2 Senior Level Positions jobs in the United Kingdom
Senior Administrative Assistant to Executive Leadership
L1 8JQ Liverpool, North West
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Liverpool, Merseyside, UK . This role is pivotal in ensuring the smooth operation of the executive office and requires a professional who can anticipate needs, manage complex schedules, and maintain absolute confidentiality. The successful candidate will be responsible for a wide range of duties including managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence. You will act as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. A key aspect of this role involves streamlining administrative processes, implementing efficient systems, and taking ownership of projects to ensure deadlines are met. You should be adept at problem-solving, resourceful in finding solutions, and possess a keen eye for detail. The ideal candidate will have a proven track record in a similar senior administrative role, preferably within a fast-paced corporate environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software are essential. While the role is primarily office-based, a hybrid working model is offered, allowing for a blend of in-office collaboration and remote flexibility. This is an excellent opportunity for an experienced administrator looking to join a dynamic organization and contribute to its success. Responsibilities:
- Manage and maintain complex calendars for multiple executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
- Organize and manage executive meetings, including agenda preparation, minute-taking, and follow-up actions.
- Serve as a gatekeeper and liaison between executives and internal/external parties.
- Handle confidential information with the utmost discretion.
- Assist with ad-hoc projects and research as required.
- Maintain office supplies and manage vendor relationships.
- Support the onboarding of new executive team members.
- Proactively identify areas for administrative improvement and implement solutions.
- Minimum of 5 years of experience in an administrative support role, with at least 2 years supporting senior management.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Advanced proficiency in Microsoft Office Suite.
- Ability to multitask and prioritize effectively in a demanding environment.
- Discretion and a high level of professionalism.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant to Global Leadership Team
NR1 1AA Norwich, Eastern
£40000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking an exceptional Senior Executive Assistant to provide comprehensive support to its global leadership team. This is a fully remote, career-defining opportunity for a highly organized, proactive, and discreet professional. You will be instrumental in ensuring the smooth operation of executive activities, acting as a vital link between senior management and other departments, as well as external stakeholders.
Responsibilities will include:
Responsibilities will include:
- Proactive and complex calendar management, scheduling meetings across multiple time zones and resolving conflicts efficiently.
- Arranging domestic and international travel, including flights, accommodation, and visa processing, often at short notice.
- Preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to brand guidelines.
- Conducting research and compiling information for executive projects and decision-making processes.
- Managing and prioritizing incoming communications, including emails and phone calls, filtering and flagging urgent matters.
- Organizing and coordinating virtual team offsites, key stakeholder meetings, and company-wide virtual events.
- Developing and maintaining efficient filing systems and databases, both digital and physical, ensuring data integrity and accessibility.
- Handling confidential information with the utmost discretion and professionalism.
- Anticipating the needs of the executives and proactively addressing them.
- Providing general administrative support as required, such as expense reporting and invoice processing.
- Acting as a point of contact for internal and external queries directed at the executive team.
- Facilitating seamless communication within the executive leadership team and across different departments.
- Proven experience as an Executive Assistant, ideally supporting C-suite or senior-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative tools such as Zoom, Slack, and Microsoft Teams.
- Experience with virtual meeting platforms and remote collaboration technologies is essential.
- Discretion and a high level of professionalism when handling sensitive information.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently and as part of a remote team.
- A minimum of 5 years of relevant experience in an administrative or executive support role.
- Experience in a technology or fast-growth company is advantageous but not essential.
This advertiser has chosen not to accept applicants from your region.
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