provide Executive support to their Deputy CEO and Chief Operating Officer. This is a critical role at the heart of ATE and will suit a confident, motivated individual, who is a natural collaborator, capable of problem solving and driving progress in a fast-paced environment. You’ll act as the main point of contact for internal and external colleagues and stakeholders, engaging with senior officials across the department and cross-government. You’ll also play an important advisory role, proactively identifying potential issues and deadlines, analysing needs, and presenting solutions and insights to support their decision-making.

The successful candidate would be expected to:

• Manage the Deputy CEO and Chief Operating Officer’s (COO’s) diaries ensuring appointments are prioritised, communicated and managed effectively and arrange travel (e.g. rail/hotels) and process subsequent expense claims.
• Ensure the Deputy CEO and COO have papers and briefings in advance of internal and external meetings, working closely with ATE. colleagues for timely products.
• Manage the Deputy CEO and COO’s inbox; responding to emails on their behalf where appropriate, drawing urgent items to their attention and equipping them to respond to requests for comments and clearance to deadlines set.
• Work closely with a wide variety of internal and external stakeholders; building and maintaining high quality and trusting relationships with those stakeholders; and representing the Deputy CEO, COO and ATE in a professional manner.
• Work closely with the Chief of Staff to the Deputy CEO to ensure a seamless support service. 

For further information on the role, please read the role profile.  Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

Person specification

Required experience:

To be successful in this role you will need to have the following experience:

• Previous experience working in a PA or business support role or good knowledge of CS corporate functions,
• Proficient with Microsoft Office, particularly Outlook, PowerPoint, Excel,
• Excellent time-management, organisational and prioritisation skills,
• Have a service-orientated mindset always looking for efficient ways of doing things and enjoy coming up with new and original ideas to improve systems.

Working hours, office attendance and travel requirements

Full time roles consist of 37 hours per week. Travel will be required.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable organisation, please click apply to be redirected to their website to complete your application.