2 Senior Level Positions jobs in the United Kingdom

Senior Administrative Assistant to Executive Leadership

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 10 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Liverpool, Merseyside, UK . This role is pivotal in ensuring the smooth operation of the executive office and requires a professional who can anticipate needs, manage complex schedules, and maintain absolute confidentiality. The successful candidate will be responsible for a wide range of duties including managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence. You will act as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. A key aspect of this role involves streamlining administrative processes, implementing efficient systems, and taking ownership of projects to ensure deadlines are met. You should be adept at problem-solving, resourceful in finding solutions, and possess a keen eye for detail. The ideal candidate will have a proven track record in a similar senior administrative role, preferably within a fast-paced corporate environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software are essential. While the role is primarily office-based, a hybrid working model is offered, allowing for a blend of in-office collaboration and remote flexibility. This is an excellent opportunity for an experienced administrator looking to join a dynamic organization and contribute to its success. Responsibilities:
  • Manage and maintain complex calendars for multiple executives.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.
  • Organize and manage executive meetings, including agenda preparation, minute-taking, and follow-up actions.
  • Serve as a gatekeeper and liaison between executives and internal/external parties.
  • Handle confidential information with the utmost discretion.
  • Assist with ad-hoc projects and research as required.
  • Maintain office supplies and manage vendor relationships.
  • Support the onboarding of new executive team members.
  • Proactively identify areas for administrative improvement and implement solutions.
Qualifications:
  • Minimum of 5 years of experience in an administrative support role, with at least 2 years supporting senior management.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Advanced proficiency in Microsoft Office Suite.
  • Ability to multitask and prioritize effectively in a demanding environment.
  • Discretion and a high level of professionalism.
This advertiser has chosen not to accept applicants from your region.

Senior Executive Assistant to Global Leadership Team

NR1 1AA Norwich, Eastern £40000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client, a dynamic and forward-thinking organization, is seeking an exceptional Senior Executive Assistant to provide comprehensive support to its global leadership team. This is a fully remote, career-defining opportunity for a highly organized, proactive, and discreet professional. You will be instrumental in ensuring the smooth operation of executive activities, acting as a vital link between senior management and other departments, as well as external stakeholders.

Responsibilities will include:
  • Proactive and complex calendar management, scheduling meetings across multiple time zones and resolving conflicts efficiently.
  • Arranging domestic and international travel, including flights, accommodation, and visa processing, often at short notice.
  • Preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to brand guidelines.
  • Conducting research and compiling information for executive projects and decision-making processes.
  • Managing and prioritizing incoming communications, including emails and phone calls, filtering and flagging urgent matters.
  • Organizing and coordinating virtual team offsites, key stakeholder meetings, and company-wide virtual events.
  • Developing and maintaining efficient filing systems and databases, both digital and physical, ensuring data integrity and accessibility.
  • Handling confidential information with the utmost discretion and professionalism.
  • Anticipating the needs of the executives and proactively addressing them.
  • Providing general administrative support as required, such as expense reporting and invoice processing.
  • Acting as a point of contact for internal and external queries directed at the executive team.
  • Facilitating seamless communication within the executive leadership team and across different departments.
Qualifications and Skills:
  • Proven experience as an Executive Assistant, ideally supporting C-suite or senior-level executives.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced, remote environment.
  • Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative tools such as Zoom, Slack, and Microsoft Teams.
  • Experience with virtual meeting platforms and remote collaboration technologies is essential.
  • Discretion and a high level of professionalism when handling sensitive information.
  • Strong problem-solving abilities and a proactive, can-do attitude.
  • Ability to work independently and as part of a remote team.
  • A minimum of 5 years of relevant experience in an administrative or executive support role.
  • Experience in a technology or fast-growth company is advantageous but not essential.
This role offers the flexibility and autonomy of remote work, allowing you to contribute effectively from anywhere within the UK. If you are a highly motivated and skilled administrator looking for a challenging and rewarding remote position, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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